Re: Different format for email PO

Question

We are currently sending PO as PDF to vendors.
Some vendors are requesting that we send the data in text format to them.
we are sending PO thru INT (communication type).
However, it is linked to PDF format for internet under "Supported Address type".
Do i use back the same node to send and yet under different format?
OR do i need to configure another node under SCOT?

Answer 1

Hi colin,
You have to config in 'scot'
Basic settins required to config
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
• Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
• The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type NEU (for example, Transaction MN04), use medium '5' (External send). Then in Transaction M/34 for the output type NEU add the medium '5' (External send) in Partner functions & Processing routines.
6.Then Create a PO…Go to Messages>select the output type & medium '5' (External send). Then communication method > Comm Strategy “CS01”. Remoce Print immediately if it is ticked.
7. Then go back ,Select message>Further data>Dispatch time>Select 'Send immediately (when saving application)'
Back and save PO.
8. Check SCOT. PO will be in the waiting list. If u want to see the detailed list of waiting items then go to transaction SOST. Specify the Send date, select the check box Waiting & execute.
In t.code SCOT you can set the format conversions by using menu path SETTINGS --> CONVERSIONS and specifying that your sapscript out put (I think SCR) should convert to PDF and then put in the appropriate Function module (try SX_OBJECT_CONVERT_SCR_PDF).
You also have to allow PDF in the EXCHG node setup
If you want further details Please check the SAP note 191470.
regards,
Hareesha