Records Management

Hello!
I've got a question from Records Management
When I create a record model and want to set visibility for a node, this option is not available, i.e. the Roles Dialog opens and lists them but I can't choose any of them. "Enter" does not close the dialog and green tick in this dialog is unavailable.
Why does it happen?
Regards,
Anthony

Keerthika,
this does not work for both of fields, neither for "visible in role", nor for "ID"
the difference is:
when I choose f4 help for "visible in role", choise dialog appears for single or composite roles, but when I choose any of them it disappears with message
"No role was selected
Message no. SRM_BR052"
if I call f4 for "ID" the list of roles either for single or for composite roles appears but the green tick is disabled and I can't choose any of them
note: this option does not work for any type of node, neither model nodes, nor structure nodes
note2: as to other options, such as relationship, attributes and element types it works fine!

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How can I create a model node in SAP Records Management

Product: SAP Records Management
Hi,
I would like to create a model node in a record tree.
I found in the function modul BAPI_RECORD_ADDELEMENT no entry for the creation of a model node. Only the instance and the structure node can create by this function modul.
So, does anyone know a solution to create a model note?
Regards,
Thomas Fanninger

Hi Thomas,
it is not possible with the BAPI due to the piece of coding:
case myElementType.
        when glob_const_elem_type_instance.
          myRecordElement->Type_Set( if_srm_sp_record_element=>type_instance ).
          myRecordInstanceElement ?= myRecordElement.
          loop at element_sp_poid into myElementSpPoidWa.
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            mySpPoidWa-value = myElementSpPoidWa-value.
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          endloop.
          myElementSpsId = sps_id.
          myElementPoid = myClientService->poid_get_instance( im_rms_id = myRmsId
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But you can do that by using directly the Records API. How to use this is demonstrated in the report 'SRM_RECORD_API_HOWTO'. Search there for the subroutine 'fillrecordelement'. There a record element for insert is created and its type is set. You can set the type there to 'IF_SRM_SP_RECORD_ELEMENT~TYPE_MODEL'. Of course your POID then may not be an instance POID.
Best regards,
Thomas

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Hi All,
Hopefully this is the correct forum to post this question, if not please let me know the correct one.
Does anyone have any information on linking TREX to RMPS?
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Regards
Arun Kumar
Rewards Points if it helps.

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Hello!
I customized my own content model for documents with my own attributes, it works fine, and everything is ok... but when i define property IMPORT_FUNCTION in DMWB for my content model, it has dump with error "DP_ERROR_GENERAL" when i'm trying to save the new created document... Even if i set function without code for attribute IMPORT_FUNCTION, it still has dump... why?
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Hi Luk,
The linkage of module may be very critical. But if you have a requirement for attaching the documents like photo,certificates or other documents related to employee to records management then you can create a radio button to recodrs management screen with help of abap'r and directly attach these documents to respective records management screen.
for linkage it may not feasible or much critical.
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Regards,
Ravindra

Records Management not appearing in my folder/file properties

I just did a fresh install of OCS_101200.tar.gz . I enabled records management using the steps described in http://download.oracle.com/docs/cd/B25553_01/content.1012/b25275/scenarios.htm#FLSAG129 . I can log into the /rm webapp and create file plans, records policies, etc. But when I right-click on any object in the Collaboration Suite web interface and click Properties, Records Management does not show up as a menu option. Is there an easy fix, or did I mess up the installation?

Hi ckonstanski,
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Kind regards,
- Roland

Records Management Sytem link to DMS Document

I'm trying to programatically create a document in DMS from Records Management System and create a link to the document. I can create the document using BAPI_DOCUMENT_CREATE2 but cannot figure out a way to link to the document.
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HI Michael,
This cookbook gives an example of how to link a BO to record automatically. You can probably use the same concept
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/40be7649-72f7-2c10-03b9-c85d56eff2e5?quicklink=index&overridelayout=true
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Problem with custom development for documents in Record Management

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Offcorse the test system is a copy of a working development system, but you have also some things that are system dependent. and i think i have forgotten some of those..
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kind regards,
Anton Pierhagen.

Hi BalusC,
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Wiebke

Digital signature in SAP Records Management (SAP Netweaver Folders Manager)

Hi experts,
I have a record with various documents and I want to implement digital signature in documents (Transaction: ORGANIZER). I read in IPS640 SAP Manual that there are a button (key symbol) to do this but I don't have this button. Can you explain me how to implement this?
A lot of thanks in advance.
Regards,

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
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Hope this will help.
Regards,
Ravindra

Oracle Web Center - Records Management Sessions at Collaborate 12!

Save the Date For COLLABORATE 12!
The COLLABORATE 12 Conference will take place April 22-26 2012 at Mandalay Bay resort in Las Vegas.
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First, can you see the agent and host in EM? If not, then you'll need to follow these steps:
emctl secure agent
emctl start agent
emctl config agent addinternaltargets
emctl config agent listtargets
The host and agent must be "green" in EM to discover targets. The last command listtargets will show you what the agent has "auto-discovered". Not all targets can be auto-discovered.
Did you check the Auto Discovery Results to see if the targets are waiting for promotion? If they're not there, then you might have to "manually" discover them.
http://docs.oracle.com/cd/E24628_01/doc.121/e24473/discovery.htm#CBAEGHBH
For each target type, there could be additional pieces that you need to look for when discovering, for example for
SOA - http://docs.oracle.com/cd/E24628_01/install.121/e24215/disc_mon_soa.htm#GSSOA9921
IDM - http://docs.oracle.com/cd/E24628_01/install.121/e24215/idm_discover_config.htm#GSSOA10201

Preload Cache Server Records Management

Hello,
I want to fill/update the content from the content server to the cache server every night. It is possible to do this.
The content is from the Records Management ( TA SCASE).
Which report is necassery for this task.
SAP Content Server: CS Release 6.30 Patch 15
SAP Content Cache Server: CS Release 6.30 Patch 15
Thanks in advance
Matthias Nitschke

Hi,
You can try using the report RSCMSPLD. This report is not application dependent.
Hope it helps you.
Regards,
Ananth

Oracle Universal Records Management adapter with FAST ESP

This is my first post on the forums and I have limited Oracle exposure. So if I’m posting in the incorrect spot or there are some other guidelines I need to observer, please let me know.
I’m trying to figure out the possibility of leveraging the Oracle Universal Records Management adapter for SharePoint in Records Management with FAST ESP (a best of class enterprise search platform). From the technical documents I’ve read on the adapter, it looks like it heavily relies on SharePoint search as the “feed’ for content. Does this mean that the SharePoint Search is required for the SharePoint adapter? As in environments that deploy FAST ESP also need to maintain SharePoint search for the adapter. Or can the adapter leverage FAST ESP?
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TIA

anyhow i have tried ur tips as much i unterstand them (some of the command in cmd prompt and rest in sql plus)
it notifies an error of missing a datafile that i have corrected and finally the login page appeared in the em. also connection from sql plus is successful.
now while connecting to oracle through ORACLE DEVELOPER TOOL for .NET, i got this error:
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if i tried to connect through SYS as NORMAL it gave me the error to connect as SYSDBA or SYSOPER that is a valid error, but wat for the connection open error.
thanx.

TREX on Portal-Server also used for search/index for SAP Records Management

Hi all,
can a installation of the TREX on the Portal-Server (or as separate Server) used for Portal Index/search and also in parallel for searching of Content in an SAP Records Management (means full text research of records/ dossier in the SAP RM) ? Some ideas, tips or settings to keep in mind ?
THX
mario

Hi Neil,
We have exactly the same problem. We installed a new SAP E-Commerce system on Microsoft Windws 2008 R2 with TREX Version 7.10.43.00. The TREX connection is okay. Also the catalogue replication works without any problems. The SAP support means it is a permission problem on the IIS. The problem isnu2019t solved yet and the message to the SAP support is in process.
What is your effect with this link?
http://localhost:<TREXNAMESERVER>/TREXHttpServer/
Default:
http://localhost:<30305>/TREXHttpServer/
Kind regards,
Roland

If I'm licensed for Univeral Records Management including...

Univeral Content Management, Content Server, Records Management adapters (& more), do I still have to purchase a license for Secure Enterprise Search to make Records management work with the FileSystem adapter (that I'm licensed for?). I guess another way to ask the question is: SES is required for the Records Management FileSystem adapter, but does that mean I have to pay extra for it or is it included in the "bundle" I've already purchased?

After searching (forever) on the Oracle site, I found the answer to my question:
Oracle Universal Records Management Adapter for File Systems requires Oracle Secure Enterprise Search (SES). The SES license is not included with this adapter and needs to be purchased separately.

Archiving documents in SAP Records Management

Hello experts,
Does anybody know how to archive documents in SAP Records Management? By default, they are stored somewhere in SAP database. However, based on the SAP documentation, they can be stored also to archive by using ArchiveLink. Where is this configuration done and how? Or do we need some coding here?
I'm interested in two different solutions:
1) Document will be stored on an archive server right from the start. By doing this, I no longer need to move the document content myself.
2) Moving existing Records Management documents to archive. I know there is a program SRM_KPRO_CONTENT_RELOCATION for this purpose, but it doesn't seem to be working without some archiving/RM configuration before somewhere else.
We are using Records Management as part of Digital Personnel Files and the documents to be archived are completed Adobe forms.
Best Regards,
JV

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

ArchiveLink Late storing with bar code in Records Management

I want first to archive a document with the scenario Late storing with bar code over archive link (function module ARCHIV_BARCODE_GLOBAL) and right away adding the barcode document to a record in records management.
For both i need a business object (expample DOCUMENT or RECORD). When i want to add a archived document to a record i do need a DOCUMENT_ID to create a POID. But i do get the poid only after the document is scanned and finally archived. At the time where I insert the barcode with the function module archive_barcode_global, I don't get back a document_id. This is the first problem. The second problem is, that I can't use the business objects from Records Management (document or record) for the barcode scenario since there the business object ID is expected and the business object id for the business objects document or record is the document id.
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My question now is, does anybody knows a way where i can use the archive link scenario late storing with barcode and being able to add the future archived document right away to a record? I want to do both in one step and only want to use one business object. Is this possible?
Thank you very much.
Martin

I am trying to do the same and would a appreciate a response to this question.

Error while trying to archive from Records Management

Hello,
I'm currently trying to figure out what would be the best way to archive Digital Personnel File documents. Currently it looks like the best way would be using method described in document [Archiving in SAP Records Management|https://cw.sdn.sap.com/cw/docs/DOC-22228]: using program SRM_KPRO_CONTENT_RELOCATION and archiving object SRMGSP.
When I'm trying to run this program in test mode I get the following error:
Problems while searching for the specified documents
Message no. SRM_GENERIC_SP_ARC021
There should be documents of the element type I'm trying to use there and I have configured the Content Category to be used with this (using content repository with archive link).
Any ideas what might be causing the error? Thanks!
- Jarmo

Dear Jarmo,
Please check if you have such documents by first searching for them in ORGANIZER for the given element type based on the last changed date. If you are able to retrieve results that way then this program should also work.
Best Regards,
Pragya

Records Management

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