Real Cost from WBS to Activity

Hi,
We are entering hours using Acct Assgt to a WBS elements by CAT2.
I guess that some settlement or distribution process exists in order to allocate these costs to activities? Could anybody enlighten me or just give me a hint of how it works?
Thanks

KB15N seems a good way but we where looking for something not that manual. I'll try to find how settlement rules work.
About your question, as we have a multilevel WBS structure, we first confirm work at the higher level, (highest WBS of the project), second we distribute these cost along all the activities, and finally to the WBSE of each activity. It might seem a bit crazy, but our customer usually repeats parts of the projects and this seems the only way to record the actual cost of each of these parts.
Thanks

Similar Messages

WBS element is updated while settling cost from WBS to AUC

Hi Experts
At the time of settlement , when we settling the cost from WBS to AUC , WBS element is updated in AUC line item of accounting document , but it should not be updated actually.
As result AUC cost is loaded on WBS and budget of WBS is get affected , furthermore system is not allowing for MIGO even budget is available but in CJ30 it is showing assigned value is more then original budget.
Please suggest.
Thanks & Regards
shailesh

Hi Saurabh ,
I totally agree with you , but in our case system is not allowing(Error Message: Budget Exceeded) MIGO against capex PO - > WBS.
Note : in our case , system is checking budget at the time of MIGO also.
in our case , report S_ALR_87013558 is showing wrong actual value and also in CJ30 , total assigned value is larger then total distributable budget , As result our available budget gets negative figure in report S_ALR_87013558 , even i have already run CJEN->CJBN 2 or 3 times.
Note: Our Commitment value is correct.
Actually , according to report S_ALR_87013542 , system is showing correct actual value , that means we have sufficient available budget for further MIGO's
Now may be , due to WBS element is updated in AUC line item of accouning document of settlement (WBS to AUC) , system loads AUC values to WBS unnecessarily , our available budget gets negative figure.
For your reference , i am attaching screen shot of accounting document which is generated at the time of settlement from WBS to AUC.

Secondary cost from WBS to AUC

Hi All,
I am facing a problem in posting secondary costs from WBS to AUC.
In Project systems they are considering secondary costs from the activities in the network. i settled the cost from network to WBS. and when i tried to settle From wbs to AUC system is asking for settlement costelement for secondary cost. But the secondary cost should be settled to costcenter but not to AUC.
Please suggest how can we do the settlement from WBS to AUC. How to handle settlement of secondary costs in this scenario.
Any help will be greatly appriciated.
Rgds,
Kumar.

Through MM, contract is created (ME31N) whereby the settlement G/L accounts are identified.
The contract then is released through MM with TCode ME21N which prompts Commitment Costs to be entered, after which the Service Entry Sheet SES through TCode ME81L which then automatically updates into the WBS.
Through WBS, CJ88 would be the TCode you would have to use for settlement.
Hope this helps.
Thanks.

Move costs from WBS to another

Dear Gurus,
I kindly ask you to tell me how can I move some costs (hour of personnel type of cost S43...) from a WBS on a project to a WBS on another project.
I know I can use KB21N: in that way I have to pull out costs from a WBS though the costs center and then do another movement in order to charge the costs on the WBS receiver always thourgh the cost center.
Is there a way to do it directly?
Thanks a lot!
Sara

S43.. is of type indirect activity allocation,cost element category 43, hence can be used only with reference to activity allocation. Please use any other cost element, be it primary or secondary.
Or else you could cancel the original activity allocation through KB67 and renter through KB21N. You may also want to try reposting of activity allocation posting through KB65.
For number range, go to transaction KANK and enter the controlling area. Then click on Change groups icon on top left. Click on binoculars and search for KAMV (Manual Cost Allocation) This is SAP standard and most likely you will find it.

Secondary costs from WBS to an AuC

Hi,
1. I have executed Assessment[KSU5] that actually settled costs from secondary cost element[800099] to a WBS element [AAA]
2. Now I am trying to settle costs [which is secondary] from WBS element [AAA] to an AuC using CJ88 and I am getting below error
3. Just for info in allocation structure Z1, I have given settlement cost element for WBS, but still I am getting below error
Any advises/ideas, thanks
Complete allocation structure Z1
Message no. KD503
Diagnosis
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).
Cost element 800099 cannot be assigned to a settlement cost assignment in allocation structure Z1, and therefore it cannot be assigned to a settlement cost element.
Procedure
Possible solutions are as follows:
If the posting under cost element 800099 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.
If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
You can update allocation structure Z1
Regards,
Sri
Edited by: Sridhar Nagavarapu on Jul 4, 2008 12:45 AM
Edited by: Sridhar Nagavarapu on Jul 4, 2008 12:47 AM

Through MM, contract is created (ME31N) whereby the settlement G/L accounts are identified.
The contract then is released through MM with TCode ME21N which prompts Commitment Costs to be entered, after which the Service Entry Sheet SES through TCode ME81L which then automatically updates into the WBS.
Through WBS, CJ88 would be the TCode you would have to use for settlement.
Hope this helps.
Thanks.

Tc kb11n to repost costs from wbs to another wbs

I have some expenditures occured during year of 2010 to transfer to project XXX, then capitalized them.
I have the order yyyy (assigned to wbs 9999) need to post to wbs 8888
I tried to use tc KB11N:
- scrn var: wbs element/order
-input type: individual entry
then I insert:
-cost element
- old account assigment (order and wbs)
- new account assigmnet (same order and new wbs)
but i have this warning:
Assignment to project/network is not permitted for order yyyy
(because the given statistical order is assigned to a project > I saw it in tc KO03)
this means that I can't repost these expenditures?
how can I fix it?
I try to ignore the warning and I push enter. at this point I have this error:
WBS element 888 (the new wbs) is not an account assignment element
can anybody help me please?
thanks
V.

S43.. is of type indirect activity allocation,cost element category 43, hence can be used only with reference to activity allocation. Please use any other cost element, be it primary or secondary.
Or else you could cancel the original activity allocation through KB67 and renter through KB21N. You may also want to try reposting of activity allocation posting through KB65.
For number range, go to transaction KANK and enter the controlling area. Then click on Change groups icon on top left. Click on binoculars and search for KAMV (Manual Cost Allocation) This is SAP standard and most likely you will find it.

Settle Secondary Cost from WBS to AUC

Hi Sapiens,
Business Requirement --> Budget Control for all Material Procurement, thereafter settlement of cost thus booked under WBS to AUC or Asset as the case maybe.
Current Setup --> Material/Inventory/Balance Sheet A/c has been made Statistical i.e. CE category "90". This is enabling AVAC during procurement and budget control. However when trying to settle the WBS it is NOT settling, error - "no cost available to settle".
How to resolve the matters.
Regards,
GM

Here is what SAP help says for cost element category 90:
90: Cost Elements for Balance Sheet Accounts in FI
Automatically assigned when you create cost elements in CO whose general ledger accounts in FI are asset reconciliation accounts (special balance sheet accounts), not income statement accounts. You cannot change this category in CO master data maintenance.
FI does not require CO account assignments to cost elements of category
90. However, if you enter an account assignment, it is only recorded statistically for true objects.
Category 90 cost elements enable you to check the budget of an order or project when you acquire fixed assets that can be directly capitalized. To do this, enter the capital investment order or the WBS element in the corresponding field of the asset master data. Asset Management (AM) ensures that the specified order or WBS element is automatically entered in the document during the asset acquisition.
In CO the order or WBS element is debited statistically. This statistical debiting is checked by the system using the budget during availability control.
Notice the words in bold above. Apparently, CE category 90 is when you acquire fixed assets that can be directly capitalized. You need to specify the WBS element in the corresponding asset master data.
I think your candidate is CE category 22.
22: External Settlement
Used to settle order costs, project costs, or cost object costs to objects outside of CO. These objects could be assets (Asset Management), materials (Materials Management), or general ledger accounts (Financial Accounting). The R/3 System creates an accounting document when the costs are settled.
Cost elements of this category cannot be used for settlement within CO (cost centers, orders, projects, and so on). Use secondary cost element category 21 for this purpose. The system does not create an accounting document when costs are settled within CO.

Derivation of Cost Center from WBS element MAster data at the time of invc.

dear all,
during invoice postings with wbs element account assignment system do not derive assigned cost center from wbs element master data.
how can the system derive the cost center automatically??
Is there any BADI available to this issue.
regards
saqib

Dear,
WBS is Real and cost center in the master data is for statistical postings i.e. responsible cost center in WBS.
How to make substitution (OKC9) deriving the cost center in document line items / invoice posting etc.
Kindly give detail process for its configuration steps and is there any BADI available which can be useful in this regards?
Regards,
Saqib Usman

How to transfer costs from one WBS to another WBS?

Hi,
I want to transfer costs from one WBS to another. Remember two currencies are maintained viz. local and group.
So how can i transfer the balance such that both the local currency and group currency balance gets transferred.
Please ensure that the transfer should show 0 balance outstanding in CJI3 report.
I need to transfer because WBS is holding some value which was not settled in the previous year.

Hi
You can transfer the Amount from One WBS to Another through KB11N. In this you Choose the Screen Variant as "_WBS/Network_" and do necessary steps.
Hope it helps.
Regards
Babu

TX CNS41 - settled cost from internal order to WBS element not displayed

Hi PS Expets,
I have a question regarding transaction CNS41 "Structure Overview" where cost settled from an internal order is not displayed in in the report for a selected project. This is in a ECC version 5.0
Settled costs from internal orders are posted with transaction type KOAO on WBS elements and when you check report RCNSTFCO you can see that the following transaction types are deselected when executing transaction CNS41:
delete t_rpsco_m where vorga = 'KOAO' "<   insert
                      or vorga = 'KOAL' "<   insert
                      or vorga = 'KOAP' "<   insert
                      or vorga = 'KOAQ' "<   insert
                      or vorga = 'KOAR'."<   insert
CALL FUNCTION 'HFPM_RPSCO_TO_RPSCO_LIS_CONV'
This is implemented according to OSS note 51971 in order to eliminate internal business volume in the project structure when executing a PS hierarchy report.
But this also eliminate the display of the cost from the internal order.
Any ideas or a work around in order to display settled cost from an internal order on a WBS element in transaction CNS41
Kind regards,
Anne

Hello Tison.
I guess you have the Project created with a BAPI in your system in background. As far as I have seen I'd try the following in ABAP to create Partners in the Project Definition: BAPI_BUS2001_PARTNER_CREATE_M or the corresponding method ProjectDefinitionPI.PartnerCreateMultiple. This should happen in background when the Project is created also.
Best regards.
Jens Schmid

Transfering Cost from one WBS to Other while retaining CE

Dear Gurus,
My client requires to transfer cost from 1WBS of a project to several WBS's. We maintain different CoCd's for all the projects. Client also wants Fi document to keep track of the transaction, hence he has reject option of Manual reposting.
My requirement is as under, (for eg.)
WBSA CE(111) to WBS1 (CE111) amt 123
WBSA CE(222) to WBS2 (CE222) amt 655
WBSA CE(333) to WBS3 (CE333) amt 998
WBSA CE(444) to WBS4 (CE444) amt 456
WBSA CE(555) to WBS5 (CE555) amt 124
WBSA CE(666) to WBS6 (CE666) amt 564
WBS's 1-6 may or may not be from same project.
but in reality when I test settlement rule for 1st transaction, I realized a behavior of settlement rule as belows,
Cost 123 in WBSA CE(111) went to WBS1 but proportionally splitted to various CE's i.e. CE111= 5.2,CE111= 27.6,CE111= 42,CE111= 19.2,CE111= 5.2,CE111= 23.8.
Please assist.
Manish

Hi once more ...
i will try to elaborate based on your example...
please use transaction OKEU to create source structure.
Create (for example) 1 source structure (ex ZZ) with
6 different assignments
(ex assignment 1 for cost element 111
assignment 2 for cost element 222
assignment 3 for cost element 333
assignment 4 for cost element 444
assignment 5 for cost element 555
assignment 6 for cost element 666)
Then you have to maintain the settlement rule of your sender wbs element WBSA and create 6 different segments as you may probably have done already.
Be careful when entering the settlement rule use F8 button to go to Settlement parameters and insert the source structure ZZ that you have created.
Then in each of the the assignments fill in the appropriate Source assignment field: in the example it will be
WBS1 assignment 1 for cost element 111 ->Source Assignment 1
WBS2 assignment 2 for cost element 222 ->Source Assignment 2
WBS3 assignment 3 for cost element 333 ->Source Assignment 3
WBS4 assignment 4 for cost element 444 ->Source Assignment 4
WBS5 assignment 5 for cost element 555 ->Source Assignment 5
WBS6 assignment 6 for cost element 666 ->Source Assignment 6...
This way the system will not take proportionally from each cost element the amount but will only look for the cost elements
you have specified.
If you have more cost elements in your wbs WBSA (sender) that you don't want to settle then create an assignment 7 with the rest of the cost elements that will not be settled.
Run the settlement to see the results (CJ88,CJ8G)
Try it and let me know for your findings....
Pan
Edited by: Panagiotis Papaspyridakos on Apr 7, 2010 4:50 PM

Transfer cost from one WBS to another WBS

Hi,
I have transfered Actual Costs from one WBS to another WBS manually using transaction KB11N - Manual Reposting of Primary Cost.
But in S_ALR_87013542 report, Still the old WBS is visible with No costs.
What are the consequence of doing the transfer and where it will affect?
Can i delete the old WBS after transfer?
Thanks
Vinoth

Vinoth G wrote:
Hi,
>
> I have transfered Actual Costs from one WBS to another WBS manually using transaction KB11N - Manual Reposting of Primary Cost.
>
> But in S_ALR_87013542 report, Still the old WBS is visible with No costs.
Once you do a transfer posting system will pass a credit entry (negative value) to the old WBSE. so the net effect will be zero.

Transfer cost from CE(WIP) to WBS(project)

Dear Gurus,
My client has settled all his WIP cost into a G/L, now we want to transfer this cost from G/L to WBS.
Please assist what can be an ideal way of doing this so that we get both Fi and Co documents.
Thanks and Regards,
Manish
Edited by: mash215 on Apr 9, 2010 8:52 AM

Why dont you reverse the settlement?
Sorry, I assumed that you have done settlement from WBS to G/L.
Edited by: Ahmed Rifaee on Apr 9, 2010 1:00 PM

Claim Creation, capture of cost against WBS and Payment to Vendor.

Hi,
My Scenario is as follow-
I have a customer which is afftected by my project. He is affected and the has carried some work on his own to restore the things which are affected due to my project.
Now he is claiming that amount from my company and after accessing, we realise that that is a real damage and we need to pay to the customer.
Hence i am trying to map it in SAP as follow-
I am Creating a claim with cost and assigning a WBS element to it. Now the cost of the claim is not getting reflecting anywhere at WBS element. I am aware about the BADI - NOTIF_COST_CUS_CHECK.
I have not activated this BADI but the description says that when activated, it should create an internal order when i save the claim. Now i want to know what are the effect of cost of claim on WBS (Will it be displayed as planned or actual cost on WBS and is there any relation with the status of claim?)
The other question is that if i am creating this claim as a claim of customer to whom i need to pay certain amount, how WBS and internal order will help me in executing the payment to customer?
Waiting for advice please.
Thanks
Rajesh

Hi,
Please refer following link on Claims
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSCLM/PSCLM.pdf
Regards
Tushar

Reversal of cost from the WBSE & posting same into assigned network

Hi,
There is requirment of reversal of cost from WBSE & posting the same into assigned network of WBSE. The scenario is like this. actual cost will get posted into WBSE during PGI of materials during delivery in VL02N transaction. Whereas we don't want cost posting into WBSE & sam cost should be posted into network / acitivty.
Please advise me on this.
Thanks

Hi,
Reverse the document & put account assignment Network/Activity instead of WBS.
Regards,
Vishal Kr. Sharma

Real Cost from WBS to Activity

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