Records center drop off library column validation

In the drop off library of records center, I created a column as a required field. When users send their documents to the records center, I want the user to be able to select the value from the dropdown box of this column in order to complete the "send
to" process. Is there a way to implement this? I tried to use column validation function by adding formula, but it doesn't work. I only got "Sorry, something went wrong" message. If anyone has similar implementation before, please guide me to
the right direction. Thank you very much for your help.

Hi Bob ,
Every time the Content Organizer Processing job runs, it sends an email message for any item that fails to match a rule. When a submission doesn't match a rule, the rule manager must be alerted immediately
so that the appropriate action can be taken. This is the expected behavior.
So for quitting sending email to the content owners, the only way is disabling the Content Organizer Processing job.
By default the Content Organizer Processing job runs once per day, with compromise you can balance the timer job frequency against the need for the content owners to be notified.
Reference:
How to disable Content Organizer Processing job from sending email?
Best Regards,
Eric
Eric Tao
TechNet Community Support

Similar Messages

Retention Processing does not move Document Set to the Drop Off Library

Hi Everyone.
Had Retention Processing working fine. Moving files between Document Librarys and the Record Centre using Information Management Policies to move to the Drop-Off Library where the Content Organizer Rules moved them to the relevent Library.
It has all come to a grinding halt with the following line in the '14 hive' logs.
Skipping retention processing for item /doc/Housing/1 RET TEST SET on web http://moraysrv052/doc because there is an unprocessed schedule update. 1b1dfe42-28f9-440a-b84a-17c20aa9c7d6
I have searched the Internet and these forums but can find no reference to this error, Can anyone help as automatic retention policies are crucial to our Sharepoint Implementation.
Cheers
Ross Urquhart

Vinit
Thanks for the advise but not the answer unfortunately.
I have the Content Organizer & Expiration Policy Timer Jobs running every 15 mins, Information Management Policy runs Weekly as this only effects changes to Policy. I have changed the times so all jobs run every 15 mins. Still get the same error message.
Expiration worked perfectly before when it was triggered by Closure Date, A column we created which the user populates to indicate the Document can be closed. Retention then moves the Document to the Record Centre. I changed the trigger on one of the Document
Sets to be Created Date and this generates the error, Change this back to Closure Date, no error, Document moves to Record Centre Drop Off Library.
Another observation. If Retention is against a any other Content Type it is called Created if it is against a Document Set Content Type it is called Created Date, however when you review the Compliance Details of the Set it is called Created.
Does this trigger any ideas.
Cheers
Ross Urquhart

Document corrupted when sending file to drop off library using records repository submit file method (official file web service is used)

I am trying to submit files to drop off library through a simple web application. I could see the documents submitted to drop off library but the contents in it have got corrupted.
string recordRouting = "Test Original Document";
using (Officialfilewebservice.RecordsRepository f = new officialfilewebservice.RecordsRepository())
                string myFileName = @"D:\FileDrop\Testfile.txt";
                string filename = Path.GetFileName(myFileName);
                Byte[] inputbytearray = System.Text.Encoding.ASCII.GetBytes(myFileName);
string x = f.SubmitFile(inputbytearray, newArray, recordRouting, filename, Environment.UserDomainName + "\\" + Environment.UserName);
the code for the "newArray" used as part of the SubmitFile method is below:
string itemname = "abcdef";
  string serviceURL = "http://..........";
  string result = GetTaxonomyTerm(itemname, serviceURL)
  Dictionary<string, string> metadata = new Dictionary<string, String>();
  metadata.Add("TestDocumentType", "-1;#" + itemname + "|" + result);
         metadata.Add("ContentType", "Test Original Document");
         metadata.Add("TestRequestId", "9999");
        metadata.Add("TestProjectId", "8888");
                f.Url = "http://../../../../OfficialFile.asmx";
                f.UseDefaultCredentials = true;
                foreach (var item in metadata)
                    Officialfilewebservice.RecordsRepositoryProperty prop = new Officialfilewebservice.RecordsRepositoryProperty();
                    prop.Name = item.Key;
                    prop.Value = item.Value;
                    prop.Type = "Text";
                    propertydetails.Add(prop);
                Officialfilewebservice.RecordsRepositoryProperty[] newArray = propertydetails.ToArray();

Hi,
According to your post, my understanding is that you want to upload files to drop off library.
Here is a blog with the code sample for your reference:
Uploading Documents Programmatically to a Content Organizer Enabled Site
http://www.codeproject.com/Articles/497729/UploadingplusDocumentsplusProgramaticallyplustoplu
Thanks,
Dennis Guo
TechNet Community Support
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[email protected]
Dennis Guo
TechNet Community Support

Drop off library can't route garophic file to gallery

Hello
I have some problem with drop off library, my rule worked correct for document library but when I wrote rule for image gallery can't rout these file, if I create rule just on title of image gallery , That works correct but the other rule can't route file
to destination. What must I do for this problem?

Have you got matching content types? The routing works on a combination of content type and metadata, not just the title column.
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.

Not moving the .pdf files from Drop Off Library to my custom document library in sharepoint 2013

Hi Team,
I am trying to move the .pdf files from drop-off library to custom library.
For the above requirement i am writing content organizer rule condition like (On Group: Document content types & Type: Document)
Property: Name
Operator: Ends with
value: .pdf
and Setting value in target location like
/sites/MS/ProductGuides
How to solve the issue
If help appriciated
Regards,
Dhaya

Hi Dhaya,
I created a Content Organizer rule like this:
When uploading a .pdf file to the Drop Off library, it is moved to the destination library immediately:
I suggest you create a similar rule as above for another test to see if the issue still persists.
Thanks
Patrick Liang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Drop Off Library and Content Organizer Rules allow bypassing of destination permissions

I had a test scenario where
User Betty didn’t have permissions to a destination library (only I had permissions to it)
Via the Content Organizer rule and the Drop Off library, Betty could send a document to a library where she didn’t have access.
Anyone addressing this issue and how? We just don't want people to be able to send things to a destination where they don't have access, but looks like the Content Organizer Rules impersonate some part of the move.
What's odd is you can see the "CreatedBy" as Betty, but she can't go to the library and even see the moved document...permission is denied.

Hi Bubberz1,
This is the known and documented behavior of the content organizer. To prevent someone from using the content organizer in this way, you'd need to prevent them from having access to add documents in the drop off library in the first place, or else
use some other process, such as workflows, to move the documents using the creator's permissions.

Report router rules and drop off library in Sharepoint

Hi,
I am running the report from the Report Setting link in Duet Enterprise. I get the message saying, 'The report has been submitted for processing and will be delivered to your Reports page".
But i am not getting any reports in the reports page. After googling, i got to know that i will have to confiure the Report Routing rules for the same. Also a Drop off library needs to be maintained.
Could anyone please explain the detailed steps for doing both these activities? Being a SAP expert, i dont know much about SharePoint sites.
~ Ramanath

Hi,
lets perform some checks to see where we are actually failing.
The error
User may not be a Duet user.
SAP system not configured or changed on add-on.
SAPID passed was not present in the master system.
means that somewhere on the server where the report is running the information that is retrieved from the SCL server is not correct. In your case these two systems (the server that is running the report and the SCL) are the same, but technically the flow is similar to the case that both would be on seperate system.
So the first thing I would check is if the RFC destination and the logical port that was configured is correct.
(all the following steps are done on the SCL in your case):
At first go to LPCONFIG and search for the Proxy Class: /OSP/CO_REP_ADAPTER_WSVI_DOCUM with Default Port checked.
Make sure that this logical port is active, then go to the Call Parameters tab. Here you should see in the HTTP Destination an entry IWCNT_REPT_ACT_HTTP_DEST.
Double click on that (don't save any changes if you get a prompt) and you will end up in SM59. Here you should see in the target host field the hostname of the SCL server. Under Service No. the HTTPS Port of your SCL system and finally in Path Prefix you should see something like this:
/sap/bc/srt/pm/iwcnt/repadapterwsvi_document/001/duet_enterprise_assertion/1/binding_t_https_a_http__-iwcnt_-repadapterwsvi_document_duet_enterprise_assertion
Before performing a connection test, go to the "Logon & Security" tab. Here you should see in the "Logon with Ticket" secion "Send Assertion Ticket for Dedicated Target System" checked and also SSL Active in the Status of Secure Protocol. The SSL Certificate is set to "ANONYM SSL Client (Anonymous)".
If that is all the case, then click on "Connection Test". The result should be a HTTP 415.
Let me know if that helps.
Regards,
Holger.

Want Content Organizer to overwrite files from Drop Off library not add new.

If I put a file into the Drop Off library that already exists in the target library it appends a set of random characters to the filename and uploads as a new file. I want to overwrite the existing file (maintaining the Document ID) so that we can preserve
links to the file and a quick check of the library shows if all files have been updated from a data call.
Is this possible?
There is no overwrite checkbox in the Drop Off library upload dialog.
Thanks,
William Meisheid
Serco-NA

Within the library settings of the recipient/receiver library e.g. Site Assets, make sure that there is at least minor versioning set. In addition, within the Content Rule Organizer Settings panel, make sure that in the Duplicate Submissions section, the
'Use SharePoint versioning' is selected.

Routing from Drop Off library - How to maintain same folder structure in target library after routing

Hello,
After routing from drop off library to other target library, how can I maintain folder structure dynamically.
For example
Inside Drop off library user creates folder on monthly basis
1. Drop Off > Feb > Document 1
2. Drop Off > March > Document 1
Now after routing i want to have same folder structure created inside target library. So target should library look like
Target Lib > Feb > Document 1
Target Lib > March > Document 1
Please Note - folder creation in drop off library happens every month, and user can choose any Name for these folders, so here I can not consider Static Routing rules.
Kindly help me out.
Thanks!!!
Mayank Nigam

The content organizer can't do that. If you really need this functionality, you'll need a workflow to do it. But you also need to consider if the use of folders per month is really what you want here. Maybe you'd prefer to use metadata instead of folders
for grouping.
Kind regards,
Margriet Bruggeman
Lois & Clark IT Services
web site: http://www.loisandclark.eu
blog: http://www.sharepointdragons.com

Configure Drop off library with no permission for users on target document libraries

I have configured content organizer feature and created 3 rules with 3 target document libraries.
Users have only permission on drop off document library.
When they upload, document is moved to target doc lib, but pop-ups message saying you do not have access to view.
Is there a way to stop that message from showing?
We do not want to give permission for users on target libraries.
Thanks,
Abhilash

As per my knowledge, you cannot supress this message
However, you can create a redirection script on Upload.aspx page which will redirect users to home page once document uploaded.
Here is an example of same:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/1c22db84-b652-43bb-b85b-f1757e65e531/redirect-to-a-custom-confirmation-page-after-upload-the-document?forum=sharepointgeneralprevious

Recorded Audio drops off to intermittent nose

This is a desperate plea for help. I have a meeting with one
of our engineers in two hours. My plan was to bring up the
application and record his audio as he steps through the process.
When I tried it this morning I get about a minute into the
recording before the audio drops off into unintelligible noise,
sometimes coming back to a word or two of clear audio and then
dropping away again.
Has anyone encountered this and, if so, what did you do about
it?
Thanks

Hi Frank
I have nothing to offer with regards to Captivate other than
to suggest that it may behoove you to use Sound Forge to record the
audio portion (since it appears to have no trouble there) and later
import the audio Sound Forge created back into Captivate if your
goal is to create a Captivate project using said sound.
Cheers... Rick

Drop Off Library - "Document Routed to Final Location" Dialogue Missing

I am using SharePoint Online and I set up some content organizers using managed metadata. When I first implemented this and a document was routed successfully, I would receive a pop-up message saying that it was routed to it's final location along with a
link at the bottom. The content organizer is still working but the problem is that users no longer receive this message. "Move and Leave a Link" in the send-to settings does not "leave a link" either. Are there any settings which would
have triggered this behavior?

try to check for the settings or try to create a new all over again !

Including comments entered from Document Library to Records Center Record Library

We are currently sending documents from a SharePoint 2010 site to a Records Center.
We are using the Collect Signatures workflow, and edited this default workflow in SharePoint Designer to then send the document to a Records Center when both signatures have been applied.
Everything is working well, but we'd like to enter comments @ the originating document library...which we can do now...and have those comments get sent over to the Records Center as well when the document is signed by both people.
Are we able to do this? ...have comments entered in the Document Library show up in the Records Center Records Library?
Thank you!

Hi Joe,
If your settings are configured as below,
The site collection Record Declaration Settings are set to "Block Edit and Delete"
The Record Library is set to "Automatically declare items as records when they are added to this list."
The Drop Off Library Record Declaration Setting is set to site collection default: Do not allow the manual declaration of records;
then the item(e.g. Test.xlsx) routed from "Drop Off Library" will be declared as a record in this Record Library, which is inherited from site collection setting "Block Edit and Delete" and auto declare on library option is enabled, then
this "Test.xlsx" item will be read-only as record and it can not be edited and deleted by design.
From the following error message you provided, it seems you secondly upload the Test.xlsx file in "Drop Off Library", then this time the "Content Organizer" will route
this second Test.xlsx file to the Record Library again, however it cannot update a read-only item with the same name for Test.xlsx previously existed in the Record Library.
"Unexpected Routing Engine: File DropOffLibrary/Test.xlsx could not be routed to /sites/records/Records/101-01 in site http://records/sites/records : This item cannot be updated because it is locked as read-only."
If above is the case, for resolving this issue, you can use the following two methods:
1. Use the option "<label for="ctl00_PlaceHolderMain_versioningSection_appendUniqueCharsRadioButton">Append unique characters to the end of duplicate filenames</label>" for "Content Organizer" settings.
2. Or use the option "<label for="ctl00_PlaceHolderMain_recordBehaviorSection_recordBlockDeleteRadioButton">Block Delete</label>" for site collection "Record Declaration" Settings.
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Daniel Yang
TechNet Community Support

Document properties aren't syncing up with SharePoint in Record Center Libraries

In a record center's document/record library, I'm not able to link word document properties with sharepoint item attributes using "Quick Parts" as I can with Document Libraries.
Could this be because of a separate issue with how the Record Center handles properties?

Hi Dnerd,
We have found this issue. We can reproduced this issue as the followings:
Create a Team site, create a document library
In the library, create a column called Test1, then upload a document to the library
Open the document with office app. In the Quick Parts->Document property, we can find the name of the custom column Test1
Create a Record Center, create a custom column Test2 in Record library, then upload a document to the library
Open the document with office app. In the Quick Parts->Document property, we can not find the name of the custom column Test2
Then create a new library in the Record Center, and create a column for the library. Do a same test, the result is same with the result in Record library.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Record Center Archival Strategy/Best Practise

I am familiar with record center but I would like some guidance on how to do some of the things.
Scenario : We have 4 site collections, 2 site collections are containing team sites which are built for different departments and one site collection is project site collection which contains sites for on going project and last site collection is for record
center. There are different content types associated with each of libraries in above sites.
-- From the team sites in those two site collections, only few documents from document libraries need to be archived (Here I would like to know, should I create a separate library in record center for each library in source site -- in this approach record
center will have numerous libraries or just create one library for each team site and archive all documents in it -- this approach has drawback of finding document)
Same way for project site collection where once project is ended they would like to archive all libraries : should I archive each separate library or archive all project libraries for that project into one library on record site.
Dhaval Raval

Hi Dhaval,
I found articles for different aspects of Record Management in SharePoint 2010 for your reference:
Introducing Records Management in SharePoint 2010
http://blogs.msdn.com/b/ecm/archive/2010/02/13/introducing-records-management-in-sharepoint-2010.aspx
Estimate performance and capacity requirements for large scale document repositories in SharePoint Server 2010
http://technet.microsoft.com/en-us/library/hh395916(v=office.14).aspx
Choose how to store and manage records
https://support.office.com/en-us/article/Choose-how-to-store-and-manage-records-5299e96c-00ea-47dc-a711-f21b3cea00d3?ui=en-US&rs=en-US&ad=US
To design the record management plan, we need consider about govermance, performance, security and etc.
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Records center drop off library column validation

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