Receiving mails in SAP system

Hi Experts,
I have a requirement where I need to send an email from Outlook to SAP system using SMTP.
All the SMTP configurations and settings have been done.
But when I send a mail from Outlook to SAP, it is not getting displayed in SOIN. I have waited for 1 hr taking in considerations slow network connectivity to check in SOIN.
I have checked the settings in RZ10 for instance profile. I am using port 25 and virtual host 0 for connectivity.
Please let me know where I might be lacking in doing the settings.
Regards,
Saumya

Hi Sowmya,
I am using a standard workflow for approval of Appropriation Requests (App. Req.)
We have 5 approvals(persons) in the headachy.
I want to know the status of a App. Req.
i.e which persons are approved
at which person it is pending
or whether it is approved by all the 5 persons
In which table I get this information ois there any Function module to get this info?
I want know the status of a request by passing app request number
Can u plz send ur reply to narendra.maddipatiATtatatel.co.in

Similar Messages

How to check received mails in SAP system

Hi Experts,
I have a requirement where I need to send an email from Outlook to SAP system using SMTP.
All the SMTP configurations and settings have been done.
I had a query that how do I check that the mail is recieved in the SAP system.
Like we have Utilities - Overview of send orders to check the mails sent from the SAP system, do we have some place to check the receiving mails also?
I came to know about a SOOD table, but no entry is been made in it when I test sending mail.
Any help would be highly appreciated
Regards,
Saumya

Hi Saumya,
You can try this just to see if your CRM is receiving emails.
Go to t-code SCOT and then Utilities->Trace Settings. Activate the trace for inbox.
Then send an email to your CRM system.
Wait a few seconds and then go to SCOT again, and then Utilities->Trace Selection.
Check if an entry corresponding to your email was created.
If not, maybe some configuration is missing. I've always worked in a Interaction Center scenario, with ERMS integration. For that, the configurations steps need were:
- Activated the workflow
- Configurate t-code SO28 to generate the ERMS object
- Used ERMS rule modeler to route my emails to an organization ID
- Activated service SAPCONNECT (with an user associated for authorization)
Hope that this may help you to go a little trough.
Kind regards.

Problem with Send and Receive Emal In SAP System

Hi gurus!
I have a following quote:
Dear !
I have a problem with send and receive email in SAP system following :
I want to test send and receive email in local network at my company. I
had two server
Server 1 : I setup Exchange Mail Server 2007 with domain controller is
fes.com
Server 2 : I setup SAP ERP ECC 6.0
On Server 1 : I created 2 account ( u1Afes.com and u2Afes.com ) and then I tested send and receive email between u1 and u2 in local network through Microsoft Outlook 2007 -> OK
and then
On Server 2: I had configured send and receive email on SAP system
through tcode SBWP, SCOT and SOST as Note 455140 - "Configuration of
e-mail, fax, paging or SMS using SMTP"
for example :
I logged in SAP system with user Basis01 (with email u1Afes.com ) -> then,using tcode SBWP -> new message -> send to u2Afes.com with Internet Mail type and then status message with green light -> sending ok
and then I have used Microsoft Outlook 2007, I logged with account u2 ->check email -> Ok. I saw message which send from u1
Finally, My problem is how can receive mail in SAP system without using Microsoft Outlook
For example:
Login system SAP with Basis01 account (with u1Afes.com ) -> tcode SBWP ->New Message -> send to u2Afes.com
and then
Login system SAP with Basis02 account (with u2Afes.com ) -> tcode ??? ->
To receive email from Basis01 (with u1Afes.com )
Please help me now
Thanks
I replace "@" with "A" because of banning email of this forum.
This quote is about sending email in local network. And we can't receive any email from the outside email address. Addition if I wanna send email to internal email in Internet (we've just tried with email address in local network) What should I config in SAP and Exchange ?
By the way, Is SAP Server IP added to Relay Agent for sending or receiving mail ?
Regards
An NLP
Edited by: An NLP on Apr 6, 2010 7:03 PM

Hi,
This problem is a classic problem of mail routing via Exchange. Exchange like most mail servers use the domain part of the email address as a means to route mails. So I will make an assumption that your main company mail addrss is "User @ fes.com".
So when you send a mail to the "User @ fes.com mail" address the mail is delivered to your Outlook mail address as this is the default route for company.
(Q) So how do you get your Exchange server to relay the mail into the sending SAP system?
(A) The easiest way would be to setup and unique mail domain for your SAP system. I always recommend "user @ client.sid.company.com" which in your case would be "u1 @ 100.PRD.fes.com". You can then instruct Exchange to send any emails addressed to 100.PRD.fes.com domain to your SAP system. Also using this format of address you can configure multiple mail connections into multiple SAP systems.
(A) Another answer would be to enter the "Full" email address (LOcal and Domain part of address) into the routing rule for Exchange e.g. "U1 @ fes.com" so that all emails addressed to this user will be delivered into SAP. However this method requires a lot of Admin as you will have to update Exchange with ALL email address that need to receive emails. Also if your corporate mail address is "U1 @ fes.com" then all mails will be forwarded to SAP.
I would definitely NOT recommend this method but the decision is up to you.
P.S. The IP address of the SAP system is entered into the mail header of the email. This is standard practice in SMTP relay. You can suppress this header in Exchange
Hope this helps
Michael

User couldn't recieve the mail from SAP SYSTEM

Hi all experts,
User couldn't recieve the mail from SAP SYSTEM since the Unicode changes were pushed ,
how to fix the issue ?
Thanks & Best regards,
Michael

Hi Michael,
Is the SAPConnect configured as per note [455140|https://service.sap.com/sap/support/notes/455140] ?
Since you are talking about receiving emails, do you see the emails in SOIN transaction (or report RSBCSIN)? Have you tried telnet directly to the SAPConnect plugin as described on note [607108|https://service.sap.com/sap/support/notes/607108]
What is the value of parameter is/SMTP/virt_host_<*>?
Regards,
Tiago

Receive SMS in SAP System

Hi,
From an SAP system, it is possible to trigger SMS to external recepients. Now i want to know if SMS be received from external systems.
Kindly let me know the docs of help.
Thanks in advance

answered in your thread at ITs forum.
Receive SMS in SAP System
Regards
Raja

Send mail from SAP system to another SAP system

Hello Xperts
I need to send a mail from one SAP box (ECC) to another SAP box (SRM,CRM, EP etc). I know how to send mail from SAP to external address but unable to find the parameters in this case. Kindly help.
thkx
Prabhu
PS: Kindly DONOT post on "How to send mail from SAP" as my questions is all abt how to send mail from one sap system to another sap system

Hi
To send mail Internally check this sample code it works fine this code was developed by me
*& Report ZMATURITYREPORT *
*& Title - Maturity report *
*& ABAP/4 Consultant *
*& Name- Pavan Praveen Valluri Created on 26/07/2007 *
*& Module - FI *
REPORT ZMATURITYREPORT.
tables: bseg.
* SELECTION SCREEN--------------------------------------------------- *
parameters: p_email type somlreci1-receiver default
'@gujaratpetro.com'.
* Data: p_email(25) type c value '[email protected]'.
* END OF SELECTION SCREEN ------------------------------------------- *
*----------DATA DECLARATION--------------------------------------------*
data: it_message type standard table of solisti1 initial size 0
with header line.
data: it_message1 type standard table of solisti1 initial size 0
with header line.
data: it_message2(10) type N.
data: it_message3 type standard table of solisti1 initial size 0
with header line.
data: it_message4 type standard table of solisti1 initial size 0
with header line.
data: it_attach type standard table of solisti1 initial size 0
with header line.
data: text(150).
data: t_packing_list like sopcklsti1 occurs 0 with header line,
 t_contents like solisti1 occurs 0 with header line,
 t_receivers like somlreci1 occurs 0 with header line,
 t_attachment like solisti1 occurs 0 with header line,
 t_object_header like solisti1 occurs 0 with header line,
 w_cnt type i,
 w_sent_all(1) type c,
 w_doc_data like sodocchgi1,
 gd_error type sy-subrc,
 gd_reciever type sy-subrc.
start-of-selection.
data: lv_date type sy-datum.
data: lv_date1 type sy-datum.
data: lv_formatdate(10) type c.
data: lv_formatdate1(10) type c.
data: var1(4) type c,
var2(2) type c,
var3(2) type c.
data: begin of int_bseg occurs 0,
 BELNR LIKE BSEG-BELNR,
 ZUONR LIKE BSEG-ZUONR,
 GJAHR LIKE BSEG-GJAHR,
 DMBTR LIKE BSEG-DMBTR,
 HKONT LIKE BSEG-HKONT,
end of int_bseg.
data: begin of int_SKAT occurs 0,
 TXT50 LIKE SKAT-TXT50,
 SAKNR LIKE SKAT-SAKNR,
 KTOPL LIKE SKAT-KTOPL,
end of int_SKAT.
data: begin of int_bkpf occurs 0,
 BELNR LIKE BKPF-BELNR,
 BUKRS LIKE BKPF-BUKRS,
 GJAHR LIKE BKPF-GJAHR,
 BUDAT LIKE BKPF-BUDAT,
end of int_BKPF.
data: 2days_out type sy-datum.
2days_out = sy-datum + 2.
data: var4(4) type c,
var5(2) type c,
var6(2) type c.
*-------- END OF DATA DECLARATION--------------------------------------*
*--- CONCATENATING AND ARRANGING DATE ---------------------------------*
lv_date = 2days_out.
var1 = lv_date+(4).
var2 = lv_date+4(2).
var3 = lv_date+6(2).
concatenate var3 var2 var1 into lv_formatdate separated by '.'.
*--- END OF CONCATENATING AND ARRANGING DATE -------------------------*
*-------------------------SELECTION FOR BSEG---------------------------*
select zuonr belnr bukrs GJAHR DMBTR HKONT from bseg into
corresponding fields of table int_bseg
where bukrs = 'company name' and
 ZUONR = lv_formatdate.
*--------------END OF SSELECTION FOR BSEG--------------------------- *
*-------------------------SELECTION FOR BKPF---------------------------*
select BUDAT BUKRS BELNR GJAHR from BKPF into
corresponding fields of table int_BKPF
where bukrs = 'company name'.
append int_BKPF.
*------------------END OF SELECTION FOR BKPF---------------------------*
*-------------------------SELECTION FOR SKAT---------------------------*
select SAKNR TXT50 from SKAT into
corresponding fields of table int_SKAT
where KTOPL = 'company name'.
*and SAKNR = INT_BSEG-HKONT.
APPEND INT_SKAT.
*--------------END OF SSELECTION FOR SKAT--------------------------- *
*-----------------POPULATING EMAIL SUBJECT ----------------------------*
perform populate_email_message_body.
perform send_file_as_email_attachment
tables it_message
it_attach
using p_email
'Maturity after 2 days'
'XLS'
'filename'
changing gd_error
gd_reciever.
* Instructs mail send program for SAPCONNECT to send email(rsconn01)
perform initiate_mail_execute_program.
*endif.
end-of-selection.
*------------END OF POPULATING EMAIL SUBJECT --------------------------*
*& Form SEND_FILE_AS_EMAIL_ATTACHMENT
* Send email
form send_file_as_email_attachment tables pit_message
pit_attach
using p_email
p_mtitle
p_format
p_filename
p_attdescription
p_sender_address
p_sender_addres_type
changing p_error
p_reciever.
data: ld_error type sy-subrc,
ld_reciever type sy-subrc,
ld_mtitle like sodocchgi1-obj_descr,
ld_email like somlreci1-receiver,
ld_format type so_obj_tp ,
ld_attdescription type so_obj_nam ,
ld_attfilename type so_obj_des ,
ld_sender_address like soextreci1-receiver,
ld_sender_address_type like soextreci1-adr_typ,
ld_receiver like sy-subrc.
ld_email = p_email.
ld_mtitle = p_mtitle.
ld_format = p_format.
ld_attdescription = p_attdescription.
ld_attfilename = p_filename.
ld_sender_address = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
* Fill the document data.
w_doc_data-doc_size = 1.
* Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
** Fill the document data and get size of attachment
clear w_doc_data.
read table it_attach index w_cnt.
w_doc_data-doc_size =
( w_cnt - 1 ) * 255 + strlen( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
clear t_attachment.
refresh t_attachment.
t_attachment[] = pit_attach[].
* Describe the body of the message
clear t_packing_list.
refresh t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
describe table it_message lines t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
append t_packing_list.
* Add the recipients email address
clear t_receivers.
refresh t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
append t_receivers.
call function 'SO_DOCUMENT_SEND_API1'
 EXPORTING
 document_data = w_doc_data
 put_in_outbox = 'X'
 sender_address = ld_sender_address
 sender_address_type = ld_sender_address_type
 commit_work = 'X'
 IMPORTING
 sent_to_all = w_sent_all
 TABLES
 object_header = t_object_header
 packing_list = t_packing_list
 contents_bin = t_attachment
 contents_txt = it_message
 receivers = t_receivers
 EXCEPTIONS
 too_many_receivers = 1
 document_not_sent = 2
 document_type_not_exist = 3
 operation_no_authorization = 4
 parameter_error = 5
 x_error = 6
 enqueue_error = 7
 others = 8.
* Populate zerror return code
ld_error = sy-subrc.
* Populate zreceiver return code
loop at t_receivers.
 ld_receiver = t_receivers-retrn_code.
endloop.
endform. "send_file_as_email_attachment
*& Form INITIATE_MAIL_EXECUTE_PROGRAM
* Instructs mail send program for SAPCONNECT to send email.
form initiate_mail_execute_program.
wait up to 2 seconds.
if gd_error eq 0.
 submit rsconn01 with mode = 'INT'
 with output = 'X'
 and return.
endif.
endform. " INITIATE_MAIL_EXECUTE_PROGRAM
*& Form POPULATE_EMAIL_MESSAGE_BODY
* Populate message body text
form populate_email_message_body.
refresh it_message.
refresh it_message1.
refresh it_message3.
 refresh it_message4.
*--------------- LOOP FOR BSEG -----------------------------------------
loop at int_BSEG.
read table int_bKPF WITH KEY BELNR = INT_BSEG-BELNR
 GJAHR = INT_BSEG-GJAHR.
read table int_SKAT WITH KEY SAKNR = INT_BSEG-HKONT.
*---CHANGING DATE FORMAT FOR BKPF---------------------------------------
lv_date1 = int_bkpf-budat.
var4 = lv_date1+(4).
var5 = lv_date1+4(2).
var6 = lv_date1+6(2).
concatenate var6 var5 var4 into lv_formatdate1 separated by '.'.
*---END OF CHANGING DATE FORMAT FOR BKPF-------------------------
it_message = int_bseg-belnr.
it_message1 = lv_formatdate1.
it_message2 = int_bseg-dmbtr.
it_message3 = int_bseg-hkont.
IT_MESSAGE4 = INT_SKAT-TXT50.
SHIFT IT_MESSAGE2 LEFT DELETING LEADING '0'.
*-------------POPULATING EMAIL BODY WITH DATA -------------------------
concatenate 'Maturity After 2Days' 'for' 'G/L account-' it_message3
'--' IT_MESSAGE4 ',' 'Amount-' it_message2
 into it_message separated by space.
append it_message.
append it_message1.
append it_message3.
clear it_message.
clear it_message1.
clear it_message2.
clear it_message3.
endloop.
*------------END OF LOOP FOR BSEG --------------------------------------
endform. " POPULATE_EMAIL_MESSAGE_BODY

To send an mail with external attachment check this one

first create a Include report with the following coding
*& Include ZPA1_INCLFOR_MAIL *
* Data
DATA: docdata LIKE sodocchgi1,
objpack LIKE sopcklsti1 OCCURS 1 WITH HEADER LINE,
objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE,
objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objhex LIKE solix OCCURS 10 WITH HEADER LINE,
reclist LIKE somlreci1 OCCURS 1 WITH HEADER LINE.
DATA: tab_lines TYPE i,
doc_size TYPE i,
att_type LIKE soodk-objtp.
DATA: listobject LIKE abaplist OCCURS 1 WITH HEADER LINE.
* FORM
FORM ml_customize USING objname objdesc.
*----------- Clear Variables
CLEAR docdata.
REFRESH objpack.
CLEAR objpack.
REFRESH objhead.
REFRESH objtxt.
CLEAR objtxt.
REFRESH objbin.
CLEAR objbin.
REFRESH objhex.
CLEAR objhex.
REFRESH reclist.
CLEAR reclist.
REFRESH listobject.
CLEAR listobject.
CLEAR tab_lines.
CLEAR doc_size.
CLEAR att_type.
*--------- Set Variables
docdata-obj_name = objname.
docdata-obj_descr = objdesc.
ENDFORM. "ml_customize
* FORM
FORM ml_addrecp USING preceiver prec_type.
CLEAR reclist.
reclist-receiver = preceiver.
reclist-rec_type = prec_type.
APPEND reclist.
ENDFORM. "ml_customize
* FORM
FORM ml_addtxt USING ptxt.
CLEAR objtxt.
objtxt = ptxt.
APPEND objtxt.
ENDFORM. "ml_customize
* FORM
FORM ml_prepare USING bypassmemory whatatt_type whatname.
IF bypassmemory = ''.
*--------- Fetch List From Memory
CALL FUNCTION 'LIST_FROM_MEMORY'
TABLES
listobject = listobject
EXCEPTIONS
OTHERS = 1.
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'LIST_FROM_MEMORY'.
ENDIF.
CALL FUNCTION 'TABLE_COMPRESS'
* IMPORTING
* COMPRESSED_SIZE =
TABLES
in = listobject
out = objbin
EXCEPTIONS
OTHERS = 1
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'TABLE_COMPRESS'.
ENDIF.
ENDIF.
* Header Data
* Already Done Thru FM
* Main Text
* Already Done Thru FM
* Packing Info For Text Data
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
docdata-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objtxt ).
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = 'TXT'.
APPEND objpack.
* Packing Info Attachment
att_type = whatatt_type..
DESCRIBE TABLE objbin LINES tab_lines.
READ TABLE objbin INDEX tab_lines.
objpack-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objbin ).
objpack-transf_bin = 'X'.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = att_type.
objpack-obj_name = 'ATTACHMENT'.
objpack-obj_descr = whatname.
APPEND objpack.
* Receiver List
* Already done thru fm
ENDFORM. "ml_prepare
* FORM
FORM ml_dosend.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = docdata
put_in_outbox = 'X'
commit_work = 'X' "used from rel. 6.10
* IMPORTING
* SENT_TO_ALL =
* NEW_OBJECT_ID =
TABLES
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
* CONTENTS_HEX = objhex
* OBJECT_PARA =
* object_parb =
receivers = reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8
IF sy-subrc <> 0.
MESSAGE ID 'SO' TYPE 'S' NUMBER '023'
WITH docdata-obj_name.
ENDIF.
ENDFORM. "ml_customize
* FORM
FORM ml_spooltopdf USING whatspoolid.
DATA : pdf LIKE tline OCCURS 0 WITH HEADER LINE.
*-------------- Call Function
CALL FUNCTION 'CONVERT_OTFSPOOLJOB_2_PDF'
EXPORTING
src_spoolid = whatspoolid
TABLES
pdf = pdf
EXCEPTIONS
err_no_otf_spooljob = 1
OTHERS = 12.
*------------- Convert
PERFORM doconv TABLES pdf objbin.
ENDFORM. "ml_spooltopdf
* FORM
FORM doconv TABLES
mypdf STRUCTURE tline
outbin STRUCTURE solisti1.
*-------- Data
DATA : pos TYPE i.
DATA : len TYPE i.
*------------ Loop And Put Data
LOOP AT mypdf.
pos = 255 - len.
IF pos > 134. "length of pdf_table
pos = 134.
ENDIF.
outbin+len = mypdf(pos).
len = len + pos.
IF len = 255. "length of out (contents_bin)
APPEND outbin.
CLEAR: outbin, len.
IF pos < 134.
outbin = mypdf+pos.
len = 134 - pos.
ENDIF.
ENDIF.
ENDLOOP.
IF len > 0.
APPEND outbin.
ENDIF.
ENDFORM. "doconv

Then include that report in the following report and copy the same code and paste it there

*& Report ZPA_TEMP147 *
REPORT ZPA_TEMP147 .
INCLUDE zpa1_inclfor_mail.
* DATA
DATA : itab LIKE tline OCCURS 0 WITH HEADER LINE.
DATA : file_name TYPE string.
data : path like PCFILE-PATH.
data : extension(5) type c.
data : name(100) type c.
* SELECTION SCREEN
PARAMETERS : receiver TYPE somlreci1-receiver lower case.
PARAMETERS : p_file LIKE rlgrap-filename
OBLIGATORY.
* AT SELECTION SCREEN
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.
CLEAR p_file.
CALL FUNCTION 'F4_FILENAME'
IMPORTING
file_name = p_file.
* START-OF-SELECTION
START-OF-SELECTION.
PERFORM ml_customize USING 'Tst' 'Testing'.
PERFORM ml_addrecp USING receiver 'U'.
PERFORM upl.
PERFORM doconv TABLES itab objbin.
PERFORM ml_prepare USING 'X' extension name.
PERFORM ml_dosend.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
* FORM
FORM upl.
file_name = p_file.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
filename = file_name
filetype = 'BIN'
TABLES
data_tab = itab
EXCEPTIONS
file_open_error = 1
file_read_error = 2
no_batch = 3
gui_refuse_filetransfer = 4
invalid_type = 5
no_authority = 6
unknown_error = 7
bad_data_format = 8
header_not_allowed = 9
separator_not_allowed = 10
header_too_long = 11
unknown_dp_error = 12
access_denied = 13
dp_out_of_memory = 14
disk_full = 15
dp_timeout = 16
OTHERS = 17.
path = file_name.
CALL FUNCTION 'PC_SPLIT_COMPLETE_FILENAME'
EXPORTING
complete_filename = path
* CHECK_DOS_FORMAT =
IMPORTING
* DRIVE =
EXTENSION = extension
NAME = name
* NAME_WITH_EXT =
* PATH =
EXCEPTIONS
INVALID_DRIVE = 1
INVALID_EXTENSION = 2
INVALID_NAME = 3
INVALID_PATH = 4
OTHERS = 5
ENDFORM. "upl
These are the FM for sending external email :-
SO_DOCUMENT_SEND_API1
SAPoffice: Send new document with attachments via RFC
SO_NEW_DOCUMENT_ATT_SEND_API1
(In 4.6C only, You can go to SE37 and click the documentation on how to use it. A sample program is provided there.)
SAPoffice: Send new document with attachments via RFC
Note : If you are using FM SO_NEW_DOCUMENT_ATT_SEND_API1 then Export Parameter DOCUMENT_DATA-OBJ_DESCR contains the Subject.
SO_NEW_DOCUMENT_SEND_API1
SAPoffice: Send new document
Check this sample report
DATA : BEGIN OF ITAB OCCURS 0,
PERNR LIKE PA0001-PERNR,
ENAME LIKE PA0001-ENAME,
END OF ITAB.
DATA: message_content LIKE soli OCCURS 10 WITH HEADER LINE,
receiver_list LIKE soos1 OCCURS 5 WITH HEADER LINE,
packing_list LIKE soxpl OCCURS 2 WITH HEADER LINE,
listobject LIKE abaplist OCCURS 10,
compressed_attachment LIKE soli OCCURS 100 WITH HEADER LINE,
w_object_hd_change LIKE sood1,
compressed_size LIKE sy-index.
START-OF-SELECTION.
SELECT PERNR ENAME
INTO CORRESPONDING FIELDS OF TABLE ITAB
FROM PA0001
WHERE PERNR < 50.
LOOP AT ITAB.
WRITE :/02 SY-VLINE , ITAB-PERNR, 15 SY-VLINE , ITAB-ENAME, 50
SY-VLINE.
ENDLOOP.
* Receivers
receiver_list-recextnam = '[email protected]'. "-->
* EMAIL ADDRESS
RECEIVER_list-RECESC = 'E'. "<-
RECEIVER_list-SNDART = 'INT'."<-
RECEIVER_list-SNDPRI = '1'."<-
APPEND receiver_list.
* General data
w_object_hd_change-objla = sy-langu.
w_object_hd_change-objnam = 'Object name'.
w_object_hd_change-objsns = 'P'.
* Mail subject
w_object_hd_change-objdes = 'Message subject'.
* Mail body
APPEND 'Message content' TO message_content.
* Attachment
CALL FUNCTION 'SAVE_LIST'
EXPORTING
list_index = '0'
TABLES
listobject = listobject.
CALL FUNCTION 'TABLE_COMPRESS'
IMPORTING
compressed_size = compressed_size
TABLES
in = listobject
out = compressed_attachment.
DESCRIBE TABLE compressed_attachment.
CLEAR packing_list.
packing_list-transf_bin = 'X'.
packing_list-head_start = 0.
packing_list-head_num = 0.
packing_list-body_start = 1.
packing_list-body_num = sy-tfill.
packing_list-objtp = 'ALI'.
packing_list-objnam = 'Object name'.
packing_list-objdes = 'Attachment description'.
packing_list-objlen = compressed_size.
APPEND packing_list.
CALL FUNCTION 'SO_OBJECT_SEND'
EXPORTING
object_hd_change = w_object_hd_change
object_type = 'RAW'
owner = sy-uname
TABLES
objcont = message_content
receivers = receiver_list
packing_list = packing_list
att_cont = compressed_attachment.
Settings for sending mail
Configuring SAP 4.6x Internet mail Gateway
SAP can be configured to send and receive emails from different sources.This section explains how to integrate SAPOffice with an external emailsystem. Your Internet email must be configured and running prior to this.Email from SAP is forwarded to the users external email system..
You can configure inbound and outbound forwarding. Outbound flow forwardsa SAP message (eg: update termination) via UNIX sendmail to the intended recepient. Inbound accepts a message from sendmail and places it in the users SAPOffice inbox. Many companies prefer to configure outbound only.
Configuring outbound forwarding
SAP configuration
1. Create your RFC destination for outbound email using transaction SM59
RFC Destination : SAP_INTERNET_GATEWAY
Connection Type : T
Description : SAP internet mail gateway
Click on 'Explicit Host' if you wanton demand gateway dameon invocation.
Program : /sapmnt/SID/exe/mlunxsnd
Target Host : Enter hostname that runs your central instance.
Click 'Test Connection' and you should seea successfull message.
2. Shared Office Settings transaction SO16-> Send -> Settings or
directly via transaction SCOT- SAPconnect Administation
Nodes - Create
Node : IMAIL
Description : SAP internet mail gateway
RFC Destination : SAP_INTERNET_GATEWAY
Tick : Internet
Address Area : *
Tick : All formats
Dev. type : Choose an approciate Printer Device
Set further addresstype : N
Maximum waiting timefor repeat send attempt procedure : Blank or decide for yourself
Tick : Node is ready for use
Setting
- DefaultDomain : <your company domain>.com
- Conversionrule : require if your communication device only support one format.
e.g. if you email system only support the format RAW (ASCII text format)
Format To Format Ranking Function module
ALI RAW 1 SX_OBJECT_CONVERT_ALI_RAW (convert APAP List)
Referto note 171698 - SAPconnect: Formats, conversion, device type
UNIX configuration
1 .. cd /sapmnt/SID/exe
2 ..csh
..mlsomadm mailgw.ini
System Name [C11] :
Client [000] :
Username : MAILADM
Password : MAILADM
Language : E
Load Balancing :
Hostname : <hostname>
System number : <instance_number>
Gateway hostname: <central_instance_hostname>
Gateway Service : <instance number>
Use SAP Router :
Trace level :
Sendmail Command [/usr/lib/sendmail -i -f<SENDER_ADDRESS>]:
Codepage [ISO-8859-1] :
Trace Level (Outbound) [0] :
Update file sapmailsid.cfg? [Y]
Testing whether your configuration is successful
1. Logon to SAP
2. Execute transaction SO01
3. Write a message and send it to <your_internet_email_address>
4. If you don't see the mail in your internet mailbox, go back and review steps 1-12
Schedule the SAP Internet Mail Gateway Jobs to start every 5 minutes
1. Create
2. Position your cursor at INT
3. Click Schedule and supply the date and time
4. Click Schedule periodically and tick Minutes and type in 5
5. Click Create and you are done
6. Click Show Scheduling to check
Problems that you might encounter :-
If you have set up a node in SCOT and it tests out well but recieve the reply.
"Cannot process message in node, parameterscannot be converted".
Make sure the RFC connection is working, and that SapConnect has been installed on the Unix Server or the Microsoft Exchange Server. Originally, I had the same error, and found that nothing had been installed on Unixor Exchange, to support SapConnect.
In SCOT (View -> System Status), your mail remains at the Intransit column.
Check you sendmail.cf files (e.g.Sun Solaris /etc/mail/sendmail.cf). Try using the sendmail command to send a test file at the Unix level. You must be able to send mail at theUnix level before you can send mail at the SAP level.
http://help.sap.com/saphelp_nw04/helpdata/en/cf/700b405bacdd5fe10000000a155106/content.htm
http://www.tamboly.com/SAPEmailConfiguration.html
Check my previous links
Mail Send
sending mails from abap program
Mail Sending to external email id's
settings needed for sending emails
Regards
Pavan

Receiving Mails in SAP

Hi All,
I have configured the SMTP on the SAP and i can now send emails from the sap system to any Internet Address i.e i can send to yahoo, gmail......etc.
but i can't recieve any mails in the sap.
So if i want to be able to receive mails in the SAP System What should i do?
I have Microsoft Exchange Mail Server and SRM 5.0 any configuration should done?
Thanks and Regards,
Sailesh K

Hi Sunil,
I have done everything as per the link provided by you before itself.
I am able to send mail from sap. Now, i want to receive mails in my SAP Inbox.
Can you tell me how this can be done.
Thanks and Regards,
Sailesh K

Error while sending mail from SAP system

Hi all,
I configured SAP connect in ecc6.0 ehp7 while sending mail using tx sost i am error
Message cannot be transferred to node SMTP due to connection error (final) , below is the icm log.
ERROR => IcmPlAllocBuf: MpiGetOutbuf failed (rc = 14(MPI_ESTALE: outdated MPI handle)) [icxxplugin.c 1222]
ERROR => SMTP SmtpClientClose: alloc failed, rc = -3 [smtp_plg.c 3738]
ERROR => IcmBufFree(id=0/32): MpiFreeBuf failed (rc=14), MPI_ESTALE: outdated MPI handle [icxxplugin.c 165
ERROR => IcmConnClose: PlugInStopConn failed (rc=701) [icxxconn.c 3433]
can any one please help on this
Thanks,
Narendar.

Hello Priyanka,
Actually, I performed the following two steps in order to solve the issue:
- In transaction SICF, the node for SAPConnect must be active. In our system, this node was in inactive state. Hence I activated it.
- Then In transaction SCOT-> Settings menu--> default domain should be 'xyz.com' if the email addresses in your company are maintained with a suffix xyz.com.
But for me the problem didnt get solved here..
The problem that i am facing now is that if in my user profile, I have the email address maintained, then i get an error saying 'Sender address rejected'. However, if i goto transaction SU01 and clear the email id, the mail is successfully sent to outer world.
You can try the above mentioned two steps using SICF and SCOT. If the problem does not get solved then try clearing the mail id in ur user profile.
Hope this helps. If you find an answer to the problem of the mail id getting cleared, then please let me know..
Regards,
Himanshu

Email alert in SAP when i receive mail in SAP inbox

Gurus,
I create a notification in SAP.I am sending the notification thro SAP mail.The person who is getting the mail should receive a alert that a mail has arrived.Is it possible to set the alert?

Yes Buddy ! there is a way. If you are sending it using SBWP then just check the box (having column Name:Express in Recipient TAB) next to the Recip. Type column. Or If you are sending it thru FM then set the Flag EXPRESS in Recievers Table (tab).
let me know if still any confusion.
Warm Regards,
N. Singh

E-mail bounce in sap system.

We are trying to send an e-mail from my personal address (abc.) to the e-mail address xyz. This last e-mail addressed is connected to the mailreceiveplsapcp400.hs.emeadc.lighting.abc. e-mail address. Which will be delivered at the CP4(production) system.
However this mail is being bounced.
After checking the system we've found out that the connection from the mail server to the CP4 is working fine. However the mail does still not receive *in SAP.* Can you please check this issue. Maybe within SAP, maybe on unix mail-agents which are not running fine, or port-binding which is not correct.
I have checked following setings
1) <Scot> -- every think green (ok)
2) ping mailreceiveplsapcp400.hs.emeadc.lighting.abc. (ok)
3) <sm37> -- SAPCONNECT ALL SEND(Finished)
NOTE : we can send mail from sap to xxx ,but not recieve in sap
is it require more settings for receiving mail in sap if plsss help me.
Regards
mohsin mulani

From: Mail Delivery System [MAILER-DAEMONsmtprelay-eur1.philips.com]
To: imc.marketing.lampsphilips.com
Sent: 2008 Sep 16 11:16 AM
Subject: Undeliverable: TEST mail
Delivery has failed to these recipients or distribution lists:
imc.marketing.lampsphilips.com
An error occurred while trying to deliver this message to the recipient's e-mail address. Microsoft Exchange will not try to redeliver this message for you. Please try resending this message, or provide the following diagnostic text to your system administrator.
The following organization rejected your message: plsapcp400.hs.emeadc.lighting.philips.com.
NOTE: user try tio send mail in sap system (not from sap system)
regards
mohsin mulani
Edited by: mohsin mulani on Sep 25, 2008 10:27 AM

How to receive email in SAP SBWP or SO01 ?

Hi,
I have no problem to configure SAP to send mail out. Now want to configure it to receive mail in SAP Inbox (SBWP/SO01) but not successful.
Found the thread
Receiving e-mails in SAP (from Exchange 2000)
but information is limited.
My system info
a.) SAP = ECC6
b.) Mail server = Lotus Notes
Have done below
a.) Created an SAP ID (testID) with email address
testID(a)test.companyname.com in SU01
b.) Configured SCOT to allow for outbound and tested ok. Default domain = test.companyname.com
c.) Have configured below parameter based on notes 455140 & 546147
is/SMTP/virt_host_0 *:25;
icm/server_port_1 PROT=SMTP,PORT=25,TIMEOUT=180
d.) Have asked Mail Administrator to relay
testID(a)test.companyname.com to my SAP server.
Testing
a.) In SBWP, send an external email. Work fine.
b.) Use external mail reply to
testID(a)test.companyname.com, cannot receive in SBWP
According to Mail Administrator, all mail to the domain test.companyname.com will be relayed to my SAP server, they don't keep the mail.
I wonder what else I need to configure in order to receive the mail in SBWP.
Please advise.
Thanks.
Regards,
Kent

Hi,
After set below parameter in RZ10
icm/server_port_1 PROT=SMTP,PORT=25000,TIMEOUT=180
is/SMTP/virt_host_0 *:25000;
In SMICM --> Goto --> Services, the Service Name/Port for SMTP will be 25000 with Active status, which I think is not right as the Mail Server can only route to port 25.
So I delete both from RZ10 and change it
icm/server_port_1 PROT=SMTP,PORT=25,TIMEOUT=180
Now the SMTP service is pointing to 25, but it is not Active. Check trace file, SMICM --> Goto --> Trace File --> Display All , shows below message
[Thr 3599] *** ERROR => NiIBindSocket: SiBind failed for hdl 6 / sock 19
 (SI_EPORT_INUSE/67; I4; ST; 0.0.0.0:25) [nixxi.cpp 3174]
[Thr 3599] *** ERROR => IcmBindService: You might not have the permissions to bind the service: test.companyname.com:25 [icxxserv
[Thr 3599] *** ERROR => IcmBindService: NiBuf2Listen failed for host test.companyname.com:25 (rc=-4): NIESERV_USED [icxxserv_mt.
With this setting, I cannot even send mail out.
Refer note 607108 and perform some test
telnet 1.2.3.4 25
220 test.companyname.com Service ready.
helo test.companyname.com
250 test.companyname.com.
mail from:<kent(a)companyname.com>
250 OK.
rcpt to:<kent(a)companyname.com>
553 Relaying blocked at this site.
Mail team claimed that they have set the relay or routing, they have set to treat test.companyname.com as external domain, and relay to my SAP server whenever the mail server receives mail belong to that domain.
When I send to kent(a)test.companyname.com, i don't get returned mail but SAP inbox also not receive the mail.
When I send to kent(a)xxx.companyname.com, i received a returned mail saying that the domain is not valid.
So I assume the routing is already in place.
Please advise.
Thanks.
Regards,
Kent
pls be noted that (a) = @

Error in receiver SAP system , while reading the xml received over Proxy

Hi,
I am having one FTP to Proxy scenario, receiving complex XML file at FTP and have to pass this exact file to proxy in a single field.
As no mapping is required, created a data type with single node and both sender and receiver end.
After executing scenario, Data is displayed properly in PI moni, but when the file is received at SAP end, its giving error in SAP system moni that
"Error during XML => ABAP conversion".
The same scenario, when we are executing using SOAP or Mail sender adapter and proxy receiver, the interface is working fine at both ends.In SOAP and mail scenario, they are sending XML data enclosed in SOAP envelope.
but when the data is received at PI, the SOAP envelope is removed, and CDATA is being read by PI, and interface working fine.
Please provide your inputs in case of FTP sender.
Thanks,
Ruchi

Hi Ganesh,
Thanks for your response.
SOAP and Mail scenario are also using the same inbound proxy structure , and the proxy is working fine in both cases.
For FTP scenario we are reusing the same inbound proxy but we are facing error .
SAP is getting
"XML to ABAP Conversion error with error id as "CX_ST_MATCH_ELEMENT " System expected the element 'Namespace of the inbound service interface' .
Please guide.
Thanks,
Ruchi

SAP PI: Using Variable Header Binding in Receiver Mail Adapter

Hello,
I try to use Variable Header Bindings in the Receiver Mail Adapter. Therefore I wrote the following User-Defined-Function in a mapping:
Java Function Start -
DynamicConfiguration conf = (DynamicConfiguration) container
 .getTransformationParameters()
 .get(StreamTransformationConstants.DYNAMIC_CONFIGURATION);
DynamicConfigurationKey key1 = DynamicConfigurationKey.create(
 "http://sap.com/xi/XI/System/Mail",
 "XHeaderName1");
DynamicConfigurationKey key2 = DynamicConfigurationKey.create(
 "http://sap.com/xi/XI/System/Mail",
 "XHeaderName2");
DynamicConfigurationKey key3 = DynamicConfigurationKey.create(
 "http://sap.com/xi/XI/System/Mail",
 "XHeaderName3");
conf.put(key1, new String("Test1"));
conf.put(key2, new String("Test2"));
conf.put(key3, new String("Test3"));
Java Function End -
As expected I see the Attributes and Parameters in the Dynamic Configuration in the SAP XI Monitor:
Dynamic Configuration Informattion Start -
<?xml version="1.0" encoding="UTF-8" standalone="yes" ?>
- 
- <SAP:DynamicConfiguration xmlns:SAP="http://sap.com/xi/XI/Message/30" xmlns:SOAP="http://schemas.xmlsoap.org/soap/envelope/" SOAP:mustUnderstand="1">
<SAP:Record namespace="http://sap.com/xi/XI/System/Mail" name="XHeaderName3">Test3</SAP:Record>
<SAP:Record namespace="http://sap.com/xi/XI/System/Mail" name="XHeaderName2">Test2</SAP:Record>
<SAP:Record namespace="http://sap.com/xi/XI/System/Mail" name="XHeaderName1">Test1</SAP:Record>
</SAP:DynamicConfiguration>
Dynamic Configuration Informattion End -
Now I configure my Receiver eMail Communication Channel and set the Variable Header Fields as follows:
 Adapter Specific Attributes: Checked
 Variable Transport Binding: Checked
 Variable Header (XHeaderName1): TSender
 Variable Header (XHeaderName2): TReceiver
 Variable Header (XHeaderName3): TOther
With this configuration I would have expected three new Header fields in the Header of the eMail, the reicever gets. But they are not there.
When I set standard attributes like THeaderTO, THeaderSubject a.s.o this works fine and the values are also set accordingly. Where it the mistake here?
The PI version we are working with is PI 7.0 SP10.
Your help will be highly appreciated.
Thank you,
Steffen

Hi Luciana,
Honestly, I cant really remember how or if it was resolved and I was just helping out on the issue, but another consultant continued with it, so unfortunately I cant be any help on this.
Good luck!
Cheers,
Brad

Sending mail from one Sap system to another

Hi all,
plz explain me how can i send mail from one SAP system to other SAP system.
Thanks in advance
Venkat

Hai Venkat
Go through the following Code
DATA: OBJPACK   LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: OBJHEAD   LIKE SOLISTI1 OCCURS 1 WITH HEADER LINE.
DATA: OBJBIN    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: OBJTXT    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: RECLIST   LIKE SOMLRECI1 OCCURS 5 WITH HEADER LINE.
DATA: DOC_CHNG LIKE SODOCCHGI1.
DATA: TAB_LINES LIKE SY-TABIX.
DATA L_NUM(3).
Creation of the document to be sent
File Name
DOC_CHNG-OBJ_NAME = 'SENDFILE'.
Mail Subject
DOC_CHNG-OBJ_DESCR = 'Delivered Mail'.
Mail Contents
OBJTXT = 'Object text'.
APPEND OBJTXT.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
Creation of the entry for the compressed document
CLEAR OBJPACK-TRANSF_BIN.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
OBJPACK-DOC_TYPE = 'RAW'.
APPEND OBJPACK.
Creation of the document attachment
LOOP AT ITAB_DATA.
    CONCATENATE ITAB_DATA-PRODUCTOR
                ITAB_DATA-VBELN
                ITAB_DATA-POSNR
                ITAB_DATA-MATNR INTO OBJBIN.
    APPEND OBJBIN.
ENDLOOP.
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
OBJHEAD = 'ORDERS'.
APPEND OBJHEAD.
Creation of the entry for the compressed attachment
OBJPACK-TRANSF_BIN = 'X'.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM   = 1.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM   = TAB_LINES.
OBJPACK-DOC_TYPE   = 'TXT'.
OBJPACK-OBJ_NAME   = 'WEBSITE'.
OBJPACK-OBJ_DESCR = 'ORDERS.TXT'.
OBJPACK-DOC_SIZE   = TAB_LINES * 255.
APPEND OBJPACK.
Completing the recipient list
target recipent
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
APPEND RECLIST.
copy recipents
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
RECLIST-COPY     = 'X'.
APPEND RECLIST.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       EXPORTING
            DOCUMENT_DATA              = DOC_CHNG
       TABLES
            PACKING_LIST               = OBJPACK
            OBJECT_HEADER              = OBJHEAD
            CONTENTS_BIN               = OBJBIN
            CONTENTS_TXT               = OBJTXT
            RECEIVERS                  = RECLIST
       EXCEPTIONS
            TOO_MANY_RECEIVERS         = 1
            DOCUMENT_NOT_SENT          = 2
            OPERATION_NO_AUTHORIZATION = 4
            OTHERS                     = 99.
Thanks & regards
Sreenivasulu P

Mail from external system to SAP

Hi,
There is a FM to post a message from the SAP system to the external ID. Is there any FM or procedure to get a mail from the external system to the SAP sysem?
Regards,
Amit Jain

Depending upon what release you are on this weblog may help:
/people/thomas.jung3/blog/2004/09/09/receiving-e-mail-and-processing-it-with-abap--version-610-and-higher

Receiving mails in SAP system

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