Reference cell from another spreadsheet

In Numbers, is it still not possible to reference a cell from one spreadsheet to another spreadsheet? I know it's possible between sheets within a spreadsheet but it would be nice to "grab" info from a different spreadsheet.

No way to know as noone here in the forums are Apple employees. You can post your feedback and feature requests to Apple using the menu item "Numbers > Provide Numbers Feedback"

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Reference cells in another spreadsheet

I've not looked at Numbers for a pretty long while now, but '09 has definitely introduced the things that have kept me away (particularly row and column freezing) and it's good to be back!
Just a check:- I've had a good look around, but as far as I can see, it is not possible to link to cells in another spreadsheet. It's not a deal breaker, but have I understood that correctly?
Thanks a lot
Jim

Henry, you can certainly use references between sheets within the same -- what Excel calls a "workbook", I don't know what it is called in Numbers.
This is the sysntax, where "Spreadsheet1" is the sheet and "Table1" is the table on that sheet.
=Spreadsheet1::Table1::a1
Here's my problem --- I want to use a cell's contents to reference a sheet:
Sheets named "susie", "dave", and "colette" all have their date of birth in cell A1.
My summary sheet has the values "susie", "dave", and "colette" in cells A1, A2, and A3.
I need a function in B1, B2, and B3 that will retrieve the contents of cell A1 from the sheet named in column A.
I tried using INDIRECT and a straight reference. I just can't find the syntax. Anybody?
(By the way, I couldn't get INDIRECT to work even in the simplest case. Is it working?)
regards to all

Reference cell from another sheet

Hello,
I've created income and expenses spreadsheets, within the same file. I would like to create a cell with a formula for INCOME less EXPENSES. I've read through many forums and have tried the following formulas to no avail:
On the income sheet (B65 represents our total income, FYI) I've typed:
=B65-'MY BUSINESS 2014 EXPENSES'::'Table 1'::B242
or
=B65-'Sheet 2'::'Table 1'::B242
or
=B65-('MY BUSINESS 2014 EXPENSES'::'Table 1'::B242)
or
=B65-('Sheet 2'::'Table 1'::B242)
or
=B65-'MY BUSINESS 2014 EXPENSES - Table 1'::B242
Nothing is working. I keep getting the same #REF! error message. What am I doing wrong here?
Thanks in advance!

I had this same issue, I finally figured you you need a space before and after each ::
'MY BUSINESS 2014 EXPENSES - Table 1' :: B242

Reference data from another sheet

Hey everybody, I am sorry to post here if it has been previously posted. I am looking to use a conditional format a cell with a value less than 84 to be changed to red. I am using the iPad.
I also need to reference data from another worksheet.
Thanks,
Greg

I had this same issue, I finally figured you you need a space before and after each ::
'MY BUSINESS 2014 EXPENSES - Table 1' :: B242

Formula to deduct one cell from another cell - simple equation - cant find the answer, formula to deduct one cell from another cell - simple equation - cant find the answer

Could anyone tell me how to deduct one cell from another cell in the numbers application.
Thank you!

to subtract one cell from another you enter a formula in a cell by:
1) click the cell where you want the result to be
2) click the cell that contains on of the operands
3) type the minus sign ("-")
4) click the other cell with the other operand
e.g. if cell A1 contains 5, cell B1, contains 2 and you want the difference of those two cells to be in cell C1....
you would click cell C1 and then type: "=A1-B1" then type the enter key OR
click cell C1 and then type "=", then click cell A1, then type "-", then click cell B1, then type the "enter" key

I want to reference a cell from another table and fill it with text

I I have several tables that update each other with data from the previous one. These tables are identical and follow each other by date. In each table is a cell (B1) where a persons name goes. the cell (B2) references another cell from a previous dated table. Some days, consecutively, no name is entered in to cell B1. I want cell B2 to always refer back to the most recent table with a name is cell B1. How can this be done?
I have written this formula (applied to cell B2 of this example) already: IF(Day 1::B1="","",IF(Day 1::B1≥"",Day 1::B1)) but it only references the previous days table and stops there. Some days nothing is inputed into cell B1 causing causing the following days table cell B2 to show "0".
Monday, April 1
Driver
Driver for Today
David
Previous Driver (Last person to drive vehicle)
Tuesday, April 2
Driver
Driver for Today
Previous Driver (Last person to drive vehicle)
David
Wednesday, April 3
Driver
Driver for Today
Mike
Previous Driver (Last person to drive vehicle)
David
Thursday, April 4
Driver
Driver for Today
Previous Driver (Last person to drive vehicle)
Mike
Friday, April 5
Driver
Driver for Today
Previous Driver (Last person to drive vehicle)
Mike
Saturday, April 6
Driver
Driver for Today
Carl
Previous Driver (Last person to drive vehicle)
Mike
Sunday, April 7
Driver
Driver for Today
David
Previous Driver (Last person to drive vehicle)
Carl

"I am having trouble getting the formulas you suggested to work. I am not sure where the problem is coming from. Could you look at the following spreadsheet and tell me where I am going wrong? The following pic shows Day 1 and AUX tables. In Day 1 cell B1 a Drivers name is entered. As you can see by the formula that you gave the B2 is for "Product" not the drivers name "David"."
Hi br,
The formulas provided above apply directly to the set of tables shown with them. In each of these tables, the target cell, containing the name of the driver for that day is cell B2 on the table for that day.
For Day 1, the driver is Huey, found in cell B2 of Table 1, and the cell reference to retrieve the information from that cell is =Table 1::B2
The formula in B2 of Aux uses INDIRECT to build that cell reference from the fixed text string "Table ", the calculated value ROW()-1, and the text string "::B2"
ROW() returns the number of the row in which the function sits. In B2, that's row 2, and ROW() returns 2. -1 subtracts 1 from that value, leaving 1. In B2, ROW()-1 returns 1.
The ampersand is the concatenation operator. It joins the value before it to the value following it. The result is a text string. in the INDIRECT part of the formula, there are two & operators, one after "Table ", the other after ROW()-1.
"Table " & ROW()-1 & "::B2" with the result of ROW()-1 as the value between the two text strings.
"Table " & 1 & "::B2" = "Table 1::B2"
INDIRECT( ) takes that text and converts it to the cell address that it represents.
B2: =IF(LEN(INDIRECT("Table "&ROW()-1&"::B2"))<1,"",INDIRECT("Table "&ROW()-1&"::B2"))
The first instance on the string in the formula is a test to see if there is anything in the target cell. If not, the formula returns a null string. If there is at least 1 character there, the second instance of INDIRECT is called on to return the name to B2 of the table Aux.
Compare your formula below:
B4: =IF(LEN(INDIRECT("Day 3"&ROW()-1&"::B2"))<1,"",INDIRECT("Day 3"&ROW()-1&"::B2"))
As shown, this is the formula in B4 of your Aux table. In Row 4, ROW() returns 4, and ROW()-1 returns 3.
So the three elements of the cell address constructed in INDIRECT are "Day 3", 3, and "::B2"
The cell being addressed is "Day 33::B2", cell B2 on the table named Day 33.
The error results from there being no table with that name.
The fix (to the table part of the reference) is to change the first text string to "Day " (including the space after the word Day).
The fix to replace Product with the driver name is to change "::B2" to ::B1"
To fit the names of your day tables and the location of the driver's name on each, your formula in B2 should read:
B2: =IF(LEN(INDIRECT("Day "&ROW()-1&"::B1"))<1,"",INDIRECT("Day "&ROW()-1&"::B1"))
Regards,
Barry

Reference columns from another query

I've made XML data template in Report Builder, which consists of multiple data queries and groups. When I use for each XML structure in Word template builder to obtain data, I get data only from one data query, and blanks for fields that I referenced from another group.
Is there any way to solve that problem.
Thanks in advanced for the answers.

It seems to me that you are trying to get to a higher/parent element from within a lower/child group. So, use the ../ notation to get up to an element in a parent group. And add ../ as you go higher and higher. ex. <?../../CHECK_DATE?> Obviously, for referencing lower group, you just open the group with a for-each.
Make it a habit to open and close your groups for ease of readability.
Shree

How do I reference cells from a different table/ sheet in the same document

Say I have a Sheet that contains two Tables: [A] and . Is it possible to cross-reference the content of a cell in Table [A] from Table and use it to create a function in Table ?
Eg: =SUM[TableA(K20)]+[TableB(F20:F50)]
Could I similarly cross-reference the content of cells in Tables in different Sheets?
Thanks,
Seb

Seb,
Yes, you can. With the cursor in the location where you want to place the external reference, navigate to your Sheet and Table of choice and click the cell that you wish to reference. The external reference will appear in the formula.
Note however that we are talking about different sheets in the same Numbers file. We can't reference sheets or tables in other files.
Jerry
Message was edited by: Jerrold Green1

Excel pulling information from another SpreadSheet (source) when (source) is closed

Hi,
I have been struggling with changing some fields in a SpreadSheet from COUNTIFS and SUMIFS to SUMPRODUCT as below:
=COUNTIFS('S:\Data\HQ\2014\Report.xlsx'!Table2[RFI Date],">="&B1,'S:\Data\HQ\2014\Report.xlsx'!Table2[RFI
Date],"<="&B2)
to
=SUMPRODUCT(('S:\Data\HQ\2014\Report.xlsx'!Table2[RFI Date]>=B1)*('S:\Data\HQ\2014\Report.xlsx'!Table2[RFI
Date]<=B2))
It still seems to require the source spreadsheet to be open.
Can somebody please advise is it possible to pull cell data from a closed source SpreadSheet without first opening it or using VBA?
Thanks,
Charles

Hi,
If a formula that contains the SUMIF, SUMIFS, COUNTIF, COUNTIFS or COUNTBLANK functions may return the "#VALUE!" error when it contains the function refers to cells in a closed workbook and the cells are calculated.
To work around this behavior, use a combination of the SUM and IF functions together in an array formula.
Example:
SUMIF:
Instead of using a formula that is similar to the following:
=SUMIF([Source]Sheet1!$A$1:$A$8,"a",[Source]Sheet1!$B$1:$B$8)
use the following formula:
=SUM(IF([Source]Sheet1!$A$1:$A$8="a",[Source]Sheet1!$B$1:$B$8,0))
COUNTIF:
Instead of using a formula that is similar to the following:
=COUNTIF([Source]Sheet1!$A$1:$A$8,"a")
use the following formula:
=SUM(IF([Source]Sheet1!$A$1:$A$8="a",1,0))
Quote From:
http://support.microsoft.com/kb/260415/en-us
Regards,
George Zhao
TechNet Community Support

How to write a formula that includes the value of a cell from another external numbers file ?

Hello,
Maybe my Numbers is too old : Numbers '08 v 1.0.3
But it doesn't seem to allow me to write a formula that includes the value of an external cell...
Any answers ?
Upgrading to Numbers '09 ?
Thanks !

Olivier,
Be sure to Send Feedback to Apple using the Feedback tool in the Numbers menu. That will help the Numbers design team prioritize their feature requests for the next version.
Jerry

How do I share data from one spreadsheet into another spreadsheet that is a separate file?

I am trying to create a spreadsheet that will pull data from another spreadsheet in a different file for a what if scenario. Is there a way I can reference a cell from that file besides adding a separate tab in the original file?

For Numbers '09 (Mac), the answer is no, Numbers does not support references to a cell in a separate file.
But the profile information at the bottom of your message, and the use of 'tab' in the message suggests you are using Numbers for iOS. I've requested your question be transferred to the iWork for iOS community, where the users of that version tend to be more plentiful than here, where the topic is Numbers (for Mac).
Regards,
Barry

How do you sort a table that contains links to cells in another table?

This is something that I used to be able to do in Numbers but since 2 or 3 updates ago this doesn't seem to happen.
The problem I have is that I have a table that includes cells that are a sum of a number of cells from another table. When I try and sort by a column all the info in the cells change because, I imagine, the commands linking to the cells in the other table are offsetting by however many rows a particular row has moved.
This didn't used to happen; it used to hold on to the same data and links regardless of where the sort function moved a row to.
Had a look through the help pages but can't find anything about it. Has anyone found a way around this?
Thanks in advance.
Matt

Hi mmatt,
There are several ways to create sort-safe formulas. Without knowing what you are doing in your table it is hard to give specific advice but in general INDEX(), OFFSET() and I think INDIRECT() are sort safe- ie they will ocntinue to point to the same cell wherever they are in your sort.
If you want specific advice you would need to provide more info.
quinn

Linking cells in different spreadsheets

I need to link cells from different spreadsheets but cannot find a command in Numbers to do this. In Excel it is "Copy" from the first spreadsheet and then "Paste Special" into the second spreadsheet. I cannot find this function in any of the manuals or help files.
Does anyone know how to accomplish this?
Maria

Maria Folsom wrote:
I need to link cells from different spreadsheets but cannot find a command in Numbers to do this. In Excel it is "Copy" from the first spreadsheet and then "Paste Special" into the second spreadsheet. I cannot find this function in any of the manuals or help files.
Does anyone know how to accomplish this?
Is it a living link that you wish to get ?
If it is, the response is:
no living link between different documents.
Between two tables from the same document, you may build living links.
Assuming that you want to link cell B2 of table 1 of sheet 5
to cell B2 of table 12 of sheet 1
click in cell B2 of table 1 of sheet 5
type the character "="
cell B2 of table 12 of sheet 1
press return.
In cell B2 of table 1 of sheet 5 you will get the formula
=sheet 1::table 12 :: B2
Yvan KOENIG (from FRANCE mercredi 23 janvier 2008 22:26:56)

How do I reference a cell in a another spreadsheet?

I have a result budget in one spreadsheet, and doing a cash flow budget in another spreadsheet.
How do i reference cells in my result budget from my cash flow spreadsheet? I.e. cell references across two different files.
I am convertering Excel worksheets, and there i have a lot of these kinds of references.
Thanks,
Björn, Gothenburg, Sweden

ykickamoocow wrote:
Open YOUR eyes.
I believe they already stated what they were looking for. So didn't need your highlighted document.
Yvan's eyes were quite open. He is aware of what the OP asked. He is also aware (as ykickamoocow apparently is not) of what moe-jiller asked. The 'highlighted document' was posted in response to moe-jiller, and directly answered moe-jiller's question.
I must say that this is another poor bit of work by Apple. Numbers is not as useful in some basic areas as Excel.
That is very frustrating, as I also need this ability to link between different files.
If you feel that Numbers is not a suitable tool for what you wish/need to do, then use a tool that is suitable to that job. If you think a feature is needed to make numbers a suitable tool for what you wish/need to do, then use the Provide Numbers Feedback menu item in Numbers Help menu to make a feature request.
Regards,
Barry

Is it possible to reference one cell from the value of another?

Is it possible to reference one cell from the value of another e.g.
value of b1 = value of c(value of a1)
So if a1 = 3 then b1 = c3, if a1 = 5 then b1 = c5.

Excellent!
Thanks Wayne. Just saved me many hours and a headache.
Works like a dream.
Thank you for your succinct (and accurate) answer.
Mark

Reference cell from another spreadsheet

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