Reg: Download report into Excel file

Hi All,
While downloading the ALV report into excel file(System -> List -> Save -> Local file) or (List -> Export -> Local file), i cannot download full report in to excel. Even though the report contains just 200 rows(I can able to download about 90 lines).
Some reports can able to download all the data, even the report is very big. Currently I am blind to solve, anyone can help me to solve this issue.
Thanks in advance.

The most elegant way of downloading ALV display data to EXCEL is displaying the excel in the SAP GUI screen itself. Select "Excel in Place" and then save it from there. Before that you need to let the VB script of SAP know as trusted macro. This is done by opening a blank excel file then go to Tools > options > Security > Macro Security > Trusted Publishers (tab) > (check) Trust access to Visual Basic Project. This activation is one time activation. Once you do this you can see ALV display exactly like in normal ALV with all the colors fields etc.

Similar Messages

Extract the report into excel file

how to extract the report into excel file?
which function module i have to use ?

Hi Pavan,
If you want to download the displayed list in the Excel file,then at the time when the list is displayed on the screen, you can go to System option on the menu bar,from there go to List and then Save.You will get a pop up which shows you all the formats of download available.Select the one you want to and mention the target path of the file on the Presentation server.
Secondly,you can use the T-codes "CG3Y" to download the data from the Application Server to the Presentation Server and T-code "CG3Z" for vice-versa.
Or else you can use any of the FMs to first download the ABAP list to the ASCII or the BIN format and then convert it to excel using the FM "SAP_CONVERT_TO_XLS_FORMAT" or "TEXT_CONVERT_XLS_TO_SAP
I hope I have tried to answer your query.
In case of any further queries,please let know.
Regards,
Puneet Jhari.

Download ALV into excel file

Hi experts,
I used subtotals in ALV.first three columns I claculated based on the addition of individual column.In fourth column i calculated the value based on three calculated values ...It is not problem.
when i download this into excel file the original value is only coming .the calculated value i.e) calculated based on three values didnt get displayed in excel file..Help me please...
Thank u,
Manjula Devi.D

Hi.
I find that
List > Export > Spreadsheet
gives no subtotals, but
List > Export > Local File and then Spreadsheet
does give subtotals.
I find that
Views > Microsoft Excel
followed by
Save As
does give subtotals.
John

Formatting problem in download report into EXCEL Sheet

I have requirement that the Column in the report have values as 1.50,1.5,3.50,when i'm downloading the report into Excel sheet,The values are rounded and appearing as 1.5,1.5,3.5.
Can anyone please let me know how to resolve this requirement

hi,
1) Excel will not take zero's after decimal(1.50) it will roundup(1.5) the values.
2) you can do like in formula section use CAST(column_name as CHAR) and download it to excel then u will get the zero i think...i didn't tried
or Column properties--->Data format --> Select Number--->use 1000's Seperator for 1 decimal and save the report and download it
but it should work!
thanks,
saichand.v
Edited by: saichand on Oct 27, 2009 4:11 PM
Edited by: saichand on Oct 27, 2009 4:12 PM

Problem in Download data into Excel File

Hi Friends,
I have one doubt on WDJ.
         I have got the data from the Back and display the data into Table UI Element. Depending upon po_status equals to OA Pending that time conf_Ship_date Column is Empty. That time we can Select All Checkbox Click on Download Button Excel file is not download. Why it not download? Conf_Ship_date Column is Empty. Conf_Ship_date Column is data available that time data download into Excel File.
My Req: if Conf_Ship_date Column is empty that time click on Download that data will download in to Excel. In Excel Conf_Ship_date Column will display in NULL or 00.00.0000 Like this also.
Code:ExcelEle.setConf_Shp_Date(StockEle.getConf_Shp_Date());
This means I am getting date from PoDetails_OutTab(StockEle)this node and add this date to PoDetails_ExcelData(ExcelEle) this node.Finally the date will available in PoDetails_ExcelData this node. By Using this node I will download data.
How to do this work?
Regards
Vijay

Hi Arun,
For Example in Table 4 rows and 14 columns data is available. Select all check boxes click on download button total 4 rows and 14 columns data is downloaded.
Table 4 rows and 14 columns data is available. But in some cells data not available in that time I m getting null values from ECC System. That time I am not able to download.
In Particularly this problem I am getting only date colums.
So now I have develop this code
public void onActiondownloadToExcel(com.sap.tc.webdynpro.progmodel.api.IWDCustomEvent wdEvent )
    //@@begin onActiondownloadToExcel(ServerEvent)
     IPrivatePO_Details_ResultView.IPoDetails_ExcelDataNode ExcelNode = wdContext.nodePoDetails_ExcelData();
     IPrivatePO_Details_ResultView.IPoDetails_ExcelDataElement ExcelEle;
     IPrivatePO_Details_ResultView.IPoDetails_OutTabNode StockNode = wdContext.nodePoDetails_OutTab();
     IPrivatePO_Details_ResultView.IPoDetails_OutTabElement StockEle ;
     for(int i = 0 ;i<StockNode.size();i++)
     StockEle = StockNode.getPoDetails_OutTabElementAt(i);
     if(StockEle.getCheckBox()== true)
     ExcelEle = ExcelNode.createPoDetails_ExcelDataElement();// Create Element
     if(StockEle.getConf_Shp_Date()==null)
     java.sql.Date deliverydate1=new java.sql.Date(0,0,0);
     ExcelEle.setConf_Shp_Date(deliverydate1);
     else
     ExcelEle.setConf_Shp_Date(StockEle.getConf_Shp_Date());
By using this code i have to download total Records but in this Conf_Shp_Date colums i am getting 31-12.1899 this output in Excel. But i need in Excel to print Null or 00.00.0000 like
     ExcelEle.setQuantity(StockEle.getQuantity());
     ExcelEle.setDeliv_Date(StockEle.getDeliv_Date());
     if(StockEle.getExpt_Shp_Date()==null)
     java.sql.Date deliverydate2=new java.sql.Date(0,0,0);
     ExcelEle.setExpt_Shp_Date(deliverydate2);
     else
     ExcelEle.setExpt_Shp_Date(StockEle.getExpt_Shp_Date());
     ExcelEle.setVendor_Material(StockEle.getVendor_Material());
     ExcelNode.addElement(ExcelEle);
     if(ExcelNode.size()>0)
     wdThis.wdGetCO_POPendingController().downloadData(wdContext.nodePoDetails_ExcelData());// This is for Downalod data Method
     wdThis.wdGetCO_POPendingController().DownLoadToExcel();// This is for Open Popup Window
     wdContext.nodePoDetails_ExcelData().invalidate();
     else
     wdComponentAPI.getMessageManager().reportException("Please select any one po item from the table",true);
    //@@end
Regards
Vijay
Edited by: KalluriVijay on May 18, 2010 10:05 AM

Downloading report in excel file

When I download reoprt in excel file then if material no is 0002134 then in the excel file this becomes 2134,
I am saving file from the Menu System->Save-> Local fiie and then selecting spreadsheet.
When I save as text file then it is not removing leading zeros, only in excel file it is removing leading zeros.
I wanted to know that how to download in excel file so that my material no should download as it is .
Thanks
APrasad

Menu System->Save-> Local fiie and then selecting spreadsheet.
Spreadsheet is not EXCEL. It is a an internal format.
if you enter xls as extension, then you just tell Microsoft to open this file with excel.
Excel then automatically coverts it to its own rules.
When download with Menu System->Save-> Local fiie and then selecting spreadsheet enter the file extension txt
Then open Excel, use file > open
find your file and open it, Excel will come up with an import assistant.
there you can define if the column is to be loaded as numbers or text.

How to download report into excel using button?

Hello Friends,
I am creating one simple classical report.
Now, I put one "Download" button on the report output screen.
I want to do is....
When I press this download button, One pop-up should be called and should ask for where to download on local PC.and downloaded file should be in excel.
How to do this?
Regards,
RH

hi..
First explain that, we hav a standard functionality in ALV to download into EXCEL to your FUNCTIONAL CONSULTANT or to your CTM. It is our duty to explain the technical functionality and make use of it wisely. There's nothing wrong in expressing your thoughts regarding requirement. And dont blindly accept requirements and try to interact with FC about it. To me, using a button to download to excel in ALV report is not wise.
regards,
Padma

Download report into excel sheet

Hi
I have requirement like, in report output I want a button, if I press that button it has to ask where I have to save that output list in excel sheet format.
Plz help me out
Thanks in advance
Regards
Rao

Pls do like...
START-OF-SELECTION.
* Select and Process the data .
PERFORM select_and_process_data.
* Display Records.
PERFORM display_result.
* Set the pf-status and user command.
SET PF-STATUS '110_VAL'.   " create yr button here
AT USER-COMMAND.
* Download result to spreadsheet.
PERFORM download_to_spreadsheet.
END-OF-SELECTION
FORM download_to_spreadsheet .
DATA:
    l_filefilter TYPE string,
    l_filename    TYPE string,
    l_path        TYPE string,
    l_fullpath    TYPE string,
    l_user_action TYPE i.
IF sy-ucomm = 'DLOAD'. " Button name (Function code)
    l_filefilter = 'EXCEL Files (*.XLS)|*.XLS|Text Files (*.TXT)|*.TXT|All files (*.*)|*.*||'.
    CALL FUNCTION 'GUI_FILE_SAVE_DIALOG'
      EXPORTING
        file_filter       = l_filefilter
        default_extension = 'xls'
      IMPORTING
        filename          = l_filename
        path              = l_path
        fullpath          = l_fullpath
        user_action       = l_user_action.
    IF l_user_action = 1 OR l_user_action = 0.
      CALL FUNCTION 'GUI_DOWNLOAD'
        EXPORTING
          filename                = l_fullpath
          filetype                = 'ASC'
        TABLES
          data_tab                = o_file
        EXCEPTIONS
          file_write_error        = 1
          no_batch                = 2
          gui_refuse_filetransfer = 3
          invalid_type            = 4
          no_authority            = 5
          unknown_error           = 6
          header_not_allowed      = 7
          separator_not_allowed   = 8
          filesize_not_allowed    = 9
          header_too_long         = 10
          dp_error_create         = 11
          dp_error_send           = 12
          dp_error_write          = 13
          unknown_dp_error        = 14
          access_denied           = 15
          dp_out_of_memory        = 16
          disk_full               = 17
          dp_timeout              = 18
          file_not_found          = 19
          dataprovider_exception = 20
          control_flush_error     = 21
          OTHERS                  = 22.
      IF sy-subrc <> 0.
        MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
                WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
      ENDIF.
    ELSEIF l_user_action = 2.
      CALL FUNCTION 'GUI_DOWNLOAD'
        EXPORTING
          append                  = 'X'
          filename                = l_fullpath
          filetype                = 'ASC'
          trunc_trailing_blanks   = 'X'
        TABLES
          data_tab                = o_file
        EXCEPTIONS
          file_write_error        = 1
          no_batch                = 2
          gui_refuse_filetransfer = 3
          invalid_type            = 4
          no_authority            = 5
          unknown_error           = 6
          header_not_allowed      = 7
          separator_not_allowed   = 8
          filesize_not_allowed    = 9
          header_too_long         = 10
          dp_error_create         = 11
          dp_error_send           = 12
          dp_error_write          = 13
          unknown_dp_error        = 14
          access_denied           = 15
          dp_out_of_memory        = 16
          disk_full               = 17
          dp_timeout              = 18
          file_not_found          = 19
          dataprovider_exception = 20
          control_flush_error     = 21
          OTHERS                  = 22.
      IF sy-subrc <> 0.
        MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
                WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
      ENDIF.
    ENDIF.
ENDIF.
ENDFORM.                    " download_to_spreadsheet
" Note : Give the path according yr requirement.
Regards,
RH

Alv report into excel file.

Hello experts,
I have alv report , and i want to export this alv to excel file, how can i do this ?
Thanks for your help.
Avi.

Hi Avi,
U can download to any format by using ctrlshiftF9 or using the button to 'Local File'. Then apopup appears as:
In which format should the list
be saved ?
And some radio buttons. U select the 'SPreadsheet' option for excel.
And click enter.Then it will prompt for the Directory and filename for saving.
Keerthi

Error while downloading data into excel file.

Hi,
    I have a requirement to download data available in xstring to excel file.
I have a RFC which has export parameter 'file_data' of type xstring. When i call RFC
from web dynpro abap application it gives data out pout in xstring format.
I am opening excel file using that xstring data as below
cl_wd_runtime_services=>attach_file_to_response(
i_filename = 'file.xls'
i_content = ls_data_source-data_source   ***[xstring data from RFC]
i_mime_type = 'x-excel/application'
i_in_new_window = abap_true ).
But excel file not coming in correct format. its giving an error while download
excel file
Error is
      " the file you are trying to open , 'file[1].xls', is in a different format than
specified by the file extension. Verify that the file is not corrupted and is from
a trusted source before opening the file. Do you want to open the file now? "
If i click on 'YES' button file opening but not in proper excel format. Data is coming
in tab delimiter format in excel file.
Please suggest any solution for this problem.
Thanks,
Venkat.

Hi Thomas,
Following is the logic implemented in RFC which is giving XSTRING as export parameter
STEP1      create a dynamic internal table
           Create field catalog for the table   using LVC_FIELDCATALOG_MERGE
               CALL METHOD cl_alv_table_create=>create_dynamic_table
                    EXPORTING
                       it_fieldcatalog = it_fieldcat
                     IMPORTING
                       ep_table        = dyn_table.
              CREATE EXCEL SHEET BY SENDING FIELD CATALOG AND DATA TAB
STEP2 # Convert text table to xstring.
        CALL FUNCTION 'SCMS_TEXT_TO_XSTRING'
          IMPORTING
            buffer   = l_content
          TABLES
            text_tab = lt_data_tab
          EXCEPTIONS
            failed   = 1
            OTHERS   = 2.
STEP3 *# Psss Data to Netweaver
          PERFORM pass_data_to_nw USING is_import
                                  CHANGING es_attachment_metadata.

Converting Report into excel file

Hello everybody
i want to convert report output into excel format(in csv format) without using
delimeted feature of Reports 6i. how can i do it.I have done it in Forms 6i using
text_io package, but i'm unable to find exact query after running report.
Thx in advance
v k ravi (Noida,India)

can you send me a copy of your rdf?
tks....
Hi Ravi
its so simple. send a test mail to [email protected]
i will send u the rdf.
Thank you
Sasi

Function module to download data into excel file

Hi Friends,
Please tell me the function module name which popsup a popup box to specify a filename and the location and when clicking on the OK button, the file should be downloaded to the specified location.
I need it ASAP.
Thanks,
Jaffer Ali.S

Hi Shamshudeen,
You have to use two funtion modules to acheive this.
1. To get the file path from user.
2. To download the excel sheet in prescribed path.
For 1 use following code
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_fpath .
    CALL FUNCTION 'F4_FILENAME'
     EXPORTING
       program_name        = syst-cprog
       dynpro_number       = syst-dynnr
FIELD_NAME          = ' '
     IMPORTING
       file_name           = p_fpath .
The file path will be stored in p_fpath.
Now use GUI_DOWNLOAD function module and pass the file name p_fpath to it along with filetype as .xls
Hope this helps you.
Thanks,
Arun

Convert report output into excel file

hiii,
Can we convert output of report into excel file format?
Plz tell me the.
Thanks in advance

Hello,
http://download-uk.oracle.com/docs/cd/B14099_17/bi.1012/b13895/orbr_paptoexcel.htm
29 Building a Report for Spreadsheet Output
Regards

Save alv report as excel file directly from program

Hello guys,
I require this in my work.
I want to save the ALV report tat is to be generated in the filepath that is given in the selection screen (want to save it locally eg: my windows desktop) and in the layout which is also given in the selection screen.
your comments will be very much appreciated.
Thanks in Advance,
Johny

Hi Johny,
Actually we have an option to download report output in ALV but it does not download the specified on Selection-screen. For this Create on button for Excell download by setting PF status. and use USER_COMMAND event to trigger when u click on the button and download data to specified path.
1.
declare events table like this.
data :
      i_events type slis_t_event,
      w_events like line of i_events.
2.
Build events table .
w_events-name = 'USER_COMMAND' .
w_events-form = 'USER_COMMAND' .
append w_events to i_events.
clear w_events.
w_events-name = 'PF_STATUS_SET' .
w_events-form = 'PF_STATUS_SET' .
append w_events to i_events.
clear w_events.
3.
pass this events table through REUSE_ALV_GRID_DISPLAY.
4.
USER_COMMAND and PF_STATUS_SET call back subroutines should be like this in your case. These are nowhere called using PERFORM statement in ur program.
5.
PF_STATUS_SET' subroutine should be like this.
*&      Form pf_status_set
form pf_status_set    using extab type slis_t_extab.
set pf-status 'STATUS1' excluding g_extab.
"If you write like above Standard status will be gone.
"For that u have to copy standard status of any ALV program which has standard status.
"1. goto SE41 tcode. give program SAPLKKBL and status :STANDARD_FULLSCREEN .
2.Click on the Copy status button below program is ur program and status ur program status.
3. After that create your own button for Excel downlod.
endform.                    "pf_status_set
6.
USER_COMMAND subroutine should be like this.
*&      Form user_command
form user_command using ucomm like sy-ucomm
                  selfield type slis_selfield.
case ucomm .
    when 'XLS_DOWN'.
    perform download_to_xls.
endcase.
endform.                    "user_command
Here is the sample program to download data into Excel file with header and Columns..
Check this program by running.
*& Report ZVENKAT_DOWNLOAD_XLS_WITH_HEAD
REPORT zvenkat_download_xls_with_head.
" Data retrieval related declarations
TYPES:
     BEGIN OF t_emp_dat,
       pernr TYPE pa0001-pernr,
       persg TYPE pa0001-persg,
       persk TYPE pa0001-persk,
       plans TYPE pa0001-plans,
       stell TYPE pa0001-stell,
     END OF t_emp_dat,
     t_attachment TYPE solisti1.
DATA:
     w_emp_data TYPE t_emp_dat,
     w_attachment     TYPE t_attachment.
DATA:
     i_emp_data TYPE STANDARD TABLE OF t_emp_dat,
     i_attachment     TYPE STANDARD TABLE OF t_attachment.
PARAMETERS: p_file TYPE string DEFAULT 'c:\tmp\test.xls'.
"Start-of-selection.
START-OF-SELECTION.
PERFORM get_data.
PERFORM build_xls_data_and_download.
"Form get_data from PA0001
FORM get_data.
SELECT pernr
         persg
         persk
         plans
         stell
   FROM pa0001
   INTO CORRESPONDING FIELDS OF TABLE i_emp_data
   UP TO 4 ROWS.
ENDFORM.                    " get_data
"Form build_xls_data_and_download
FORM build_xls_data_and_download.
"If you have Unicode check active in program attributes then
"you will need to declare constants as follows.
CLASS cl_abap_char_utilities DEFINITION LOAD.
CONSTANTS:
      con_tab TYPE c VALUE cl_abap_char_utilities=>horizontal_tab,
      con_cret TYPE c VALUE cl_abap_char_utilities=>cr_lf.
DATA :l_lines TYPE char10.
DESCRIBE TABLE i_emp_data LINES l_lines.
CONCATENATE 'Total no of records:' l_lines
         INTO w_attachment
SEPARATED BY con_tab.
CONCATENATE con_cret
              w_attachment
         INTO w_attachment.
APPEND w_attachment TO i_attachment.
CLEAR w_attachment.
CONCATENATE 'PERNR' 'PERSG' 'PERSK' 'PLANS' 'STELL'
         INTO w_attachment
SEPARATED BY con_tab.
CONCATENATE con_cret
              w_attachment
         INTO w_attachment.
APPEND w_attachment TO i_attachment.
CLEAR w_attachment.
LOOP AT i_emp_data INTO w_emp_data.
    CONCATENATE w_emp_data-pernr
                w_emp_data-persg
                w_emp_data-persk
                w_emp_data-plans
                w_emp_data-stell
           INTO w_attachment
   SEPARATED BY con_tab.
    CONCATENATE con_cret w_attachment
           INTO w_attachment.
    APPEND w_attachment TO i_attachment.
    CLEAR w_attachment.
ENDLOOP.
CALL FUNCTION 'GUI_DOWNLOAD'
    EXPORTING
      filename              = p_file
      write_field_separator = con_tab
    TABLES
      data_tab              = i_attachment.
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
            WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
ENDFORM.                    "build_xls_data_and_download
I hope that it helps u .
Regards,
Venkat.O

Downloading into excel file , the is alignment is out

The reports when downloading into excel file is not what we usually getting. The alignment is out.

Hi Basavaraj,
When you are creating dynamic internal table(itab1) and fields of internal table, at the same time in the same way create one more internal table(itab2) resrict this up to 10 columns.
now
DATA : num type i,
       FNAME(255) TYPE C
           VALUE '/data/sapdata/filename'.
CONSTANTS : C_COMMA TYPE C VALUE ','.
DATA : BEGIN OF I_DISPLAY OCCURS 0,
        REC(400),
       END OF I_DISPLAY.
loop at itab1
num = num + 1.
if num le 100.
   move-corresponding fields to itab2
else.
    exit.
endif.
endloop.
Give column headings
        itab2-col1 = 'name1'
        itab2-col2 = 'name2'
        itab2-col3 = 'name3'
        itab2-col4 = 'name4'
        itab2-col5 = 'name5'
        itab2-col6 = 'name6'
        itab2-col7 = 'name7'
        itab2-col8 = 'name8'
        itab2-col9 = 'name9'
        itab2-col10 = 'name10'
      INSERT itab2 INDEX 1.
      CLEAR itab2.
loop itab2.
   CONCATENATE
        itab2-col1
        itab2-col2
        itab2-col3
        itab2-col4
        itab2-col5
        itab2-col6
        itab2-col7
        itab2-col8
        itab2-col9
        itab2-col10
           into I_DISPLAY-REC SEPARATED BY C_COMMA.
     APPEND I_DISPLAY.
     CLEAR I_DISPLAY.
ENDLOOP.
OPEN DATASET FNAME FOR OUTPUT IN TEXT MODE.
      LOOP AT I_DISPLAY.
        TRANSFER I_DISPLAY TO FNAME.
      ENDLOOP.
    CLOSE DATASET FNAME.
endloop.

Reg: Download report into Excel file

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