Reducing file size to specific target (500kb)

Guys,
I have a 6mb file and the lowest I can reduce it is to 2.5M. How can I get this file smaller and hopefully, right around 500KB?
Thanks
Rob

What do you get when you reduce them to 72 ppi like this:
You can't do anything within Acrobat (that I know of) to deal with the "image mask" message.
You might be able to reduce further if you open each image in the publication in Photoshop and reduce the resolution in Photoshop.

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Reduce file size with action wizard

(German version below)
Hey,
I got two questions for action wizard in Acrobat XI Pro.
I try to reduze file size of many PDFs using acion wizard. My tests worked fine but now I got some problems I try to explain now:
1. I add a directory with many subdirectorys to my process list. Adobe now adds not only PDFs to my list, it also adds JPGs, DOCs etc. That means I have to delete every single file I not want to convert to PDF cause I only want to reduce file size of excisting PDFs. Is there any possibility to only add PDFs in my processing list?
2. If a PDF is opend by any other user I get a information about it. This info I need to acknowledge every time it pops up cause my process interrups. Is there any possibility to ignore this info?
I´m happy for any help i can get here. Thx.
Regards
(Sorry for bad english, it´s not my favorite language )
Hallo Leute,
ich benötige Hilfe beim Benutzen des Aktionsassistenten im Acrobat XI Pro.
Ich versuche bei sehr vielen PDFs die Dateigröße zu verringern. Dazu habe ich mir eine Stapelverarbeitung per Aktionsassistent erstellt die bei meiner Testumgebung auch super funktioniert. Leider habe ich noch einige Probleme für die ich Hilfe benötige:
1. Wenn ich einen Ordner mit sehr vielen Unterordnern und verschiedenen Inhalten einfüge möchte ich eigentlich nur die PDFs verarbeiten. Leider fügt Acrobat auch alle JPGs DOCs etc. hinzu. Ich muss also alle unerwünschten Dokumente herausfiltern, da auch keine sortierung vorhanden ist. Bei mehreren Tausend Dokumenten nicht leistbar. Gibt es hier eine Möglichkeit nur PDFs in die Stapelverabeitung aufzunehmen?
2. Sollte die Verarbeitung mal laufen kommt es hin und wieder vor das die PDFs durch einen Benutzer geöffnet sind. Ich bekommen hier eine Meldung von Acrobat die ich erst bestätigen muss bevor es weiter geht. Da das Programm eigentlich über mehrer Tage/Wochen im Hintergrund laufen soll passt mir das gar nicht wenn ich alle Stunde überprüfen muss ob die Stapelverabeitung noch läuft.
Ich hoffe es gibt jemanden der mir helfen kann. Ich bin über jede hilfreiche Antwort glücklich.
Gruß

For starters, let's refer to your original post: "this is indeed a serious problem and step back in functionality..." This statement is a quite ridiculous assertion, unnecessarily dramatic, wholly inaccurate, and unhelpful. Your statement "is this a joke" and "I know Acrobat tends to choke...etc..." is just pure gibberish and polemical. It is quite easy to feed any application enough data to cause a performance failure, but one would really need to question one's motive and prudent use of one's time at this point - unless you are tasked with stress and load testing the software to determine minimum working requirements.
'Batch Processing' is, since Acrobat 9.x, dead and gone, Acrobat 11's approach is to aggregate many hitherto unavailable tools and commands and allow the user to create custom workflows. More interactivity has been built into the process, which may or may not be desirable in each case depending on the workflow context and requirements. But we have obviously moved away from the concept of processing a large number of files and towards a more targeted and effective processing of smaller sets of files. The default Actions we deliver with Acrobat 11 reflect this intention.
The feature "Batch Processing", which was an Acrobat feature from A5 (I believe) up to A9, previously had been hidden in Menu/Advanced/Document Processing/Batch Processing has been wholly replaced by a completely overhauled framework called Actions, now part of the Tools panel, and will be immediately accessible when Tools is called in the UI.
Thus the obscured Batch Processing may have been a tool considered and used by an extremely small set of users to do exactly that, i.e., batch process a large number of files, but had been fairly inflexible, generally speaking, and buggy. We were very well aware that if we were to overhaul the feature, add a considerably larger number of available tools and commands in Acrobat, provide wide possibilities for customization built towards specific workflows, and bring it to the forefront, we were going to sacrifice some of the aspects of batch processing a large number of files. Not calling it "Batch Processing" anymore - because it isn't - may be an indication of this intention.
Personally I have used and tested Batch Processing periodically during various Acrobat projects, but I don't remember encountering the "Reduce File Size" command - which is a subset of Save and file optimization - to use within a batch sequence. I may be wrong, and your screen shots would be welcome here. In fact go ahead and construct a batch sequence that (1) uses 'Reduce File Size and (2) applies file type filters to it, and post it either here or to me privately. I would be happy to be wrong. But regardless, we are grateful for positive input that points out defects, allows us to improve the functionality of the product, providing the intended changes are reasonable, and that the communication of said issues remain respectful of this process and of the individuals we depend upon to implement these changes. The tone of your response comes very close to rendering a proper consideration of this issue irrelevant.

PDF Reduce File Size makes certain pdfs HUGE

Generally reduce file size works great for me but certain files, those coming from someone using Microsoft Publisher in particular, result in larger pdfs. She sends me newsletters for a website and sometimes the 3 page pdfs are 2-4mb. I tried opening in Preview and re-saving them using the Reduce File Size filter and the result is that they ballon up to 50-100mb!! Info for the file reveals that the pdf producer is GPL Ghostscript 8.15 and the content creator is PScript5.dll Version 5.2.2. I seem to be able to open and reduce file size using Acrobat so I'm not quite sure why Preview is choking on them.

geekinthegarden wrote:
Generally reduce file size works great...
Microsoft Publisher...Ghostscript...PScript5.dll
I seem to be able to open and reduce file size using Acrobat so I'm not quite sure why Preview is choking on them.
Hi geekinthegarden- This does not surprise me. There are many variations and reiterations in specifications of the PDF format.
Going from Ghostscript language interpreter, to Apple in rendering could introduce complications which we will not be able to sort out in this forum encapsulating a complete description of a fixed-layout 2D documents that includes the text, fonts, images, and 2D vector graphics which compose the documents.
Suffice to say it is not a perfect science.
Print PDF has a compress PDF file option as well as ColorSynch in your /Utilities folder +reduce file size+ option for PDF's. This may or may not be of use.
You found your workaround using Acrobat, this is part of the value of having more than one PDF viewer, good computing!

Reduce file size makes documents much larger.

In my new Acrobat 10.1.6, "reduce file size" and "optimize" keep making the document much, much larger. Reduce file size even took a document previously at 3.3 mb and turned it into 24 mb. So I took the same document and went back to my previous Acrobat 5, and it actually reduced the file size as expected. What's going on?

geekinthegarden wrote:
Generally reduce file size works great...
Microsoft Publisher...Ghostscript...PScript5.dll
I seem to be able to open and reduce file size using Acrobat so I'm not quite sure why Preview is choking on them.
Hi geekinthegarden- This does not surprise me. There are many variations and reiterations in specifications of the PDF format.
Going from Ghostscript language interpreter, to Apple in rendering could introduce complications which we will not be able to sort out in this forum encapsulating a complete description of a fixed-layout 2D documents that includes the text, fonts, images, and 2D vector graphics which compose the documents.
Suffice to say it is not a perfect science.
Print PDF has a compress PDF file option as well as ColorSynch in your /Utilities folder +reduce file size+ option for PDF's. This may or may not be of use.
You found your workaround using Acrobat, this is part of the value of having more than one PDF viewer, good computing!

Reducing file sizes with symbols when it's already too late

Is it possible to turn something into a symbol when you have already placed it multiple times on the artboard? I have created very complex artwork that my client is very happy with, but I haven't shown her the file sizes! Ultimately this has to be uploaded to a webpage so it can be downloaded and printed by many people. I think I should have used symbols rather than cutting and pasting bits of art but now it's done and I don't want to redo it if it can be avoided.
Other ways of reducing file sizes would also be helpful.
Thanks for any help!

And what does "downloaded from a website" mean? As PDF? If so, it doesn't matter. You would simply flatten and optimize the PDF. Symbols are AI specific and don't carry over to foreign formats, so it would be wasted effort trying to replace anything. if you still must, try this: http://www.illustrationetc.com/AI_Javascripts/ReplaceScripts.htm
Mylenium

I have to zip pdf files to email them to someone with a PC. The problem is they aren't smaller after zipping and I can't email them. I tried adjusting the Quartz filter to the Reduce file size. Now they're smaller, but the recipient can't read them. Help!

I need to zip pdf files to email them to a PC user. The problem is file size is not reduced.
I tried zipping them in Win 7 (which I use via Parallels 7) and sending them to the Finder to email.
But lately nothing is reduced. I tried choosing the Reduce File Size option in the Quartz Filter when I save the doc. The file size was reduced. However, the recipient could not read the file. Everything was blurry.
Is there a solution?

I am having some PDF sizing issues also, I am a BETA tester for TurboCAD Mac, and with the usage of (public) version 5, I have had some scaling issues. I have had (auto sent) 15 plus crash reports, (available as text) and had posted my scenario within the "lion- problems so far" article, so not to use up extra bandwith- or whatever- there are pictures there. I was not able to upload a PDF on site, and the staff @ Turbo CAd is working on it also. this is Lion specific new update, as I have posted many large format PDF's
Here (edit to add url)
Thanks for the helps!
Johnny

Reduce file size for posting

I am trying to upload some photos to eBay. The original file size ris under 5Mb in Aperture but eBay claims it's too large at over 9Mb (the max apparently is 7Mb).
Rather than bang my head again the wall arguing I'd like to reduce the file size even more to say 2Mb in Aperture but have no idea how to do this. Would changing the pixel vertical and horizontal count be an easier way?
I also have no idea how to do that despite searching Help yet again to no avail. I tried reduce photos, reduce file size, reduce pixels... nothing relevant came up.
Sorry for being such a clutz but I never seem to get anthing from help but you guys always come up with the goods.

You can look at the exported files in the Finder to see the size the size and you can tell if it really is to big or if something else is going on.
So how did you export the images you tried to upload already? What settings did you use? There are a few different ways to control file size and which to use depends on how you plan on using the images.
Assuming you're exporting as JPG you can drop the quality slider down that will definitely bring the file size down but again without knowing how you exported how much over the file really is and how you plan on using them it's difficult to get more specific.
regards

Reducing File Size Acrobat XI

Hi, I just combined several PDFs into one file and the size is too big to email. I've tried using Save As to save as an optimized PDF, however my only options are to save as a word or text file. Do I need Pro for this feature? Any other suggestions?
Thanks in advance!
Lisa

Save As Other offers Optimize PDF and Reduce File Size in the Pro version. It sounds like your Std version does not include these conversions. You might check the specifications in the AA XI page at Adobe (tech specs as I recall) that compares Reader, Std, and Pro.

Reducing file size #2...Preview, Quartz Filter vs Adobe Pro Optimize

Questions on reducing a pages to pdf file…I will post each question seperatly.
2) I read that you can reduce file size of a pdf in preview with a quartz filter. I created my own filer and it worked as expected. But, I also have Adobe Acrobat Pro, with save as PDF Optimized. The pro seems to have much more capability than the quartz filters.
Is one better that the other to use? The adobe optimize (standard settings) took it from 20 to 6 megs.
THanks, Bob

The Adobe Acrobat settings you chose are probably using .jpeg to reduce the file size.
.jpegs are lossy. ie You lose detail and sharpness the more you compress the image.
The Quartz filters are usually of very high quality, but they are a black box and you need to understand what the settings are in each one. Quartz filters are extremely powerful, fast and as I said usually high quality but I suggest you experiment and see if they meet your needs.
Peter

Adobe Acrobat Pro XI 11.0.06 when I reduce file size or try to optimize, I get this error: The document could not be saved. A number is out of range. I do the exact same thing every month and it works. I did it a few days ago and it worked. I receated the

Adobe Acrobat Pro XI 11.0.06 when I reduce file size or try to optimize, I get this error: The document could not be saved. A number is out of range. I do the exact same thing every month and it works. I did it a few days ago and it worked. I receated the pdf, I renamed it. tried to do it before I imported more pages. no go. the 16 mg pdf will normally reduce to 5 or 6

Hi,
Are you facing the issue with any pdf file?
Please try updating Acrobat to 11.0.7 and check.
You might also want to repair Acrobat and see.
Regards,
Rave

Reduce File Size in Acrobat Pro (9.5.5) Corrupts Graphics in PDF Documents - shows up as black image

Whenever I use Reduce File Size in Acrobat Pro (9.5.5), sometimes some of the images (not all) get corrupted and show up as a black image in the new document.
Actually, the new reduced document looks okay when viewed in Acrobat, but the problem shows up when viewed in the Preview application on the Mac.
I'm using Acrobat 9.5.5 with Mac OS 10.8.6
I've tried re-importing the graphic into a new graphic box, which didn't work. Thinking there may be some type of corruption with the actual graphic file, I then tried viewing the graphic, then taking a screenshot of it to create a completely new file, and then re-importing the new graphic file into the original document (created in Adobe In Design 5.0.4). I then export the new document as a pdf, and brought it into Acrobat Pro to do the Reduce File Size. Same thing happens - black box appears where the graphic was.
I then tried using the Reduce File Size within the Save As function of the Preview application on the Mac - while the graphic remains intact, many of the other graphics in the document are "reduced" too much, to the point where the image quality is seriously degraded, and therefore not usable.
Any other ideas?

Hi Anoop,
I can share the graphic file, but not the pdf which contains it (as it contains confidential information) - thanks!

How do you reduce file size of a PDF if Save As doesnt work?

I have been trying to reduce the size of a PDF, using the Save As > Optimized PDF method.
I have also tried Save As > Reduced Size PDF.
This is on a file made up of 20 pages of full page Jpegs. (These were generated by the script in Photoshop that generates Jpeg files from Layer Comps within the document.)
If I use Reduced Size PDF, I get a greatly reduced file size but the image quality suffers greatly. (Lots of artifacts and blurryness)
There are no options to choose the level of compression I want.
If I use Optimized PDF method, I cant seem to reduce the file size no matter what I set the Jpeg compression to.
Is there some way to cut the size of the file down but not lose so much image quality?
Any suggestions?

Part of the problem here is that the files that are produced when I run the script to output files from layer comps are very big.
If I "save for web" for each layer comp, I wind up with way smaller Jpegs. Thus a much smaller PDF.
So the question is: Can you make the script, Layer Comps to Files, create smaller more optimized Jpegs? (Like you get when you save for web)

How to set option in Scanning for Reduced File Size

I am scanning from a Fujitsu 6230 scanner in Adobe Acrobat Standard 9.4.1. My scanning options are Color, 300DPI,Letter, High Quality, with Optimization options of Custom Settings of JPEG for Color/Grayscale. The scanned files are very large...1852KB per page. After using the Reduce File Size option and selecting Acrobat 8 and later, the file size is reduced to 187K. Is there a way to preset the Acrobat 8 or later setting....rather than having to do the two-step?
Also, if I use Fujitsu's scanning interface I get far higher quality pdf's, with small file sizes, and lower scanning resolution......but without the option to append to a pdf, an option I use frequently. Apparently their program for converting the scanned image to a pdf is more robust than Adobe's. Is there a way to use their image->pdf engine within Acrobat?

Hi Boatseller,
I will put this in simple way.
Can we set properties in biztalk wcf_custom adaptor like
1. <security authenticationMode="UserNameOverTransport"
2. enableUnsecuredResponse="True"
or
includeTimestamp="false"
3. <textMessageEncoding
messageVersion="Soap11"/>
<httpsTransport/>
I am unable to find these properties in BizTalk wcf_custom adaptor properties. It will be great help if you could guide me in right direction . My problem is to receive response message into orchestration which is not having header. But the response is coming
from web service. I saw that in fiddler.
Also, If there is any steps to make these properties available in machine config, please share
Thanks in advance
Vivek

Issues in Reducing file size on Acrobat 9.3.1

The text has been merged or split on Acrobat 9.3.1 Pro by using the option "Reduce File Size" or "PDF Optimizer". There is no issue in the earlier version of Acrobat (7.0 & 8.0). We are using the Mac OS between 10.4.11 to 10.6.2. I have attached screenshots for your reference; please look at the Word "Issues" has been split after reducing file size on Acrobat 9.3.1. Is there any other way to do Hi-Res PDF to Low-Res PDF without any issue? Kindly help me out to sustain the best process in future.

I found a similar problem with text styled for small caps. It was fine in the original PDF, but became lowercase in the reduced file. The reduction process probably throws away characters from fonts that Acrobat decides are unnecessary.
I was able to partially solve the problem by combining multiple PDFs (book chapters) and selecting the smallest file size icon at the bottom of the page. Alternately, I chose a web-quality preset, which also worked. The file size might not be quite as small, but the files were good.

Why can I only "Save as Other... Reduce File Size" a single time for an Adobe X file?

We are struggling with our form editing in that anytime we make a change and save the file size is doubled. As a work around we started using the ...Reduce File Size save as. However, we can only use that once per file. Some of our forms contain several hundred fields that are edited, with the behavior as is we cannot save our work as we go.
Reproduction Steps...
1. Open a file in Acrobat X and note it's file size.
2. Make any kind of change (our work is focued on View>Forms>Edit)
3. Go to File > Save as Other... > Reduce Size PDF
4. Set Version Compatability to 'Retain Existing' and Save
5. File size should be very close to the original
6. Open the new file
7. Rinse and repeat steps 2 and 3
8. Note that when you go to try to Save as the new edit, the Save As Reduce size is grayed out and no longer available for seslection.
Please help!!!!

Just do a standard Save As. The problem is that Save includes the old and new. Save As deletes the old. Also, if you distribute the form it is locked from editing as I understand it.

Reducing file size to specific target (500kb)

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