Reduce mail file bloat in Mail 1.3.11 OS 10.3.9

How do I reduce the size of my Mail files (mailboxes or folders)? I am using Mail 1.3.11.
If I view my sent mail folder from in Mail, it show 221 messages (172MB). But if I view it from the finder at ~/Library/Mail/POP-my accont@.../Sent Messages.mbox then the file is 1.98GB.
I have tried selecting it and rebuilding, that seams to create an error where all the messages just disappear, but the file does not get any smaller. My inbox is also very much over size.
Mac OS X (10.3.9)

It looks like you have the problem described here:
Overstuffed mailbox is unexpectedly empty
If you’ve let that mailbox to grow too much, however, it’s too late now to solve the problem as described in the article. Mail simply cannot handle it and the only thing that rebuilding the mailbox accomplishes is making the messages inaccessible.
Because of the differences between Mail 1.x and Mail 2.x, further discussing your problem here might confuse other users with apparently similar problems running Mac OS X 10.4 (Tiger), so please start a new topic in the Mail & Address Book - Mac OS X 10.3 & earlier forum, or just look for other threads discussing the same problem there. This is actually a FAQ in that forum.

Similar Messages

Problem with Premiere Pro CS5 project files bloating

Has anyone had the same problem that we're experiencing? - we have Production Premium CS5 installed on a machine with Win 7 Pro x64. We have three separate edits all of which are experiencing bloating of the .prproj project file. Often this bloating seems to occur when no importing of assets has occured, just changes in the edits. A project which started at 5mb has bloated to 1.5GB and we can no longer save it. Another project has bloated to 200mb and continues to grow in size. We have not brought in any weird assets, although we are using hi-def footage.
We upgrade from CS3 and never had this problem using Premiere CS3.
We can't fix the problem by 'remove unused footage' as this doesn't reduce the project size, although it does remove the unused footage.
We can't fix it by importing the project into a new clean project as the problem and huge file size just comes with
We can't fix it by using the project manager to collect up the project as it requires to save before collecting and the problem files can't be saved.
A couple of points to note - these projects were originally on Premiere CS3 and were upgraded to CS5. The footage is either Sony EX3 or Canon 5D - both HD.
The machine it's running on has 8gb of RAM.
Currently the projects I'm working on are gradually grinding to a hold with no way to make the files usable again.
Any suggestions are greatfully recieved as I'm at a loss. I've reported this to Adobe, and will report back if I get anything useful.
thanks.

natswilson wrote:
TClark,
I'm shocked that you are having the same problem on a mac. This seems to suggest a problem that could be really widespread. You've also beaten my 1.5GB file bloat size.
What the hell is going on with Premiere Pro? I'm surprised to have heard nothing from Adobe either via my support request or on this forum, save for Jeremys useful work around, considering how serious an issue this is.
I've had to break all the projects I'm working on which have multiple timelines in each project into a new seperate project per timeline in order to reduce the file bloat problem and reduce the risk of me loosing all my work in one go on a bloated file.
Adobe - we could do with some help here. It's frustrating to have spent so much money on licences for this software only to have virtually non-existant help when a serious flaw in the software manifests itself.
Nat
Yeah...it's really a bummer that no one is acknowledging it. It's pretty serious!
I hope Dennis jumps in soon!

File Bloat Saving to .eps

Adobe Illustrator CS3
I have an Illustrator (.ai) file that is 1.4 MB. My vendor requires that I submit an .eps file. When I save the file as an Illustrator .eps file, the file size grows to 10.9 MB. I have run the action to delete unused panels and save the file without a preview. The file reduced to 10.7 MB. Any idea what's causing the file bloat? How to reduce? The file is outlined text in black and one pms colored box. No graphics at all. No complex lines.

David - is the AI file 1:1 with the .EPS?
I have an AI file with a block of live text = 628K - EPS = 422K
With outlined fonts they are both 1.8MB.
So does the AI file have live type and the .EPS outlined type for sending to the vendor?
BTW, this idea that AI and PDF are the preferred formats for "decent" vendors is way overstated. Just because your frame of reference contains this idea doesn't make it universal. (PDFs from a client are still not desirable for many reasons - especially for the lack of validation of their integrity on the clients' side.)
This kind of logic is the same that says PSDs are "preferred" for spot color workflows. Says who? People who it usually works for in their own circle of influence? Adobe fanboys? Can it work? Sure. Have I used them? In some instances. Would I still use DCS files? You bet.
Unless you have the street cred AND a wide experience with a great many vendors, etc. I think it's useless to make such declarative statements about how things are. Can you say "Good vendors use Kodak negative plates." That would say there are no decent vendors in Europe since they're commonly printing positive plates.
I remember asking an Adobe Rep at an InDesign showing about its trapping capabilities - was it just Pagemaker's trapping engine? He finally admitted it was then said, "But most service bureaus and printers use Adobe InRip Trapping." In 22+ years dealing with 2 man shops to some of the largest operations, in the US/UK/Australia/Canada/ and Mexico - I have NEVER worked with a shop who uses Adobe InRIP Trapping.
I think we should stick to answering questions and if we do offer anecdotal information on what works for us we should present as such what works for US.

A simple and free way of reducing PDF file size using Preview

Note: this is a copy and update of a 5 year old discussion in the Mac OS X 10.5 Leopard discussions which you can find here: https://discussions.apple.com/message/6109398#6109398
This is a simple and free solution I found to reduce the file size of PDFs in OS X, without the high cost and awful UI of Acrobat Pro, and with acceptable quality. I still use it every day, although I have Acrobat Pro as part of Adove Creative Cloud subscription.
Since quite a few people have found it useful and keep asking questions about the download location and destination of the filters, which have changed since 2007, I decided to write this update, and put it in this more current forum.
Here is how to install it:
Download the filters here: https://dl.dropboxusercontent.com/u/41548940/PDF%20compression%20filters%20%28Un zip%20and%20put%20in%20your%20Library%20folder%29.zip
Unzip the downloaded file and copy the filters in the appropriate location (see below).
Here is the appropriate location for the filters:
This assumes that your startup disk's name is "Macintosh HD". If it is different, just replace "Macintosh HD" with the name of your startup disk.
If you are running Lion or Mountain Lion (OS X 10.7.x or 10.8.x) then you should put the downloaded filters in "Macintosh HD/Library/PDF Services". This folder should already exist and contain files. Once you put the downloaded filters there, you should have for example one file with the following path:
"Macintosh HD/Library/PDF Services/Reduce to 150 dpi average quality - STANDARD COMPRESSION.qfilter"
If you are running an earlier vesion of OS X (10.6.x or earlier), then you should put the downloaded filters in "Macintosh HD/Library/Filters" and you should have for example one file with the following path:
"Macintosh HD/Library/Filters/Reduce to 150 dpi average quality - STANDARD COMPRESSION.qfilter"
Here is how to use it:
Open a PDF file using Apple's Preview app,
Choose Export (or Save As if you have on older version of Mac OS X) in the File menu,
Choose PDF as a format
In the "Quartz Filter" drop-down menu, choose a filter "Reduce to xxx dpi yyy quality"; "Reduce to 150 dpi average quality - STANDARD COMPRESSION" is a good trade-off between quality and file size
Here is how it works:
These are Quartz filters made with Apple Colorsinc Utility.
They do two things:
downsample images contained in a PDF to a target density such as 150 dpi,
enable JPEG compression for those images with a low or medium setting.
Which files does it work with?
It works with most PDF files. However:
It will generally work very well on unoptimized files such as scans made with the OS X scanning utility or PDFs produced via OS X printing dialog.
It will not further compress well-optimized (comrpessed) files and might create bigger files than the originals,
For some files it will create larger files than the originals. This can happen in particular when a PDF file contains other optomizations than image compression. There also seems to be a bug (reported to Apple) where in certain circumstances images in the target PDF are not JPEG compressed.
What to do if it does not work for a file (target PDF is too big or even larger than the original PDF)?
First,a good news: since you used a Save As or Export command, the original PDF is untouched.
You can try another filter for a smaller size at the expense of quality.
The year being 2013, it is now quite easy to send large files through the internet using Dropbox, yousendit.com, wetransfer.com etc. and you can use these services to send your original PDF file.
There are other ways of reducing the size of a PDF file, such as apps in the Mac App store, or online services such as the free and simple http://smallpdf.com
What else?
Feel free to use/distribute/package in any way you like.

Thanks ioscar.
The original link should be back online soon.
I believe this is a Dropbox error about the traffic generated by my Dropbox shared links.
I use Dropbox mainly for my business and I am pretty upset by this situation.
Since the filters themsemves are about 5KB, I doubt they are the cause for this Dropbox misbehavior!
Anyway, I submitted a support ticket to Dropbox, and hope everything will be back to normal very soon.
In the meantime, if you get the same error as ioscar when trying to download them, you can use the link in the blog posting he mentions.
This is out of topic, but for those interested, here is my understanding of what happened with Dropbox.
I did a few tests yesterday with large (up to 4GB) files and Dropbox shared links, trying to find the best way to send a 3 hour recording from French TV - French version of The Voice- to a friend's 5 year old son currently on vacation in Florida, and without access to French live or catch up TV services. One nice thing I found is that you can directly send the Dropbox download URL (the one from the Download button on the shared link page) to an AppleTV using AirFlick and it works well even for files with a large bitrate (except of course for the Dropbox maximum bandwidth per day limit!). Sadly, my Dropbox shared links were disabled before I could send anything to my friend.
I may have used a significant amount of bandwidth but nowhere near the 200GB/day limit of my Dropbox Pro account.
I see 2 possible reasons to Dropbox freaking out:
- My Dropbox Pro account is wronngly identified as a free account by Dropbox. Free Dropbox accounts have a 20GB/day limit, and it is possible that I reached this limit with my testing, I have a fast 200Mb/s internet access.
- Or Dropbox miscalculates used bandwidth, counting the total size of the file for every download begun, and I started a lot of downloads, and skipped to the end of the video a lot of times on my Apple TV.

How can I reduce the file size of a pdf when exporting?

I don't want to just choose between high quality print or smallest file size.
I want to export it from 60MB to 40MB.
Can I do this manually? When I use smallest file size the quality is too low and the content looks bad.
But high quality print exports my PDF at 60MB which is too big.

You cannot simply legislate the size of a PDF file. If you content is primarily text and vector, there is not much at all you can do to reduce PDF file size other than to cut out content. Otherwise, the only other variables are those of downsampling and compressing the raster images from your content.
You must be very careful in choosing the PDF export settings. The “smallest size” settings yield PDF files that realistically really are not fit for printing and may mess up any CMYK colors. The “high quality print” and “PDF/X-4” settings yield best print output, but yield the largest PDF files since they do less image resolution downsampling and only the maximum quality lossy JPEG compression.
I would recommend that you start with either the “high quality print” or the “PDF/X-4” settings and make a custom set of export settings. Assuming that you aren't going for offset or gravure printing, change the color image and grayscale image downsampling values from 300 and 450 to either 200 and 275 or no less than 150 and 225. If that doesn't give enough file size reduction, change the compression image quality from “Maximum” to either “High” or no less than “Medium.” Beyond these changes, you may end up with PDF files that will neither print nor display with any reasonable quality.
- Dov

How can I reduce the file size of 3 videos?...

...without losing quality? These three videos are as follows in terms of size and length of the video:
1) 148MB 19minutes
2) 357MB 18minutes
3) 164MB 14minutes
I tried using a video converter to reduce the bit rate in order to reduce the size, which i know affects the quality, but that did not actually work to reduce the file size this time.
I thought perhaps i should ask my forum friends for help on this matter. How,if at all, can I get all three of these MOV's under 100mb or to a total of 300mb for all 3 and preserve quality? It has to be able to play on an ipad (MOV or MP4). Thanks for your help!

I think that the point that David was trying to make is that reducing the amount of information originally provided by a product or part of it in order to make it smaller will inevitably reduce the efficiency of the product itself.
However, you don't have access to the original masters? Then you might be after a good compromise, meaning a video that can display decent quality while playing at its original frame size (say on the web).
Does this mean that there is no real way to reduce the size without losing quality?
If your target is the web there is a way to reduce the file size and still make it look decent enough. Re-compression means loss of source information but video compression is an art on its own and can produce some amazing results!
Not without testing though.
Now back to my previous post, use Compressor to try to reduce the file size and compare the result quality. Trust your eyes and be honest with yourself.

How can I reduce the file size when PDF Optimizer does not do much?

I have a PDF form that exists of 48 pages. 44 pages are forms / have form fields, the other 4 are just informative. Each form-page has approx. 80 fields (checkboxes, text fields).
When I started setting up the PDF form the file size was 12 MB and I had placed fields on 21 pages. Then with 34 pages the file size was 19 MB. And with 40 pages it was 35 MB big! Finally with 44 pages the file size is 34 MB.
So I searched with Google and found some tips. Using the "PDF Optimizer" option inside Acrobat for example. So I did, and the file was reduced only with 3 MB... 31 MB was the file. Also used the option "Save as.... Optimized".... no difference. I also found a suggestion about removing embedded fonts. Using the "Audit Space Usage" option I noticed the fonts taking many MegaBytes:
* Content Streams: 5.287.000     15,09 %
* Fonts:                24.556.810     70,08 % !!
* Acrobat forms:      3.349.164    12,05 %
In the older PDF version (I saved and kept this one too) with just 21 pages with form-fields, the "Audit Space Usage" shows:
* Content Streams: 5.292.000     40,14 %
* Fonts:                 1.290.224     9,79 %
* Acrobat forms:      1.588.758    12,05 %
So I could save many many MegaBytes by -UnEmbedding- fonts. But if I do this (unembed ALL fonts), the file size stays almost the same!?!?!? Why? What can I do to reduce the file size? I would like it to be 8 MB if possible (32 MB - 24 MB = 8 MB)?
Thank you for your help!

If you have authored the form, reduce the number of different fonts for the content and form fields.
Any font used in a form field will cause that font to be embedded into the PDF.
If you are going to Optimize the PDF be very careful with forms. Optimization does a lot of removal of items and rearranging of items which can really mess up forms.

How do I reduce the file size of a pdf to email?

I have a 260 MB pdf file generated from Photoshop 6. I can't seem to reduce the size in Photoshop. Is there anyway to reduce the pdf outside of Photoshop? Thanks in advance for any help.

Hi Scott,
That's a pretty big PDF! You'll have to reduce it pretty dramatically to attach it to an email. But, you can use Acrobat to reduce the file size. Please see this video for pointers: https://acrobatusers.com/tutorials/how-to-compress-a-pdf-file
If you don't have Acrobat, you can try it for free for 30 days. For more information, see www.adobe.com/products/acrobat.html.
Best,
Sara

How do i reduce the file size of a picture?

I am trying to reduce the file size of a picture? It is 1.7MB and I need it to be smaller.
Help?

File -> Export
The two settings that most affect the filesize are Jpeg Quality and Size.
This User Tip
https://discussions.apple.com/docs/DOC-4921
has details of the options in the Export dialogue.

Exporting a book to pdf - any way to reduce the file size?

Hi,
So I have made a book using iPhoto and would like to send a pdf copy of it to another person who will fill in the texts. I am able to save the book as pdf via the print menu but the resulting file is over 300 mb in size (the book has only 20 pages)! On the one hand i like the fact that iPhoto is not downsampling my photos but it's a bit difficult trying to send a 300+ mb file over email Is there any way to create a pdf with the images compressed so i could send it as an attachment?

http://beyondteck.blogspot.com/2008/11/how-to-reduce-pdf-file-sizes-on-mac.html
Google is your friend.
Regards
TD

Reducing Pages file size on iPad

I produce a 12 page newsletter comprising text/photo mix for a charity. Unfortunately the file size saved as PDF was almost 20mb which seemed enormous for the content involved. I put the photos through a file size reducer and reimported them but this saved only 4mb. I can't email the document to the majority of subscribers as its so big. How can I urgently and drastically reduce the file size on an iPad so I can send it.?

An other explanation may be the way Pages store characters.
Most of the characters available in the old ASCII set are stored as is using a single byte.
Some of them "&" for instance are stored as a descriptive string requiring several bytes.
& is stored as &
Every other characters require six to eight bytes.
é is stored as é
œ is stored as œ
ᴂ is stored as ᴂ
Yvan KOENIG (VALLAURIS, France) dimanche 21 août 2011 12:35:22
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

Reducing MP4 File Size for online upload

I have a short HD video almost 1 GB in size (impossible to upload online). Is there an easy way to reduce the file size using IMovie or another program that I don't have to go out and buy?

I don't think you'll have too much success with this. Mpegs are already compressed files, so there's no real benefit to trying for further reduction. In some cases using compression software will make the resulting file larger than the original.
There are utilities that can be used to slice up a file into smaller parts that can then be reassembled. For example, Movie Cutter, SplitFuse, Split&Concat, MacAppStuff Pieces are a few. Look for them at VersionTracker or MacUpdate. Stuffit Deluxe is a commercial product that includes the ability to split and join multiple pieces of a file archive and has the benefit of being available on both Macs and PCs.
You can then split a large file into several smaller files to send via email or to upload to file server sites. Of course the recipient will need a compatible utility to join the pieces.

Reducing MP4 File Size

I have a short HD video almost 1 GB in size (impossible to upload online). Is there an easy way to reduce the file size using IMovie or another program that I don't have to go out and buy?

I don't think you'll have too much success with this. Mpegs are already compressed files, so there's no real benefit to trying for further reduction. In some cases using compression software will make the resulting file larger than the original.
There are utilities that can be used to slice up a file into smaller parts that can then be reassembled. For example, Movie Cutter, SplitFuse, Split&Concat, MacAppStuff Pieces are a few. Look for them at VersionTracker or MacUpdate. Stuffit Deluxe is a commercial product that includes the ability to split and join multiple pieces of a file archive and has the benefit of being available on both Macs and PCs.
You can then split a large file into several smaller files to send via email or to upload to file server sites. Of course the recipient will need a compatible utility to join the pieces.

Reducing PDF File Sizes

We create and use numerous pdf files, some with fill-in fields and some without. Is there a way to reduce the file size without adversely affecting response time to open the file? Some of us are running Acrobat Professional version 7 and others are running version 8. Some of us have Windows XP and some have Windows 2000.
Any help you can give us would be greatly appreciated.
Thanks.
Ken K

>I thought that if a file was compressed in some way that it might take some time to decompress the file.
I see - entirely reasonable to think that. However, almost every PDF
is already compressed using technologies like ZIP or JPEG. When you
reduce the file size you are usually doing some combination of
* reducing image resolution
* using more agressive JPEG compression
* deleting stuff you can live without
So this doesn't affect the load time.
JPEG 2000 compression is stronger and a bit slower, but probably
nothing to worry about, especially if you don't have high resolution.
Aandi Inston

How do I reduce the file size of my pictures

I am running out of space on my hard drive and notice that my iphoto library contains over 5000 pictures and is about 15GB. This is about 3MB per picture. I checked and lots are over 10MB. Most pictures I only print in 10x15, the largest i ever printed was A4 sized. I guess i don't need to keep such large files. These cameras are now set to make pictures with too many pixels I guess...
does anyone know of a way to reduce the size of all my picture files?
thanks
p

1. Reducing the file sizes of your pictures will not just reduce their quality when you print, it wll also negatively affect their quality no matter how you view them. Remember the screen quality on your next mac will be better than this one, and even more so on the one after.
2. The simplest solution to a size issue is to store the Library on an external disk, You can do this with iTunes and iMovie too.
3. If you really want to reduce the quality of your photos then there is no way to do that in iPhoto. Here's what you'd have to do:
Export the Pics from iPhoto (File -> Export) and in the Export dialogue make your choices on Jpeg Quality (the amount of compression used) and size (the dimensions)
Delete the pics from iPhoto
Import the ones who have exported back to iPhoto.
Give away your camera and get a lower quality one
Regards
TD

How to reduce image file size in spreadsheet

I have created a spreadsheet that contains cells with small amounts of text, and images that I brought in from the Media Browser from iPhoto. This has caused the file size to become HUGE, on the order of 234 MB. Saving it as a pdf only reduces it to 220 MB.
I have tried the Format>Image>Reduce Image File Size, as well as File>Reduce File Size, but in both cases, those options are grayed out.
What am I doing wrong? All I really want is thumbnail versions of my image files.
I don't understand what the Reduce Image File Size command would be used for, if it doesn't work for this?

When you insert a picture in a cell, it's used as a background.
To do that, the app keep it in a size allowing it to accomodate the larger cell size permitted.
If you want to get small images matching the cell size which you use, you must reduce the picture by yourself before inserting it. For instance, cells are often 72 * 16 pixels ones so you may reduce your pictures so that thir width become 72 pixels.
Of course, if the user enlarge the cell, the picture will become highly pixelated.
Look at this example.
In B4 is the original : 202 x 177 pixels
In C3 is the reduced one : 72 x 63
in B2 is the reduced one in a 202 x 177 pixels cell. It's awfully pixelized
We must arbitrate between size and quality.
Yvan KOENIG (VALLAURIS, France) samedi 10 septembre 2011 16:50:24
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community

Reduce mail file bloat in Mail 1.3.11 OS 10.3.9

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