R12 - Payables - Prepayment & Future Dated Payments

Hello,
I'm looking (in R12 Payables) for
1. Pre-payment invoices record which is not yet applied
2. Future Dated records which are not yet matured
Can you please help and suggest where I can get these details...table name or report or screen....
Thanks in advance
Satish

Hi
You can view this information in the Invoice Inquiry screen.
The navigation for the same from any standard responsibility is Invoices>Inquiry>Invioces - This will open the Find Invoices window.
For e.g. you want to find out which supplier have the Prepayments and Future Dated Payments available, than perform the following search:
Enter the supplier name in the supplier name field and click on the TAB - Calculate Balance Owed, thereafter Calculate Balance Owed screen will appear and then click the Calculate Button which will display the following information:
Invioce Count and Balance:
Unpaid Amount:
Future Dated Payments:
Less Available Prepayments:
Number of invoices:
and
Number of Prepayments.
Hope this helps.
Thanks
Manish Jain.

Similar Messages

Future Dated Payment

In Oracle EBS, there is a feature in Payable called future dated payment (checkbox) when we make payment to supplier with check and that check is due next month. Next month when the check is due or cashed by supplier then we do reconcile in cash management to cash that check
AP Supplier Payable
 Future Dated Payment
CM Future Dated Payment
 Bank
In SAP, in payment means I can choose check to pay but the journal directly deduct the bank account not through future dated clearing account first which means there will be difference between the balance of that bank in the system and the balance in bank.
AP Supplier Payable
 Bank
My question is, is there any similar future like future dated payment in SAP Business one to facilitate this business process?
Thanks a lot for your information.

Thanks Jim for your response, I am aware of deposit feature but that one works for incoming payment and related with customer not supplier. Then you suggest me to use clearing bank instead of bank itself and when the check is matured, then i just make adjustment of clearing account.
AP Supplier Payable
 Clearing
GL <Adj> Clearing
 Bank
Is that correct? This is quite unfortunate B1 doesn't facilitate this business process since it's very common in Indonesia and in Oracle EBS I could find it. Hopefully B1 will have it in the future not only deposit for customer check but also for supplier check.

R12 Future Dated Payments

Hi All,
Kindly let me know if there is a solution for the below case.
Ex- there is a future dated payment issued in oracle with maturity date as on 01 June 2011, now during the time of issuing the accounting would be Supplier Liability Dr to Future Dated Payment Cr.
Now on the date of maturity (i.e 01 June 2011) the status of the bill would be negotiable (i.e when the program 'update future dated payments status' is run) and the accounting would get changed to Future Dated Payment Dr to Cash Clearing Cr.
Now as per the business process Bank would be sending me a document, which would contain the details of the bills that have been submitted to the bank and only after that i have to change the status to negotiable and create the respective acconting.....for ex..in the above case, if the supplier submits the bill to the bank on 10 June 2011 instead of 01 June 2011, then the status neotiable and its accounting has to on 10th june only.
Any pointers to the above issue would be of great help....
Phani

Hi
You can view this information in the Invoice Inquiry screen.
The navigation for the same from any standard responsibility is Invoices>Inquiry>Invioces - This will open the Find Invoices window.
For e.g. you want to find out which supplier have the Prepayments and Future Dated Payments available, than perform the following search:
Enter the supplier name in the supplier name field and click on the TAB - Calculate Balance Owed, thereafter Calculate Balance Owed screen will appear and then click the Calculate Button which will display the following information:
Invioce Count and Balance:
Unpaid Amount:
Future Dated Payments:
Less Available Prepayments:
Number of invoices:
and
Number of Prepayments.
Hope this helps.
Thanks
Manish Jain.

Future Dated Payments in Oracle Accounts Receivables

Hi Experts,
Please help me on how to handle the Future Dated Payments in AR, here our Customer gives Future dated checks and the same we have to record in AR.. I know the process of Recording Future Dated Payment (Bills Payable) in AP but not in AR.. Please help me on this.
Thanks in advance..
Regards
Bharath

Hi
You can view this information in the Invoice Inquiry screen.
The navigation for the same from any standard responsibility is Invoices>Inquiry>Invioces - This will open the Find Invoices window.
For e.g. you want to find out which supplier have the Prepayments and Future Dated Payments available, than perform the following search:
Enter the supplier name in the supplier name field and click on the TAB - Calculate Balance Owed, thereafter Calculate Balance Owed screen will appear and then click the Calculate Button which will display the following information:
Invioce Count and Balance:
Unpaid Amount:
Future Dated Payments:
Less Available Prepayments:
Number of invoices:
and
Number of Prepayments.
Hope this helps.
Thanks
Manish Jain.

Future Dated Invoices and Payments

Hello
Can you give me some inputs about Future Dated Invoices and Payments..?
What its importance?
What would the effect on the AP Trial Balance and Account Analysis if I use it?
Thanks
Grace

Hi Grace
Future dated payments are the post dated cheques (in layman's language). For example - When we take some office space on rent, we need to pay monthly rent for it. Generally, the owner of the office would like to have the cheques provided to him on the date of agreement dated for the respective month (as a matter of security). These cheques will bear the date for the respective months. Lets say you enter into an agreement on 01-May-2010 for one year, you will provide 12 checks dated 01-May-2010, 01-Jun-2010, 01-Jul-2010 etc. All these checks would be post dated payments.
These payments do not reduce the cash/bank balances as on the date of issue. This happens on the date of maturity of payment (check date). These payments are entered into the oracle system by using the payment method "Bills Payable" or any similar payment methods.
The accounting for these payments (at the time of recording the payment) - Supplier Liability Dr. and Future Dated Payment Liability credit. It will not have much impact on the trial balance except for the fact that the liability code combination would change -- from supplier liability to future dated liability. On the date of maturity, when you run the report to matrue the bills payable, the status of the payment changes to negotiable and then the accounting takes place - Future Dated liability dr... and cash/cash clearing credit.
Hope this explains. Let me know if you have any further question or ned any further clarity
Vinit
Edited by: vinitp on Jun 22, 2010 8:47 PM

R11.0.3: An Invoice with future dated apyment data flow

제품 : FIN_AP
작성날짜 : 2003-11-18
R11.0.3: An Invoice with future dated apyment data flow
===============================================
PURPOSE
Future Dated Payment Term을 사용하는 Invoice의 Data Flow에 대해 살펴보도록 한다.
Explanation
accounting rule = accrual
.allowed future dated payment
1. Create a standard invoice (invoice amount: 2100, item amount: 2100, payment term : future dated payment)
And transfer it to GL.
* ap_invoice_distributions_all
accounting_date = 2003-11-11
accrual_posted_flag = Y
posted_flag = Y
* ap_trial_balance
accounting_date = 2003-11-11
distribution_amount = 2100
* 해당 data gl_interface table로 넘어감.
2. Posting these transferred journals in gl module
* 해당 data가 gl_interface table에서 삭제 된 후
* gl_je_lines
accounted_dr = 2100 charge
accounted_cr = 2100 liability
3. Create a payment against this invoice with mature date = 12-nov-2003 and then transfer it to gl
* ap_invoice_payments_all
accounting_date = 2003-11-11
accrual_posted_flag = 'N'
posted_flag = 'N'
future_pay_posted_flag = 'Y'
* ap_payment_distributions_all
line_type_lookup_code = 'CASH'
* ap_trial_balance
accounting_date = 2003-11-11
payment_amount = 2100
* ap_checks_all
status_lookup_code = 'NEGOTIABLE'
4. Posting these payment journals in gl module
* 해당 data가 gl_interface table에서 삭제 된 후
* gl_je_lines
accounted__cr : 2100 future pay
accounted_dr : 2100 liability
5. Clear this payment and then transfer to gl
Future dated payment 이고 Cash Management 를 사용하면 Cash Management 에서
Bank Reconcilation을 해주시면 됩니다.
Cash Management 를 사용하지 않으실 때는
"automatic clearing for future dated payment" 를 수행하여서 clear 를 해주어야 합니다.
이번 test case에서는 cash managemnt를 사용하지 않고 automatic clearing for
future dated payment 를 수행하여 clear 해주었습니다.
* ap_checks_all
status_lookup_code = 'CLEARED BUT UNACCOUNTED'
Cash Management를 사용하지 않기 때문에 status가 위와 같이 나타납니다.
Cash Management를 사용하면 option에 따라 status가 cleared나 reconciled로 변경 됩니다.
6. Transfer these cleared payment to gl and posting in gl
* 이 때에는 ap_trial_balance table에는 아무런 영향도 주지 않습니다.
* ap_invoice_payments_all
accrual_posted_flag = 'Y'
posted_flag = 'Y'
* gl_je_lines
accounted_dr= 2100 future pay
accounted_cr = 2100 cash
Example
Reference Documents
N/A

Rohini,
Thanks for your answer; I was out for few days and hence the delay.
What I am looking for is the complete usage model of the following ODS.
1> 0BBP_SC     we have figured it out
2> 0BBP_SCA    we have figured it out
3> 0BBP_DOC    we have figured it out
4> 0bbp_inv    we need help
     Looks like this can be populated from R3 using the following
Data Source    Info Source                    ODS Object
2LIS_02_ITM    2LIS_02_ITM                 0BBP_INV
2LIS_02_HDR    2LIS_02_HDR                0BBP_INV
5> 0BBP_DS     we need help
6> 0bbp_po     we need help
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We are doing a proof of concept and want to know all the ODS with data. We want to build an end to end (Shopping cart, approval, Doc flow, PO data with value, Invoice data with Value) and struggling to understand the model surrounding this three ODS ( 0bbp_inv, 0bbp_ds, 0bbp_po). Any help in this area will be appreciated.
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Payables: Cannot start a Payment Document number with Zero

Hi all,
I have a bit of an unusual situation. One of my users wants to issue cheques from a book where the serial starts with 0 (015698, 015699 etc). However, Oracle Payables automatically deletes the 0 at the top of the string and leaves only rest of the integers in the cheque number field. This creates a problem in printing the payment voucher since the voucher will show the paid cheque number without the zero at the front.
Any suggestions as to how i can overcome this?
Miranga

Hi Miranga,
Note 1361688.1, R12: Payables Check Number Not Accepting Leading0. Ex: 060078, discusses this issue with the note that:
"This is a normal behavior, There is no chance to have leading 0 in the check number, The check number in the AP_CHECKS_ALL table is a numeric field, so we can't have padded zeros."
For reconciliation, the leading check numbers are removed so matching can occur, assuming you have patch 12976660 applied.
R12.0.X: ceabrmab.pls 120.62.12010000.32
R12.1.X: ceabrmab.pls 120.56.12000000.40
Regards,
Cheryl

HR - Daily Snapshot Issues with Future Dated Changes

The w_employee_daily_snp_f_1 table has timing issues. The effective end date on all per_all_assignments_f, per_all_people_f, etc always shows the time at midnight. For example: 08/14/2009 12:00:00 AM. When this person has a new assignment, for one day only, the extract does not pick up this person. See example below:
Employee 123 has a supervisor change and the new supervisor is effective on 6/15/2009
Emp Eff Start Date Eff End Date Supervisor
123 01/01/2009 12:00:00 AM 06/14/2009 12:00:00 AM 888
123 06/15/2009 12:00:00 AM 12/31/4712 12:00:00 AM 555
When the ETL runs on the night of 6/14/09 at 7:35:42 PM, this record does not get picked up because according to the apps.per_all_assignments_f table on the day of 6/14/09 this person does not have an active assignment. There is one day when the person (according to the system) does not have a supervisor. The next night, on 6/15/09 10:34:18 PM the record reappears and does so every night until the assignment record is again end dated. This only occurs for future dated HR changes.
This is a big problem because if the future dated change is for a supervisor, not only does the supervisor not appear in the daily snapshot, but either does any of his/her subordinates. Has anyone else run into this problem? How did you solve it? Did you customize all the HR mappings?

Have posted an updated version of the MST to my webspace here:
http://homepage.ntlworld.com/minkus/shockwave/shockwave115606mst2.zip
This new version fixes the following issues (changes to this version in bold):
MsiInstaller repair & errors on first run as non-admin (removes 'AppData' directory entries)
DCOM errors once Shockwave is installed (adds double quotes to the beginnning of LocalServer32 value)
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Removed 'Launch SWDNLD.exe' shortcut created in Programs subfolder (people don't want this - see here)
I have tested this on my network and it all seems to work fine. Unfortunately my original plan to use the executable installer didn't work out as it does not include the Shockwave 10 compatibility components described here and here, so it looks like I'll have to keep this MST file up to date with the latest versions until Adobe fix the problems themselves...
If you want to see the changes that I have made, load up Adobe's 11.5.6.606 MSI file in Orca, then use Transform / Apply Transform to apply the MST, and look for the entries in green.
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Where can do you link the Account payable (AP) to Automatic Payment Program

Hi SAP Experts,
Where can do you link the Account payable (AP) to Automatic Payment Program (APP) what is t - code and what is the table name and Accounts Receivable (AR) to Automatic payment program (APP) what is t - code and what is the table name
Thanks in Advance.
Regards.
Srinivas

Hi Srinivas,
The link is created when you enter vendor number in parameters tab of F110 and do the run. Here in Parameters you enter the vendor code for which you need to run APP. Based on vendors provided here in F110 Parameter tab, the F110 program checks for the open items of that vendor which are to be paid and selects them accordingly. Hope this clarifies.
Ofcourse in Vendor master under Payment transactions Accounting you have to full the necessary fields like Payment methods etc under Automatic Payment Transactions.
Hope this clarifies
Kind Regards
Soumya

Add field and Display future dated data in OrgChart

Configuration
SAP Talent Visualization by Nakisa 2.1 under LIVE connection.
Questions
1) Add fields to Details(for Position/OrgUnit/Employee) window in OrgChart
 We have a few requirements to display additional data in Details window.
 Do we need any developments to add the following items to Details window ?
Position's General Description data (stored in IT1002)
OrgUnit General Description data (stored in IT1002)
Name, Phone No., Gender(and other personal information coming from various infotype) of employees, who belong to position
2) Display future dated Organizational Structure in OrgChart
 We also have requirement to display future dated OrganizationalStructure.
 The future dated Organizational Structure should ONLY availablefor people from HR and executives.
 How can we do this?
3) Security Setting
 Regarding to the question above, how can we create the security roles (in Nakisa) for therequiremets listed below?
The security setting in SAP allows managers only can see employee's data, who belongs to the managers organization.
The security setting in Nakisa OrgChart allows every employee can see all organizations and other related objects.

Hi Ogawa, 
Please see my responses in bold. 
I hope that helps! 
Luke 
1) Add fields to Details(for Position/OrgUnit/Employee) window in OrgChart 
We have a few requirements to display additional data in Details window. 
Do we need any developments to add the following items to Details window ? 
- Position's General Description data (stored in IT1002) 
- OrgUnit General Description data (stored in IT1002) 
- Name, Phone No., Gender(and other personal information coming from various infotype) of employees, who belong to position 
 
You need to configure the integration schema to "extract" these fields in order for them to be available to OrgChart. I believe the file is called downloadSchema.xml and is found in your build folder. It is not the one in the SAPExtractor folder (that is for Staged). 
2) Display future dated Organizational Structure in OrgChart 
We also have requirement to display future dated OrganizationalStructure. 
The future dated Organizational Structure should ONLY availablefor people from HR and executives. 
How can we do this? 
 
This is not possible as OrgChart only displays one version of the OrgChart (the present dated structure).
 
3) Security Setting 
Regarding to the question above, how can we create the security roles (in Nakisa) for therequiremets listed below? 
- The security setting in SAP allows managers only can see employee's data, who belongs to the managers organization. 
- The security setting in Nakisa OrgChart allows every employee can see all organizations and other related objects.
 
Your bottom requirement is standard - unless you secure an item then every employee will be able to see all data.
 
In order to configure manager security you will need to undertake some XML configuration. This is not advisable unless you have experience of configuring the XML files, particularly with security as it is highly complex configuration. There are a couple of consultancies with specialist skills (Emeritis, ROC, Nakisa) that have the expertise to perform this type of configuration.
 
In order to do this you need to configure an authentication source and populate the user population and rolemapping sections of the LoginConfiguration_<type>.xml in the Authentication folder of your build. <type> refers to the type of authentication you are using (SAP logon forms, Portal integration with Logon Tickets etc). You will then need to map the roles in RoleMapping.xml in the Security folder of your build and then configure each role in Roles.xml. You need to create a hierarchyscope for each dataelement you are restricting data for and then add the security keyword to the sections in AppResources.xml that you are restricting with this particular scope.

Post dated payment

I made a postdated payment online, but ended up paying my bill sooner. How do I cancel the post dated payment?

Hi LeaRenee!
I can assist you with cancelling your post-dated payment, and you won't need to call the bank. I see that you posted on the 20th; has the payment already occurred? Depending on when it's scheduled to go through, you can either contact Customer Service by dialing *611 send, you can log in to My Verizon at http://www.vzw.com and cancel it there, and you can also follow me back and send me a direct message with your name and mobile number. Due to the time sensitivity of your issue, I wanted to give you all of your options down to a quick phone call. I hope this information is helpful for you!
ChristinaB_VZW
VZW Support
Follow us on Twitter @VZWSupport

In MSS, can Managers view information of Future Dated Hires & do EIT entry?

In MSS, can Managers view information of Future Dated Hires & do EIT entry? We followed Metalink NOTE:459876.1 but still not working.
Thanks,
Peter

I have looked at the document you referred to. The personalisation described may not work on its own. You would need to make sure that the security profile allows these 'future' people to be seen. For example, is the supervisor marked on the assignment?
I am a bit sceptical that this method would work, but hope it dioes! Let me know if the suggestion is of any use.
Regards
Tim

Spamtrainer and future dated spam

I'm running:
Mac OS X Server 10.4.11
Updated the components from osx.topicdesk.com
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I noticed that spam with a date in the future does not get processed and erased when spamtrainer is run by the cron job.
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Should I just delete the future dated spam from my junk mailbox?
Thanks

It is normal and those messages will be used for training. Just not deleted. You can either leave them for future deletion or delete them manually. Doesn't really matter.

Handling future dated events for automated provisioning

Hi experts,
has anyone implemented or knows how to handle future dated events such as going on and returning from leave for an employee within Identity Manager that it will schedule a provisioning process when the leave start end dates are given? any help is appreciated.
birkoff77

There is no explicit documentation on this requirement but if you look further in to the deferred task scanner and how to handle date events you will get any further probably. The point is that a provisioning process should start on a certain date for a certain user.
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Some hints:
This is something you arange using the deferred task scanner which you can call by using 'application' as subprocess in the workflow....With the configuration of a task instance you can call a workflow (provisioning)...further specify a date argument and a name argument (the account Id).

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My organisation is assessing Universal Customer Master and wants to put data from HRMS into it via data interface. However, we do not know if future dated records are able to be entered into UCM. This presents an issue, as HRMS records tend to have future dated changes that would not necessarily show in UCM.
Any advice would be appreciated.
James

Hello
Any shouts on this one?
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R12 - Payables - Prepayment & Future Dated Payments

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