Refreshing CRM's Account and Contact list with new data

Hi Folks, I am very new to CRM and was tasked with a new job of refreshing our CRM's account and contact listing.
We get a new list in Excel every now or so from a commercial vendor that compiles list of companies and key contacts and sends it out to subscribers.
I cleaned out this Excel data so there is a:
1) Contact List
2) Account List
3) Contact + Account
that can be directly mapped to fields in CRM.
What I need to do is, make sure none of our existing data is deleted. If there is a matching account (eg. company A) then only the phone no, address, website will be updated. If there is a matching contact again do the same.
If there is no matching account in CRM, then create new account and all corresponding contacts.
Anyone done something similar, can you please suggest the optimal way to go around this? Thank.

Hi
When you do an import in On demand , you can select the appropriate choice in the Step 1 of your import wizard.
you can select to import the account with the on demand predefined fields where in you can import via account and location.
In case when duplicate is found you can opt for a overwrite of existing records and when no duplicate is found then you can ask for a new record creation.
the same way you can do for contacts.
By this method you can be sure that records are not lost and new records are created if there is no existing record.\
hope this helps.
-MR

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