R12 - Void unused payment document number

Hello,
We are on rel. 12.1 and have some unused document numbers that want to void for one of our payment documents.
Or rel. 11.5 we had a Void Unused function on AP that allowed us to do that, but it seems that is gone on rel. 12.1 (or at least, have not found it neither on AP nor CE)
I have been looking on the documentation but still can not find it.
Have you used something like that on rel. 12?
Or is it fine if I just update the last number issued on the Payment Document setup?
Thanks in advance for your help!

Metalink article *How To Record Spoiled Checks [ID 1289517.1]* talks about this specific issue. If you find out other way of doing this let us know.
Thanks,
Pradeep

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Edited by: 796711 on Oct 19, 2010 12:22 AM
Edited by: 796711 on Oct 19, 2010 12:23 AM

Hi John,
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HI Deepak,
When you issue a check manually, then you have to update the check manually in the SAP System.
Goto FCH5, give your clearing document number and then give the check number.
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Now if you goto FB03 and display the clearing document, From the menu select Environment==>Check Information, now you will be able to see the check number and other details.
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Hi Guru,
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Hi Miranga,
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I have below situation,
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Hi,
Value in the Assignment Filed will be displayed based sort key what we maintained in GL Master Data.
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Payment document cleared and invoice document number cleared

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Is it right ?
How about the payment document number cleared ?
How about the relation between these payment document number clear and invoice document number cleared?
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Hi
You can see data on invoices   cleared using following tables.
For customer - BSAD
For Vendor - BSAK
For   all invoices ( open and cleared )   it is   BSID & BSIK.
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kamala

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Did you post the payment document using automatic payment run? In case of automatic payment run, check number is determined by the system from the next available number in check lot and it is linked to payment document.
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Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
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This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
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Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
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When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
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To split the payment document value as per the line items of the P O

To split the payment document value as per the line items of the purchase order in the period of payment, so that the payment amounts are measured against the Capex order assigned as account assignment in the purchase order.(Account assignment tab for the individual line item in the PO.
Example:
Inputs:
Purchase Order 3100012345, line item 10 value 6000 line item 20 value 4000
VAT @10% , account assignment for PO line item 10(Internal Order no 10001) & line item 20 Internal Order 10002) G/ R no 5105105101 for Rs10,000.
The I/R doc 501501501 appears as follows: (MIRO)
Line 10: Value      Rs   6,000
        20: Value      Rs   4,000
VAT                        Rs      600
                       Rs      400
Total                       Rs11, 000
Withholding Tax Rs 1,100
The accounting entry for MIRO happens as follows: doc 2102102101
GR/IR Dr      Rs 10,000
VAT      Dr     Rs   1.000
Vendor    Cr           Rs9, 900
TDS due   Cr          Rs1, 100
The business expects the payment report as follows:payment doc 2001200101
PO     Line item      Internal Order MIRO        Invoice                       Payment       Payment period Amount
                                                                                A/c doc number        doc number
3400012345     10     10001           5605605601 2102102101           2001200101       001/2009           5940
3400012345     20     10002     5605605601     2102102101           2001200101        001/2009          3960
Currently we are able to show the amounts as Rs 6000 for line item 10 & Rs 4000 for line item 20.
The problems faced.
1.     The VAT line items are auto created, hence the reference of purchase order number and line item are not available. So the VAT portion which is part of payment liability does not get reflected against the PO.(not able to show the VAT portion , when we try to show the payment amount per PO line item.)
2.     The withholding tax is also a problem; WHT is not calculated and assigned per line item. It is calculated on the total amount of basic and VAT. Because of these reasons, the payment could not be shown properly according to the line item of the purchase order.
3.     When part payment is made, against invoices, there is no provision to assign a payment amount against a particular line item. Further, when final payment is made in different period, the clearing document will get generated. That adds to the complexity of differentiating full payments and part payments final clearing.
4.     When residual payment is made, a new line item is created. Here assignment of Purchase order line item against payment for residual items become a problem.
5.     Many a times advance payments are made. Later the invoice is created and balance payment is made. In those situations, the clearing document creates one more line item and makes payment for the balance item. This adds complexity in bringing balance payment alone and to split as per the purchase order line item. The clearing document number system is multi dimensional. It creates two line items for the same item (one at the time of advance and another the time of clearing.)
6.     When full payment is made, the payment document number and clearing document numbers are same. In cases of subsequent or partial or residual payment, the document numbers are different. Because of this, the part payment amounts are shown in the period, where the final payment and clearing are made.
Please suggest a way to split the payment amount in the exact posting period with all the considerations given above.
Regards
Sundararajan
Edited by: Sundarajan Venkatachari on Sep 30, 2009 11:04 AM

Hi,
See Note 301077 - User exits for the interface to accounting, although I think that there isn't this kind of option. Note 429117 - Collective note advice note SD-FI interface will be useful too.
I think that SAP Note 1085921 - Document split perhaps will help you
Regards
Eduardo

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Hello FI experts,
There is a business requirement in which the users want to reverse the payments en-masse. This can be achieved by creating a batch input session via a custom program to upload the documents from excel . Then calling FBRA and FB08 to do the resetting and reversal.
My issue is how to create the batch input session ? Please help.
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Hi,
I have got developed such program earlierr.
You can define your custom program specification as below:-
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Reference field value in the F110 Payment document

Dears
We are running the automatic payment run for the vendor invoices posted.
In each vendor invoice, we have filled the reference field, text field, etc. However, while running the payment in F110, the system does not reproduce this reference field value in the payment document. Hence we are not able to match the items for comparison.
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Hello,
Apart from above suggestions, you can check linked invoices to payment document through below option.
Open payment document in FB03, go to Menu->Environment->Payment usage
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If you are looking for tables, Pass payment document number , company code, year, account type and account to AGKO table and get the clearing date. Pass these details to BSAK and get list of cleared documents.
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V V

R12 - Void unused payment document number

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