Reason for Budget Deficit in GMAVCOVRW

Hi Guys:
Client has reported an issue regarding a Grant. System has allowed user to consume budget more than the available budget in sponsored class for the grant. In Report GMAVCOVRW system is showing this abnormal behavior for only two Grants in live system. We never turned off budget check, we never used flexible tolerance profile for these sponsored class , why it is happening i am unable to figure it out. I checked GMIA table there are no any entries like FI adjustment posting which may cause negative budget in Available amount column. Please check it.
Thanks

Hi:
At last I was able to find the reason behind budget overrun in GM
despite of strict check.
I first tracked the last document which consumed or committed the
budget for this sponsored class, program, grant and fund from GMIA table. What I
found is exchange rate fluctuations caused this issue. PO was created on
17.07.2013 in currency EUR with exchange rate 1 EUR=132.11 Pkr. PO value was 819.82 EUR. In local currency 819.82*132.11=108306.4202 PKR. Commitment of 108306.4202 PKR was booked when PO was created.
As PO was created in foreign currency, creator must
have ticked Fixed Exchange rate in Delivery/Invoice tab of PO but he did not. GRN
for this PO was booked on 28.12.2013, at that point in time Exchange rate had fluctuated
to 1 EUR-=135.64 Pkr, hence budget actualization booked in foreign currency was 819.82 EUR but in PKR it was booked at new exchange rate and amount turned out to be 111200.3848 PKR and system since does not check budget overrun at GRN time so it consumed budget by 111200 PKR and this caused budget overrun in this sponsored class of 2894 PKR. This caused the issue. Since there is no budget check on GRN by default from SAP so I have asked client now if it is required or not. If they asked I will get it done through BADI mentioned in Note 755495
Regards

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>
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> Hi,
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>
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>
>
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