Reg:output control

Question

Hi i am interested to know the configuration details for maintaining output determination.Pls send me any material to my mail id.
My id is:[email protected]
Thanks&ragards

Answer 1

Hi Kishore Kumar,
OUTPUT DETERMINATION:
Output determination in sales and distribution allows you to control proposal using assignments and groupings in such a way that the system selects the output allowed in each sales transaction and carries out output processing according to predefined criteria.
In the SAP System there are two possible ways of controlling output determination for each output:
proposal of output from the customer master record
proposal of output using the condition technique
SAP recommends the output proposal using the condition technique. This is because it is much more flexible than taking the proposal via the customer master. For example, the condition technique makes it possible to determine the most suitable output from several different types of output.
Note
Output control occurs separately in the header and item levels.
The proposal of output for sales support outputs can only be carried out using the condition technique.
Hope you are aware of that the output determination is done for
1. Sales Activities
2.Sales Documents
3.Delviery
4.Shiping and Transportation
5.Billing
FOR Customization please follow below steps:
MENU ;- IMG --> Sale and Distribution --> Basic Functions --> Output Control -->
Output Determination --> Output Determination using Condition Technique :
Maintain Output Determination for Sales Documents :
1.Maintain Condition Tables
2.Maintain Output Types
3.Maintain Access Sequence
4.Maintain Output Determination Procedure
5.Assign the Output Determination Procedure.
Finally Create condition Record using the T.Code: VV11
Then Create the Sales Order and Save it and go to the same sales order in Change mode.
Here in Sales Order main Screen --> Click on Extras --> Output --> Header --> Click on Print Preview.
T.Code: NACE
Output Determination
Output is a form of media from a business to one of its business partners. The possible media forms are printouts, faxes, telexes, e-mails, and EDI. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of order confirmations, delivery notes, invoices, and shipping notifications.
Output determinationOutputBasic fncsSDIMG
An output type is simply a type of output and it contains all the control features for the output. For ex, it defines the kind of output, which business transaction it applies to, which business partner receives the output, how the output is sent (the media), and the print program and SAP Script layout to use in formatting the output.
Output determination can be maintained as originating from the customer master record or as originating by using the condition technique.
Output proposal from the customer master record
Output proposal from the customer master record, Define outputOutput determinationOutputBasic fncsSDIMG
In this option one creates output types, such as BA00 (order confirmation). After creating the output type, one assigns the output type to an output procedure, such as DB0001. After the assignment of the output types to the procedure, the output procedure is then assigned to the customer account group. This is a simple procedure and results in the output that is placed on the customer master record being copied into the sales document.
Out put determination procedure
In SAP we can send the documents to respective partner functions through different transmission mediums. SAP uses condition technique to determine output t relevant partners with relevant transmission mediums.
Out put determination procedure has a integration with technical module, as ABAPer’s has to write SMART forms and FORMS to print the output , that SMART form output can be send to relevant partner function through relevant transmission mediums.
Out put determination procedure for order confirmation: (V/57)
a) Maintain condition table:
Path:
IMG
SD
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain out put determination from for sales document
Maintain condition tables
Maintain out put condition table for sales document
Here we define condition table
Ex: 007 – order type (sales order types)
Save it
b) Maintain output types:
IMG
SD
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain out put determination from for sales document
Maintain out put types
Here we define out put types
Ex: AF00 -- Inquiry
AN00 – quotation
BA00 – Order confirmation
BA01 – EDI odd response
KRML—Credit processing
LP00 -- Scheduling agreement
MAIL – Internal message
RD03—cash sales invoice
Choose BA00 copy it and rename as a ‘MA00’
click on details icon
click on display to change icon
then again choose ‘MA00’ click on details icon
Maintain data in general data tab
General data tab:
Access sequence: 0010(order type)
In IMG define access sequence and assign to the output type
Check access to conditions:
This indicator allows the system to read the condition records for output. If it is not been activated then system determines out put from customer master ex: By following out put determination procedure “DB0001”
Check cannot be changed:
This control specifies whether the out put can be changed or not
Ex: direct mailings can be changed during processing
Check multiple issuing:
This indicator allows the system to send the output multiply
Ex: sales order has been sent for 10 items again one item has been added to sales order so that business has to issue the new out put for sold to party with added line items. This indicator allows the system to send out put repeatedly.
Check partner independent out put:
During output processing when the indicator has not set then system allows only specific functions in specific partner functions
Don’t write processing:
This indicator determines whether system has to write processing log for output
Default values tab:
Dispatch time:
Ex: send immediately: when carry the application this indicator determines when the output should be sent.
Transmission medium:
Ex: print out
Fax
Telex
Internal send
EDI
Simple mail
Special function
Events (SAP business workflow)
Distribution (ALE)
Tasks (SAP business work flow)
Specify the transmission medium through which the output should be sent. (Ex: print output)
Communication strategy
Specify the communication strategy if you want to send the output externally
A) Time tab:
Check timing: (Periodic job not allowed)
This indicator allows the system to carry out print program periodically.
B) PRINT NEXT TAB):
Print parameter: Ex sales org.
Specify the print parameter.
Click on mail title & Text control button under dialog structure.
Here we assign title for the mail along with relevant text Ex:-EN (English)
Processing routines control button under dialog structure.
Here we assign programs form routines & form that are written by ABAPER, they they various transmission mediums.
Ex; - Transmission medium shortest program form routine
1 print out RVADOR entry
Click on position function control button here we assign relevant partner function to relevant transmission mediums
EX: print out: SP (Sold to party)
C) Maintain access sequences:
Here we define Access sequence.
EX: 0010 & Assign the condition tables to this output.
D) Assign out put types to partner function:
Here we assign output types along with transmission mediums to relevant partner functions.
EX: Out put type Transmission medium
MA00 1
“ 2
“ 6
“ A
MAIL 7
E) Maintain output determination procedure:
Here we define output determination procedure
Ex: V10000 - Order output
V05000 - Inquiry output
V06000 - quotation output
V10001 - Cash sales output
Choose output determination procedure EX; V10000, copy it& rename it as MA0000
Assign output type MA00 by going control date section.
Save it.
F) Assign output determination procedures;
Allocate sales document Header.
_ Choose sales document type OR & Assign output determination procedure i.e MA0000 & Assign output type MA00.
Assign sales document items.
-Choose item category TAN & Assign output determination procedure Ex: Ma0000
- save it & exit.
Maintain output records (vv11)
Path:
Logistic > S&D > Master data > output > sales document > VV11 – Create
Specify output MA00, Click on Key combination & specify sales document type (OR), partner function (sp) transmission medium (1) dispatch type (4) language (EN)
Click on communication button on application tool bar
Specify output device – LOCL or LP01
Check print immediately check release after output
Save it
Go to Va01 raise the sales order
Go to extra button output header edit.
Specify output type: MA00 partner function
Select line, click on communication methods
Specify logical destination
Check print immediately
Check release after output
go back save it & exit
Go to VA02, Go to Extras output header print preview
Check out (order confirmation )
Please Reward If Really Helpful,
Thanks and Regards,
Sateesh.Kandula