Reconcilation of Stock

Hi All,
I have developed a query on the stock cube 0IC_C03,its is executing properly,but when I look deep into the data I figure out tht the data for 11.9.2007 do not match the data in R/3 .
I have huge diffrence in both system.there is a daily delta runnuing on this cube ,I can check tht the data for 11th sep is teh only one creating trouble.
How shall I go about fixing this diffrence?

Hi
have u written any routines or is there any data selection
Siri

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F.01 Financial Statement report -reconcilation of Stock account

Hello,
In the Financial statement through Tcode F.01 for FY-2010 showing Account i.e. 3xxxxxx Stock Account, showing some Value. I want to see details of G/L account Value, from which transactions Values are are flowing in 3xxxxxx Stock Account.
Specially Closing stock value of 31.03.2011 will be also taken into this account of 3xxxxx.? How.

Dear V raj,
Please check the transaction FBL3N to display line items and FS10N to display periods balances.
Let me know If you require any further information,
Kind Regards.
Marssel

Stock tracking and stock posting

Hello,
In the Stock Management/stock transactions/Initial quantities, stock tracking and stock posting,
Suppose the following context:
Item stock: 1000
Counted: 900 (posted in stock tracking)
When reconciling in stock posting is raising this error:
"Item price has not been entered"
though we choosed Allow Inbound Posting without Price.
This is only happening when the counted quantity is smaller than the item stock, that is, in the example given everything is OK for counted quantities >= 1000.
SAPB1 Version 2007PL30
We have try in 2005PL45, and it worked. So, we suppose this could be a bug. The strange thing is that it worked in a previous version!
Do you know something about this behaviour?
Thank you for your help,
Regards,
Vanessa

Hi,
Please refer to notes:
1155329 Error: "item price has not been entered" in Stock Posting
1173589 SAP Overview Note for SAP Business One 2007 A PL 37
Hope this can be helpful
Best Regards
Helen Sun
SAP Business One Forums Team

Error while stock posting through template

Hi
im using stock taking tamplate for posting stock.after importing dtw shows no error, but when i observe the stock then the stock is not inserted.Whats the reason?how to solve it?
Thanks

Hi Krishna,
Actually when you import the data thru the oStock taking, then the data features in the
Inventory> Inventory Transactions> Initial Quantities......
in the Inventory Tracking tab page wih the counted check box ticked.
Then you update that and then open the same thru the stock posting tab and post by clicking on reconcile.
Now as a prior activity you should have the price list imported in the system. Before you update the counted quantities in inventory tracking, go to the initial quantities tab page and select the price list. The system will then take this price as the item cost to post in the inventory.
As a an activity to proceed, generally I would suggest that you take the item cost from the client, make a price list name "Item cost" and then import the price values for all the items.
Then you start the quantity import. So this price list is only for the stock posting purpose.
so to put in in a step wise schedule
1. Import price list and price values
2. go to Inventory> Inventory Transactions> Initial Quantities......
3. Initial quantities tab> and select the required price list for inventory posting
4. Import thru DTW (oStocktaking)
5. go to Inventory> Inventory Transactions> Initial Quantities......
inventory tracking tab> update
6. Inventory> Inventory Transactions> Initial Quantities......
stock posting tab> Reconcile
Then there will be a posting in the inventory gain which is an ofset entry for the import of opening balance. The same way you create an offset account during the update of BP opening balance. You may change the name to Opening balance offset and map that account during the time you reconcile the stock posting.
I hope this answers your query.
Regards,
Raj.

Stock Takings

Hi Experts,
I have to data transfer the Opening Stock Balances from legacy to SAP B1. For this Iam using StockTakings.xlt template whaich has three columns
ItemCode,WarehouseCode,Counted Quantity
I have even successfully imported all the records to the system through DTW ,yet the Stock balance is not seen updated into B1's database.
Plz suggest me some points regarding this problem so that i could be able to data transfer all the opening stock balanaces to the company database and also the stock should get updated into the database.

Dear Pooja Singh
As you had said that you had uploaded the stock with StockTakings.xlt template this will never update your stock . It will only update the stock counted in stock tracking . you have to reconcile the stock in order to update the stock
I will explain you in detail
Please see if the inventory you updated is updated in stock updated inventory >inventory transaction>[Initial Quantities, Inventory Tracking, and Stock Posting ] under this window select the inventory tracking tab and press ok you will get a list of item with stock you have updated ( if it is not there please let me know ), after that close that window and open the stock posting tab under same [Initial Quantities, Inventory Tracking, and Stock Posting] window you have press reconcile here ( please fill price of the product/item ). It will update the stock
Please let me know if it works .
I will help you if it does not work .
Avtar Singh

Material reconcile as on 31.03.2011

Dear friends
can we reconcile the stock on 31.03.2011 because the client has made many mistakes on materials movement.They have to make their stock qty and value adjustment for 31.03.2011.is it possible now if yes how to go about it.Pl tell me the steps with t codes and what will be the implications.
regards,
ask

Hi,
It is not feasible to OPen March 2011 now if the transactions are already happed during the new financial year.
But you can post the difference by using MI10 ,system will generate 701 for excess Qty and 702 for shortage Qty,
Hope this will resolve your query.
Regards,
Sandesh Sawant

Periodic Transfer of Master Data

Hello,
I need assistance understanding the underlying config related to master data updates in R/3 and the resulting entries in GTS.
Our setup:
GTS (7.2) is a plug-in to CRM
CRM & R/3 in same logical system group (GTS)
EWM in unique logical system group (FEEDSYS) - based on SAP config guide and direction, we split feeder logical systems from GTS logical systems. all logical systems had resided in a single logical system group (GTS)
EWM > system for warehouse functions
R/3 > feeder system for material master
R/3 > GTS Plug-In activated (per SAP direction)
R/3 > Configure Control Settings for Document Transfer > MMOA mapped to our purchase order doc type at logical system and logical system group level
R/3 > Configure Control Settings for Document Transfer > MMOB mapped to our inbound delivery doc type (EL) at logical system and logical system group level for DTAVI
R/3 > Configure Control Settings for Document Transfer > MMOC mapped to our movement types 101 and 601, in addition to others
I mention the PO and Inbound delivery setup because we do see changes to material qty in R/3 after creating PO's and the subsequent IB deliveries.
We are trying to implement GTS as a bonded warehouse - storing material as duty-unpaid only. We are not concerned with duty-paid status for this implementation.
There has been an initial transfer of material to GTS from R/3 via /SAPSLL/MENU_LEGALR3. We have GTS master data marked as BondedWH. Although T-Code MMBE shows qty's for the material, it does not match the qty being displayed in GTS stock overview.
The SAP GTS Config guide states, page 40, to create a job for RBDMIDOC, with a variant and have it scheduled. We still need to do this part and it is my understanding this is to synce data. With this, I am also trying to understand the use of change pointers in R/3, in addition to enhancement project SLLLEG04 for the User Exits for Material Masters. I don't know if we need to worry about the SLLLEG04 enhancement or not.
I know there is more information I can provide on our current setup, but what major things are there to consider to get the stock overview qty's of GTS to actually reflect what's in MMBE, AND, be displayed as duty-unpaid, rather than duty-paid via the initial transfer function?
Any advise or experience getting R/3 to communicate correctly with GTS, especially in light of a bonded warehouse is greatly appreciated.
Regards,
Brian

Hello Uwe,
Our intent for GTS is the use of bonded warehouse functionality.
As a part of preparation for go-live activities, we will stock the warehouse with material, this is a distribution center of service parts (replacement parts). The stocking activitiy will be through STO's. As a result, we expect all the material showing up in GTS to be duty-unpaid. We will continue to receive material into the warehouse via STO's as no base-receipts are required at this time.
When we process orders through the warehouse system (EWM) we expect the qty's in GTS to reflect what has been shipped (exports). As such, we will be able to reconcile any stock discrepancies with the authoriities.
My questions about intial transfer is my attempt to get some inventory showing in GTS, so that after I process the inbound deliveries based on PO's (STO) I see the inventory building in GTS.
The use of initial stock transfer may not be correct as I described my activities above, but with very little documentation specifying the actual process of establishing a bonded warehouse, especially in our landscape, I am working through this on a trial-and-error basis.
I hope this provides clarity on our goals. I will continue to research the change pointers as I am still not sure of the relevance.
Regards,
Brian

Reconciliation of data

Hi Experts,
Can anyone explain what is reconciliation of data and why do we do that and what are the steps for that process.
Pease reply.Points will be assigned.
Thsnks,
Sai.

Reconciliation Means crosschecking the data of R/3 and BI i.e checking that all the data whether in delta or full request have been loaded to BI.
Reconciliation can happen from R/3 tables .. Say reconciling the Stocks .. In R/3 go to T CODE ME23n and see whether the stocks for Company Code etc is same with same filters on BI report.
Reconciliation you can do from Extractor Checker RSA3 and the BI side
Reconciliation can also be done via remote cubes.. remote cubes fetches data from source system
Cheers!!
Amit

This entry already exists in the following tables 'Journal Entry' (OJDT)

Forum,
I'm 8.81 PL09. Yesterday we performed a stock count then updated quantities and then reconciled the stock posting. This correctly posted a journal to the relevant stock gain/loss account.
Today we found that there had been a couple of mistakes in terms of the counted quantity so we again went into Stock Taking, amended the quantities then went into stock posting. We confirm the quantities need updating but upon trying to 'Reconcile' we get the following error:
This entry already exists in the following tables 'Journal Entry' (OJDT) (ODBC-2035) [Message 131-183]
I have tried to perform a restore item balances to no avail.
Could anyone shed any light on this?
Regards,
Juan

Hi,
I'm facing the same problem. It seems like the number series got stuck. I also reconsiled the first load, and then for the next one I'm facing the same problem as you have. I can see the first journal entry having the correct docnum according to the number series setup. But in the number series setup, the "Next no." still have the same number as the first journal entry. I have no idea how to fix it, but to make it work for now I guess you could go and change the default number series for Journal Entries and finish rout inventory posting.
Let me know if there is any fix on this one.
Kjetil Sandvik

Waste Transaction or Scrapping Material.

Hi! Gurus
In NZ and Australia Balance Sheet stock at the end of a period should reflect P&L Closing Stock for the same period. Opening stock for a new year is a reflection of balance sheet stock at the end of the last period, so too should it always be a reflection of P&L Closing stock of the outgoing year. There are not two stocks of inventory, just the one u2013 reported on both BS & P&L, hence the balances there-in should be a mirror image of each other.
Current Process:
At the time goods receipts the accounting are as follows:
Dr. Stock Account (Balance Sheet)
Cr. GR/IR Account
Dr. Purcashe Account (P&L)
Cr Purchase offsetting Account P&L
When we scrap material, the accounting as below
Dr Waste Expneses (P&L)
Cr Stock Account (Balance Sheet)
The requirement:
In order to reconcile with Stock Account we need to include Purchase Account during waste transaction.
The expected accounting is as follows:
Dr Waste Expneses (P&L)
Cr Stock Account (Balance Sheet)
Dr Inventory Difference (P&L)
Cr Purchase Account (P&L)
Could you please let me know if there is any setting at OBYC in order to include purchase account during wast transaction.
Best Regards
Surya

Hi Surya,
If you check the value string of movement type 551(GI scrapping), it's set as WA01.
And from control table T156W for WA01, you can see that
no EIN(Purchase account)/EKG(Purchase offsetting account) there, thus you can not
post EIN/EKG with movement type 551.
Comparing 101 posting with value string WE01, you can see in T156W, there are
EIN/EKG entries, thus they are possible during GR posting if customizing has set it
as required.
Hope it helps.
Thanks and regards,
Polly

Reconcillation of subcontracting challan

hi every body
my problem is about reconcillation of subcontracting challan.
let 10 kg material named A is to be manufatured by 16 kg of material B. NOW i created a sub contracting po ,541 tranfer posting, j1if01subcontracting challan, then i do good receipt fpr 10 kg A material and assign the subcontacting chhalan to the good receipt.now quality department reject 5 kg A MATERIAL FROM 10 KG A material and send 5 kg A material to the vendor with movement type 122. with this also 8 kg of material B is also returned with movement type 544 with stock provided to vendor o .
now when we chack with MBLB 8 kg of material B is with subcontractor.now when we reconcile quantity with J1IFQ .
it shows and give the warning massage that 8 KGof B MATERAIL is short.it does not allowed to save
however 8 kg of material B is with subcontractor tehn it should be reconcilled with rest of 8 kg of B material. why it does not save. is this problem of patches. please give solution this is urgent requirement.points will be rewarded.

I want to give it an attempt
while reciving the mat A total 16KG of B is issued, so stock of B is reduced by 16 KG.
Now you did 350 & 122 for rejection and dispatch of mat. A with 5 KG that means for Mat B 8 KG made, so we get 8 KG of B back ( which is in vendor place)
but while doing reconcilation the stock of B is required which is shot by 8 KG. let teh cycle to complet means recive the repaired the material A then do reconcilation. system will not so this error.
simutate in test once to check it now as it seems you r in hurry.
Regards

Subcontracting entry

hello gurus
i have accounting problem regarding subcontracting process in gr accounting entry are created like that
pk g/l ac          description                                       amount
89 24350001   SEMI FINISH STOC A/C                  10,000.00
96 13110100   GR/IR-Clearing - Ext                     1,200.00-
91 50000050   CHANGE IN STOCK                        10,000.00-
86 50002530   JOB WORK. CHARGE                     1,200.00
99 24340000   RAW MATERIALS STK                     4,800.00-
81 50000000   CONSUMPTION RAW                      4,800.00
99 24340000   RAW MATERIALS STK                     4,800.00-
81 50000000   CONSUMPTION RAW                     4,800.00
my query is that when thea/c no 50000050( third posting line)
will be debited .is there is any process in mm or pp due to which this a/c will be debited.if yes please tell which process.thanks
regards
k.chhikara

Mr.Chikkara!!!
I guess you have not reconcile your stock after goods receipt from Sub Cont vendor. When you will reconcile it, automaticaly it will get debited. Tcode for reconcilitation is J1IFQ.
reward if useful.
kapil

DTW Uploads

Hi all,
can i know how to upload initial quantities of stock through DTW.
Thanks

Hi Malinda..
Try using the stocktaking format.. in effect wat u'l be doin is reconciling the stock count.. I did this coz i could find no template for initial stock quantity..
Hope it helps
Regards
Aris

Getting inventory stock balances to reconcile to G/L

Hi All,
Our users want the Inventory stock balances to reconcile to GL inventory balance sheet accounts. But unfortunately I cannot get the inventory balances total in my ABAP report to reconcile to the G/L accounts correctly. The grand totals in my inventory report matches the grand totals in MB5L but within the different G/L accounts in MB5L and my Z inventory report I see they do not reconcile. I am reporting out of MBEW/H and EBEW/H.
Can any of you please throw more light how we can do this. The accounts department want the Z inventory report totals and totals by account to tie back to G/L.
Thanks
Karen

Hi Karen,
there is a standard report you may use to show the values by account:
[http://help.sap.com/saphelp_erp60_sp/helpdata/en/47/6104a649f011d1894c0000e829fbbd/frameset.htm]
A list is displayed with the stock values for the materials entered. The individual columns show the stock value and the values on the individual levels for each material.
The values in the columns are added together for each valuation level and for each stock account.
With that you can at least verify if your stock is inconsistent to the GL accounts or if you have a bug in your Z-report.
best regards,
Udo

IM stocks reconcilation with WM stocks

Hi all ,
Upon WM implementation how are IM stocks reconciled with the WM stocks .
how is the activity of the cutover managed and what are the precautions that needs to be taken during this process.
thanks,
ksr

Hello,
Yes I agree with Ganesh. I would like to add one thing here is, you will have to use movement type 311 from non WH managed sloc to WH managed sloc transfer. If all your customisation OK then TR will be created in 921 storage type. You can then move the stock to warehouse by converting TR to TO.
Milind

Reconcilation of Stock

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