Re: Archiving of purchase orders

Hi all,
Can i delete purchase orders by the means of archiving?
Please provide details regarding the archiving object.
Thanks in advance
Sowmya

You can archive purchase orders using the archive object MM_EKKO. Refer SAP help for more details.
http://help.sap.com/saphelp_47x200/helpdata/en/8d/3e5c48462a11d189000000e8323d3a/frameset.htm
Hope this helps.
Cheers,
Samanjay

Similar Messages

Hide/delete/archive a purchase order

Hi!
I have a purchase order created. I would like to erase this purchase order (i didn't do MIGO on this purchase order). It is possible to erase somehow this purchase order? I tried to archive the purchase order, but the order is still there.
Thanks!

You might want to refer this link below also, once you are done marking the Po for deletion
http://help.sap.com/saphelp_erp2005/helpdata/en/8d/3e5c48462a11d189000000e8323d3a/frameset.htm
http://www.sap-img.com/materials/how-to-use-me98-to-delete-po-from-system-completely.htm
Edited by: Pavan Kumar on Jan 28, 2009 8:59 AM

Miro - purchase order

Hi,
I ve the following issue:
I started using MIRO 5 months ago. When I select lines through delivery note parameters I also get back notes from the last year (which have the same number) even if I set a different period (burt unfortunately the reference code is the same)
Is there a way to archive old purchase order or to hide them from the selection?

Hi,
I tried but when I select the delivery note I also get the old position (which are behind the data I select).
The problem seems to be the reference number that is the same for both document

Archiving a purchave order in MM

Hi,
i need to know if for archiving a purchase order in MM is mandatory to activate the deletion indicator of the item or i can archive the PO even if this indicator isn't activated.
My ides sistem ask me to activate this indicator for archiving? Is right or wrong?
Thank's to everybody for your help?
Carlo

Hi Carlo,
Yes, the PO must be marked for deletion before it is eligible to be archived. Also, the residence times need to be configured as well. Here is some further information from the help text regarding archiving PO's:
Two minimum periods (expressed in days) determine which purchasing document items are to be archived.
In the fields Residence time 1 and 2, enter the number of days to be taken into account for archiving.
Residence time 1 for items without deletion indicator
Before the deletion indicator is set for a document item, the system checks whan the relevant item was last changed.
Changes taken into account include a change in the order quantity and a goods receipt, for example.
The date of the last change is compared with the current date.
If no change has taken place within the specified residence time 1, a deletion indicator is set for the item.
Residence time 2 for items with deletion indicators
For document items for which the deletion indicator has been set manually or during the archiving run, the system checks how many days have elapsed since the deletion indicator was set.
The complete document is not archived until:
The deletion indicator has been set for all the items of a document
None of the items have been changed within the specified Residence time 2 (i.e. the last change was the setting of the deletion indicator.
After this, archived documents can be deleted from the database.
Dependencies
You can choose between a one-step and a two-step archiving procedure.
With the one-step procedure, a deletion indicator is set for the items of the purchasing document. In the process, the Residence time 1 is taken into account.
These documents are then archived in the same archiving run.
Residence time 2 is not taken into account.
In the two-step procedure, the deletion indicator is set in a first archiving run, taking the residence time 1 into account. In a second archiving run, the documents are archived taking into account the residence time 2.
I hope this helps.
Regards,
Karin Tillotson

Outline Agreement archived before the corresponding purchase order was closed

Hi All,
I would like to know that whether an outline agreement can be archived before all the purchase orders corresponding to it are closed?
We have some open POs and the contract corresponding to that has been already archived. Please suggest,
Thanks,
Ankit

Hi Jurgen,
Thanks for the reply. I see the following for the contracts:
Contracts
The following criteria are checked if Customizing for Purchasing has been set up accordingly:
The target value has been reached (within the tolerance limits)
The target quantity has been reached (within the tolerance limits)
The validity end date has been reached
They are no longer in use.
What does it mean that 'They are no longer in use'? Does it mean that no purchase order should be open for that particular contract?
Also, in my case the POs that are open, we are not able to delete them as while making changes it tries to open the outline agreement but does not find one as it is already archived.
Thanks and Regards,
Ankit Goel
Message was edited by: Ankit Goel

Purchase order in 'Archived' status

Hi All,
We are using SRM5.0 ECS.
After SC is created for 'Free text' requirement, PO is created. When looking at the Purchase order in 'Process Purchase orders',it is giving the message as 'Error while reading the PO in backend system, Inform system administration'. When looked into Item details it is showing the status of PO as 'Archived'.
This is happening only for random Purchase orders. Please let me know what could be the issue.
Regards
Krishna

Hello,
Run FM META_PO_GETDETAIL in SRM, specifying the ECC system ID and PO number which has been created there.
Check if there is any authorization message.
I have seen a similar issue which was related to authorization of RFC user, who was not able to check PO details in backend.
Kind regards,
Ricardo

Archiving Purchase Orders.

Hi Friends,
I am trying to Archive Purchase order using archiving object mm_ekko.
I get the following errors.
1. Could not delete some subitems
2. Delivery costs have not been balanced
3. GR qty is smaller than ordered qty minus underdelivery tolerance
4. GR qty not the same as delivered quantity
5. GR qty not the same as GI qty
6. Invoiced quantity is smaller than ordered quantity
7. Item is blocked
8. Posting date of delivery costs within retention period
I just want to ingnore / correct them and move ahead.
Any solutions ??
Thanks in Advance
Kanica

Hi Kanica,
If you think to implement same solution in production system then problems are,
1. Payment - Payment posting to vendor will happen and updated to FI accounting documents aganist to that vendor
2. You may land up with audit related issues.
If this seems to be ok with your client then you can proceed with that.
Otherwise you can think of the option of setting deletion flag for the line item and archive it. Once you do this nothing will be changed apart from deletion flag settings for this line item.
Hope this will help for your issue.
-Thanks,
Ajay

Archiving PO older MM_EKKO (purchase order)

Hello,
I need archiving PO older (more than 10 years old), but this PO when execute preprocessing program RM06EV47 and most of them can not be marked for deletion, for many reasons. Eg. e06(115) "Quantity delivered differs from qty. invoiced (Function not possible)" and other messages
I already tested with
Program: RWPOB001 (Transaction WPO1)
BADI: ARC_MM_EKKO_CHECK
But I can not mark it for deletion (prerequisite for archivign PO).
Is there a standard way to close that inconistentes Purchase order ?
I want to avoid
UPDATE EKKO-LOEKZ = 'L'.
Thanks
Edited by: Cervantes Nicolas on Oct 4, 2010 5:58 PM

Cervantes Nicolas wrote:
I need archiving PO older (more than 10 years old), but this PO when execute preprocessing program RM06EV47 and most of them can not be marked for deletion, for many reasons. Eg. e06(115) "Quantity delivered differs from qty. invoiced (Function not possible)" and other messages
If your PO shows E06(115), use transaction MASS, BUS2012 to flag both: EKPO-ELIKZ ("Delivery Completed" Indicator) and EKPO-EREKZ (Final invoice indicator). This should let the PO pass - I was in the same situation and finally managed to get rid of 98% of inconsistent PO's.
In addition: search in OSS for notes on the subject, especially with keyword RM06EV47 - there are a couple of notes explaining what to do to pass the prepare-run.

Purchase Order is not deleted after archive process

Hi,
I want to delete completely a specific purchase order from the system so I followed the next steps to do that but is not working.. not sure if I'm doing something wrong.
Steps:
1) I marked up the PO as deleted in the ME22 transaction:
2) In the transaction SARA I followed these steps:
Step 1: Create variant for Archiving. Give it a name. Enter your PO number. Flag One step procedure. Flag detailed log. Erase flag for test run.
Step 2: Maintain your start date, you can use Immediate in such a small case.
Step 3: Maintain spool parameters. Enter your printer and set the values if you want to print immediatly and if you want keep the print. I suggest to hold the spool in the system. This helps you to determine any error.
Step 4. Execute the variant.
3) If I go to the transaction ME23N it says that the PO is archived but is there yet. Also, I can see it in the "Docuement Overview". How can I delete this PO completely from the system??
Thanks for the help!!

HI Carlos,
Since you archived PO, it is stored in archive physical drive not in SAP drive.
when u use me23n, the archived PO is picking from physical drive and it says "Already archived" message.
I'm sure there will be no table level entries for the archived documents
Go to SARA transaction - information system--> Archive Explorer - MM_EKKO and execute.
Check your PO is listed here.
So if you dont want to see your PO, then you need to De-activate information system
in SARA-Information System-->Customizing -
search infrastructure by Object name and use activate/deactivate icon -
A question i really need to know - Why you want to delete a particular PO, Archival process is not a small thing and usually it takes place as a MASS activity.
reg,
bhg

Purchase Order data from archive

Friends,
May i ask your expert advise on the best possible and efficient way to extract the archived Purchase Orders data, basically key figures are needed for audit purpose of year 2002 to 2006, i tried using SARA and SARI, but they are really killing huge time and also the system memory.
Thanks in advance for all your valuable advises.
Best Regards,
Ravi

Hi Ravi,
If you are talking about the data from a few purchase orders, then displaying using ME23n will be the easiest.
If you are talking about some key fields from a lot of POs then i feel using infostructures will be the easiest (although it is slow if you are talking of huge volumes of data; but compared to sequential access, this is better).
If there is a standard infostucture already available which has the fields which you are looking for, then activate and build the info structure. Else, you may have to create a new infostructure which has the fields you require; again for this you can make use of a standard available field catalog or create one on your own. When filling the infostructures, you may have to fill for few archive sessions / files at a time so that it wont take long time and memory.
There is another way which is possible. If you have BI system in place and if it contains the data you are looking for, then you can extract the data from BI (if it suffices your audit requirements).
Hope this helps,
Naveen

Purchase order archived long back. User wants to retrieve specific POs.

Purchase order archived long back in 2004.
These POs are not displayed in ME23n and ME2l.
User wants to retrieve specific list of POs and make them displayed in ME23n & ME2l.
Is there way to retrieve only selected (say 100 specific Purchase orders or Purchase order from specific Company code) purchase orders?
Kindly guide me.
Thanks & Best Regards,
Mohan

Hi Steeve,
Thanks for the information.
When I execute ME82, I get a window with "Archive Administration: Select Files for Read Program"
and list as below,
      000943 26.08.2006 all EKKOs older than 720 days
      000557 01.01.2005 all EKKOs older than 720 days
      000512 09.10.2004 all EKKOs older than 720 days
      000458 29.06.2004 SD_EKKO - archiving run file
      000434 28.05.2004 SD_EKKO - archiving run - job cancelled, files de
      000294 18.11.2000
      000291 16.11.2000
      000276 14.10.2000
      000267 16.09.2000
      000261 09.09.2000
Can I click, process and proceed? Would this create any problem?
Kindly inform.
Thanks & Best Regards,
Mohan

Display archived purchase orders in Lists (e.g. ME2L)

Hi everybody,
Last week we upgraded our system to SP13 (ECC 6.0). Since then we have problems with our archived purchase orders.
Usually all purchase orders (independent from where they are saved (archive or database)) are displayed in standard reports like the ME2L. Since the upgrade we cannot access the archived POs when we start the ME2L.
When I use SARA (e.g.: RM06ER30) to read the archive it works. When I start the ME24N and pic a archived purchase order it works fine too.
I have two questions now:
1.) I'm not 100% sure if the old behavior was standard or if some modification has been carried out in our system some time ago. Can anybody tell me if archived POs are displayed in MM-lists like the ME2L in SAP-standard?
2.) Does anybody has a solution how I can fix that?
Thanks upfront and kind regards
Alex

Hi,
I was over looked! Please check below tables
Please check the arciving procedure from SAP help
SAP Library - Materials Management (MM)
VARCHIVEKEY find in table ADMI_FILES ( *MM_EKKO)
Below FM's
MM_EKKO_AS_SHOW
MM_EKKO_02_DISPLAY_DATA

Required archive file to do purchase order processing project in oracle soa

hi,
im learning oracle soa 11g.i want to do purchase order processing project.but i cant find the pre-required archive files in net.can any one suggest where can i find this file

Hi,
Are you using Jdeveloper on a windows machine? If you are then this might be a useful tip.
Click Tools -> External Tools. It will prompt you to setup common tools. Let it do this. Now when you right click on your project you will get an Explore Directory option. I use this a lot when copying XSD’s between projects.
Once you have done this you need to click the refresh button in the Application Navigator to ensure the new files appear.
Robert

Archiving purchase orders of a specific order-type

hello,
does anyone have a simple-doc or plan for archiving purchase orders. archiving for dummy's as I have never done this?
points to be taken into consideration:
- order of a specific type (ZRL0)
- order must be older then 10 days
thanks,

Hi,
In order to archive PO's , there are a number of considerations that must be taken into account.
The archiving program SARA -> MM_EKKO , Write , does a large number of checks before archiving can be done.
The first step is to go to SARA -> MM_EKKO , customizing. In here , you can specifiy what kind of documents you want to archive and specify the retention period (document life) for each type of document.
For example :
Go to C MM-PUR : Reorganization PO
You will find several type of PO Doc types
DB     Dummy purchase order           Standard
NB     Standard PO           Standard
NB     Standard PO     K     Consignment
NB     Standard PO     L     Subcontracting
NB     Standard PO     S     Third-party
NB     Standard PO     D     Service
UB     Stock transport ord.     U     Stock transfer
Suppose you want to archive Standard PO's , go into the customizing option and then set the residence time 1 and residence time 2.
Res time 1 is the number of days which must elapse after which a deletion indicator can be set for the document. The elapsed days are calculated from the last change date of the document record in EKKO table.
Res time 2 is the number of days which must elapse after which a document with a deletion indicator can be actually deleted out of the EKKO table.
Once the customizing is finished , then you should run the SARA Preprocessing job (which sets the deletion indicators for the selected set of documents) , then the write job (which will write the DLT status documents to an archive file) and then the delete step (which will remove documents from the EKKO and other related Purchasing tables. TO get a trailer of what gets archived and deleted , run the archive write job in "Test" Mode , rather than "Production" mode.
Hope this helps.
-Chandra

Archiving purchase orders/requisitions

Hi all,
Pls. advice how to proceed with the archiving of purchase requisitions/purchase orders...!! what amopunt of involvement is there in this regards for a basis consultant and an MM consultant...what are the responsibilities shared by the 2 consultants?

Hi Cynthia,
Steps involved in Archiving PR's. Use txn "ME97"
MM Consultants:
1. Setup variant for "RM06BW30" program with relevant field values. (Decide 1step or 2step Process)
2. If 2step process setup another variant for "RM06BW30" program for setting deletion indicator setting.
3. Setup Job variant for Deletion program "RM06BD30".
Basis Consultant:
1. Plan and setup Database for storage of archived data.
2. Setup up relevant links between the system.
3. Based on the job sechedule given by MM Folks schedule and run the jobs in sequence.
Hope this helps....
Regards,
Prasobh.K
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Re: Archiving of purchase orders

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