Regarding storage category in Document creation

Hi DMS Guru, i am not getting the storage category in cv01n. Please guide me where i am wrong.
IAlso i am unable to define the data carrires
Please help me

Hi,
To view your storage category in CV01n,You need to check the button "use KPRO" in DC10 for your DOC type.
Sandhya..

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Error while checking in and storing document in storage category

Dear Consultants,
When i am trying to save a document in storage category thru tcode cv02n, its giving me error:-
Error while checking in and storing document "c:/desktop/content.doc",
while there is no error in csadmin and OAC0 tcode repository is in running status
even output of
dbmcli db_enum
OK
SDB     /sapdb/SDB/db                     7.6.03.09       fast    running
SDB     /sapdb/SDB/db                     7.6.03.09       quick   offline
SDB     /sapdb/SDB/db                     7.6.03.09       slow    offline
SDB     /sapdb/SDB/db                     7.6.03.09       test    offline
URL "http://192.168.2.11:1090/ContentServer/ContentServer.dll?serverInfo"
output :-
serverType="SAP HTTP Content Server";serverVendorId="SAP AG";serverVersion="640";serverPatch="7";serverBuild="23";pVersion="0046";serverStatus="running";serverDate="2011-12-14";serverTime="10:01:44";startUpDate="2011-12-14";startUpTime="06:36:18";lastAccessDate="2011-12-14";lastAccessTime="09:57:59";
contRep="ZCONT_TEST";contRepStatus="data(0%) log(191655552%)";pVersion="0046";storageVersion="17";storage="SAPDB";buildLevel="1";contentStorageName="SDB";contentStorageHost="localhost";security="1";contRepDescription="test content repositry";driver="MaxDB";defaultDocProt="";
contRep="ZDMS_C1";contRepStatus="data(0%) log(191655552%)";pVersion="0046";storageVersion="17";storage="SAPDB";buildLevel="1";contentStorageName="SDB";contentStorageHost="hpsebdev1";security="1";contRepDescription="Database storage documents";driver="MaxDB";
Please Help regading the issue
Regards
Gagan Sharma
Basis Consultant

Hi,
Please revisit your DMS configuration. May be something is missing out in the configuration.
Additionally you can retry to chekin by changing the following parameter
security = 0.
Hope this is useful.
Regards,
Deepak Kori

Storage category not defaulted during DMS doc. creation

Hi Experts
We are manually creating DMS Document info record with transaction CV03N and we are attaching some business document to it. As the "Storage category" is not defaulted with any value, the document attached is stored in the local PC memory instead of the content server.
It seems the configurations are in place.
1) Profile key created
2) Profile key assigned to role
3) Role assigned to User
4) Storage Cat. Assigned for the profile key and application key
Can you please let me know if I am missing anything?
Regards
Gobinathan G

Dear Gobinathan Govindarajan ,
Follow the steps as mentioned.
1. Create a storage category. I think you must haave alrady created for Exp say "ZHRW".
2. Go to "Define Profile"
3. Define profile say "ZREJP" give description "TEST"
4. Select profile "ZREJP" and double click "Assign groups/user to the profiles"
5. Enter Profile "ZREJP" and role or User ID to which the profile key is to be ssigned. Assign Profile key to only ROle or to user only.
6.Go Back.
7. Select profile "ZREJP" and double click "Determine definitions for applications".
8. Enter Profile "ZREJP" and against it enter " Worstation application say"xls" and storage category "ZHRW". and tick all check boxes.
9. Carry out step 8 for application you will be using.
10. Save and then try for the User whether the original is getting checked in default storage category "ZHRW"
11. If you want to ensure checkin should happen when DIR is saved go to DC10 and in Doc type status configuration for each status you have defined click the check box "Checkin required. so when user save DIR without checkin of files , the system will checkin the file in default storage category automaticall.
Hope it works for you.
With Warm Regards

DMS: Relocation of storage category/documents to another content server

Our DMS content server was implemented with a 3-tier environment (dev-test-production). There are several SAP instances storing documents to a shared storage category in the global DMS server.
I found recently that one of the production instances on 4.6C was inadvertently configured to store documents on the DMS development server in this same storage category name.
I have found programs to relocate documents from one storage category to another, which could be used if I configured a new storage category pointing to the production content server. However, for business reasons the name of the storage category should not be changed.
Note 445057 and document "Operational Guide - SAP Content Server" provide information on relocation of documents using programs RSCMSEX (export) and RSCSMIM (import). I would like to use these reports to export the documents stored incorrectly on the development server, change the configuration of the content server to the production server address, and import the documents back into the existing storage category.
The documentation does not state whether RSCMSIM will add the imported documents to existing content or will delete all other documents. I would like to insure that I will not lose existing documents in the production server.
I would appreciate advice or feedback from anyone familiar with these programs or relocating documents in DMS.
Thank you,
Kathie

Hi Aby,
if setting up a profile does not help, another proposal would be to use the BADI DOCUMENT_STORAGE01 with method BEFORE_LIST_STORAGECAT. Because here you will be able to influence which storage categories are displayed at "Check in to Kpro and Selecting the storage category". If only one category is handed back by the BADI method the pop-up should be avoided and the selected category should be choosen.
Maybe this could be a solution.
Best regards,
Christoph

Linking Custom Storage Category to STandard Document Types

We have created Custom Storage Category ZSRM pointing to Content server.
We would like to link it with SRM document type defined in ECC in DMS.
Really appreciate if you can direct us where we can link the above two.
Additionally would be great to know , why for SRM DMS we have to set it up in ECC and why it is not available in SRM server.
Thanks In Advance.

Hi Sotage Catogories are defined and maintained in t-code OAC0 and OACT. Here you need to define certain parameter like area as document management then only these repositories are getting assigned to DMS.
Understood , so dms is having it's own classification (017) area without which we can not store dms document into any other servers or repositories. If you want to store in other module repositories, then you need to define this repository first in DMS.
I hope this will resolve the query.
Regards,
Ravindra

Reg: Document Creation in CV01N

HI,
I careted a document thru CV01N TX.... WITH A STORAGE CATOGERY ..AND THE DOC IS SUCCESSFULLY CREATED .
say doc 1001 is created .
Now I want ot know the TABLE-FIELDNAME ...where the storage cat is stored for this doc 1001..that is IF i give doc no as 1001..it should give me storage category .
and another question is : A doc is in FINAL stautus. Now I want to change the storage catogery ..can we do it,,,, if yes how???
regards
Arjun

check out the file first.
Run CV02N , open the file you want to check-in in different storage category.
Click on the file. Then click on "Change original" button.
R/3 System will save file on your local system.
Now you again use CV02N, you can notice that file is checked out (Open Lock). Right click on the file, chose "Check In As", then select the storage category of your choice from the pop-up.
Thanks

How to find out the storage category

Hi all,
I am currently working on archiving some of our DMS documents. We are doing this by moving the docs that meet the criteria to a different storage category on a different server.
I would like to quickly establish how many docs we have archived so far by seeing how many docs are in the "Archive" storage category. Is there a back end table that has this information? I just want to do a quick count of all docs where storage category is "Archive".
Thanks in advance!
Kathy

Hi,
You have DOKAR, DOKNR, DOKVR and DOKTL fields in DMS_DOC2LOIO table, based on that value get LO_OBJID from table DMS_DOC2LOIO. Then pass the LO_OBJID into DMS_PH_CD1-LOIO_ID to get the required details.
Thanks & Regards
Bala Krishna

Easy DMS | storage category

Dear experts,
is it possible to create a dependency between document types and storage categories in EDMS?
EDMS has to select a storage category by default or inherited it from root folders?
e.g.
project documents => StorCat 01
office documents => StorCat 02
System: ECC 6.0 and EDMS 7.0
Thanks in advance...

HI,
Check: Z_EASYDMS_GETNEWFILEDATA or BADI method - EASYDMS_MAIN01~GETNEWFILEDATA. You can change the storage category.
check note: 830773
Regards
Surjit

Dms : Error using SAP-SYSTEM Storage Category

hi guys ,
i have some issue related to checkin document .
while i am checkin a document using storage category KPRO ,the document is getting stored but when i use SAP-SYSTEM the Document is not getting stored
I have used the BAPI CVAPI_DOC_CHECKIN
CALL FUNCTION 'CVAPI_DOC_CHECKIN'
       EXPORTING
            pf_dokar           = lv_doc_type
            pf_doknr           = lv_doc_num
            pf_dokvr           = lv_doc_ver
            pf_doktl           = lv_doc_part
            pf_content_provide = 'TBL'
       IMPORTING
            psx_message        = ls_message
       TABLES
            pt_files_x         = lt_files
            pt_content         = lt_drao.
for checkin the document
Please let me know ASAP
Regards
Parin

Dear Parin,
based on your description I'm quite sure that in the customizing of your used document type (transaction DC10) the flag
'Use KPRO' is set. If this flag is maintained then the originals could only be stored in the content server storage category which is not SAP-SYSTEM.
SAP-SYSTEM is a non-KPRO storage alternative and I would recommend you to use the KPRO storage concept in DMS.
Best regards,
Christoph

DMS storage category

Hi Friends,
While designing Storage system we have the following option. We have much space in our DEV / QA server. So we don't want to make one more server for this DMS storage category.
In this case we want to do the settings in the following way while creating content repository in T.code: OAC0.
Storage type - 03 SAP system data base
Rep. Sub type - Normal
Version no : 0045
Contents table: DMS_CONT1_CD1
While creating doc. type in the field Use KPro- we will tick the check box.
We want to use KPro of SAP server itself. If after some time we will add space if required by adding more hard disk.
Is it OK. Pls. suggest.
Regards,
Sai Krishna

Hi Sai Krishna,
There are a two 'storage types' option available. Each one has specific advantage over the other. The storage category is selected on the basis of how the document in question is intended to be used:
1. 'DMS Storage' option(may store in SAP DB,Vault,RFC Archive), you can store upto 2 originals/documents and 99 additional files.
2. 'kPro Storage' option(may store in SAP DB,HTTP Content Server), you can store 'n' originals/documents and 'n' additional files
NOTE:
HTTP content server
Either the SAP Content Server or a third-party content server can be used.
SAP database
If you want to store your documents in the SAP database, you need a content table. All your documents are stored in this table in the SAP database. The content table can be cross-client or client-specific.
RFC storage system
RFC is used for storing documents in the context of SAP ArchiveLink, the Archive Development Kit (ADK), or an application that uses SAP ArchiveLink or the ADK.
Logical repository
This storage type allows access to different physical repositories, independently of the client and the system ID.
Structure repository
The structure repository is only used in the SAP Knowledge Warehouse environment.
In summary, suggest you decide upon your storage category once the rationale behind the usage of the document is agreed upon by all the stakeholders.
P.S. Regarding your question specifically, what you intend to do also holds good.
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on May 10, 2010 6:54 AM

DMS Profile not selecting proper storage category

We have defined two different profiles in DMS with two different security roles with the applications for each profile pointing to different storage categories. If a user has only one of the security roles when they store an original it automatically selects the correct storage category. If the user has both security roles it automatically selects one of the storage categories that may or may not be the correct storage category.
Is there a way to have the list of available storage categories pop up when the user has both security roles?

Dear Parin,
based on your description I'm quite sure that in the customizing of your used document type (transaction DC10) the flag
'Use KPRO' is set. If this flag is maintained then the originals could only be stored in the content server storage category which is not SAP-SYSTEM.
SAP-SYSTEM is a non-KPRO storage alternative and I would recommend you to use the KPRO storage concept in DMS.
Best regards,
Christoph

Default Storage Category for easyDMS

Hello Everyone,
I currently assigned default storage category (using KPRO) for my user on,
easyDMS -> Organize -> Preferences -> System (Tab)
How can I make this storage category defaulted for all the users using easyDMS?
Regards,
Mohan

Hello Chandu,
I already have above mentioned settings available in SPRO, these settings works for GUI and NWBC.
What that means is, there is no pop up window with Storage Categories to select while performing Document Check-In.
In easyDMS, system still asks user to manually select the Storage Category, I added Storage category for my user profile on easy preferences and I believe this needs to be done for all the users using easyDMS.
I would like to know how can I apply this change to all the users from configuration/system point of view.
Thank you
Mohan

Excise Invoice List-Pending for ARE document creation

Dear All,
Is there any standard Tcode for getting the list of excise invoice which are pending for ARE documents creation or with the status of ARE documents.
Thanks & Regards,
Antima

Hi,
No there is no standard report available for this requirement. You may need to develop a Z report.
J1ARE_AGE gives u the status after creation of ARE1.
Thanks
Krishna.

Document creation

hi guys,
i have one requirement. I want to upload thousands of technical manuals in to SAP . So what i did is i made one BDC for document creation and uploaded in the system. Now the problem is the doucments created have status create. By BDC i am not able to change the status to in work and released. Without releaseing the document i am not able to use it in equipment master data.
Can anyone kow how to do the mass change of documents where i can change the status to release from create. Or any other program for this

Hi,
Its simple ask the concerned developer to make a modification in the upload program to open in change and set the document status one by one means opened in change make the status Work Request and save than again open in change set the status In Work then again and so on .... unless the status will become released.
or
In customization set the status directly to released at first step.
Regards,
EJ

SRM 7.0 PCW. Follow-on document creation

Dear experts: we are in SRM 7.0 and have implemented PCW with approval at item level. Our end users want to have automatic follow-on document creation inmediatlly after SC item approval. However, as per standard SAP SRM, they have to wait untill all levels for all items have been approved.
One example will illustrate: A shopping cart with two items. Due to the threshold, item1 requires only one level of approval, while item2 requires two levels. Both items will result in a dfferent purchaisng document in the backend system in a classic scenario: Item1 will result in a PReq, while item2 will result in a Purchase Order.
Once first level for the two items have been approved, would it be possible to generate the follow-on document for the first item as no further approval for this item is needed is needed?
Our end users are familiar with Preqs in MM, where item approval process is done at item level and the follow-on document can be created even when the other items in the PReq are not yet approved.
Thanks in advance for your valuable help.
Regards
Valentí

Hi,
No, this is not possible, once all the item in a SC approved, then only system will create a follow-on-documents. As per your scenario , item1 will still wait until item2 gets approved. This is standard.
Saravanan

Regarding storage category in Document creation

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