Reg:payment budget exceeded

Dear all,
i have created a SO for free goods using doc ty ZFRG.
when doing PGI while creating delivery im getting the fallowing error.
"Item 002 711420 /MTE payment budget exceeded (FM)"
where711420 is a GL A/c..
can anyone help me out to solve the issue..
points assured for a suitable ans.
Cheerz..
Raj

hi
Let me clrify you need the AVC check in Sales also?
The ideal way is you no need to put check on sales Documents.
only sales expences you can put the check.
here you njeed tomake some customising changes to avoid AVC check on sales.
ask your FI or FM consultant .
or else give me replay with proper requirements.
then i will.
Mala K Reddy.

Similar Messages

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Payment Budget Exceeded Message Number BP 628 & 629

Hi all,
We encountered "payment budget for year 2008 exceeded" problem when releasing the Service Entry Sheet in ML81. The message number is BP 629.
The standard SAP FM report shows that there are sufficient available budget for that funds centre and commitment item. We have also checked and verified that the necessary funds centre, commitment item have been duly created and assigned to the corresponding cost centre and G/L account.
Would greatly appreciate if you experts can help us with the solution. Many thanks.
Regards,
Nathan Janardhana

Hi,
Pls check the below SAP notes:
Note 879348 - Payment budget exceeded when creating a new line item.
Thanks
Aravind
Assign points if helpful

Payment Budget Exceeded - Availibility Control

We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
but when we check the budget allocation against this commitment we find enough amount available.
how do we get around this problem?
Lalchand.R

Hi suresh,
I solved it myself.
Ref: Note 573556 - If availability control works correctly?
in this note he mentions :
If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
Basically it recontructs the AVC.
Lalchand.R

Payment Budget Exceeded in Funds Management Error BP629

Hi All
I am facing the Below error while doing the FB50 transaction.
"Item 002 20020001 /EXPENDITURE payment budget exceeded"
I have created the commitment item "Expenditure" to post the expenses to the budget.
I have made the budget entry into the system for Expenditure as well as Revenue Commitment Item.
I am able to post revenue posting successfully with FB50 transaction through revenue commitment item but facing the above error for expenditure commitment item.
Regards,
Dimpesh Ray

Hi Dimpesh,
Check whether the budget has been released (consumable) if you have made budget release setting in FM . If you have defined consumable budget types in Customizing, only these budget types will be considered as "releasable" budget.
Regards,
Lewis

Error Payment budget exceed

Hi Experts,
I have an issue about payment budget. We had open item Rs. 37000 for previous year 2009 & same would carryforward to 2010 year through FMJ2. But in FMJ2 there is no document number & I tried to reverse the same document but there was no document in FMJ3 also. How do solve the same ?
Rgds
Suma

Hello Mani,
Please let me know if I am understanding correctly:
you are running FMJ2 and trying to CF a certain PO.
if the PO is not selected, you should first make sure it still has an open amount and review your settings for Carry forward:
Public Sector Management->Funds Management Government->Closing Operations->Enter Default Settings
And
Commitment Closing Operations->
Enter Settings for Commitment Carryforward Payment Budget
and/or
Enter Settings for Commitment Carryforward Commitment Budget
And make sure that value type 51 is allowed for CF
If you are getting Budget exceeded error in FMJ2, since you are running CF without budget, it means that the CF of your PO will release budget in the previous year and consume budget in the following year. If budget in the new year is not sufficient, you will get an Availability control error.
There is a parameter in FMJ2 which allows you to decide how to run it:
- No Availability control
- Update without AVC check
- AVC checked
Hope this helps you
Regards
Mar

Payment Budget Exceeded

Hi all,
We encountered "payment budget for year 2007 exceeded" problem when posting to a particular funds centre and commitment item.
The standard SAP FM report shows that there are sufficient available budget for that funds centre and commitment item. We have also checked and verified that the necessary funds centre, commitment item have been duly created and assigned to the corresponding cost centre and G/L account.
Would greatly appreciate if you experts can help us with the problem. Many thanks.
Regards,

Hi Milind,
Thank you for your advice.
We do not perform budgeting in Funds Management module. Instead, we input our budget through CO and approved funds are copied from CO to FM via trx code FM9C (Plan Data Transfer from CO). Hence, we do not have to release the budget via FM. The same is performed for supplements and returns.
Our funds management has been activated and availability checking for all the funds centre and commitment item is alright except for this particular funds management and commitment item. The error message number is BP 629 and the diagnosis reads: "In document item 000 4320 / 412004 /, payment budget <=== C 4320 / 412 / for fiscal year 2007 was exceeded by 100.00 SGD" where 4320 is the funds centre, 412004 is the commitment item and $100 is the amount for the journal posting. Note that available budget is definitely more than $100.
Best Regards,

Payment Budget Exceeded while doing transaction ABUMN, Message number:BP629

Dear All,
i got a problem while doing transaction ABUMN (Asset Transfer), **Error Message: BP629 Payment budget has exceeded"
Actually we have migrated our system from 4.7 to ECC 6.0 version, in 4.7 we are deactivated assets from FM-Budget checking that time it was working fine, but now after migration system giving this error message,
Can you please help me is there any setting need to do in Ecc- 6.0 to deacivate Assets from budget check.
Thanks .....Sudheer

Thanks for your reply Aleksey,
At present we are using Format Budgeting, in my previous system we had a simple option to deactivate Asset transactions using Transaction type, but in in ECC 6 , i am not sure where such facility available.
I gone through whole FM menu but i didn't find any way to do this.
Can you please suggest where i can deactivate Asset transactions (either using transaction types or even Document type also fine).
Thanks ...Sudheer

Budget exceeded even if enough budget available

Hi,
When we are trying to post document to a particular cost center its giving an error message saying tht payment budget exceeded. But actually there's no budget object selected for tht commitment item, So it should pull the budget from the parent item which has enough budget. Can any one help to find out why is this happening.
thanks,
Sravanthi

Kindly check this thread
Re: Budget Mail Alert
If you have maintained the activity group "++" in the tolerence limit for the AVAC.
then the PO value is also included in addition to PR.
There are two options:
1. Either increase the budget or
2. Note: 955107
Go to OPS9 In the Budget profile which u assigned to ur project, Check for Availabilty control parameters over there Overall Paramaters should be ticked. If not then make it selected.And reconstruct availabilty control thru CJBN then try out ur posting
check this Sap Note: 178837
Hope this will solve ur issue
Regards,
ANSAR

Budget exceeded error when reversing down payment request via FB08

Hi Experts,
I am trying to reverse a down payment request via FB08 but unfortunately its throwing a budget exceeded error, is this normal behaviour?
Regards,
Lewis

Hi,
Please find the below link it will help full for you,........
Order Value will be exceeded Msg No. F5373
Naresh

Budget Exceed Issue in work Order (P.O) in Production Server.

Hi Friends,
I am getting different type of budget exceed issue, that to only in Production server.
Here the issue is when I am creating the work order P.O (Acc.As. Cat.P, Itm Cat. D) with different service line items with respective WBSe with in the budget limit, then I am doing SES for some quantity, now when I am changing (I am decreasing not increasing) the same P.O line item available quantity and creating the new version now system is calculating the old version line item quantity + new version quantity (nothing but double) then giving budget exceed error.
One more strange thing is, if I change quantity for one line item then system is giving budget exceed error for another line item which is having the different WBSe which was saved with out giving any error at the time of P.O creation.
This issue is happening only in Production server ....same scenario I have run with the same values in both Dev. and Qau. (Where the config. is same in all 3 clients) but in both the clients it is working fine...but in production why the system is behaving in such a way I am not getting.
In the below I have given the test scenario...
Service P.O Creation
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
10
100
WBS 1
2000
1000
5
500
2
20
200
Wbs 2
4000
2000
10.00
1000
3
30
300
WBS 3
6000
3000
15
1500
4
40
400
Wbs 4
8000
4000
20.00
2000
Service P.O change with new version
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
6
100
WBS 1
1000
1000
5
500
2
20
200
Wbs 2
2000
2000
10.00
1000
Budget exceed with the double value
3
30
300
WBS 3
3000
3000
15
1500
4
40
400
Wbs 4
4000
4000
20.00
2000
If any one has come across with this type of issue and solved ...please suggest me ..
Regards,
Srikanth

Hi,
I have face similar issue in deleting PO line items.
Even though I delete items, system check budget for deleted qty with the currency conversion + value & gives budget exceed error.
In some cases we have asked user to deactivated AVAC asked to do the transaction, which is not recommended.
You can try running CJBN & CJBV in sequence for affected WBS.
Thanks & reg,
Sam

Budget exceeded BP604 (when create Invoice)

Hi All,
User got an error message budget exceeded BP604 when create invoice. How can i know what the configuration to check why system check budget( Investment management). I tried to check the configuration in SPRO (Define tolerance limit for availability control) shows that budget profile use ++ which are : (no invoice checking) but in actual it checks budget.
++     All activity groups
00     Purchase requisition
01     Purchase order
02     Orders for project
03     Goods issue
04     Financial accounting document
05     CO document
06     Budgeting
07     Funds reservation
08     Fixed prices in project
09     Payroll
Many thanks in advance.
Nies

Business transaction group 04 (Financial accounting document) contains below transactions:
G/L account posting
FI invoice parking
Invoice verification
Goods receipt for the order
Cash budget management
Payment transfer
Down payment posting
Inventory difference
Regards
Sreenivas

Payment budget not checked in MIGO against last years PO

We are using Former Budgeting. We have customised specific tolerance (OF23) to generate error message when budget exceeds 100% against payment budget. (not commitment budget).
Now we have a scenario: Purchase order was created in the last year. Good was received in the current year. There is no budget against the commitment item in the relevant fund center. I expect the system to throw error messsage and stop good receipt posting. However, system does not give any message and goods receipt is posted. I would like the system to stop processing of goods receipt.
Appreciate any help in this regard
Cheers
Raghuveer

Hello Ajay
Thanks for your reply. I could not get back in time since I was on holiday.
We do not carry specifically execute carry forward of PO commitments step (PMJ2). System automatically carry forward the commitment. Question is not about the commitment budget. We have configured the system to give error message only when the payment budget is exceeded not at the time commitment. Because the budgeting is done based on payments (actual receipt of goods).
For example:
Fund center budget : 2013 1000
2014 100
PO created in 2013 for 800.
Good receipt in 2013 for 600.
In 2014 good receipt done for 200 (remaning value of PO). I expect the system to give error message for payment budget since 200 is more than the budgeted amount of 100. However, no messages are issued and GR is posted.
Appreciate if you can throw some light on tis.
Thanks.
Cheers
Raghuveer

Unable to Control Half-yearly & yearly Budget in Payment Budget

Hi Expert,
Our Client's requirement is to control the FM Budget on half-yearly as well as yearly in payment Budget category.
Here they want that system will enable to make PR & PO for entire year but at the time of MIGO or ML81N if half-year budget get exhausted it will stop.
Example: They will create PR for SAP Service AMC for full year as 100000*12 month = 12,00,000. But at the time of MIGO or SES system will stop to make any SES if budget will exceed for half-year(100000*6month = 6,00,000).
Which is might be impossible because once budget get consumed at PR level it will not asked for budget again @ MIGO or SES.
I can do the same if activate the commitment budget but they want only payment budget not commitment budget.
Kind Regards
Shyam

Hi Eli,
I agreed with you and it's 100% correct but for the same I raise the OSS and I got the below reply:
But I have one doubt as below which I got the reply from SAP against OSS 457351/2014.
SAP has provided below three option for this issue.
1. Use Budget releases
2. Use different budget type, or even different AVC Ledger
3. Use Budget period as FM Dimension.
I use option 1 & 3 issue is not resolved but if I use the option 2(use Commitment Budget), then issue will get resolved which is not correct because our requirement is to control the budget by Payment Budget only not from any other Budget category.
Please suggest.
Regards
Shyam Singh

Budget Exceed error while returning material

Hi,
We have this scenario:
budget is allocated at top WBSE.
actuals are booked on 2nd level WBSE.
Tolerance limits: ++ 90% warning
++ 100% error
Budget profile:
Activation Type: 1
Overall: yes
Releases: yes
Now,
We have overall & released budget = 4,320,000.
and assigned value = 3,895,085.
Error is coming when we are returning a material from activity:
"network activity budget exceeded" message no. BP601
Diagnosis:
"Payment Budget for WBSE TAT-PR09-06.01 on network activity has been exceeded by 215049.39."
Kindly help.
Thanks,
Harsh.

Hi,
Top WBS TAT-PR09-06.1 has original budget and released the same amount i.e. 4320000
Its System status = PREL BUDG ISBD AVAC
Then there are three 2nd level WBSE each having one network each:
TAT-PR09-06.1.01
System Status = REL AUC AVAC
Network Sys. Status = ACAS MACM PRC REL
TAT-PR09-06.1.02
System Status = REL AUC AVAC
Network Sys. Status = ACAS CSER MACM PRC REL
TAT-PR09-06.1.03
System Status = REL AUC AVAC NTUP
Network Sys. Status = ACAS MACM PRC REL
Reservations are there for all Materials in all network activities with reservation relevance indicator set to immediately.
Error started coming to end user when he tried to send material back to general stock. This material in in network activity under TAT-PR09-06.1.03 WBSE.
After that our Sr. consultant (he moved to another project right now) made that activity to TECO and asked the end user to create another activity and work on it.
This is all i know.
Thanks & Regards,
Harsh.

Reg:payment budget exceeded

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