Reference doc VBAP-VGBEL in VA01

Hi SAP experts.
We need to include the "Reference doc" VBAP-VGBEL field in transaction VA01 to be filled-in. How can we configure this?
Thanks in advance.
Eloy

Dear Aloy
Go to VTFL, select your delivery type and billing type and click on magnifying lens on top left. There you can see two fields
- Assignment Number and
- Reference number
Maintain the required value here.
thanks
G. Lakshmipathi

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I am extracting the standard datasource for Sales Order Header 2Lis_11_VAHDR to BW.I am getting error while loading data.I checked it in PSA there are around 30 records which were showing the error with the message
"Record 985 :Contents M from field VGTYP_AK(mapped to 0DOC_CATEGR) cannot be converted in type DEC ->longtext RSAR 198" and
"Error in an arithmetic operation in record 985 RSAR117".
I am not getting this error while loading the Order Item Data.
'M' is the Document Category of Reference Doc. in Order Header.For sales document type "RE".
In R/3 the reference was taken on Inv.No instead of Order number and also there is a User Exit written on MV45AFZZ program to check the referred quantities and also zero quantiity lines in case of back split.
As there is no customization done in BW and the only customization was in terms of an User Exit in R/3 please let me know what is the reason of this error.
Thanks in advance.
Venkat

Hi Venkat,
Assume the data mapping in transfer rule and update rule is correct
Maybe you can check the info object definition of 0DOC_CATEGR in your system. Based on the error message you mentioned below, it looks like 'data type' of the object concerned is NUMC? In our system it is CHAR (standard BC)...
Regards,
Lilly

Document number and reference doc number

Hi All,
When i post a invoice through F-22 i get a document number.
1: Is this doc. number also called invoice number
2: What is reference document number (XBLNR field). From where does it get its value
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Thanks in advance,
Prashanth

hey,
1. It is the invoice no.
2. The reference document number is used as a search criterion when displaying or changing documents. In correspondence, the reference document number is sometimes printed in place of the document number.
Ex; Vendor send the invoice and it has a no. on it. You can use that no as document no and/or reference no when posting in the system. So when you do a search it is easy to pull the invoice based in this no.
Hope this helps.
Assign points if helpful

Amend Structure with error, Reference field VBAP-KZWI1 for ZSMINI44_D4-PO_A

Hi,
i try to amend a structure but there is such an error that the Reference field VBAP-KZWI1 for ZSMINI44_D4-PO_AMT has incorrect type...
but the data elements are the same.
Please kindly advice.

Dear Sally,
Please use VBAP-WAERK as your Reference Field instead od VBAP-KZWI1 for your structure field ZSMINI44_D4-PO_AMT.
Hope this resolves your problem.
Encourage others to answer your queries by suitably rewarding them
Thanks
Venugopal

Reference Doc in Billing Doc transfer to FI change to 0000000000000000

Dear Expert,
Kindly help to advise on this.
We had an issue where we noticed that one Billing Doc transfer to FI had a Reference Doc value with 0000000000000000.
But in the billing header data we already keyed in something else.
There are no doc changes in both side.
How could have this happen?
Please help.
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Dear AP,
As per my checking, there is no validation maintain in the said tcode.
What else could be wrong?
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Reference Doc (Field - LFBNR) against IV cancellation - EKBE table

Hi,
We want to refer to table - EKBE, for getting a link between the original IV (Material Doc) with the cancellation (Material) IV Doc.
At my earlier site, our cancellation (Material) IV Doc was getting updated as a "Reference Doc" against the Original (Material Doc) IV doc. which was a easy way to identify a link between Original IV (Material) Doc. & Cancelled (Material) IV doc for ABAP development logic. Was that becuase of any user exit or development to update the "Reference Doc." field in Table - EKBE ?
Right now at our client, GR Doc (Material Doc) is getting updated as a "Reference Doc (Field - EKBE-LFBNR)" against all the material doc. pertaining to a particular P.O. in table - EKBE which require to give a different logic to identify the relationship between these 2 documents for ABAP development.
No question of giving a different logic but that was a easy way to identify the relatioship.
If possible, please confirm to me as which doc, system is referring as a "Reference Doc."
Is there any setting we do for updating the particular document as a "Reference Doc." in EKBE Table.
There is a SAP note about leaving the field "Reference Doc." as a blank field or updated with the Material doc.
But my point is that we want cancelled (Material Doc) IV as a "Reference Doc." against the original IV doc. to set a logic for ABAP development ?
Regards,
Shridhar

Hi,
No body is there who has handled in past such a requirement?
I want to substitute the Reference Doc. - (Field - LFBNR) of Table - EKBE with the cancelled IV doc (MIRO cancelled doc).
Purpose of this development is to identify the relation between Original IV (Material) Doc. with the Cancelled IV (Material) Doc.
This logic will help us in one of our ABAP development.
Regards,
Shridhar

EAM Asset Number Open Interface - Technical Reference docs required

Hello,
I'm developing a migration of EAM assets.
I have no issue by filling the interface tables MTL_EAM_ASSET_NUM_INTERFACE and MTL_EAM_ATTR_VAL_INTERFACE and then running the "Import Asset Number" standard functionallity.
But, I need to work with genealogy information. The table MTL_OBJECT_GENEALOGY_INTERFACE is used to relate parent and child assets .. but when I run "Import Asset Number" nothing happens .. I mean, if I query the asset in the application, I can see it without the parent asset association.
Now, I'm trying to use the API's for EAM, but until now without success ...
I saw that there exist a "Technical Reference" document for EAM .. but I can't find it ...
Do you know from where I can download it ? ...
or, if the mentioned document does not exist anymore
Do you know where I can find documents about eAM Open Interface, more detailed than the information of the "Implementation Guide" ?
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Did the original poster ever find a resolution to this issue? I'm seeing the same behavior. I examined all of the documentation listed in the post already (though I can't find doc 256410.1).
In my example, my child asset is a rebuildable asset, but that won't always be the case. Even though I see that the Import Asset Genealogy request has run successfully, my record doesn't change. I should get an error as I'm deliberately trying to create a new parent-child relationship with a child that currently has a parent. This gives me an error message in the Maintenance Super User -> Asset -> Configuration History page.
Here's what I did to create the import record:
insert into MTL_OBJECT_GENEALOGY_INTERFACE
(INTERFACE_HEADER_ID, LAST_UPDATE_DATE, LAST_UPDATED_BY, CREATION_DATE, CREATED_BY, BATCH_ID, GROUP_ID, OBJECT_TYPE, PARENT_OBJECT_TYPE, GENEALOGY_ORIGIN, GENEALOGY_TYPE, PROCESS_STATUS, IMPORT_MODE,
ORGANIZATION_CODE, INVENTORY_ITEM_ID, SERIAL_NUMBER, PARENT_ORGANIZATION_CODE, PARENT_INVENTORY_ITEM_ID, PARENT_SERIAL_NUMBER, START_DATE_ACTIVE) VALUES
(MTL_OBJECT_GEN_INTERFACE_S.NEXTVAL, sysdate, 1068, sysdate, 1068, 100, 100, 2, 2, 3, 5, 'P', 0,
'EM1', 8319, 'Battery1000', 'EM1', 7885, 'FL1020', sysdate);
The only way I could get this to work was to set the MTL_OBJECT_GENEALOGY_INTERFACE.PROCESS_STATUS = 'R' and then call EAM_GENEALOGY_IMPORT_PUB.import_genealogy via PL/SQL. If I did that, I didn't get an error back from the PL/SQL call, but I did get a decent message in the ERROR_MESSAGE field of the interface table: "Child Battery1000 already has a parent FL1030 from 15-DEC-2006 10:43:50; the open period from 16-AUG-2013 15:55:52 overlaps with it."
The Parameters dialog for the Import Asset Genealogy request only works if PROCESS_STATUS = 'P' and the EAM API only works if PROCESS_STATUS = 'R'.
Is it me or does this seem poorly thought out or at the very least poorly documented?

How to create a Contract with reference to a Sales-Order(VA01) with a BAPI

Hi,
my name is Wadim and i need help.
My problem:
I am creating a sales-order(VA01) with the BAPI 'BAPI_SALESORDER_CREATEFROMDAT2'.
After that i have to create a contract(VA41) with reference to this order. I found the BAPI "BAPI_CONTRACT_CREATEFROMDATA" and it has the same interfaceparameters like the salesorder-bapi. but there are no parameters to get a connection to the sales-order.
Is it even possible to get a connection to a sales-order with a bapi???
thanks for help
regards mark
Edited by: Krapp Wadim on May 20, 2010 9:19 PM

Hi Wadim,
I have a similar requirement to create order lines in an existing contract with reference using BAPI_CUSTOMERCONTRACT_CHANGE. The order lines get created in the contract. However, the condition types from the order line which i'm referencing are not getting referenced and are not getting added in the Contract's line after referencing.
Did you come across any such issue ? If yes , could you suggest the solution ?
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" VL 476: Item 'Official Doc. Number' is not copied from the reference doc"

Hi Guys,
When I am doing the Accrual Reversal in F.81 I am getting the following error
" VL 476: Item 'Official Doc. Number' is not copied from the reference document ".
I have maintained the number ranges also. I am not able to understand why the system is issuing this error.
Pls suggest.
Thanks
Srikanth

Hi Guys,
Can anyone please help on this error.
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UNABLE TO TAKE THE REFERENCE DOC. OF DIFFERENT SALES AREA AT QUOTATION STA

Hi,
When i am copying from one sales area to another sales area at Quotation Stage . Iam getting the following Error as below :
"Distribution channels deviate from each other. 13 and/or 11 (reference)"
Message no. V2011
Process : First i have created a Quotation of which Document Type is : ZFQT and Sales Area : 1000/11/11
when i save 200120 is the document no which is Domestic Sale Document.
But my client requirement is when i take the reference of above Quotation No : 200120 to Create a new Quotation which consists of Document Type ZDFQ which is a Deemed Sale Document and with Sales Area 1000/13/11 .
Unable to take the reference , i have already made the Copy Controls from ZFQT (SOURCE DOC) TO ZDFQ(TARGET DOC) AND i have also maintained the SALES AREA OF :
1000/11/11/ZDFQ (DEEMED ORDER TYPE) AND
1000/13/11/ZFQT(DOMESTIC ORDER TYPE)
1000 : SALES ORGANIZATION
11 : DISTRIBUTION CHANNEL FOR DOMESTIC
13 : DISTRIBUTION CHANNEL FOR DEEMED.
11 : DIVISION.
DO THE NEEDFUL.
REGARDS,
TILAK.

Hi Lakshmipathi,
A very helpful answer, given by you.But in our case if at all i am trying to change it into warning message it is effecting another sales organization. In one server Client is maintaining two company codes data. So it might effect the other.
We have developed a new routine named 901 by copying the standard 002 and maintained in the copy controls(VTAA) for that relevant Document types. We are able to take the reference by doing this. But the problem is when i am taking the reference of other sales area and document type , Document is changing but sales area is coming of the reference document.
Example :
1000 : SO
11 & 13 : Dist Ch(Domestic) and 12 for Deemed
11 : Division common
ZFQT : DOMESTIC QUOTATION TYPE
ZDQT : DEEMED QUOTATION TYPE.
I have created a Quotation by taking ZDQT Doc type and Sales Area : 1000/13/11 and Customer : 11000000(Same Customer for Dom and Deemed sales extended). 20000010(Documnet no)
When i am taking the reference of 200000010 and creating a New Quotation of Doc type (ZFQT) and Sales Area : 1000/11/11 and Copy.
Then Item and customer details able to copy and when i look into Header Sales Area is not changing , it is showing the reference sales area 1000/13/11. Butn't Sales area : 1000/11/11.
*Why the Client is asking such type of reference is ?We have implemented for Cable Manufacturing company and in order to create a Item in Order it requires lot of Configuration/Charateristics as VC (Variant Configuration)is involved and it takes minimum 3-4 mins to create an item.
So is there any alternative solution for this.
Regards,
Tilak.

Changing the search help for vbap-aufnr in va01

Hi Folks,
Can we change the search help provided for the field Order(vbap-aufnr) in the table Control ALL ITEMS in VA01.
1.go to va01.
2.give the order type.
3.press enter.
4.it will take us to the overview screen.
5.there we will find a table control named ALL ITEMS.
6.in that we can find a field called ORDER(vbap-aufnr) with a Search Help provided.
7.I want to change this search help to the search help provided for the same field in other screen.
(the same field is in some other screen which is having a different kind of search help,I want to provide that search help for the above said screen too)
Let me know how to go with this in detail.
Thanks,
K.Kiran.

Hi Folks,
The same requirement I am trying to explain in a detailed manner.
1.go to va01.
2.give the order type.
3.press enter.
4.it will take us to the overview screen.
5.there we will find a table control named ALL ITEMS.
6.in that we can find a field called ORDER(vbap-aufnr) with a Search Help provided showing only the Orders.
7.Now double click in the same field which is taking us to Item Data Screen.
8.here we will be able to see a few tab strips.
9.click on the accounts assignment tab.
10.we will be able to find the filed ORDER having a Search Help.
Now I want this search help at the screen I had discussed above.At both the areas search help is provided using 'DD_SHLP_CALL_FROM_DYNP'.
How to solve this?
K.Kiran.

Where can I find a reference doc about DBMS_JAVA package?

I've searched through Oracle Documents and Google, but didn't get much things useful.
Thanks!

http://download.oracle.com/docs/cd/B19306_01/java.102/
b14187/toc.htmThank you very much for your reply.
But we are using 9i and this doc is for 10g, is there any difference between the two?

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Dear forum,
I am trying to create an inventory count without reference to a document and I thought I would use IDOc WVINVE02 with message code WVINVE. We don't have an SAP inventory document, but would like to use just an external reference.
When running transaction MI09 in the GUI it's quite easy to create an inventory count using:
Plant
Storage location
Special stock
Count date
Material
Quantity
Unit of measure
That's all we want to have.
I have tried to post an IDoc WVINVE02 inbound using FM IDOC_INPUT_STORE_INVENTORY with the corresponding data, but without success. The IDOc interface only states "IDoc not fully processed".
I need some help with how to input data and also need to understand if it is possible to use this IDoc for inventory count WITHOUT a reference document. The documentation available is not clear enough on this. Has anyone experienced a similar challenge?
Thanks!
::Ellen

Hi Ellen,
Were you able to find the solution?
We are facing a similar issue.
Please help.
Thanks,
Pratibha

How to get Reference Doc from copy from button

Hi..
I would like to know if there is a way to get the source document or reference document number with-out sdk or add on development , if you used the copy from button to populate the data?
sample
in order entry you can populate the data by using the copy button then choose sales quotation, then using formatted search or select statement could i get the source documents (sales quotation number)..
thanks
Loren

Hi Loren,
If you need to get the BaseRef field before saving the document you can use the screen reference in your query:
SELECT $[$38.44.0]
Just selects the BaseDocument reference number from a row. You may want to also use:
SELECT $[$38.43.0]
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Is it possible to create a Credit memo without reference doc

Hi,
I need to create a billing document (VF01) without passing the refernce document number. Is there any way to create this? While creating the billing document i just want to pass only items.
Thanks In Advance,
Regards,
Raj

the answer is that you can create a Credit Memo request (sales document) without a reference to a billing document. The settings for this are maintained in
SPRO>Sales and Distribution>Sales>Sales Documents>Sales Document Header>Define Sales Document Types
In the sales document type, the field that controls whether a reference document is necessary is in the General Control pane and is called "Reference Mandatory" - BEZOB
If that field is blank you don't need a reference number. You can also generate the actual Credit Note (billing document) without any problems. All accounting entries are carried out as normal.
SAP help says:
Reference mandatory
Indicates whether, when you create a sales document, a reference document is mandatory. If so, the indicator also specifies which type ofreference document you should use.
Use
When you try to create a sales document that has a mandatory reference document, the system automatically prompts you for the number of the reference document.

Reference doc VBAP-VGBEL in VA01

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