Quota generation scenarios

Hi Experts,
we are using time evaluation for generating absence quotas. i.e. PL, SL, CL, Comp Off
now based on certain parameters like ESG & PSA we have different rules for generating each of the above mentioned Quotas
Let say,
Sick Leave (SL) quota gets generated based on rules as follows
a) For PSA 1000 - Begining of the Year (Could be deducted from PL if the deduction exceeds the entitlements)
b) For PSA 2000 - Last month of the Year (Could not be deducted from CL if the deduction exceeds the entitlements)
C) For PSA 3000 - After Completion of 3 Years (Could not be deducted from PL if the deduction exceeds the entitlements)
d) For PSA 4000 & ESG Manager- Monthly (1st to 11th Month 1.65 days & 12th Month 1.85 days)
    For PSA 4000 & ESG Staff - Monthly 1.65 days
e) For PSA 5000 - Atfer completion of 1 year prorating with absence (Let say employee is entitled to get 23 SL in a year & he is
    having 65 LWP in that year so SL would be 23/365 x (365-65) = 18.90 = 90 days (Rounded)
Please advise whether we could do the same by using the standard system (Automatically)
Thanks in advance

Please help on the posted topic

Similar Messages

Issue in Absence Quota generation wrt to actions (IT0000);using schema TQTA

Hi
I wanted some clarification on Absence Quota generation through schema-u201CTQTAu201D
The client Scenario is that they want Earned leaves (absence Quota type 0002 and 0003) and Half-Pay leave (Absence Quota 0004) semi-annually.
Whenever an action is run (whether with employee status active or inactive) the absence quota is generated twice:
1.     Last day of previous action
2.     Last day of evaluation period.
Main issue is that when it is reflected in IT-2006 it is summing up the quota generated on both the above said dates.
Also the quota that is generated on the last day of the evaluation period is not prorated but for the entire accrual period.
When the employment status of an action is inactive; the quota is generated upto the last date of previous active action, but if any other action is executed with employee status as u201Cactiveu201D in the same accrual period and time evaluation is run; the quota gets generated again on the last date of accrual period for the entire accrual period i.e. the inactive period is also taken into consideration. Moreover, both the quota generated are added up and displayed in IT-2006.
Kindly advice me the solution for the same.
Thanks and Regards
Parul Jain

Hi
I wanted some clarification on Absence Quota generation through schema-u201CTQTAu201D
The client Scenario is that they want Earned leaves (absence Quota type 0002 and 0003) and Half-Pay leave (Absence Quota 0004) semi-annually.
Whenever an action is run (whether with employee status active or inactive) the absence quota is generated twice:
1.     Last day of previous action
2.     Last day of evaluation period.
Main issue is that when it is reflected in IT-2006 it is summing up the quota generated on both the above said dates.
Also the quota that is generated on the last day of the evaluation period is not prorated but for the entire accrual period.
When the employment status of an action is inactive; the quota is generated upto the last date of previous active action, but if any other action is executed with employee status as u201Cactiveu201D in the same accrual period and time evaluation is run; the quota gets generated again on the last date of accrual period for the entire accrual period i.e. the inactive period is also taken into consideration. Moreover, both the quota generated are added up and displayed in IT-2006.
Kindly advice me the solution for the same.
Thanks and Regards
Parul Jain

Advice needed for using date type in leave quota generation.

Requirement: Seniority for quota generation of long service leave must be based on date "02" in IT0041.
Although all the relevant config has been done using the date type 02, the quota is still being generated based on date type 01.
My Question: What is required to make this scenario work?
Thanks
Maureen.

Validity/Deduction
Validity: Valid From = Date type 02 -1Days; Valid To = Date Type 02 999Months
Deduction: From = Start of Val +1Day, To = End of Val +999 Months
Base Entitlement:
Rule: 002
Sequence 001; Seniority = 0 - 5 years; Constant= 5 days; Related to = Accrual period
Sequence 002; Seniority = 5 - 999 years; Constant=10 days; Related to = Accrual period
Selection Rules:
Applicability: default values
Accrual Period: Rel to date type = 02; Length = 60 Months
Base Entitlement: Rule = 002; Key for seniority = For exact day
Accrual Entitlement: No pro-rata calc
Transfer time: Upon accrual
All fields not mentioned are standard defaults.
Employee:
IT0041
Date Type 01 = 01/09/2005
Date Type 02 = 06/04/1995
IT0000
Current position: Begda: 01/02/2009 - 31/12/9999
Previous position: Begda: 01/03/2008 = 31/01/2009
Testing by running Time Evaluation till 31/09/2012
Result:
5 days accrued on 05/04/2010
IT2006: Deduction from = 06/04/2009 To 31/12/9999; Validity from = 05/04/2009 To 31/12/9999
Please note I've used different dates in an attempt to clearly illustrate the problem. Hope it doesn't serve to confuse.
Thanks for the help.

Issue with PTO (Paid Time Off) quota generation

Hi All,
We have an issue with quota generation of PTO for our employees.
The issue goes like this:
We have a Paid time off for employees 5weeks( 200 hrs) for employees who have worked less than 5 years.
we have paid time off for employees 6 weeks ( 240 hrs) for employees who have worked more than 5 years.
we have the following logic that has to go in this config:
-- Our fiscal year starts on Feb 1st and ends on Jan end or Feb starts which has a full week of working days. ( ex: if 01/31/2012 falls on a Thursday the following Monday which has full 5 day working week would be the end of the fiscal year).
-- Depending on the working hours of the employees and the date of joining for the first year ( for new hires)0041 info type the eligibility gets varied and reduced. Ex( employees who joins on start of fiscal year and works 40hrs per week schedules is eligible for 200hrs of PTO. Employees who join in the month of august and works for 35 hrs per week ( i.e mid of fiscal year) would get 91 hrs of PTO.
I need to put this in the system. I am thinking this could be done with out tweaking PCR.I need help in configuring this in Absence quotas as to what are the things i need change in system config and how do i do it. Please help with some screen shots if possible. I really need this to get it done ASAP. Looking forward for help.
Thanks,
Chowdary.

We use TM00 schema. Can i call TS15 and TS 12 rules into TM00 acheieve my issue of quota entilements?
Iam doing this because my businees needs to see if an employee chages his work schedule from 40 to 30 or 20 etc.. the PTO has to vary accordingly.
As the minimum eligibility is to work for 20 hrs to avail the PTO days. If at any point the employee drops it under 20 he will not be eligible till he work any this >= 20hrs per month so the evaluation has to check periodically to update the quota availability.... I need help plz suggest ...

Compensatory quota generation

Dear Experts,
Can anybody help me out with Compensatory quota generation concept?what is the main purpose...?
Employee working on weekly off and holidays, are eligible for compensatory off.?Then how compensatory quota generation take place in negative time management if there is no time recording ?how it will update for each financial year?
What are the config steps required or there are standard reports...or program?
Please help.....
Advance thanks in ton
Regards,
Nidhi
Edited by: Nidhi Priya on Aug 14, 2011 5:09 PM

Hi,
If you are not using time evaluation then it is not possible to generate COFF, how will the system know weather the employee is at work or not?
Best wishes
Raghu

Quota generation in IT2006

Hello Experts.
need your help in this issue, i am running time evaluation with schema ZM00 where annual leave quota is generated with TE.
my problem here is that the quota is being generated on a monthly basis with 1.25 day/month and it is showing in the "Accrual Information" in the Time Management Pool in PT40, but when displaying the quota in IT2006, the add up of the quota generation is different.
please advise.
thank you

Hi,
TE is running on a daily basis.
my problem is that the Accrual entitlements are being generated correctly but they are not adjusting the IT2006.
what would prevent the accrual entitlements from being automatically updated in IT2006. I checked the the following date in SPRO and it is correct:
Time Management- Time Data Recording and Administration- Managing Time Accounts Using Attendance/Absence Quotas- Calculating Absence Entitlements-- Automatic Accrual of Absence Quotas--- Permit Generation of Quotas in Time Evaluation
please your help is very appreciated because it is urgent.
thank you.

Absence quota generation with PCR in Time Evaluation

Dear All,
I am generation absence quota Annual leave = 50 through PT60- ZM04. Its daily calculation and transfered at the month end.
The quota entitlement is 30 days per year.
I have written this pcr. Have configured a time type too. but not sure why its not generating any quota.
The time type I have configured is:
Time Type: 0097
Save as day balance - No Formation
Save as period balance - 1
Store for time accounts - 1
Have assigned the time type 0097 in Base entitlement for Absence quota generation as Day Balance and even in generation rules.
Have placed the PCR with ACTIO Z003 before CUMBT fucntion.
The PCR Z003 is:
000010 D HRS?0
000020 *
000030 = D OUTAQTYP
000040 = **
000050 = 50 Z GCY ZQTY
PCR ZQTY is:
000010 D OUTWPMOLGA
000020 **
000030 99 HRS=FR50C ADDDB0097Z ADDDB0097 HRS=D0097
I didnt mention anywhere in configuration or PCR that its 30 days per year.
Do I need to do this?
Have I missed out anything, please help me.
Thanks & regards,
Majid

Hi,
This you can do through config also without using PCR.
Base entitlement is 30 for calender year. Selection rule- Accrual period is daily and transfer time is time evaluation period.
Use appropriate rounding rule in selection rule.
Rgds,
Lata

Quota generation issue

Hi Friends,
We are trying to generate a specific quota for selected employees by using Time evaluation. Now the requirement is to generate the quota from the time evaluation period start date till the end date of FY.
I.e.
Quota 10 - 01.04.2010 to 31.03.2011 - 2.5
Quota 10 - 01.05.2010 to 31.03.2011 - 2.5
We had assigned a time type with the quota & generating with the time evaluation internal calculation result from period balance table.
But the issue is seperate line items for every month is not getting created. Instead the quota is getting increased or replaced in the same line item.,
Would appreciate your quick help on this...
Thanks
NK
Edited by: IBM Functional on Apr 28, 2011 9:30 PM

This functionality is as per SAP standards because, ideally, one would not run time evaluation for May in April. Time evaluation is to be run every day till the end of that day (or till the end of the current month). So when we look at your scenario in that light, we get the following results:
April run:
Quota 10 - 01.04.2010 to 31.03.2011 - 2.5
May run (it adds the quota to the April row item):
Quota 10 - 01.05.2010 to 31.03.2011 - 5.0
If the scenario in your organisation is to run time evaluation up to the current date or current month only, don't worry about this aspect. As long as evaluation is not run for future periods, you should not have an issue.
If, however, you want to run evaluation for the entire year in advance (something which should not be done), you can still try the following work-around:
1. Modify user exit HRPTIM03 - go into one of the implementations - maybe 005 or 008, can't recall;
2. Take the assistance of an ABAP consultant to pass the rule that - when the quota is generated, it's validity start date and deduction start date values are to be changed to the date of generation. This is the only way by which a new row item will be generated in IT 2006 (and the ABWKONTI cluster table) instead of appending the quota into the existing row.

Quota Generation not happen's on Pro data basis .

Dear experts,
Time evalution status - 1.
1.Employee service 0 - 5 years - 24 Days entitlement
2.Employee service 5 - 10 years - 29 days entitlement.
when generating quota for employee less than five years its calculating correctly.when come's to employee more than 5 years its not calculating on pro-data basis of employee joining month. Instead of Month it's looking at the year and calculating it.
DOJ of employee
Mar-09
Year
TOTAL quota accrued
2009
20
2010
24
2011
24
2012
24
2013
24
Client requirement
System calculation as of now
2014
28
29
Calculation part.
below screen shot show how system calculating and how client needed.
how this scenario can be configured.
Regards
Vinodh

Check the Deduction rule for that Quota
once check the Groupings for ESG and PSA
V_001P_ALL
V_503_ALL

Time Management - Work Schedule /Absence Quota / Part-time quota generation

Hi Experts,
Need your help!
We have a requirement where we need to create distinct work schedules for each irregular / part-time work pattern and the number of work patterns we have identified is more than 1000. We are using report RPTQTA00 to generate quota. We have used work contract, employee sub-group & employee payscale group in the QUOMO feature to get the base entitlement picked up. We have defined base entitlement for the full time workschedules with 37.0 / 38.5 hours and there is a reduction rule which reduce the absence entitlement for part time employees as per the employement percentage in IT0007. Now we have a scenario where we have created a work schedule with different no of hours for each day of week (M-4, T-6, W-4, TH-6, F-4, S-OFF, SU - OFF); this work schedule is treated as full time work pattern by the system and quota is generated as full time work schedule refering to the QUOMO settings, but as per my client employees with this work schedule have reduced hours of working hours (24 hours, not 37.0 or 38.5 hours)and hence it should be treated as part-time employees, and the quota generated should be proportionately reduced. I have very limited scope to create any ESG or PSG as we do not have any distinct emplyee sub-groups maintained for full-time and part-time employees and the project has already gone-live with payroll/time. It is worth mentioning over here that we are recording absence through ESS and it takes into account the daily planned working time maintained in IT0007, so we are very particular to keep it as accurate as possible.
I would really appreciate if somebody can please suggest any possible solution for the above issue, or guide me on what would be the best way to tackle it. I can give more details in case anybody need to have a better understanding of the issue to suggest a solution.
Thanks in advance
Sujit

Hi Kathy,
Yes, i have found the solution to it. I do not know whether it will fit into your situation or not, but i got two solutions for my issue mentioned above, please check it may help:
1) To use capacity utilization field in IT0008 to get the FTE hours and defining the reduction rule of absence quota based on the capacity utilazation percentage.
2) There are three user exits available in the standard report RPTQTA00, i have used one of them to write my own rules for the calculations (deduction rule)
Do let me know if i can help you in any respect. Thanks.
Regards,
Sujit

Time Quota Generation

Hi Experts,
Scenario:
For most of the employees, our client accrues 30 days of Annual Leave per year (2.5 Per month). However there are some exceptions where the client would like to store the yearly accrual entitlement in an infotype and then the system should accrue based on days maintained in infotype. There cant be any logic (Like ESG or PSG) to determine such employees. Only way to know is to see if Infotype is maintained and then override 30 days with the that value.
My Solution:
To use infotype 2012.
I am using Time evaluation to generate quota hence I have to create two base entitlements:
one for 30 days per year and another for number of days in IT2012 (In the schema function P2012 will pull the value in time type and the same is used here in daily balance field of base entitlement).
I will need QUOMO coz I have to create two selection rules, one with base entitlement of 30 days and another with IT2012 time type.
I have written a program in QUOMO feature that checks if infotype 2012 is maintained for the employee, if yes then it returns 02 else 01. but the issue here is I can not check if IT2012 exists on particular date (the feature structure doesn't have date field).
Do we have any other solution for this??

Hi Ryan,
You can try the below thing.
Instead of using QUOMO feature to specify quota groups, you can use a custom PCR of MODT to specify quota groups using operation MODIF.
In this custom PCR, read the value of time type getting generated from function P2012 and if it is greater than 0, it means that base entitlement is coming from IT2012. If it is greater than 0, then specify quota group 02 and if it is equal to 0, then specify 01.
Rest of the things will remain the same. You will have to remove the configuration in feature QUOMO so that it doesn't override the value determined in custom PCR.
I hope this information is helpful for you and will resolve your issue.
Thanks and regards,
Vivek Barnwal

Time [ Quota Generation for Part-time employees]

Hi Experts,
I need a help. I have a following issue.
1] Whenever an employee is marked with a tick '' as Part-time], I want the quota to be generation based on the Weekly workdays [field in SAP WKWDY].
2] I used the option of defining reduction rule by selection the radio button on the following option:
            Weekly workdays
            Day by day in accrual period
            Accrual period
            No reduction [defined in To Percentage and From percentage]
3] When I execute the PT60, get an error message as "No Standard working time for key 13 5 20100501" I am running it for the month of May2010.
Can anyone throw some light, in case I missing something. I have earlier done configuration of Reduction Rule by using the rule 01 which has the option of Employment Pct. from Plnd Working Time Infotype. and then maintain for the employee the tick on Part-time and reduce the employment percentage.
Now the client I am working wants it based on the Weekly Work Days and these are all Salaried employees.
If anyone has faced this problem and has as solution, can you please share.
Thanks in advance.
Regards,
Edociana

Hi Kathy,
Yes, i have found the solution to it. I do not know whether it will fit into your situation or not, but i got two solutions for my issue mentioned above, please check it may help:
1) To use capacity utilization field in IT0008 to get the FTE hours and defining the reduction rule of absence quota based on the capacity utilazation percentage.
2) There are three user exits available in the standard report RPTQTA00, i have used one of them to write my own rules for the calculations (deduction rule)
Do let me know if i can help you in any respect. Thanks.
Regards,
Sujit

Leave quota generation

Hi Gurus,
please help me in solving the following issue.
12 leave quota is generated for the employees after they had completed working for 240 days (weekly-off and Public holiday's are excluded) and after that every 12 days of working days he will get one additional leave.
we are using both Positive and negative Time Evolution and no CATS is used.
how to do the configuration for the above ..please help me out.
Akhil

Hi,
You have to use Postive time evaluation .. and can maintain dates for IT 19 after 240 days after joining dates and that date types u can have in the generation of Quota..
Regards,
Kapil Kaushal

Quota Generation using RPTQTA00

Hello All,
I am trying to generate Quota for an employee after performing leaving action using RPTQTA00.
Example :- employee leaving action from 01.10.2010, i am trying to generated quota for period 01.01.2010 to 30.09.2010 but the program does not genertate any quota.
Can anybody suggest me what is going wrong?
Thanks.

Hello Ajay,
I have configured the reduction rules.
Reduction rule for part-time employees
-employment pct from plnd working time infotype
- day by day in accrual period
Reduction rule for Inactive days
Reference period - Accrual days
To/From Percentage - Proportionate reduction
i am using the date 01.01.2010 to 31.08.2010 in RPTQTA00
Thanks.
Edited by: Satish R on Jul 10, 2010 10:27 AM

Absence Quota generation / Accruals

Hi Gurus,
I am trying to configure Absence Quotas with the below mentioned rules.
1. To be eligible for PTO you must be on the payroll at least 6 months at which time 20 hours of Paid Time Off is granted.
2. In the second year of employment an employee will receive 5.58 hours of PTO per pay period.
3. The accrual rate increases with continued years of service. After 5 years of employment the accrual rate is 7.11 hours per pay period. See the chart below:
Years     PTO Hours
1                  20 Hours
2 - 4            145 Hours       (5.58 hours per pay period)
5+               185 Hours       (7.11 hours per pay period)
A maximum of 240 PTO hours (6 weeks) may be accumulated.
Can you please advise if it's possible to automatically (using Time Evaluation) generate 20 hours of quota in one go after 6 months, and then after 1 year is completed, the quota accrual starts happening every pay period. If it's possible, then please advise me how can this be achieved.
Any kind of help is really appreciated.
Thanks in Advance,
Ashish Maini

Hi,
In table V_T559L you can set up to do the accrual based on a time type and using a rule, you can check based on infotype 41 when to generated it.
Regards
Frederick

Quota generation scenarios

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