Reducing File Size in Pages

I have a book I have written in Pages. It has lots of photos. When I make a pdf, it's about 380 Megs and is larger still in the pages format--nearly 500 megs.
The publishing company online has a maximum size limit of 400 megs for the pdf file. The book is in Spanish, but I'm making a bilingual version which will double the size. Obviously that will be too big in the end.
I've used the Pages reduce file size feature but while it reduces it WAY down, the photos inside are kind of blurry.
Is there a way to reduce LESS? It's all for nothing and your pages file goes from 500 or so to 11 or so megs.
Can I reduce the file's size but not so much?
Thanks,
Tom in Arizona

1. Make a schedule of the image sizes from the Graphic inspector. Use TextEdit or the like. Alternatively hand write it on a print out or as a Text box label over.
2. Gather up your images in an Images folder. Helps if you dupe and tag the images according to Fig No. or page number at the beginning of the file name (so they fall in order).
3. Work your way systematically through the images:
     a. Trim the image as it appears in Pages
     b. Change its resolution to 300dpi at size (for commercial printing)
          DO NOT SCALE UP.
     c. Color Correct and add sharpening as needed
4. Make a duplicate of the file (for safety) and drag back the edited images into their locations. Hopefully you have made the images placeholders.
5. Use this .pages file to print from if your Printer will accept it, otherwise Print to .pdf so it maintains its resolution.
7. If keeping the file size down is important, Use Pages '09 not Pages 5 and use as much vector artwork/font artwork as possible in place of bitmap photos.
Thinking ahead and being systematic pays off on any large project.
Peter

Similar Messages

How do I reduce photo file size in Pages?

I am colaborating on a report that contains photos, which I want to exchange with my colleague via email. It's too big as is, but if I choose the Reduce File Size option, Pages over reduces and the photos become blurry and pixelated. If there a way to find a happy medium within Pages, and not be exporting to a pdf? Thanks in advance for any help.

Question asked and answered several times.
Adjust the picture files to fit your needs before inserting them in a Pages document.
My own scheme is :
build a draft document in which I insert the original pictures (tiff or png)
When the document's layout is OK, grab the dimensions of resized pictures.
Use a tool dedicated to pictures edition (they are numerous even if you want a free one).
to crop the pictures.
Re sample the cropped pictures with a rez between 80 dpi and 300 dpi according to your needs.
Then and only then, save as Jpeg to reduce the files sizes.
Remove the pictures embedded in you doc and insert the edited ones.
It may be useful to re-start from scratch and copy paste the text components if you applied masks to crop the pictures during the first step.
Yvan KOENIG (VALLAURIS, France) mardi 4 octobre 2011 15:38:27
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community

Reduce file size in 4.0.5?

Is there a reduce file size option in 4.0.5 that I'm overlooking? The option does not show up under PDF in Print. I've updated...

To reduce file size in Pages you go File > Reduce file size. Read more on reducing imge size and file size on page 139 in the Pages User Guide, english version. It is downloadable through you Pages help menu.

Trying to reduce file size of my opening page in a flash site

I'm using the Flash CS4 IDE, and the first page of my site takes a lot longer to load than I want it to. So I wanted to go through the varied images / symbols / movie clips / sounds and so on to see where all the memory is being chewed up.
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Is there a way to make it show file size? Or some workaround?
And are there any best practices to reduce file size aside from using symbols for anything that's used more than once and reducing image and sound quality?
Thanks

I was actually using the term pretty loosely. I'm building a Gaia site which works by loading an Index page, then a Nav (navigation) page on top of that, and then lets you load and unload pages as necessary on top of those.
Since the Nav page never gets unloaded it's a good place to park certain content. So it's actually my Nav page that's gotten too bloated. And the coding is handled through a separate Nav.as file (so it's not the first frame of my nav.swf, it's all the varied movie clips I had to incorporate into my Nav.fla
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Delete pages doesn't reduce file size, why?

Using Adobe 6.0 on Windows XP. Have 30k file and want to reduce size without doing as print file. 82 pages long. Tried copying and deleting pages 42 thru 82 but file stays same size. Why doesn't it reduce to half the size?

Basically Save As is supposed to remove everything that is deleted and or replaced. Sounds like it is not doing it for you for some reason. The Save retains the old stuff in case you change your mind -- no matter that nobody I know can get the info back anyway. This difference is apparently a hold over from copying how MS did it in OFFICE.
If you can not use Reduce File Size, then try the PDF Optimizer that has more options. You might want to concentrate on the image resolution and possibly color depth from what you are describing. I last ditch effort (not nec. recommended) is to print the PDF to a new one that uses a lower graphic resolution.

Reducing file size #2...Preview, Quartz Filter vs Adobe Pro Optimize

Questions on reducing a pages to pdf file…I will post each question seperatly.
2) I read that you can reduce file size of a pdf in preview with a quartz filter. I created my own filer and it worked as expected. But, I also have Adobe Acrobat Pro, with save as PDF Optimized. The pro seems to have much more capability than the quartz filters.
Is one better that the other to use? The adobe optimize (standard settings) took it from 20 to 6 megs.
THanks, Bob

The Adobe Acrobat settings you chose are probably using .jpeg to reduce the file size.
.jpegs are lossy. ie You lose detail and sharpness the more you compress the image.
The Quartz filters are usually of very high quality, but they are a black box and you need to understand what the settings are in each one. Quartz filters are extremely powerful, fast and as I said usually high quality but I suggest you experiment and see if they meet your needs.
Peter

Adobe Acrobat Pro XI 11.0.06 when I reduce file size or try to optimize, I get this error: The document could not be saved. A number is out of range. I do the exact same thing every month and it works. I did it a few days ago and it worked. I receated the

Adobe Acrobat Pro XI 11.0.06 when I reduce file size or try to optimize, I get this error: The document could not be saved. A number is out of range. I do the exact same thing every month and it works. I did it a few days ago and it worked. I receated the pdf, I renamed it. tried to do it before I imported more pages. no go. the 16 mg pdf will normally reduce to 5 or 6

Hi,
Are you facing the issue with any pdf file?
Please try updating Acrobat to 11.0.7 and check.
You might also want to repair Acrobat and see.
Regards,
Rave

How do you reduce file size of a PDF if Save As doesnt work?

I have been trying to reduce the size of a PDF, using the Save As > Optimized PDF method.
I have also tried Save As > Reduced Size PDF.
This is on a file made up of 20 pages of full page Jpegs. (These were generated by the script in Photoshop that generates Jpeg files from Layer Comps within the document.)
If I use Reduced Size PDF, I get a greatly reduced file size but the image quality suffers greatly. (Lots of artifacts and blurryness)
There are no options to choose the level of compression I want.
If I use Optimized PDF method, I cant seem to reduce the file size no matter what I set the Jpeg compression to.
Is there some way to cut the size of the file down but not lose so much image quality?
Any suggestions?

Part of the problem here is that the files that are produced when I run the script to output files from layer comps are very big.
If I "save for web" for each layer comp, I wind up with way smaller Jpegs. Thus a much smaller PDF.
So the question is: Can you make the script, Layer Comps to Files, create smaller more optimized Jpegs? (Like you get when you save for web)

How to set option in Scanning for Reduced File Size

I am scanning from a Fujitsu 6230 scanner in Adobe Acrobat Standard 9.4.1. My scanning options are Color, 300DPI,Letter, High Quality, with Optimization options of Custom Settings of JPEG for Color/Grayscale. The scanned files are very large...1852KB per page. After using the Reduce File Size option and selecting Acrobat 8 and later, the file size is reduced to 187K. Is there a way to preset the Acrobat 8 or later setting....rather than having to do the two-step?
Also, if I use Fujitsu's scanning interface I get far higher quality pdf's, with small file sizes, and lower scanning resolution......but without the option to append to a pdf, an option I use frequently. Apparently their program for converting the scanned image to a pdf is more robust than Adobe's. Is there a way to use their image->pdf engine within Acrobat?

Hi Boatseller,
I will put this in simple way.
Can we set properties in biztalk wcf_custom adaptor like
1. <security authenticationMode="UserNameOverTransport"
2. enableUnsecuredResponse="True"
or
includeTimestamp="false"
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<httpsTransport/>
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from web service. I saw that in fiddler.
Also, If there is any steps to make these properties available in machine config, please share
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Vivek

Issues in Reducing file size on Acrobat 9.3.1

The text has been merged or split on Acrobat 9.3.1 Pro by using the option "Reduce File Size" or "PDF Optimizer". There is no issue in the earlier version of Acrobat (7.0 & 8.0). We are using the Mac OS between 10.4.11 to 10.6.2. I have attached screenshots for your reference; please look at the Word "Issues" has been split after reducing file size on Acrobat 9.3.1. Is there any other way to do Hi-Res PDF to Low-Res PDF without any issue? Kindly help me out to sustain the best process in future.

I found a similar problem with text styled for small caps. It was fine in the original PDF, but became lowercase in the reduced file. The reduction process probably throws away characters from fonts that Acrobat decides are unnecessary.
I was able to partially solve the problem by combining multiple PDFs (book chapters) and selecting the smallest file size icon at the bottom of the page. Alternately, I chose a web-quality preset, which also worked. The file size might not be quite as small, but the files were good.

Reducing File Size

I have a 39 page document scanned from an HP color printer that is 13MB. I'd like to reduce the file size by eliminating the color but not by reducing the resolution of the black text. There are no images. It is not clear to me how to use PDF Optimizer to reduce the size. "Reduce File Size" does nothing. I'm using Acrobat 9 Pro 9.1.0.

That's good to know. Could you make a suggestion on how to use Preflight for this purpose? There are many options available.

Reducing file size produces a larger file (?)

I have a 3.8mb pdf (created in Acrobat 9) that I'd like to reduce in size. It's text only (about 450 pages) and when I select "Reduce file size" Acrobat X goes through steps to optimize it for the web, and it comes out 5.1 mb. Not really much of a reduction in size if it's now a meg and a half larger than the original. Is there a better way to do this that I'm missing here?

There are many things that could cause the issues. Under the Optimize option (or wherever it went in AAX) there is an audit function that allows you to see where the storage is going. You could compare before and after optimization to see what was happening. You say 450 pages is not much, but that all depends on what is there. If it is a lot of graphics, it could be huge. If you use a lot of different fonts, that can cause extra storage of all those fonts. So there are many variables and sometimes they do get bigger -- happened to me too. Unfortunately, when you are trying to make things smaller, you are often under the gun and don't have time to diddle around. Good luck.

PDF reduce file size filters and CMYK to RGB conversion

This doesn't seem to be on-topic to this forum, but I'm hoping someone here has the expertise to answer my question. We have some scripts which take a series of press-quality pdfs and use the "reduce file size" filter to prepare them for viewing on the web. We run these scripts on a 10.4 machine, and the filter works very well, reliably reducing file sizes of all sorts of pages.
When we tried to upgrade the machine, we discovered that the quartz filtering has changed in 10.5 and 10.6. While it's usually an improvement, getting maybe 5-10% better compression ratios, it has become unreliable in that about 5% of my files fail spectacularly -- they blow up to 3, 4, 5, 6 times the original size.
The other thing that happens is that the 10.5/10.6 filters munge the colors up. I found the solution to this -- in the ColorSynchUtility, make a duplicate of the Reduce File Size filter, and add a Color Management Component called Convert To Profile. This allows me to set a filter that converts the CMYK content to RGB. The problem is that there are about 40 choices of profiles, and it's not at all clear what I should use. Many of them have printer manufacturer's names in them, some say "Adobe", others have cryptic codes (probably referring to various RFCs and schemes). I've tried a couple of the ones that don't look like they are for printers, basically chosen at random. They all produce files of slightly different sizes for the reductions that go well, but on the files that blow up, some filters are better than others. (For example, I have a 5MB page which reduces to 1.4MB with the 10.4 filter, but blows up to 27MB with the "sRGB IE61966-2.1" profile, but only 12MB with the "Adobe RGB" profile.)
So I have 2 questions:
1) Is there any way to configure a 10.5/10.6 custom profile so that it behaves as reliably as the 10.4 "stock" PDF Reduce File Size works? It doesn't have to be the most wonderful compression algorithm out there, just so that it never or rarely has a file blow up in size.
2) For converting press documents to pdfs that are going to go on the web, what is a good "Convert to profile" to use of the 40-some choices on the pull-down menu?

Cathy,
You have posted your question in a forum dedicated to the Final Cut Studio application Color. It is a very specialized program to grade (adjust) the color in video/film images. We know nothing regarding PDFs.
Have you tried posting this on an Adobe support site?
Good luck,
x

PDF Reduce File Size makes certain pdfs HUGE

Generally reduce file size works great for me but certain files, those coming from someone using Microsoft Publisher in particular, result in larger pdfs. She sends me newsletters for a website and sometimes the 3 page pdfs are 2-4mb. I tried opening in Preview and re-saving them using the Reduce File Size filter and the result is that they ballon up to 50-100mb!! Info for the file reveals that the pdf producer is GPL Ghostscript 8.15 and the content creator is PScript5.dll Version 5.2.2. I seem to be able to open and reduce file size using Acrobat so I'm not quite sure why Preview is choking on them.

geekinthegarden wrote:
Generally reduce file size works great...
Microsoft Publisher...Ghostscript...PScript5.dll
I seem to be able to open and reduce file size using Acrobat so I'm not quite sure why Preview is choking on them.
Hi geekinthegarden- This does not surprise me. There are many variations and reiterations in specifications of the PDF format.
Going from Ghostscript language interpreter, to Apple in rendering could introduce complications which we will not be able to sort out in this forum encapsulating a complete description of a fixed-layout 2D documents that includes the text, fonts, images, and 2D vector graphics which compose the documents.
Suffice to say it is not a perfect science.
Print PDF has a compress PDF file option as well as ColorSynch in your /Utilities folder +reduce file size+ option for PDF's. This may or may not be of use.
You found your workaround using Acrobat, this is part of the value of having more than one PDF viewer, good computing!

Making a interactive PDF from indesign, but it's too big. Tried to reduce file size in Acrobat, but

Making a interactive PDF from indesign, but it's too big. Tried to reduce file size in Acrobat, but it does not reduce file size.

Use the Optimize PDF command in Acrobat, it gives you more control. I think it's under the Advanced menu in Acrobat 9 Pro and File > Save As > Optimized PDF in Acrobat X Pro.
You might try playing around with different settings. You can also click the Audit Space button at the upper right to see if its from images or other things causing the file size problem.
Unfortunately, InDesign doesn't write interactivity in a very optimized way. You get better results with buttons, for example, creating them in Acrobat Pro and using the Duplicate command to duplicate them across multiple pages.

Reducing File Size in Pages

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