Question re: setting up smart mailboxes

I have a mailbox that is set to gather email with the following criteria - Any recipient contains [email protected], plus several other criteria. This is set up to gather important stuff so I don't miss it. Today I discovered a MAJOR problem with this. If a sender does not disclose the list of recipients, for example they are using BCC for a list, the email will not go to this smart mailbox. I nearly missed an email announcing the death of a very dear friend because of it!
So my question is this - is there any way to create a smart mailbox rule other than what's provided in the drop down selection boxes? I want to add a rule "received by [email protected]" so that I don't miss another crucial email.
thanks

Yes you should be seeing the logo, but everyone's getting the red X instead - it's a bug introduced by the 10.1.2 update (as is the appearance of the "i" icon at the top right, where we should have the templates menu icon) but it doesn't affect the function of the dialog. What appears on the left-side panel and in the Advanced tree depends on what's in the file - some have more XMP structure than others.

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Email set up - Sent box and smart mailboxes

Hi. I am new to mac and mavericks. I have migrated my various email accounts successfully BUT have a problem in that each email account does not have its own inbox and sent mail. Yes, I know I can pick up the separate accounts under Inbox - although it is a very cumbersome way to do it.
BUT all the sent mail is in one box. This is VERY frustrating as I have my personal emails and emails for two companies all in the same sent box.
This is a logistical nightmare. Furthermore, sent replies do not figure in the conversation thread until the recipient replies ... this is a real problem if the recipient does not reply.
I thought I might be able to circumnavigate this issue by setting up smart mailboxes but when I set up a new smart box I cannot then access the access the 'edit' or change criteria as they are greyed out.
Can anyone help? Make suggestions? HELP!!!

Hi Barney-15E
Thanks for your response - i am about 12 hrs ahead of you hence delayed reply.
1) I had the sent mailbox settings to date rather than mailboxes. Have changed that so at least the 'sents' are now in their correct mailboxes.- I hope.
2) smart mailbox - i had set up one account, it had a gear next to it but remained greyed out when selected (in fact it keeps coming up in the rename mode), which of course is why the 'edit' did not function. i have deleted it. I do not know why it remained greyed out.
Am I doing something crass?
3) all my other mailboxes are gmail, and no sign of a 'sent' within them. I have them on my iPad as well and they function perfectly there. Sadly iPad is not functional for business purposes except in emergency when it is a real saver...just not suitable for other documents.
In gmail (old style) I have a number of folders and moving emails into folders was no problem. It would be so good to be able to deal with just one mailbox at a time! I will eventually adapt to the mac system I guess. At the moment I seem to be spending more time frigging around than doing actual work!
I really appreciate your assistance.

Use smart mailbox to find email with specific text in attached pdf

Does anyone known if a smart mailbox can be created to find emails with specific text within a pdf attached document. I know that spotlight can do this and it works fine but it would suite me better to be able to do this in mail.

After some digging, I found that Spotlight returns the pdf attachment (found within the library/mail/download folder), but not the actual email. The only time it returns the email is if the search text or numerics are coincidentally within the written contents or subject line.
Yes, i have tried setting up smart mailbox search criteria using the entire message contents but this does not find emails where the text exist within the pdf.
I've checked spotlight pref.'s and all categories are checked off.
Essentally, i need the smartbox search criteria to return results where the search text is found within the pdf attachment if possible. If this is not possible, i'll continue using spotlight searches outside of mail.
I appreciate any help you can offer.

Archiving a Smart Mailbox to a RAW Message Source using Automator?

In MAIL I can set a smart mailbox to say get emails from ("any" recipient contains [email protected])
But in Automator when I use the Filter messages in mail I can't be that broad with my selection, I can only select sender, and not ANY recipient. Be that someone cc'd with that email address, the sender or reciever.
One way around this is allowing Automator to select a Smart Mailbox from MAIL to do the selecting.
But I can't get Automator to select a Smart Mailbox.
What I need to do is take my Smart Mailbox content and every X# of days, for my needs it would be 7 days, export out last X# of days, again for me its 7 days, worth of emails as a RAW Message Source and append it to an existing RAW Message Source file in a specified folder.
Or if appending to an existing file is not possible then create individual files but name them something like, Weekending_10_282006, where the date in file name matches the day the script was run.
Then place this to always run on a Saturday.
I am using this to backup messages for specific projects at work. And I would like to use it to backup emails from my cousin who is serving overseas in Iraq.
Thank you for your help.
Ed Walsh
Mac Mini Intel duo Mac OS X (10.4.8) 2gb ram, 120gb hard drive

Back up all data.
Triple-click the line below on this page to select it:
~/Library/Mail/V2/MailData/SmartMailboxes.plist
Right-click or control-click the highlighted line and select
Services ▹ Reveal
from the contextual menu.* A folder should open with an item selected. Quit the application if it's running. Move the selected item to the Desktop, leaving the window open. Relaunch the application, create some smart mailboxes, and test. If there's no change, quit again and put the item you moved back where it was, overwriting the one that may have been created in its place. Otherwise, delete the item you moved.
*If you don't see the contextual menu item, copy the selected text to the Clipboard (command-C). In the Finder, select
Go ▹ Go to Folder...
from the menu bar, paste into the box that opens (command-V). You won't see what you pasted because a line break is included. Press return.

(Mail) Smart mailboxes disappeared

I have been running a fairly comprehensive set of smart mailboxes to organise mail since August 2002. Today I noticed all my smart mailboxes have disappeared.
Oddly enough they have disappeared on both of my user accounts on this mac, although it's only one of those user accounts where their loss would be disastrous. They may not actually have disappeared today, just merely that I noticed it today.
I keep regular back ups of the library/mail folder, but rather than start to fiddle and experiment with replacing files from my back ups, I'm assuming someone here can tell me exactly which files from the backed up library/mail folder I should move to my actual library/mail folder. I'm guessing it will be one or more of the files in the MailData folder.
My back ups are incremental back ups but assume the smart mailbox data is held in a single file, so I don't need to hunt down lots of files.
This what I have in my actual library/mail folder.
And this is what I have in a recent back up
I'm assuming the size of the backed up SmartMailbox property list indicates all my lost data is safe, but I don't really know whether that property list is the only file I should replace.
Thanks in advance guys.

The same thing just happened to my smart mailboxes. I noticed that you did not receive an answer....Did you find the file or another way to resolve this?

Smart Mailboxes Criteria- Need More Location Options

In the domain I use (let's call it blank.com), I figured out that spammers send a lot of spam to specific addresses - specifically [email protected], [email protected], [email protected], [email protected], etc.
I set up a smart mailbox that listed about 10 of these zombie addresses that are all spam and the joining conjunction in the smart mailbox coding is ANY. The issue is this: Is it possible to restrict my search criteria to specific locations? After I locate 100 spams in this smart mailbox and Mark as spam, they get sent to the junk folder. The problem is, unless I go into the junk folder and delete the new additions, the smart mailbox search criteria will continue to find new spam and it finds the old spam that is now in the junk folder.
Ideally, I would be able to have a rule that looks for ANY of these:
recipient includes [email protected] in the folder Inbox
recipient includes [email protected] in the folder Inbox
recipient includes [email protected] in the folder Inbox
But I don't think I can do this, or can it?

Well, syncing does not just work.
I reset my sync data. I got another set of smart mailboxes, all with empty fields. And a new smart mailbox that I had created just for the test on that mac disappeared. I expected this, as it was set to sync. But the sync produced only smart boxes with empty criteria again.
I also unregistered a mac that did not work. And then reregistered it. And synced it. And again, I only got empty fields in the criteria, and 2 sets of smart boxes.
So I went to "~/Library/Mail/SmartMailboxes.plist" and moved that plist to the unsyncable mac. And now I have working smart mailboxes again.
I don't know why the sync does not work. Or when it happened. I will keep watch.

Smart Mailbox Folders dissappeared

I have Lion 10.7.4 on 2010 MBP. I use the mail program on the Mac. I have 20 Smart Mailboxes set up and each is working fine. Yeterday I set 5 Smart Mailbox Folders and placed each Samrt Mailbox in the appropriate Smart Mailbox Folder. At the end of the day i turned the MBP off. This morning when I opened mail all my Smart Mailbox Folders were gone. My Smart Mailboxes are still there. Anyone else have this problem. I am having alot of issues with Lion also. Thanks

Hi Asa
I'm having the same problem. Did you ever get a solution to this issue?
Cheers
Andrew

Smart Mailboxes - Can we make them Smarter?

I'd like to make a smart mailbox which contains all messages from the last month which have no reply tag on them. Try as I might it seems impossible with the current set of smart mailbox configurable attributes.
Does anyone know of a plugin or manual way to expand the set of criteria you can build your smart mailboxes from? Or does anyone know a trick for finding all messages without replies?
Thanks.
Powerbook 15 Ai 1.67 Mac OS X (10.4.5)

I would think it would still work since it's finding messages without "Re:". In extended conversations, the "Re:" would still remain. Unless the subject line got edited, but that's more an exception than the norm.

HT2500 smart mailbox question

s there any way to have an email deleted from my inbox when I put it in automatically into a smart mailbox so that it is not in the mailbox and the inbox

Not sure I understand the question, but... I think you are saying that you want to have a message appear in a smart mailbox (based on conditions you define), but not in the mailbox where it is actually located (once it appears in the smart mailbox).
If that's correct, the better feature to use would be Rules. Rules can be used to move a message from one mailbox (such as your Inbox) to another mailbox automatically. They are set up in Mail preferences Rules tab.
Click Add Rule. Set up the rule so that it defines the conditions to be met for the specified action to be performed automatically. As a simple example, you can have emails received from a particularly important email address go to an "Most Urgent" mailbox automatically. You can edit rules after they are initially created.
I think this does what you aksed, because the message is moved from the Inbox to another mailbox, so it disappears in one place and appears in another place.

I need to transfer the Smart Mailboxes I have set up on one computer to another computer. Both are running 10.8.4 and Mail 6.3. None of the old solutions are viable since there is no longer a 'Mail' folder in the User account.

I acquired a new iMac, and need to transfer the Smart Mialboxes I have set up on my Mac Pro to the iMac. Mail is already set up to sync thorough iCloud, but the Smart mailboxes are - apparently - set up for individual machines. The only solutions I have been able to locate involve moving Preference files from one machine to the other; the problem is that there is no longer a 'Mail' folder set up for individual Users (actually there is no Mail folder at ALL under 10.8.4), and I am unable to locate any .plist files for Mail at all. Any idea how to make this haoppen?

Create a new smart mailbox. Does it sync? If not, do as below.
Back up all data.
1. Triple-click the line below on this page to select it:
~/Library/Mail/Bundles
Right-click or control-click the highlighted line and select
Services ▹ Open
from the contextual menu. A folder may open, or you may get an error message that the item can't be found. Either result is normal. If the folder does open and has contents, move the contents to the Desktop. Relaunch Mail and test. If there's no change, put the contents of the folder back and quit Mail again.
2. Repeat with this line:
/Library/Mail/Bundles
This time you may be prompted for your login password when you remove the items. Make sure they're removed from the folder and not just copied to the Desktop. If necessary, copy them first and then move the originals to the Trash.

Setting up local folders with smart mailboxes?

I use Mail for my work email, and am constantly going over my quota - Is there any way to set up local folders and use smart mailboxes to automatically move emails from certain people off the server and onto my hard drive? thanks in advance.

You would not do this with Smart Mailboxes, as they are only the result of a search list, and don't actually cause any message to move. Instead, you would use ordinary Rules to do this, but would have to select all messages every so often, and then command to have the Rules applied, when done after the fact of receiving the message.
A Smart Mailbox might be a good way to group messages for your consideration, manually, to move to On My Mac mailboxes.
Ernie

Smart mailbox questions

Hi,
I have created a couple of smart mailboxes. I am new to Leopard, but not to macs at all.
Is there a way to have the message move to the smart mailbox and not be in my inbox? Or maybe I am missing the point of the smart mailbox and I should set up a basic folder and use Rules to control this?
I love the smart mailbox feature, but what I am trying to do is have those emails not clutter up my inbox by having them move to their own smart mailbox.
thanks for the help!

Welcome to the discussions, crojack.
Mail messages are stored in ordinary mailboxes. Smart mailboxes give an alternate view of the messages, but do not actually store them. You could for example have a mailbox for messages from your boss, and another for messages from research colleagues - and have a smart mailbox that lists any messages in either of those mailboxes with the subject "special project".
AK

Smart Mailbox Question

Is there a way to make emails that go into a smart mailbox not show up in my main inbox

If your rule says Perform Action: Move message to mailbox, it should only go to the folder:
Mail must be running of course for this to happen. If it isn't, next time you launch it, contol-click the inbox and choose Apply Rules (or Option-Command-L).

Linking addresses in a Smart Mailbox to a Smart Group

I hav set up a Smart Mailbox for replies to a question that I posted on LinkedIn. I have received eight or so replies and I want to reply to all the people who answered my question in one email. Is there a quick way to transfer all the addresses into a smart group so that I can send one email to all in that smart group?

Andreas Amann’s Mail Scripts has an Add Addresses script that may or may not do what you’re looking for.

Can not change default smart mailboxes

Hi,
Ever since I upgraded to 10.9 my Mail.app does not allow me to make changes to the smart folders.
There is a default one called "today" and it can be deleted, renamed or edited but in a few minutes it reappears in its default state. Same for any new smart mailbox, I can create it but in a few minutes it is again not there.
How can I fix this?
Thanks
Asu

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Question re: setting up smart mailboxes

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