Reference field-xblnr

Hi Friends,
In FI, Invoice document is generated with doc type RV. When invoice is done for a service order the system is copying the invoice number in reference field[bkpf-xblnr] of the RV document. However, when invoice is done for a delivery related order the system is copying the Purchase order number in reference field[bkpf-xblnr] of the RV document.
The requirement is that Reference field should always get updated with the invoice number.
How does Sap populate the reference field. Why and how is it picking up different values for different billing types?
Is there any config in spro where we can mention which field has to be picked up in reference field?
Is there any other oss note or exit in this regard?
Thanks & Regards
Ajay
SAP Practice FI,CO

Hi Ajay,
Check the settings in VTFA thoroghly....based on billing type copy control will be set.
That could be reason.
Best Regards,
Velumani

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Invoice reference field XBLNR inadequate

Hi
Has anyone found and/or implemented a Business Function from an Enhancement pack that has compensated for the relatively short length of the invoice reference field XBLNR?
I am not interested in modifying it for ourselves. I'm only interested in standard SAP.
We are currently on ERP 6.06 with ECC-DIMP.
Thanks, Marg

OK, i would suggest check OSS on this field, because if this happens for the same document number, than it is a program error (I guess), if it was working fine earlier, and not working fine now, than could be chnage in customizing (if the fill of this field is customizable at all), or a change in the functionality (either standard, or user-exit)

User exit for (reference field) XBLNR check in ML81N

Hello,
We would like to implement a duplicate check on the reference field: XBLNR in ML81N. This would be to prevent users from posting duplicate service entry sheets.
Has anyone done it with SRV* user exits?
Thanks,
Richard

Hi,
Following are the list of user exits available for ML81N
SRVDET             User screen on tab strip of service detail screen
SRVEDIT             Service list control (maintenance/display)
SRVENTRY            Unplanned part of entry sheet (obsolete since Rel. 3.1G)
SRVESI              Data conversion entry sheet interface
SRVESKN             Set account assignment in service line
SRVESLL             Service line checks
SRVESSR             Set entry sheet header data (This might be helpful)
SRVEUSCR            User screen on entry sheet tabstrip
SRVKNTTP            Setting the account assgnmt category when reading in, if "U"
SRVLIMIT            Limit check
SRVMAIL1            Processing of mail before generation of sheet
SRVMSTLV            Conversion of data during importing of standard service cat.
SRVPOWEB            Purchase order for service entry in Web
SRVQUOT             Service export/import for inquiry/quotations
SRVREL              Changes to comm. structure for release of entry sheet
SRVSEL              Service selection from non-SAP systems
SRV_FRM             SRV: Formula calculation (obsolete since 4.0A!)
INTERFAC            Interface for data transfer

RERAPP and reference field

Hi,
does anyone know how SAP determines the Reference field (XBLNR) when generating vendor open items via Periodic posting run RERAPP?
Is there any possibility to define a certain reference by the user?
Thanks,
Sonja

Hi,
The reference table and reference field are the fields which specify the currency key or Unit of Measure. Suppose if the user specifies a currency amount say 1000$, the currency amount field would indicate the amount 1000 and the currency key indicates that the currency specified is in Dollars.
A reference field is needed for all currency and quantity fields as the figures in this field need a currency or unit. If you have no reference field and table for fields of this kind you will get a syntax error. This syntactic constraint reflects a semantic fact: A figure in a field does not tell you a lot if you do not know to which quantities or currencies the figure is related: It does not suffice to know that you have, for example, five items, but you need to know if you have five meters, five Euros, five pound etc. And this information is provided the reference field and table.
Reference: http://www.sap-abap4.com/abap/qa-sap-abap-dictionary-23/
<REMOVED BY MODERATOR>
regards,
Ramya
Edited by: Alvaro Tejada Galindo on Apr 14, 2008 4:58 PM

Reference Field to populate automatically when doing manually clearing F-30

Hi,
I have a requirement from my client where we have to get the reference field XBLNR to the clearing document from the document it actually clears when doing the manually clearing through F-30.
Is there any standard SAP note for this.
Can you please suggest any other way. It should be automatic.
Thanks,
Srini

Hi,
Sorry you both are thinking in the wrong direction, let me explain by giving an example...
Open Item         Document Number         Reference Number
£2500                  3500000253                   ABC125663
Cleared Item
£2500                   6500000562                  ABC125663
My requirement is I want to auto populate the reference number of the cleared item with that of open item.
That means "ABC125663". I hope I have explained the requirement clearly.
If you have any answers please let me know.
Thanks,
Srini

How to clear Documents using XBLNR(Reference field) through Manual BRS-FF67

I want to clear GL line items in clearing account using Manual BRS(FF67) with reference to "XBLNR" field(Reference). IS there any standard Algorithm which SAP provided for reference field or if we want to develop ne algorithm then how to create.
Thank in advance.
Best Regards
Raj

Hello Raj,
It is not possible to clear an open item on a g/l account via the
reference document number. The automatic clearing with interpretation
algorithm 021/001 only takes place, if the item, which should be cleared
is on a customer/vendor account. So it could never find open G/L items.
The reason is that the reference number is usually not unique
so it could lead to wrong clearings.
A workaround therefore would be to use:
a) another interpretation algorithm depending on the note to payee
   data are available.
b) the user exit 1 (described in note 494777, point 1) if there are
   no other information available as the reference number.
c) the report SAPF124/E to clear these items afterwards. Then the bank
   statement should only post FB01 without clearing. The requirements
   are criteria to assign and clear the suitable items.
Regards,
Renan

Re: XBLNR (reference Field) in MB51

Hello Friends,
I would like to know as to how can i Autopopulate the Value of Field : XBLNR which is a reference field in transaction MB51.
Basically when i run transaction MB51 for a particular movement type , value of XBLNR should come up.
Pl.help.
Thanks,
Julie

Hi Julie...
1. Run the report MB51
2. click on current display variant (Ctrl+F8).
3. in this click on position and select the reference field from the hidden fileds(right) and bring this to the Position fields(left. and click on copy.
4. save this layout by going to menu , Settings -> layout -> save or (Ctrl+F12)
5. give the layout name and save.
6. goto Settings -> layout -> Administration and set this layout as a default.
Once again run the report. in this automatically the reference field will be populated.
Regards
Bapears

Reference field (BKPF-XBLNR) not auto populate during simulation

Hi all,
During GL posting using t-code FB50 or FB01, I already entered value in Reference field.
After all fields keyed-in, I choose Document - Simulate to check the entries.
In this simulation screen, value which I entered in Reference field previously is gone.
Anyone knows what happened? As far as i know, the value should just carry from the initial screen I entered.
Thank you.

Hi Dev,
Apart from SAP note, I am thinking of using BKPF-BKTXT for storing UTR number & later on use for clearing BRS. Am not getting Int. algorithm for this field. Am doing Manual Reco by FF67.
Am planning to use manual Int Alg. 901. I need steps to use the same. Any idea please ?
PS: SAP note suggests us to add new field specifically for this in mother table BSEG & BSIS, which I want to avoid.
Regards
Message was edited by: raju M

Reference field of invoice not filled in PO history

The reference field of the invoice (INFVO-XBLNR) is not copied into the EKBE-XBLNR. I couldn't find an OSS note to solve the problem. Please advise.
Kind regards,
Annerie Deckers

Hello,
Table EKBE is only updated if "GR-Based IV" indicator is active at Purchase order item level.
Only then field EKBE-XBLNR is updated with the value of the corresponding GR doc. reference field (MKPF-XBLNR) and not with the value of the RBKP-XBLNR (logistics invoice).
There is also a note explaining the case link:[Note 383828 - ME23N: Reference in the purchase order history]
BR,
Elly Leondi

How to make the Reference field in the in Accounting Tab a required field.

Hi,
Can i make the REference field in the Accounting tab required. I want to enter contract number from RE in that field.
Thank you.
Rachelle

Hi,
Goto t.code OVA2 select A-sales header and then click on procedures in the left--> select the procedure in which you want to incolude this field and new entries the table name is VBAK and field is XBLNR for the reference field in the accouting tab and accordingly assign the status 01 or 02 as per your requirement.
Then you need to assign the incompletion procedure to the sales document type in VOV8.
Regards,
Gopal.

Change Reference field in MIRO document

We are using invoice plan for posting of invoices. We want to update the reference field in the invoice document created by system once the original vendor invoice is received by the actual invoice no for tracking purpose.
Is this possible?

Hi,
I think we can't change the reference field in invoice document.
If you want we change the reference field in accounting document.
For every vendor invoice system generates accounting document.
We can view the accounting document in FB02 / FB03 . Reference field will be stored in header of the document. This field is not editable field. If you want to change to editable field.
Do following settings.
Goto OB32 t.code. click on new entries.
No need to enter account type.
Feild name -- BKPF-XBLNR. activate the field Field can be changed and save.
Now goto FB02. Goto header, now reference field is in editable mode.
Regards,
Chandra

Vendor name & Reference field to be copied to payment document

Hi Gurus,
I am doing vendor paymen by t.code F110 . I want to copy vendor name and reference field to be copied from original booked billing document to payment document TEXT Field and Reference respctively. How do i do the same ?? pleae advise.
Regards
AVINASHt

Hi Avinash,
Were you able to populate the field XBLNR in the payment document with the Vendor invoice number field? Kindly let me know how you were able to successfully do it.
Thanks,
Thameem

Reference Field should be populate when document entered ......

Hi Experts,
As per the customer requirement , he want when he tried to enter document in FB60, the Reference Field (BKPF - XBLNR) should be automatically populate with the following format:-
YYYYAMMDD0001
The information should
be the following
YYYY : Year of the document entered (BKPF-BLDAT)
A: The value is always = A
MM: Month of document entered (BKPF-BLDAT)
DD: Day of document entered (BKPF-BLDAT)
0001: This has to be a counter of the documents entered per day and per vendor.
what should i do in this requirement............ please help me.......?
Thanks & Regards
Rajesh

Hi Rajesh,
I completely missed that part
I assume that this requirement is only for a particular document type.
If yes, for Counter, again you Need to write your own logic.
e.g. for the entry date, go to BKPF with co. code, year of the entry date, Document type = XX and entry date and fetch all the posted documents.
With the document list, go to BSEG and sort the documents per vendor so that you can Count the number. Add 1 to the number of such documents posted (you can filter the list using Account key e.g. K for vendor so that only vendor lines are fetched).
The only things which strike me now is that probably the substitution will not work at Header Level as Vendor Information Comes only when you start entering the line item Details. so you might Need to write the Substitution at complete document Level.
BR
Amitash

Add reference field

Hi all,
My task is like this.
I have to include FI reference in report ME80FN.
Actually the ebusiness needs to see the vendor invoice number (FI reference field)
in the PO history report ME80FN.
actually it is said that the query has to be replicate for this change and create new transaction.
tha output for PO order history view needs to includethe ereference document field (BKPF-XBLNR) for the material document list in that record.
How to achieve this solution please.
thanks,
siri.

Hi,
u mean u have to add Reference field in the output(BKPF-XBLNR).
As this is Standard tcode and there are no user exits vailable, u shud have Access key .and then u can chaneg the coding.
moreover u have to change field catalog which includes BKPF-XBLNR and this can be made avaialble for output.
Revert back if any issues.
Reward with points if helpful.
Regards,
Naveen.

KR Reference Field coming from Earmarked Fund

Hi Experts,
We have distributed our data entry of non PO related invoices out to end users. They data enter and park the invoice. Then Central AP uses their workflow inbox (SBWP) to view and "approve" the document to post it.
This works great EXCEPT when the invoice is charged to an Earmarked Fund (specifially a funds commitment), AP gets an error that "For document type KR, an entry is required on field Reference number" XBLNR is filled in with the Vendor's invoice number on the parked document, but we are told by SAP, that it is our config that is causing the issue.
On the funds commitment (fmz3), we can view that on the Header of the commitment that we have always left the field REFERENCE blank. We did configure under Earmarked Funds and Funds Transfers\Define Rules for account assignment, that the Reference Document Number is Active, but this allows us to fill in field REFBN in other areas for reporting.
When we just post an invoice FB60, we've never had a problem with the funds commitment's REFERENCE field conflicting with the Invoice's Reference field. When I do enter something on the REFERENCE field of the funds commitment, it OVERWRITES what the invoice had in the reference field when we do the Park then POST using workflow (uses FBV0 funcitonality). It does not overwrite it though when I just post using FB60 or FV60.
SAP has stated that they intentially designed their programs differently which is why they behave differently.
So does anyone have any suggestions on how to get the parked document to post BUT to keep the Vendor's Invoice number in the Reference field? Instead of it being overwritten from the Funds Commitment?
Would appreciate your guidance,
Cindy

Hi,
I think your FM analyst got the direction wrong. System will always populate REFBN field in table FMIOI with PO# or other source document number. The configuration you mentioned controls whether you want the system to transfer the value of REFBN to a follow-on document with reference to an earmarked fund - the direction is from FM to FI. For example, when you create an earmarked fund 1234, you will see an entry in table FMIOI with field REFBN populated with 1234; this has nothing to do with the configuration in defining rules for account assignment transfer in earmarked fund. Then, you create an invoice with reference to earmarked fund 1234; this time, system will transfer the values of the fields in document 1234 to the invoice according to the said configuration.
Regards,
Ming

Reference field-xblnr

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