RBBP_NOTIFICATION_OFFAPP vs RSWUWFMLEC

In older version of SRM (<5.0), we used the program RSWUWFMLEC to send escalation emails to approvers and their managers. A single email is sent to the approver, approvers manager and managers manager. Here the recipient can see the other recipients in distribution list of the escalation email. It helps the manager to easily identify the approver and follow-up with him for approval.
In the new version(>=5.0) we use the program RBBP_NOTIFICATION_OFFAPP
for sending notification and escalation emails to approvers and managers.
Behavior: An individual email is sent to the approver, approvers
manager and managers manager. Here the recipient cant see the other
recipients in distribution list of the escalation email. It becomes
difficult to the manager in identifying the approver, to follow-up with
him for approval.
My question is is there some config that need to be done so that one email is sent with all the receipients?
Thanks
Ram

Hi
Try these links ->
Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC
WF-BATCH or not WF-BATCH....
Offline Approval
Regards
- Atul

Similar Messages

Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC

Experts,
In SRM 5.0 we have given with new report "RBBP_NOTIFICATION_OFFAPP" and BADI "BBP_OFFLINE_APP_BADI" over the previously used "RSWUWFMLEC" for offline approval.
But the old report also exist in the system. Can anybudy explain me if I can use this old report for the offline approval in SRM 5.0. If I can, then what are the more features provided by new report and BADI combination to use it instead of the old one?
Thanks
Sangharsh

Hi
SAP supports both upward and downward compatibility. You can also any report depending on your requirements.
Refer to SAP online Helphttp://help.sap.com/saphelp_srm50/helpdata/en/31/ec423b4ac8d506e10000000a11402f/frameset.htm
Please read the standard documentation of the BADI - BBP_OFFLINE_APP_BADI using SE18 Transaction.
Here is the documentation.
BBP_OFFLINE_APP_BADI
Short Text
Customer Enhancement of Offline Approval
Use
The BAdI BBP_OFFLINE_APP_BADI allows you to adapt and extend the SRM standard functionality for offline approval of workitems via e-mail.
You can:
Override the selection parameters from the sender report RBBP_NOTIFICATION_OFFAPP and flexibly determine the workitems tobe sent
Method: WORKITEMS_SELECT
Determine the e-mail recipient using your own criteria
Method: RECIPIENTS_GET
Flexibly determine the contents of the e-mail (texts, URLs)
Method: MAIL_DATA_GET
Generate the e-mail flexibly
Method: MAIL_CREATE
Define an alternative class method to generate the e-mail and/or process the response mail (decision mail) in the SAPconnect-inbound processing or via the report RBBP_OFFLINE_EVAL
Method: DETERMINE_CLASS_NAME
Define the e-mail address of the respnse mail (return address)
Method: SMTP_INBOUND_ADDR_GET
Override the selection parameter in the SAPconnect inbound processing of the reply e-mail or from the processing report RBBP_OFFLINE_EVAL CH_SNDER (set to "X" as standard) to check whether the sender of the reply e-mail matches the owner of the work item.
Method: CHK_SENDER_IND_SET
Release Note Extension of Functionality for Offline Approval (changed).
Short text
Enhancement of the Functionality for Offline Approval (Changed)
Use
As of SAP SRM 5.0, the functionality for offline approval by e-mail has been revised and enhanced.
Changes and Functional Enhancements:
The Business Communication Service (BCS) is used for sending e-mails.
(For more information about this, see SAP Help Portal at help.sap.com -> Documentation -> SAP R/3 and R/3 Enterprise Release 4.70 -> SAP NetWeaver Components -> SAP Web Application Server -> Basis Services / Communication Interfaces -> Business Workplace and Services -> Generic Business Tools for Application Developers -> Business Communication Services - Sending from SAP Applications as of Release 6.10.)
New transmission report RBBP_NOTIFICATION_OFFAPP with enhanced selection parameters:
You can now restrict your selection of work items for sending on the basis of business objects, as well as on the basis of workflow tasks (TS*) as before. This means that you can restrict transmission to specific document types (for example,. BUS2205 - Invoice).
You can now use new checkboxes to select e-mail options (which replace the old radiobuttons). Remember that the indicator you set will override the default value.
E-mail text:
Can be made up of the work item text (short text) or the task description of the work flow task (full text).
Creating attachments:
You can attach a PDF (print version) of the document you want to have approved to the mail, and/or any attachments that exist for the document.
The input fields for standard notification texts and logon URLs that belonged to the old transmission report (RSWUWFMLEC) are no longer available because the notification contents can be specified more flexibly with the help of BAdI BBP_OFFLINE_APP_BADI.
Similarly, you no longer have to specify the return address because this can be replaced by the recipient's address in the transaction for SAPconnect inbound processing (transaction SO50). (If SAPconnect inbound processing has not been activated, the response mail [decision mail] is sent by default to the WF-BATCH user, as was also the case prior to SRM 5.0. The return address in method SMTP_INBOUND_ADDR_GET of BAdI BBP_OFFLINE_APP_BADI can also be overwritten.)
Processing logic in transmission report RBBP_NOTIFICATION_OFFAPP in conjunction with BAdI BBP_OFFLINE_APP_BADI:
a) Selection of work items
On basis of selection parameters or BAdI method WORKITEMS_SELECT.
b) Determination of recipient
Work item processor (attribute "Forward work item" from the organizational model and e-mail address is checked) or on basis of BAdI method RECIPIENTS_GET.
c) Collection of e-mail data
E-mail data from work item or from BAdI method MAIL_DATA_GET.
d) Generation of e-mail
By BAdI method MAIL_CREATE (flexible generation of subject, mail text, URLs, and attachments) or by default by class CL_BBP_MESSAGE_CREATE_OFFAPP (this class can be inherited and its methods changed - with BAdI method DETERMINE_CLASS_NAME this class can override the default class).
Standard Smart Form BBP_OUT_OFFAPP, which determines the e-mail layout, can be replaced in class method DETERMINE_FORM_AND_PARAMS (previously copied and varied).
e) Sending of e-mail
Class CL_BBP_DOC_SEND_BCS sends the e-mail by BCS.
Add approval notes to response mail:
After rejecting or approving, it is possible to enter notes in the response mail (only possible for e-mails in HTML format). These notes will be saved as document notes in SRM.
Inbound processing:
As of SRM 5.0, response mails can be processed in SAPconnect inbound processing. They are processed synchronously by classCL_BBP_SMTP_INBOUND_OFFAPP.
(Inbound processing in SAPconnect is activated if a suitable entry with the recipient's address and the processing class [ exit name] exists in transaction SO50. If a mail is received at this address, the specified class is used for processing. The work item ID and the decision of the approver are evaluated.)
If the document is locked at this point in time or if immediate processing fails for any other reason, the response mail is forwarded to the SAP inbox of the user who is assigned to the specified address. In this case, further processing is delayed until report RBBP_OFFLINE_EVAL is run (this report was the only report used prior to SRM 5.0, and it has to be scheduled periodically).
The e-mail addresses of the sender of the response mail and the determined recipient are compared by default; this ensures that third parties cannot respond. If a discrepancy is detected, the response mail is not processed. However, the processing parameters in inbound processing can be overridden by BAdI method CHK_SENDER_IND_SET
Effects on Customizing
You will find BAdI Customer Enhancement of Offline Approval (BBP_OFFLINE_APP_BADI) in the IMG for SRM by choosing
SRM Server -> Business Add-Ins (BAdIs)-> SAP Business Workflow
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

RSWUWFMLEC standard program

Hi Intellects,
I am supposed to make modifications to the emails sent to approver , reviwer and requestor to notify them of the status of the request.
standard program RSWUWFMLEC should be copied into a Z program and change the email content.
Does anyone has any idea about this standard report.
Thanks in advance.

Hi
Please go through this ->
The older version of SRM (<5.0), uses the program RSWUWFMLEC to send escalation emails to approvers and their managers. A single email is sent to the approver, approvers manager and managers manager. Here the recipient can see the other recipients in distribution list of the escalation email. It helps the manager to easily identify the approver and follow-up with him for approval.
In the new version(>=5.0) we use the program RBBPNOTIFICATION_OFFAPP_
for sending notification and escalation emails to approvers and managers.
Behavior: An individual email is sent to the approver, approvers
manager and managers manager. Here the recipient cant see the other
recipients in distribution list of the escalation email. It becomes
difficult to the manager in identifying the approver, to follow-up with him for approval.
The old version send a mail only to one manager (no distribution list is maintained in standard). I think the rswuwfmlec you are using has been modified.
With the new version you can implement a badi (BBP_OFFLINE_APP_BADI ) to change the content of the mail or change and add new recipients.
Please go through these links ->
SAP Standard Solution
http://help.sap.com/saphelp_srm50/helpdata/en/88/f7423b4ac8d506e10000000a11402f/frameset.htm
Processing of Work Items in Other Mail Clients
http://help.sap.com/saphelp_srm50/helpdata/en/67/ec7b20d15411d2b465006094b92d37/frameset.htm
Other useful links ->
Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC
WF-BATCH or not WF-BATCH....
Offline Approval
Re: RSWUWFMLEC
Hope this will help. Do let me know.
Regards
- Atul

Problem while receiving a mail in blackberry using offline approval

Dear SRM Gurus,
We are working with SRM Server 5.5, SP08.
We are using offline approval functionality using Blackberry device. We
have observed that in an approval mail sent to blackberry, the approver
does not see hyperlink for "Approve by mail" or "Reject by mail" text.
However, when the same approval mail is checked on any other mail
application like gmail or yahoo, we are able to get an hyperlink and
approve the work item.
While execution of report "RBBP_NOTIFICATION_OFFAPP", we have selected
a checkbox "with approval links".
Kindly suggest, how can we rectify this problem. We will appreciate your immediate help.
Thanks in advance,
chandra sekhar
0062 081510685482

Hi
Yes, but for this you need have SAP MI (mobile infrastructure) configured in the landscape. MI is part of SAP NW. Integration of MI is possible with SRM2.0 and upwards.
For details refer -
http://service.sap.com/mobile - mobile procurement
Re: Shopping Cart approval process in SRM using Black Berry
Shopping Basket Approvals Through Blackberry
To change standard email text
Re: How can we change the standard email text?
There is a former thread dealing with text modification in the RBBP_NOTIFICATION_OFFAPP .
https://forums.sdn.sap.com/click.jspa?searchID=3694563&messageID=3714821
Configuration of Approval mails to Blackberry - Refer to the HELP links ->
http://help.sap.com/saphelp_srm40/helpdata/en/5a/af5eff85d011d2b42d006094b92d37/content.htm
Other related links ->
WF does not restart when requester accept changes
RBBP_NOTIFICATION_OFFAPP
Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC
RBBP_NOTIFICATION_OFFAPP
Re: Offline approval
Re: Is it possible to action an approval work item sent to Lotus Notes mail
http://help.sap.com/saphelp_erp2005/helpdata/en/index_srmaddon.htm
WF-BATCH or not WF-BATCH....
Do let me know.
Regards
- Atul

How to create a text box in ascreen painter?

HI friends can anyone tell me how to create a text box in a screen painter?
And attachment BROWSER like what we attach for any documents in over mail.
Example when we click on browser the path of the computer has to be opened and by giving the document name attach and the document will be attached. Please tell me the procedure....
Thks

To get the best answers, I think you probably need to break down your post into several different one with a separate question in each, along with the business problem you are trying to solve... but here's a few pointers for you to research...
Textbox - there's plenty of info in SDN on creating a custom control with a textbox e.g. Re: Text Editor on modulepool Screen and sample code in SAP too.
Attachments - If this is for an email, then GUI_UPLOAD might help and the BCS class is the newer way to send messages... check out Re: Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC for example... if this is an attachment for an SAP object such as an FI Document or Purchase Order, then the Generic Object Services (GOS) could be what you want e.g. https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/0e6b0d95-0a01-0010-4696-ca0a48de5fb3
Jonathan

(Need Help) How to create Numeric text box in SVG

Hello everyone,
Can any one help me to create Numeric TextField in SVG? I'm struggling to do this please someone help me as soon as possible....
Thanks In advance,
Ulaga

To get the best answers, I think you probably need to break down your post into several different one with a separate question in each, along with the business problem you are trying to solve... but here's a few pointers for you to research...
Textbox - there's plenty of info in SDN on creating a custom control with a textbox e.g. Re: Text Editor on modulepool Screen and sample code in SAP too.
Attachments - If this is for an email, then GUI_UPLOAD might help and the BCS class is the newer way to send messages... check out Re: Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC for example... if this is an attachment for an SAP object such as an FI Document or Purchase Order, then the Generic Object Services (GOS) could be what you want e.g. https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/0e6b0d95-0a01-0010-4696-ca0a48de5fb3
Jonathan

Offline vs. Online Approval

I'd like to know when I can use offline approval and it's not allowed. Is online/offline approval based on the approval type such as shopping cart level approval vs. line item approval? Or is it based on the number of approval steps (1 step vs. 2 steps or n steps)?
Does anyone know the criteria and can explain it? I have a shopping cart level approval process with multiple approval steps where the approval has to go up the management organization sequentially for approval (i.e. (1) manager (2) director (3)VP etc...). Can I set up an offline approval for such process?
Regards,
SN

Hi
For Off-line Approval
Report RBBP_NOTIFICATION_OFFAPP
http://help.sap.com/saphelp_srm50/helpdata/en/31/ec423b4ac8d506e10000000a11402f/frameset.htm
BADI - BBP_OFFLINE_APP_BADI
http://help.sap.com/saphelp_srm40/helpdata/en/31/ec423b4ac8d506e10000000a11402f/frameset.htm
OSS Note 455140
Other Related links /threads ->
Offline approval
Offline Approval
Offline approval
settings for offline approval mail
Re: Authorize via email ?
Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC
Offline Approval
Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC
settings for offline approval mail
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/795. [original link is broken] [original link is broken] [original link is broken]
Do let me know.
Regards
- Atul

SRM Offline Approval via Blackberries

Hi,
We're on SRM 5.5. With the Offline Approval using RBBP_NOTIFICATION_OFFAPP or RSWUWFMLE programs, has anyone managed to setup offline approval to work via Blackberries.
Thank you for your help.
Jennifer Tran

Hi
Yes, but for this you need have SAP MI (mobile infrastructure) configured in the landscape. MI is part of SAP NW. Integration of MI is possible with SRM2.0 and upwards.
For details refer service.sap.com/mobile - mobile procurement
Please go through the related pointers ->
Re: Processing inbound e-mails (RBBP_OFFLINE_EVAL )
Shopping Basket Approvals Through Blackberry
Shopping Cart approval process in SRM using Black Berry
RBBP_NOTIFICATION_OFFAPP vs RSWUWFMLEC
RBBP_NOTIFICATION_OFFAPP vs RSWUWFMLEC
Re: Shopping Cart approval process in SRM using Black Berry
Re: Problem while receiving a mail in blackberry using offline approval
Hope this will help. Do let me know.
Regards
- Atul

Email notification for SHC and GR

Hi I would like to know is there are way to email a notification to the approver once shc is created? thus sends another notification to the next approver?
I would like to know if there is another way aside from the standard report RSWUWFMLEC?
If ever is this doable by just configuring Define Recipient of Notifications in spro? or any other way.
Has anybody also used BBP_ALERTING?
I also have a requirement that X days before recipient, there should be an email notification to the requester and the recipient.
Thanks!
Cindy

Hi
Which SAP versions are you using ?
Refer to the following links.
SRM Notification sent but user has not received the work item
Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC
Email Notifications for Ad hoc Approvers
Email notifications
Setting alerts in SRM when SRM can't communicate with XI

Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Notification mails are not sent using RSWUWFMLEC

Hi Experts,
We are using SRM 4.0 and we have an issue with Notification mails,
The report RSWUWFML2 for sending notification mail to outlook for work item,which we have been using .
We have recently started using the report RSWUWFMLEC for sending the offline approval mails to users who have the attribute Forward_WI.
We have given privelage only to few of the users to approve through offline.
So, the report RSWUWFMLEC sends them the offline approval mail.
We also have the report RSWUWFML2 which needs to send the notification mail to all the users, irrespective of the Forward_WI attribute.
As we are using both the reports simultaneously we are facing the problem.
Can you suggest a way so that we can send approval mails to the users who have attribute u201CForward_WIu201D checked and notification mails to all users by using report : RSWUWFMLEC
Thanks,
Sandy.

Hello Sandeep,
Using both RSWUWFML2 and RSWUWFMLEC reports, just give a different job suffix (selection text P_JOBSUF ) using a variant for each report: by default, it is '2' for both.
In this way, in SWU_WLSCAN table, you will have one entry for each report (field CURR_NUMB ). So, last date and time for report execution will not be the same for both reports, which cause behavior you described.
Regards.
Laurent.

Program to send Workflow Approval Notifications to Outlook (RSWUWFMLEC)

Hi,
We recently upgraded from SRM 4.0 to 7.0. We used RSWUWFMLEC to extract approval work items and send email notifications to Outlook. Can we use same RSWUWFMLEC or is there a different program/process for this in SRM 7.0. For some reason RSWUWFMLEC is not working for SRM 7.0 approval work items.
Thank You
Vineela

Hello Vineela,
Check SAP help for SRM 7.0 release regarding offline approval:
[Offline Approval|http://help.sap.com/saphelp_srm70/helpdata/en/31/47c6cb8e9249f2bc29444212e4704a/content.htm]
Regards.
Laurent.

Need more Information on Report 'RSWUWFMLEC'

Hi All,
I want to know what is the purpose of standard program RSWUWFMLEC. Does it forward the work item?
When I checked the documentation of RSWUWFMLEC , it says the program is executed only when attribute in PPOMA_BBP 'Forward By' is set 'X'. Can anyone tell me what is use of 'Forward By' attribute in PPOMA_BBP.
I tried searching in the forum but could not find any helpful answer.
Thanks in Advance,
M M Jaffer.

Hi Mohammed,
This report will forward a notification (email) to your users if they have workitems in their inboxes that need their attention.
This often gets the users confused between a workitem and a notification - but it's also very helpful to remind them (particularly the casual SAP users) to log on and check their inboxes.
There is documentation:
http://help.sap.com/saphelp_srm30/helpdata/en/88/f7423b4ac8d506e10000000a11402f/content.htm
Even though this help says it is for SRM3.0 I think you will find it worth reading.
Which version of SAP are you on? Do you have HR implemented?
Regards,
Sue

Approver for RSWUWFMLEC

Dear all,
i have modified standard porgram RSWUWFMLEC (user wants some more fields and want to have font size changed...)..now it is working fine...
My problem is Finance Gatekeeper is an attribute in SRM..
and who ever is defined for that.. he receive email for every line items...
what the expectation is that the email should be received for each shopping cart.. instead of each line item...
Here..i am receiving each line item mails...i want only one mail for each shopping cart...
Thanks in advacne...

Hello Ravi,
What approval workflow are you using for shopping cart(Item level/Header Level).
This program creates email per workitem or per user see message granulrity options in selection screen .
Award points if helpful.
Cheers,
Sid

RSWUWFMLEC

Hello Friends,
is this program sending e-mail ( Outlook ) notification about the shopping cart details to Approvers and Reviewers and Requestors ?
if yes where can i see the e-mail content else what is the purpose of this
thanks,
john.

Hi John,
This job is scheduled to enable offline approval functionality in SRM and to allow the work items in the SRM user's inbox to be transferred to their preferred e-mail client (e.g. Outlook, Lotus Notes, GroupWise, etc.). E-mails are only sent to those users for which the user attributes (FORWARD_WI) "Flag: Forward work item,'' are maintained in PPOMA_BBP. This is useful for users that do not use the integrated inbox of the EBP system, so that another mail client can process work items in their usual mail client.
There are two steps in this job:
1. The initial step moves the approval work item from the SAP inbox to SAP connect (TCode: SCOT). This step is execute by report: RSCONN01.
2. The second step moves the same work-item from SAP connect to the organization's mail server, which then sends the e-mail to the user's preferred e-mail client. This step is executed by report: RSWUWFMLEC.
http://help.sap.com/saphelp_srm30/helpdata/en/84/a7e3389870c05ce10000000a114084/content.htm
I hope this helps on this issue.
Regards,Nishant
Please reward if this helps.
Regards,Nishant

RBBP_NOTIFICATION_OFFAPP - Mails go to Outlook Junk

Hi all,
I am not sure if this is the good group for this Question but I give it a try. Maybe someone has had the same problem in the past...
We use report RBBP_NOTIFICATION_OFFAPP in order to send approval mails for SC and PO. Using SAP CONNECT the mails are send to the users OUTLOOK account.
For some reason OUTLOOK considers the mails as junk and moves them to the "Junk" Folder. The sending user is "WF-BATCH(AT)SYS-ID.domain.com.
Thanks for a feedback.
Best regards
AD

Hello Achim,
How are you ?
Concerning your problem, is it for all SRM users receiving approval mails or only for some users ?
Anyway, i think behavior which you describe is due to e-mail messaging.
If all users are concerned, see with your OUTLOOK network team what are settings for OUTLOOK mail server.
If it occurs for particular users, see directly with them if they created filtering rules in their OUTLOOK mail client. For example, i had users who received twice approval mails due to filters they had set up... Problem was solved by deleting those filters.
Regards.
Laurent.

RBBP_NOTIFICATION_OFFAPP vs RSWUWFMLEC

Similar Messages

Maybe you are looking for