Reducing pages file size

Hi,
I've googled around on the question of pages having large file sizes, but the discussion centres around documents that have images. I'm wondering if anyone knows why an identical text only document saved in Pages is so much larger than say one saved in MS Word or Neoffice.
e.g. on an identical 2 page document :-
1. Just save as Pages document = 225kb
2. Untick the "Include preview page" box in save menu & it is reduced to 131kb
3. Save copy as Word document & it is the more familiar 41kb size.
Are there any other settings to reduce the size of a simple text document down to something comparable to Word. I realise I'm talking about small size examples, but if I start saving 100's of files that are 20 or 30 pages in size, it all starts to add up.
thanks,
Terry

An other explanation may be the way Pages store characters.
Most of the characters available in the old ASCII set are stored as is using a single byte.
Some of them "&" for instance are stored as a descriptive string requiring several bytes.
& is stored as &
Every other characters require six to eight bytes.
é is stored as é
œ is stored as œ
ᴂ is stored as ᴂ
Yvan KOENIG (VALLAURIS, France) dimanche 21 août 2011 12:35:22
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

Similar Messages

Reducing Pages file size on iPad

I produce a 12 page newsletter comprising text/photo mix for a charity. Unfortunately the file size saved as PDF was almost 20mb which seemed enormous for the content involved. I put the photos through a file size reducer and reimported them but this saved only 4mb. I can't email the document to the majority of subscribers as its so big. How can I urgently and drastically reduce the file size on an iPad so I can send it.?

An other explanation may be the way Pages store characters.
Most of the characters available in the old ASCII set are stored as is using a single byte.
Some of them "&" for instance are stored as a descriptive string requiring several bytes.
& is stored as &
Every other characters require six to eight bytes.
é is stored as é
œ is stored as œ
ᴂ is stored as ᴂ
Yvan KOENIG (VALLAURIS, France) dimanche 21 août 2011 12:35:22
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

Reduce pages file size while maintain picture resolution

How do you have a small pages file size - <10mb - and still have a high resolution of my pictures in the doc

The two are rather mutually exclusive.
Quality, Number , Size - pick 2.
You have not told us how many images, how large in dimensions and whether you are going to commercial print or convert it to pdf and email/post it.
So it is hard to know the target.
You can trim away the unmasked portions of the images in Preview and bring them back into Pages.
You can ensure there is exactly the resolution you need in final size in the document, 150dpi for HG pdf for screen, or 300 dpi for print. Preview can adjust resolution.
If this is meant for screen and not print you can resave the images as jpegs as lower quality in Preview. Be aware that this is a compromise, smaller size is lower quality and ultimately noticeable. The process is lossy.
Vector (drawn) objects remain sharp and are very small compared to bitmap images, so use pdf or font graphics where possible.
Peter

I have been given a 28 page Pdf and have been asked to optimize the item to reduce the file size. Can this be done in Photoshop Elements? if so how?

I am using a Mac and just bought Photoshop Elements 13. I have been given a 28 page Pdf and have been asked to optimize the item to reduce the file size. Can this be done in Photoshop Elements? if so how?

No the pages will open as separate documents in Expert Mode. You really need Acrobat or possibly you could copy and paste the contents into MS word. Then re-save as PDF.

How do I reduce photo file size in Pages?

I am colaborating on a report that contains photos, which I want to exchange with my colleague via email. It's too big as is, but if I choose the Reduce File Size option, Pages over reduces and the photos become blurry and pixelated. If there a way to find a happy medium within Pages, and not be exporting to a pdf? Thanks in advance for any help.

Question asked and answered several times.
Adjust the picture files to fit your needs before inserting them in a Pages document.
My own scheme is :
build a draft document in which I insert the original pictures (tiff or png)
When the document's layout is OK, grab the dimensions of resized pictures.
Use a tool dedicated to pictures edition (they are numerous even if you want a free one).
to crop the pictures.
Re sample the cropped pictures with a rez between 80 dpi and 300 dpi according to your needs.
Then and only then, save as Jpeg to reduce the files sizes.
Remove the pictures embedded in you doc and insert the edited ones.
It may be useful to re-start from scratch and copy paste the text components if you applied masks to crop the pictures during the first step.
Yvan KOENIG (VALLAURIS, France) mardi 4 octobre 2011 15:38:27
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community

Using Pages with iOS. How do I reduce image file size when I create a document with embedded images?

Hi,
I have created an annual family news letter in Pages on my iPad which incorporates pictures of events, holidays, occasions etc etc. I've then gone to covert it to pdf with the intention of sharing it via email but get a warning message about the resulting file size (in this case 16Mb).
Is there any way of reducing the file size - which is obviously being driven by the images? The pics are being pulled in from the iPad photo library.
Thanks Mike

(1) you are asking about Pages for iOS in a forum dedicated to Pages for OSX.
Most of us aren't using Pages for iOS so it would be more efficient to ask in the forum dedicated to iWork for iOS (at this time this discussion area isn't divided in three areas).
https://discussions.apple.com/community/app_store/iwork_for_ios
(2) As you understood why your file is huge, the answer is simple : reduce the size of your picture files before inserting them in Pages documents.
Drop the unneeded areas, reduce the resolution in tools dedicated to image processing before inserting them.
Yvan KOENIG (VALLAURIS, France) mercredi 21 décembre 2011 18:32:19
iMac 21”5, i7, 2.8 GHz, 12 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.2
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community

Reducing the file size Pages

I am trying to reduce the file size of a document in Pages. It has many jpegs. When I use File>Reduce File Size or Format>Image>Reduce File Size, I get stuck at "Determining potential file size reduction ..." and it will go no further. Selecting "Cancel" or "Reduce" has no effect. I need to to a forced quit to get anywhere. Thanks

To use the Reduce file size isn't the best way to do it but the easiest if it works. You probably have an image clogging the process.
Instead reduce the image sizes in a graphical application suited for it. Do the cropping of the images first if you haven't done that already. Then down size the resolution to about 300 dpi if you want to print the document images. If it is only going to show on the screen you can down size the images to about 75 dpi.

A simple and free way of reducing PDF file size using Preview

Note: this is a copy and update of a 5 year old discussion in the Mac OS X 10.5 Leopard discussions which you can find here: https://discussions.apple.com/message/6109398#6109398
This is a simple and free solution I found to reduce the file size of PDFs in OS X, without the high cost and awful UI of Acrobat Pro, and with acceptable quality. I still use it every day, although I have Acrobat Pro as part of Adove Creative Cloud subscription.
Since quite a few people have found it useful and keep asking questions about the download location and destination of the filters, which have changed since 2007, I decided to write this update, and put it in this more current forum.
Here is how to install it:
Download the filters here: https://dl.dropboxusercontent.com/u/41548940/PDF%20compression%20filters%20%28Un zip%20and%20put%20in%20your%20Library%20folder%29.zip
Unzip the downloaded file and copy the filters in the appropriate location (see below).
Here is the appropriate location for the filters:
This assumes that your startup disk's name is "Macintosh HD". If it is different, just replace "Macintosh HD" with the name of your startup disk.
If you are running Lion or Mountain Lion (OS X 10.7.x or 10.8.x) then you should put the downloaded filters in "Macintosh HD/Library/PDF Services". This folder should already exist and contain files. Once you put the downloaded filters there, you should have for example one file with the following path:
"Macintosh HD/Library/PDF Services/Reduce to 150 dpi average quality - STANDARD COMPRESSION.qfilter"
If you are running an earlier vesion of OS X (10.6.x or earlier), then you should put the downloaded filters in "Macintosh HD/Library/Filters" and you should have for example one file with the following path:
"Macintosh HD/Library/Filters/Reduce to 150 dpi average quality - STANDARD COMPRESSION.qfilter"
Here is how to use it:
Open a PDF file using Apple's Preview app,
Choose Export (or Save As if you have on older version of Mac OS X) in the File menu,
Choose PDF as a format
In the "Quartz Filter" drop-down menu, choose a filter "Reduce to xxx dpi yyy quality"; "Reduce to 150 dpi average quality - STANDARD COMPRESSION" is a good trade-off between quality and file size
Here is how it works:
These are Quartz filters made with Apple Colorsinc Utility.
They do two things:
downsample images contained in a PDF to a target density such as 150 dpi,
enable JPEG compression for those images with a low or medium setting.
Which files does it work with?
It works with most PDF files. However:
It will generally work very well on unoptimized files such as scans made with the OS X scanning utility or PDFs produced via OS X printing dialog.
It will not further compress well-optimized (comrpessed) files and might create bigger files than the originals,
For some files it will create larger files than the originals. This can happen in particular when a PDF file contains other optomizations than image compression. There also seems to be a bug (reported to Apple) where in certain circumstances images in the target PDF are not JPEG compressed.
What to do if it does not work for a file (target PDF is too big or even larger than the original PDF)?
First,a good news: since you used a Save As or Export command, the original PDF is untouched.
You can try another filter for a smaller size at the expense of quality.
The year being 2013, it is now quite easy to send large files through the internet using Dropbox, yousendit.com, wetransfer.com etc. and you can use these services to send your original PDF file.
There are other ways of reducing the size of a PDF file, such as apps in the Mac App store, or online services such as the free and simple http://smallpdf.com
What else?
Feel free to use/distribute/package in any way you like.

Thanks ioscar.
The original link should be back online soon.
I believe this is a Dropbox error about the traffic generated by my Dropbox shared links.
I use Dropbox mainly for my business and I am pretty upset by this situation.
Since the filters themsemves are about 5KB, I doubt they are the cause for this Dropbox misbehavior!
Anyway, I submitted a support ticket to Dropbox, and hope everything will be back to normal very soon.
In the meantime, if you get the same error as ioscar when trying to download them, you can use the link in the blog posting he mentions.
This is out of topic, but for those interested, here is my understanding of what happened with Dropbox.
I did a few tests yesterday with large (up to 4GB) files and Dropbox shared links, trying to find the best way to send a 3 hour recording from French TV - French version of The Voice- to a friend's 5 year old son currently on vacation in Florida, and without access to French live or catch up TV services. One nice thing I found is that you can directly send the Dropbox download URL (the one from the Download button on the shared link page) to an AppleTV using AirFlick and it works well even for files with a large bitrate (except of course for the Dropbox maximum bandwidth per day limit!). Sadly, my Dropbox shared links were disabled before I could send anything to my friend.
I may have used a significant amount of bandwidth but nowhere near the 200GB/day limit of my Dropbox Pro account.
I see 2 possible reasons to Dropbox freaking out:
- My Dropbox Pro account is wronngly identified as a free account by Dropbox. Free Dropbox accounts have a 20GB/day limit, and it is possible that I reached this limit with my testing, I have a fast 200Mb/s internet access.
- Or Dropbox miscalculates used bandwidth, counting the total size of the file for every download begun, and I started a lot of downloads, and skipped to the end of the video a lot of times on my Apple TV.

How can I reduce the file size when PDF Optimizer does not do much?

I have a PDF form that exists of 48 pages. 44 pages are forms / have form fields, the other 4 are just informative. Each form-page has approx. 80 fields (checkboxes, text fields).
When I started setting up the PDF form the file size was 12 MB and I had placed fields on 21 pages. Then with 34 pages the file size was 19 MB. And with 40 pages it was 35 MB big! Finally with 44 pages the file size is 34 MB.
So I searched with Google and found some tips. Using the "PDF Optimizer" option inside Acrobat for example. So I did, and the file was reduced only with 3 MB... 31 MB was the file. Also used the option "Save as.... Optimized".... no difference. I also found a suggestion about removing embedded fonts. Using the "Audit Space Usage" option I noticed the fonts taking many MegaBytes:
* Content Streams: 5.287.000     15,09 %
* Fonts:                24.556.810     70,08 % !!
* Acrobat forms:      3.349.164    12,05 %
In the older PDF version (I saved and kept this one too) with just 21 pages with form-fields, the "Audit Space Usage" shows:
* Content Streams: 5.292.000     40,14 %
* Fonts:                 1.290.224     9,79 %
* Acrobat forms:      1.588.758    12,05 %
So I could save many many MegaBytes by -UnEmbedding- fonts. But if I do this (unembed ALL fonts), the file size stays almost the same!?!?!? Why? What can I do to reduce the file size? I would like it to be 8 MB if possible (32 MB - 24 MB = 8 MB)?
Thank you for your help!

If you have authored the form, reduce the number of different fonts for the content and form fields.
Any font used in a form field will cause that font to be embedded into the PDF.
If you are going to Optimize the PDF be very careful with forms. Optimization does a lot of removal of items and rearranging of items which can really mess up forms.

Exporting a book to pdf - any way to reduce the file size?

Hi,
So I have made a book using iPhoto and would like to send a pdf copy of it to another person who will fill in the texts. I am able to save the book as pdf via the print menu but the resulting file is over 300 mb in size (the book has only 20 pages)! On the one hand i like the fact that iPhoto is not downsampling my photos but it's a bit difficult trying to send a 300+ mb file over email Is there any way to create a pdf with the images compressed so i could send it as an attachment?

http://beyondteck.blogspot.com/2008/11/how-to-reduce-pdf-file-sizes-on-mac.html
Google is your friend.
Regards
TD

Index file increase with no corresponding increase in block numbers or Pag file size

Hi All,
Just wondering if anyone else has experienced this issue and/or can help explain why it is happening....
I have a BSO cube fronted by a Hyperion Planning app, in version 11.1.2.1.000
The cube is in it's infancy, but already contains 24M blocks, with a PAG file size of 12GB. We expect this to grow fairly rapidly over the next 12 months or so.
After performing a simple Agg of aggregating sparse dimensions, the Index file sits at 1.6GB.
When I then perform a dense restructure, the index file reduces to 0.6GB. The PAG file remains around 12GB (a minor reduction of 0.4GB occurs). The number of blocks remains exactly the same.
If I then run the Agg script again, the number of blocks again remains exactly the same, the PAG file increases by about 0.4GB, but the index file size leaps back to 1.6GB.
If I then immediately re-run the Agg script, the # blocks still remains the same, the PAG file increases marginally (less than 0.1GB) and the Index remains exactly the same at 1.6GB.
Subsequent passes of the Agg script have the same effect - a slight increase in the PAG file only.
Performing another dense restructure reverts the Index file to 0.6GB (exactly the same number of bytes as before).
I have tried running the Aggs using parallel calcs, and also as in series (ie single thread) and get exactly the same results.
I figured there must be some kind of fragmentation happening on the Index, but can't think of a way to prove it. At all stages of the above test, the Average Clustering Ratio remains at 1.00, but I believe this just relates to the data, rather than the Index.
After a bit of research, it seems older versions of Essbase used to suffer from this Index 'leakage', but that it was fixed way before 11.1.2.1.
I also found the following thread which indicates that the Index tags may be duplicated during a calc to allow a read of the data during the calc;
http://www.network54.com/Forum/58296/thread/1038502076/1038565646/index+file+size+grows+with+same+data+-
However, even if all the Index tags are duplicated, I would expect the maximum growth of the Index file to be 100%, right? But I am getting more than 160% growth (1.6GB / 0.6GB).
And what I haven't mentioned is that I am only aggregating a subset of the database, as my Agg script fixes on only certain members of my non-aggregating sparse dimensions (ie only 1 Scenario & Version)
The Index file growth in itself is not a problem. But the knock-on effect is that calc times increase - if I run back-to-back Aggs as above, the 2nd Agg calc takes 20% longer than the 1st. And with the expected growth of the model, this will likely get much worse.
Anyone have any explanation as to what is occurring, and how to prevent it...?
Happy to add any other details that might help with troubleshooting, but thought I'd see if I get any bites first.
The only other thing I think worth pointing out at this stage is that we have made the cube Direct I/O for performance reasons. I don't have much prior exposure to Direct I/O so don't know whether this could be contributing to the problem.
Thanks for reading.

alan.d wrote:
The only other thing I think worth pointing out at this stage is that we have made the cube Direct I/O for performance reasons. I don't have much prior exposure to Direct I/O so don't know whether this could be contributing to the problem.
Thanks for reading.
I haven't tried Direct I/O for quite a while, but I never got it to work properly. Not exactly the same issue that you have, but it would spawn tons of .pag files in the past. You might try duplicating your cube, changing it to buffered I/O, and run the same processes and see if it does the same thing.
Sabrina

Delete Pages, file size, PDF Optimizer Clean Up

Using Acrobat 9 Pro (for Windows, if that makes any difference).
I have a 148 page PDF of a magazine, about 58 MB in size.
I Deleted 40 pages of ads, leaving just the useful content.
The file size is still about 58 MB.
When I run Advanced -> PDF Optimizer,
the file size goes down to about 47 MB.
The Optimizer settings don't seem to matter.
Even with just "Clean Up" checked, all its options UNchecked,
and Compression set to "Leave Compression Unchanged"
the file size is still reduced.
I have tried several other PDF editors and tools,
and none of them reduce the file size after deleting the 40 pages,
even using their "optimize" or "compress" functions.
Can someone explain why deleting pages does not reduce the file size,
and what the Optimizer is doing (that the other tools don't do)
to reduce the file size ?
Thanks,
-- Glenn

this may be helpful
http://forums.adobe.com/message/4568414#4568414
in Adobe 9 Pro Windows, I found the best was:
Document -> Optimize Scanned PDF (defaults)... tho you could play w the slider bar for even smaller.

Save as Reduced Size PDF and Save as Optimized PDF do not reduce the file size. What gives?

Save as Reduced Size PDF and Save as Optimized PDF do not reduce the file size. What gives? I used Acrobat 9 to do this for a long time. I recently received new laptop loaded with with Acrobat 10 and it does not work the same. I typically scan 8-10 pages of receipts, combine the files in Acrobat, and then optimize to reduce the size so I can upload with my expense report. Typically, my files were reduced to 200-400 KB. I have a 2 MB file that will not reduce at all.

Bernd, thank you for your attempt to help but the option dialog windows do not contain the same options. There are numerous other posts on this forum about this issue and there is no answer. Clearly, there is an issue. I have submitted this issue to our internal help desk.

Reduce .PDF file size in Acrobat 5.0

Hi. Seems like there are plenty of ways to reduce the file size of .pdfs in later versions of Acrobat than in 5.0. Does anyone know of any I could try in the 5.0 version?
The doc is 122 pages, all in black & white & has some images.
I do not have the original doc. I did not make it. I am just trying to reduce the size to put it on the web.
ps-I did try using Distiller, but the images got a little too sketchy looking.
Thank you.
Jules

I tried it at home & I used the optimize pdf thing. It went from 17MB to 12MB so I re-optimized it & got it down to 3MB. It's as good as it is going to get. The big problem is that the .pdf that I have was scanned on a copier machine.
I printed the 3MB pdf on the color printer & it came out okay, but then I printed it on the black & white printer & it barely had any ink on the page....
I am just going to not bother with it anymore. Not much I can do with a scanned document & it's not even my job to begin with!
Thanks Bill.
Jules

What is image dpi after "Reduce Image File Size"

Does anyone know the resulting image dpi after using the "Reduce Image File Size" command in pages? My mother is trying to prepare some things for pre-press, and can't send her document to the printing press, because the pages docs are friggin huge! I'm trying to give her the easiest option for resizing all of the many images in the document, but don't know if this is a viable option if the end product needs to be printed. I need the output to be at least 300dpi.

As fruhulda wrote, asking Pages to apply changes to the pictures isn't the good path.
In fact, it's a perfect way to get a fat file.
My practice is :
Prepare the document in Pages to define the wanted size of every embedded pictures.
Edit the picture files in a tool dedicated to this task so that the resulting files will be 300 dpis ones for the wanted sizes.
Then, replace the original pictures by the definitive ones.
In most cases, the file will be lighter than the original one and you will have the 300 dpis resolution (except if you apply shadows but it's an other story).
Yvan KOENIG (VALLAURIS, France) lundi 20 décembre 2010 19:36:56

Reducing pages file size

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