Reg. Outgoing Mails from WorkFlow to Outlook...

Hi Friends,
 Mails are going from SAP to users Outlook Inbox for any new workitem comes into users SAP Business workplace Inbox.
Problem is,
 When user assigned substitute for him a period of time, Substitute person gets N number of mails for a particular workitem.
 I need solution for how to restrict those N number of mails. In this scenario, substitute user should get a single mail for that workitem.
 Please let me know that If I'm NOT clear.
Thanks & Regards,
S. Manikanda.

Hi Subbaruj,
Ok well as you've changed the original program you should eliminate your changes from your enquiries. Also make sure you have all the OSS notes applied to RSWUWMFL2 and copied to your ZSWUWFML2. There were some notes on substitution issues - which perhaps you have applied to the standard program but not your copy?
Regards,
Jocelyn

Similar Messages

Mail from Workflow to Outlook: Incorrect Subject

Hello,
I have the problem, that if I send Mails from a sap workflow to outlook for certain notifications
the subject of the mail is not correct. The subject contains the description of the workflow task
and not the workitem text. For all other notifications the subject is correct. The notifications,
for which subject is not correct, were created by a function module. The mail body is in all cases correct.
Any ideas??
Regards,
Mario

Hi Mario,
Check the FM you are using. If it is SO_NEW_DOCUMENT_SEND_API1, check if you are passing the subject line correctly or not by debugging the FM.
Also state what exactly is the difference between the subject passed and what is recieved in the mail i.e. how is it incorrect.
Regards,
Saumya

Reg. Mail sending from Workflow to Outlook

Dear Experts
I am new to workflow. In our concern, we want to send mails from workflow to Outlook. How to configure
it. Pls help giving steps
Even many posts are there,i cann't understand easyly.
Thanks
Rajakumar.k

Hi Rajakumar,
You have to do some settings in SCOT and if required run the Program RSWUWFWL2 if you need to send your workitem to outlook.
Go through workflow for dummies by swapna modi.
/people/sapna.modi/blog/2007/02/19/workflows-for-dummies--introductionpart-i
Regards,
Dheepak

Sending mail from workflow inbox to outlook,when idoc error occurs

Hi All,
I tried to send a mail to outlook from workflow by giving the email address in the step mail, but it was not working.
i am getting the workitem in the sap inbox so tried setting the automating forward which we can forward from the sap inbox to outlook.
Searched in SDN , but my issue was not solved..
Could you please help me out with this issue to get the mail from workflow to outlook inbox.
Thanks,
Praveena

Hi Praveena,
Please check if the necessary SCOT settings have been made in your system to send mails outside SAP box. Check with your basis team if the SMTP connection between external system (Outlook, Lotus, etc) has been maintained or not.
Then check in t-code SOST if you are getting the mail here when sent from workflow.
Hope this helps!
Regards,
Saumya

Sending Mail from workflow or updating container elements

Dear friends,
I'm new to work flow.
My requirement: send mail from workflow to a user after dead line is missed I do not want to use messages in 'Latest end' tab. I want to send mail.
The mail id of the user is determined in the previous step using a FM. How do I use this mail id to send the mail. I thought of using 'Rule' option in 'Send Mail' (and use same FM)but thats not possible. In that case how do I pass the mail id value to the WF container from the FM?
I also tried this idea:
created a task with BOR object SELFITEM, method 'SENDTASKDESCRIPTION' .
*in an activity step used this task and filled the 'Rule' option in notification tab appropriately
*in this case the WF goes into an error '.....error executing 'sendtaskdescription' .....'
*i would prefer using the activity step because, the mail has to be sent after a delay
Is there any other simple method to do this?
My problem would be solved even if someone can show me how to transfer values from a FM into a WF container.
Can someone please explain?

Reposted under different thread

ICould prevents reply e-mails from sending in Outlook 2013

iCloud add-in prevents reply e-mails from sending in Outlook 2013. The Reply messages stay in Outbox. The Italic title returns to normal instantly. Any ideas to correct problem?

Hi,
Based on your description, users can move messages that don’t contain attachments to any other folders without any problem( not only subfolder of the Inbox ), and there is problem to move messages that contains attachment to whatever folders, right?
Please check this issue in OWA.
Please use the 'Move' operation from the context menu of the item to check this issue in Outlook.
Please switch to a PC not joined your domain to check this issue.
Best Regards.
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Lynn-Li
TechNet Community Support

How do I stop all outgoing mail from being stored in my sent folder?

How do I stop all outgoing mail from being stored in my sent folder?

You cannot, but you can delete the mail in your Sent folder.

Sending mail from workflow or Updating container from FM

Dear friends,
I'm new to work flow.
My requirement: send mail from workflow to a user after dead line is missed I do not want to use messages in 'Latest end' tab. I want to send mail.
The mail id of the user is determined in the previous step using a FM. How do I use this mail id to send the mail. I thought of using 'Rule' option in 'Send Mail' (and use same FM)but thats not possible. In that case how do I pass the mail id value to the WF container from the FM?
I also tried this idea:
created a task with BOR object SELFITEM, method 'SENDTASKDESCRIPTION' .
*in an activity step used this task and filled the 'Rule' option in notification tab appropriately
*in this case the WF goes into an error '.....error executing 'sendtaskdescription' .....'
*i would prefer using the activity step because, the mail has to be sent after a delay
Is there any other simple method to do this?
My problem would be solved even if someone can show me how to transfer values from a FM into a WF container.
Can someone please explain?

Hi,
=> To get the deadline worked via programming, you can write your own logic. In current case,
1. Create a custom function, having proper input and output parameters like End Time to wait if in case you have maximum of 2 days of wait.
The total wait time is calculated from the Endtime, which is input to function module. From the Endtime, the start date and end date are calculated and then the difference between the two dates is counted as total wait time.
Here at the most 2 days of wait time is calculated.
* Local parameters
DATA: LV_UTCSTART TYPE /SDF/CMO_TSTMP,
 LV_UTCEND TYPE /SDF/CMO_TSTMP,
 LV_SECOND TYPE /SDF/CMO_SEC,
 LV_ENDDATE TYPE SY-DATUM,
 LV_STR TYPE STRING.
IF ENDTIME >= SY-UZEIT AND ENDTIME <= '235959'.
* Today's date
 LV_ENDDATE = SY-DATUM.
ELSE.
* Tomorrow's date
 LV_ENDDATE = SY-DATUM + 1.
ENDIF.
* Get the Start Time for function module
CONCATENATE SY-DATUM SY-UZEIT INTO LV_STR.
MOVE LV_STR TO LV_UTCSTART.
CLEAR LV_STR.
* Get the End Time for function module
CONCATENATE LV_ENDDATE ENDTIME INTO LV_STR.
MOVE LV_STR TO LV_UTCEND.
CLEAR LV_STR.
* Get the total wait time in seconds
CALL FUNCTION '/SDF/CMO_TIME_DIFF_GET'
 EXPORTING
 UTC_START = LV_UTCSTART
 UTC_END = LV_UTCEND
 IMPORTING
 SECOND = LV_SECOND
 EXCEPTIONS
 PARAMERR = 1
 OTHERS = 2.
IF SY-SUBRC <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
* WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
* Wait for total time
WAIT UP TO LV_SECOND SECONDS.
2. Now, create one method in the BOR object whose event triggers your workflow.
3. Use this method in an activity step in you workflow where you want to wait on some given conditions.
=> You can use the email ID which was given by earlier step in Send Mail step. Just make your email id field as Export/Import AD_SMTPADR type of parameter. In the send mail, use this Id in Email Address input.
Hope this helps your.
PS If the answer solves your query, plz close the thread by marking it Solved and rewarding each reply.
Regards

Mails from XI to Outlook

Hello,
I am using mail adapter to send mail from XI to outlook.
The following XML is generated. i am using mail package.
Now i face problem that when this mail comes to outlook the Subject line Danish special characters are coming properly
but the Danish chatacter like ø is not coming properly in body or content.
I have used encoding Base64 in communication channell.
Thanks for your help.
Regards,
Dhiraj

try to change the encoding and that should fix the issue. Refer - XML encoding in mail adapter
use the encoding specified in this link -http://www.denmarkfacts.com/unicode.html

How can i transfer mails from iphone to outlook

how can i transfer mails from iphone to outlook

I misread your post. You can't transfer items to iTunes without connection to your computer. To transfer without synching, make sure you don't have your preferences in iTunes set to automatically synch. Then when you connect your phone but before you synch, in iTunes File>Transfer purchases. Note that only iTunes purchased media can be transferred this way.

Why is Outgoing mail from my iPad not appearing in Outlook 2010?

I have set my iPad to synch with my gmail account. In turn my gmail account downlaods and synchs with Outlook 2010 on my Windows 7 PS.
Everything works except that when I send mail from my iPad or reply to incoming mail from my iPad, my replies, whilst synchronising with my gmail account, and showing in the Sent folder in gmail, do not download to Outlook.
If I log into gmail (from my email or via Safari) and send mail direct from gmail these messagesshow in the Sent box and DO show in iPad gmail outbox and Outlook, though they show in the Outlook inbox!
So the only mail that gets stuck in gmail and won't download to Outlook is outgoing mail sent from gmail in my iPad.
I can work around this by sending a bcc to myself of every outgoing message I send from iPad. In this case the Send copy shows up in the Sent folder in gmail and does not download to Outleook but the bcc copy arrives in nthe Inbox in gmail and does download to Outlook. Its ugly but works.
A proper fix would be better - does anyone have any ideas?

For Exchange GMail there is a way to set your iOS device to use a different "Send As" name than when using a computer. Unfortunately in your case, you can set your computer to send an alternate name but the iOS device can only send the default GMail name, which is the name associated with your account. Ideally, you would like your iOS device to use the alternate and let your computer use the default.
But if you want to play around with this ...
1- On the iOS device itself, use Safari to navigate to m.google.com/sync. You will have to log in at the prompt with your GMail account info.
2- Select the iOS device name (in case you have multiple iOS devices using Google sync).
3- Select "Enable 'Send Mail As' for this device" and Save the changes.
4- Using a computer, log into your GMail account and select Settings/ Accounts and Import, then at the "Send mail as" prompt select "edit info" (off to the right).
5- Change your outgoing name.
The name you specify in #5 will be used by your computer, but the iOS device will continue using the original (default) outgoing name. You can see why you need the opposite in your case, so unless you can change the default to be your wife's name and then set the alternate to be your name, I think you're out of luck.

Sending OUTLOOK mail from Workflows

HI ,
Please help me in getting out of this error encountered during a sample workflow thing.
Here is the requirement I need to send a OUTLOOK mail from SAP.If the user accepts the workflow task then mail need to send a recipient ,stating that he accepthed the request.
Below I designed that task.
In send Mail step I added the recipent thing as stated below.But I was unable to send mail to OUTLOOK .In this I am not even getting notification in my SBWP in SAP INBOX.
How should i send the mail to OUTLOOK from SAP.

Hi Ranjith,
Here's some friendly advice for you:
- don't post the same question twice
- if you get a specific error message ('wait for communications service'), try investigating it yourself by googling it.
In this case, your issue is almost certainly with your mail setup - you can confirm this by trying to send a mail from SBWP to an external address. If so, it's a Basis issue, not workflow. You can safely hand it off to your Basis team.
cheers
Paul

Sending emails from workflow to Outlook

Hi,
I have a couple of questions regarding generating emails to MS Outlook:
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
Any help would be greatly appreciated... thanks!

Hi,
I will try to answer your questions
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
Email can be send to MS Outlook using SAPConnect Interface.
You need to call the Task TS99700021 for execution. Using this Task message can be predefined.
Otherwise there is also possibilty to use ABAP Objects to trigger the mail out to MS Outlook.
Note : SAPConnect needs to be configured as prelimary requirement and also Mail Rely needs to be set to send mails to Exchange Server or other mail server,
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
We have handled the situation by providing Time Stamp information using Custom Code and Tables.
I hope this will help.
Regards
Ajay

Sending mail from workflow

I am using 2-level approver ESS Leave workflow .I need to send mails to outlook from workflow .
I am successfully able to send mail to 1st approver AGENT_001.AGENTS , but not to 2nd approver.
But I am choosing 2nd approver through rule 00000168 .
There is no rule kind of thing in send mail step . Also if I send mail through a activity step and set it as background task , it does not allows me to choose agent through rule .
is there any other though which i can choose 2 approver and its mail id .
Points will be rewarded

Hi Sahiba,
You have to get the agent 2 before the task and put his id in task.
You can create a custom method for it or you can insert this logic into an exitisting method which is calling before the taks.
Thanks & Regards,
Malpani

Is it safe to disable outgoing mail from one of my accounts?I

I have two e-mail accounts, but want to eventually stop using one of the accounts and use my gmail account full time.
Sometimes when I send e-mail it will use my old e-mail address as the sending address. I want to cease using the old e-mail address to send mail so it will decrease people replying to and using the old address.
How can I stop that address from being used for outgoing mails? Can I change to "None" for Outgoing Mail Server (SMTP), or will that create problems for me?

Hi & welcome to the forums!
See if this from Mail>Help... helps...
"Setting the account your email is sent from
If you have multiple email accounts, *you can choose to send all messages from the same account*, or you can select a different account for each message you send.
To choose an account from which to send all messages, choose Mail > Preferences. Click Composing and choose the account from the "Send new mail from" pop-up menu. By default, messages are sent from the account of the last viewed mailbox.
To choose an account for a message you're composing, click the Account pop-up menu and choose an account.
If the Account pop-up menu is not displayed, click the Customize Header pop-up menu in the header area and choose Customize. Select the checkbox next to Account and then click OK.
To change the order in which accounts are listed in the mailbox list, drag the account mailboxes into the order you want in your Inbox. You can also rearrange the account order in the Accounts pane of Mail Preferences."

Reg. Outgoing Mails from WorkFlow to Outlook...

Similar Messages

Maybe you are looking for