Reducing size of pdf in OSX Lion

Ladies and Gents,
Can you please let me know how I can reduce the size of pdf docs in OSX Lion. I use to be able to save as pdf, open it again and then "save as" with reduce option. In lion it only shows "Save version" instead of "save as". Thanks in advance and regards, Theo.

Hey, don't lose hope... I found this thread by Jerome Colas, about reducing PDF file size
Try these steps:
1. Download the quartz filters made by Jerome Colas LINK
2. Move the FILTERS folder on your Library folder ---> /YOUR HARD DRIVE/Library/
3. Open Automator, create Application (Not Workflow!!!)
4. Search and drag "Open Finder items" to the right
5. Search and drag "Apply Quartz Filter to PDF Documents"
- when prompted "This action will change the PDF files passed into it. Would you like to add a Copy Finder Items action so that the copies are changed and your originals are preserved?" Click Don't Add
6. From the Filter drop down, select Reduce to 150 dpi average quality - STANDARD COMPRESSION
7. Save it to your Desktop.
8. To resize PDF, just drag the PDF file over the Automator Application you saved on your Desktop.
Your PDF file size is now reduced, without compromising the quality!
Thanks to Jerome Colas for the wonderful quartz filter!

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Reducing size of pdfs

Please can someone help? I have a new Macbook Pro, I used to be able to reduce size of pdfs on my last Mac, but how do I do it on my new one?
Thanks

AFAIK, you have to use a third-party application, such as Adobe Acrobat, to reduce the sizes of PDF files.
I don't know that Preview can save a reduced file size - Acrobat can. If you want to give it a try, you can download one of the Adobe CS6 packages that include AcroPro.
Clinton

How do I reduce size of PDF?

The pdf for my community newsmagazne has 16 pages.
When I send it to the company which prints it, I get the message - PDF is 40.7 MB - exceeds 20.0 MG used by this server.
Print size is 100%.
I send PDF as Best - Better is not good enough.
What can I do?
-Heather

Are there a lot of images in the document? If so, are they high-resolution, and used at a smaller size than the original? If so, one way to reduce the file size is to edit the images in a third-party application (such as Photoshop, or one of the many cheaper alternatives), so that the image is re-sized to the dimensions that are used in the document.
OS X used to have a built-in PDF reduction function in its Quartz filters. This feature was removed in 10.5, but it can be restored by using this software.
PDF Shrink is a $35 application that will automatically reduce the file size of PDFs (along with many other features). Adobe Acrobat Pro also has a built-in method for reducing file size of PDFs, but that is also an expensive tool that you may not have.
Do be aware that for the most part file-size reduction in PDFs works by reducing the resolution of images. If the original images are the same dimensions as that used in the final document, then any file down-sizing will involve a compromise in image quality.
As a workaround, you could also simply burn the full file onto a CD and send that, or use an online upload service like YouSendIt.

Reducing size of PDF not working

Does anyone know why when trying to reduce a PDF by selecting Save As then choosing Reduced Size PDF wouldn't work on certain documents. I did several PDFs and it worked fine.
I have a bunch more that are over 1 MB and are too big to be emailing so I need to make them smaller. Some appeared to work but the size didn't change others I get a box that pops up with a Conversion Warning... An error was encountered while saving the document.
Thanks

Try File menu >Save As... > Otimized PDF
When Optimizer open click Fonts Tab.
See how many copies of each font style (Bold. Italic, Bold Itallic, etc) yu have.
Remove all copies except one (example if you have 5-6 copies of Helvetica Italic which is frequently Possible) remove all copies except one.
I seen cases in PDF I have created where had as many as 6-7 copies of the same font version in the same PDF and maybe multiple font versions often reducing the size by as much as 75%. (Not usually But havehad it happen.)
Also click on the Tab for pictures unless you plan on printing a business report, 200dpi/ppi is the most you should use.
Save as a slightly different version. Open new version and check the size.

Why can't I reduce size of PDF created from multiple JPEGs?

Hi,
Using Adobe Acrobat Professional 8.0, I combined a bunch of JPEGs and turned them into a PDF. Because the resulting PDF was very large, I tried various Adobe tools to create a smaller version. However, nothing worked.
Am I missing something? Or is it simply impossible to shrink the size of a PDF when it's created from JPEGs?
Many thanks for your help.

Unless you use size reduction on the images, you are not going to do much better than the JPegs themselves, that is unless the JPegs used no compression at all. There are limits to compression and you have probably reached it.
Using Reduce File Size, you can usually reduce the size, but you will generally be reducing the resolution as well. If that is desired, you might find reducing the size of the graphics in a dedicated graphics package might be a better choice, followed by creating the PDF.

Image Mask Error Message when Reducing Size of PDF

With my Mac, I embed jpg images in Microsoft Word documents, save them as pdf's, and reduce them. Size reduction often fails, with the error message "The PDF document contained image masks that were not downsampled". Jpegs don't have masks, so I have no idea how to fix this problem, and an extensive google search was of no assistance.

Use PNG images instead use an application such as Graphics Converter, Fireworks to convert to .png from .jpg.
Will have much better images that do not degrade each time they are opened and most often they end up being same size than jpeg's
Jpeg unless you save as a special type is a Lossy format and each time is open (and decompressed) then closed (and then compressed) losses detail
Just open and magnify a jpeg after its been open 5-20 times you notice an out of focus halo looking similar looking to water spilled on paper wil pen ink on it. And it get progressively worse. PNG on the other hand is not lossy and if the original is saved as png never degrade even when reduced in size or or expand within reason in size. I've being dealing with photos screenshots, images and other for years. Despite what other may say on this list may say if you want an image with little trouble for years of service save as png.

Reduce size of pdf

I recently created a document using Pages. The document has three pages all using one of the available templates. The current file size is 7.6 MB. I converted it to PDF using the print to PDF feature. This file is now 7.3 MB. Any good ideas on how to manage down the file size without compromising the content? Ultimate goal is to send this out via e-mail.

Barry's suggestion is the proper way to begin. If you find that is still not enough reduction and my suggestion is too much reduction, you can edit the ColorSync filter. Under Applications > Utilities, open the ColorSync Untility.app, then select Filters from the top bar. Click the triangle to the right of “Reduce File Size” and then click Duplicate Filter. Now go to Reduce File Size Copy and click the triangle on the left side. Now click the triangle for Image Compression and adjust the Quality slider. You may have to try various settings to get the final file size you want.
Walt

Reducing size of .pdf image prior to displaying by Acrobat Reader

I scanned a newspaper article to a .pdf file and when Iit was displayed by Acrobat Reader the image was at 290%. I would prefer a 100% readable image. Is there an option to reduce the image size to say 100 or 75% prior to displaying it in Acrobat? Could this be a function best achieved during the scanning process? If so, how? I am new at this and would appreciate any advise available.
bnlkasper

Try playing with the default layout and zoom settings.
Edit > Preferences > select the category Page Display
In the Default Layout and Zoom pane, you can use the drop-down menus for
Page Layout and Zoom to make selections.
Be well...

Acrobat 10.1.8 not responding Save as Adobe PDF and reduced size

OS: Mac 10.7.5
Acrobat Pro: 10.1.8
MS Word: 2011, version 14.1.0
All Software and system up to date.
Save as Adobe PDF... in Print funciotn will be not respnoding...
Open a word file, Print -> PDF -> Save as Adobe PDF -> option : "High Quality Print" and "Adobe Acrobat Pro" -> Continue -> change Name and location -> Save. Then the "Save as Adobe PDF" Automator pop up on Dock, a "Save as Adobe PDF" window will show "Finalizing PDF file..." and not reponding......... have to Force Quit.
But, if I use "Save as PDF" on Print, it works but will creat a very large PDF file. For example, my DOCX file is only 270KB, the PDF will be 23MB.
Open the PDF with Acrobat Pro 10.1.8, Save as "Reduced Size PDF..." -> make compatible with "Retain Existing" (tried all in the list) -> change Name; -> Save. Then, Acrobat will be nor responding on "Analyzing document....".
Please Help!

adobe4vin wrote:
OS: Mac 10.7.5
Acrobat Pro: 10.1.8
MS Word: 2011, version 14.1.0
All Software and system up to date.
Your comment all software is up to date is wrong.
Unless You using a PowerPC Machine OSX up to 9.1
Acrobat X may be at 10.1.8 but the newest available is Acrobat 11.0.4
And what seriously out of date and may be causing your issues is That Office2011 is up 14.3.9 By using out of date application may cause part of your issues. Note it does take a Long time to process a Large document
If you can get the PDF to open
Look for and Choose Optimized PDF or PDF Optimzer
click fonts if you see any duplicate Fonts
example two or three copies or more of say Helvetica Bold Italic
click on all but one of them and move to unembed
Repeat with all Fonts that have duplicates.
Then click okay when done.
This issue can be caused by older versions of software.
But if downloaded from a PC the number one reason is that unlike Mac in which your old allowed one copy of a Font/Font Family. PC doesn't care how many copies fonts there are on the computer. Whatever app just choose one to use at that moment. So you could have 20 versions of Helvetica bold Italic and the syetem doesn't care.
I've received PDF from PDF's from PC's and there have been as many as 10 copies of one font. Once optimized the files size went down.

Osx lion get info reporting incorrect file size

Hi all,
I am trying to troubleshoot a strange problem I am having with Adobe Revel. Adobe have been helping me to resolve it but my mac is displaying some odd behaviour which I need to explain and which may be affecting the adobe app.
The adobe app creates a library file of pictures and the file should be growing as I download more pictures. If I right click on the folder and "Get info" the folder size shown is smaller than I would expect at 25MB given that it should contain a good number of Jpeg files.
I have downloaded an app called "Grand Perspective" to help me manage disk space and for this particular file it reports a completely different (much Larger) file size than "Get Info" did (155 MB) which is much closer to what I would expect to find and it is growing as more pictures are downloaded.
Any idea what could cause "Get Info" to report the wrong file size.
I have another osx Lion mac with the same software loaded and although a completely different machine, it reports the same file size for this library folder as grand perspective does.
Any help gratefully accepted.
Slarti

I'm finding the same behaviour running Lion 10.7.2 and the file with the exact same problem as yours is a Sente (bibliography software) library containing references and pdfs. 'Get Info' reports it as 130KB but I know the file is much much larger than that! Even the Size reported on Get Info shows 874.4MB which is still too small. If I 'Show Package Contents' on the file and 'Get Info' on the 'Contents' folder which it then shows, I get the correct size of 1.14GB
Apple Tech Support over the phone wasn't able to explain this behaviour.

How to reduce size or compress PDF files?

Hi guys,
Does someone knows if there is a way to reduce the size of the PDF file with good quality even on Pictures and Scanned documents? I know the option 'export', 'quartz filter' 'reduce size', but the compression is so extrem. Many files can't not been read, the quality is so bad. Is there a additional app, software or extension that let the user play with the compression on pdf files and let it be more personalized like the dopdf V7 available for windows? i am very dissapointed with this. Please help or suggestion. I will appreciate it. Thanks

I have used the excellent PDF Toolkit app for a while, and its preformed well. Occassionaly it makes the document into a negative image...which Im noyt sure why...
Mathishk, im trying your online version out, and am impressed and admire the fact that you have done this.
Well done.
A TRICK i use often. Once all hires images are on the designed document - and its coming in at 15-20mb, just change the link to the images so they are 'missing' then make a pdf.
i.e 'Hi Res images' to HRes images - old'
The screen resolution of images is still great, but file comes in at fraction of the size.
You 'trick' the document to use screen images only. So my 18mb file comes in as 5.2mb.
Just remember to change the images folder name back, so files relink.
Andy

Adobe Acrobat XI pro version, Windows 7, running on iMac parallels, converting pdf to a pdf with reduced size is not possible, error: error in converting the file! What to do? Its a bit annoying not to be able to store pdf files in reduced size, any idea?

Adobe Acrobat XI pro version, Windows 7, running on iMac parallels, converting pdf to a pdf with reduced size is not possible, error: error in converting the file! What to do? Its a bit annoying not to be able to store pdf files in reduced size, any idea?? Thanks, Jörg

Hi Jorg ,
Are you trying to reduce the file size with the "Reduced size PDF" in the save as other option.
Give it a try if you haven't done it prior.
Open that PDF>File>Save as Other>Reduced size PDF.
If possible ,please share the snapshot of the error message with us so that we can have a look in order to assist you further.
Regards
Sukrit Dhingra

Using Save As Reduced Size PDF in Adobe Acrobat X Pro results in a loss of font.

We have multiple paged PDF documents (mapbooks created with Esri's ArcMap) that we would like to reduce in size. When we us the Save As Reduced SIze PDF, the PDF is successfully reduced in size and looks good, except for the fact that starting on page 2, the Times New Roman font is lost and we get a sans-serif font instead (looks like arial). The first page is always fine and not affected. It's starting with the second page where the font is lost. Does anyone have an idea of why that might be happening and how we can use the Reduce File Size feature without losing the font starting on the second page?

Thanks Bill, that worked after some trial and error. I was still getting the same problem when I just accepted the default settings for PDF Optimizer. But I got rid of the problem by creating a Custom setting and turning off the optimization for everything except Image. And for the Image optimization, I just accepted the defaults. That took care of the changing fonts problem. Here is a screenshot of the settings I used (just make sure the check boxes circled are turned off, and only the image compression is turned on):

'Font contains bad/Widths' and 'Cannot find/create font' errors when saving pdf as Other Reduced Size PDF

I am exporting .indd files from within Indesign as pdf files, opening in Acrobat Pro XI. I have no trouble creating the initial pdf file, however, when I go to Save Other > Reduced Size PDF I get error messages. Depending on the file, I receive either the message, "The font (Myriad Pro) contains bad/Widths" replacing the text with dots or "Cannot find or create the font (Helvetica) Some characters may not print or display properly" replacing text with dots or boxes.
My confusion is that the file is exporting to pdf from Indesign without error, it is only when I try to Save Other> Reduce Size PDF that the error occurs.
Also, it is only occurring on five out of 120 pages. These same fonts are on other pages and I have no trouble at all with exporting or Reduce Size PDF.
More frustrating is that I have never had this problem occur in all my previous versions of Acrobat using the same process and typefaces.
I am reaching deadline on this and cannot find a solution other than to reload Acrobat 9 and ditch this upgrade.
Any help would be greatly appreciated.

I, too have experienced this issue. Upon export from INDD CS6, I see the error message "The font 'IXWIPX+SourceHanSansSC-Bold' contains bad \Widths."
The only items on the single-page InDesign document I'm trying to export are copies of a one-page PDF (which was extracted from a longer PDF, arranged into a cover format). I can provide all files as necessary. The longer document that the one page came from also experienced an error when I tried to print to Adobe PDF. While I still get a PDF of the cover on export, despite the "bad \widths" message, it won't print from certain machines. I get nothing (not even an empty shell file) from the attempt to print the larger document (where the cover elements came from) to PDF.
I can deal with these issues with a few unorthodox workarounds, but wanted to offer comments or volunteer to help test fixes if possible.
For the record, I'm really not enjoying Acrobat XI. It doesn't seem to have much by way of new features (at least not that I use), and some of those I used most in version X are gone or less functional. Common fonts like Times New Roman are often not found (even though they are definitely on my system); I have a much harder time editing text through the new interface, and I have a few other small gripes—some that I don't have time to get into, others that wouldn't really matter, except that they weren't a problem until I "upgraded." Just sayin'.
Thanks for listening.

Acrobat XI Pro crashes when saving as a reduced size PDF in version 11.0.07

Since upgrading to the v 11.0.7 update, Acrobat XI Pro crashes every time I try to "save as" a reduced size PDF. I have tried several different settings, but still crashes.

You might try to setup the page size in the Adobe PDF printer and then print to the printer. I assume you are using PDF Maker (create PDF) and that may be the problem. You might also open the preferences in PDF Maker and turn off most of the options - none should be needed for a single page since you would likely not be using transitions, bookmarks, etc.
Just as a test, you may want to just start with printing ot the Adobe PDF printer, but you will likely get the default paper size with the PPT shrunk to fit.

Reducing size of pdf in OSX Lion

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