Regarding update of Service Entry Sheet Number

Hello SAP MM Experts,
In one of our Non-Valuated Service PO, one particular Service Entry Sheet(SES) Number and GR Number are generated. This particular SES number is updated in ESSR, EKBE, ESKN tables but it is not updated in ESLH Table. I also executed the program RMESSRK2 in se38(ABAP Editor). But still its not updated in ESLH Table. Can anybody guide me with this problem.
Thanks and Regards,
Satvik

Hello Dev,
Sorry for delay. Attaching screenshots:

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How to find Goods Receipt Number particular to Service Entry Sheet Number.

Hi Experts,
In one of my reports i need to bring purchase order ,service entry sheet, goods receipt number .
In ekbe i am getting the purchase order and its service entry sheet while keeping BEWTP = 'D'.
so i am getting purchase orders and their service entry sheet numbers in belnr.
Now i want to get the corresponding goods receipt number .
But i am getting goods receipt number against the purchase order but not against service entry sheet , in same EKBE
while keeping BEWTP = 'E' movement type = '101'.
My doubt here is how to get the corresponding goods reciept number for a service entry sheet.
if i have three service entry sheet numbers for a purchse order i have three goods receipt numbers
but how to get the relation between them which GRN to which service entry sheet
. is there any table which stores the service entry and its grn.
If i am any thing functionally wrong which i wrote above please correct me and give ur inputs.
Thanks
vamsi
Edited by: vamsi talluri on Aug 20, 2009 7:21 PM

Hi Sarath,
If the Purchase order Item category is 'D' then it is a service order then it can have N service entry sheet numbers and once each service entry sheet is accepted it will be available for Goods reciept .. so that information will be avaiable..
U can obtain the GRN against the Service entry sheet in EKBE itself.
BELNR refers to GRN
LFBNR refers to Service entry sheet number.
And hence i am closing the thread.
Thanks
vamsi

Service entry sheet Number shown in PO history but does not exist

Dear Experts,
we use ZML81N : for creation of SES
& use ML81N : For Acceptance ( Release ) of SES
while creating PO , under services tab for a line item , the service has been entered for total Quantity 12 & units as "months"
User tried to create one service entry sheet against the line item with Quantity = 1 & unit = month , but it seems this SES got saved somehow without any line items inside it .
if we we try to open this SES with number shown in PO history , system says SES "Does not Exist"
In the PO history against the PO item in Item Details-PO history tab , one Service entry sheet is showing with "SEnt" in the
short text , but there is no row in PO history for the above with short text as "GRSR" , which also should have been created
automatically by the system . In the column "Amount in LC" , amount for the service is showing .
When a new SES for the same line item is attempted to be created , the system is showing available balance Quantity as "11" ,
that means system is considering the "1" quantity entered in the first SES as consumed .
Please advise how we can delete the first SES which we are not able to see , free-up the budget consumed by this SES &
restore the Balance Quantity shown in the new SES as again "12" as if no SES has been done against the PO line item.
I have tried to search the forum , but could not find solution.
Your Response will be deeply appreciated.
Thanks in Advance .
Regards,
Anil Shanbhag

Dear Sir,
Thanks a lot for your reply.
After checking it is found that there is no data in the tables ESLL, ESLH, etc. stored for the mentioned entry sheet, so SAP can not try to reconstruct the entry sheet based on that data.
Can you please tell from which tables the wrong FI and CO postings (e.g., the referring accounts) must be cleared manually in order to solve the problem ? as we could not find the value of "LC amount mentioned against the Service entry sheet in PO history" in both the tables ESLL & ESLH.
warm Regards,
Anil Shanbhag

Reverse service entry sheet

Hi,
We are involved in implementing Transportation module for an FMCG client, we were trying to show the reverse cycle to the client.
Service PO has been raised, GR done and service entry sheet generated and has been accepted. Now we want to reverse the whole cycle so we first tried to reverse the GR it gave an error "Transaction code MBST (=> use transaction ML81 / ML85) not defined" so we tried to cancel the service entry sheet first and then the GR.
I tried to cancel the service entry sheet thru ML81 it gave an error "Not possible to delete already accepted entry sheets" then we went to ML81N to revoke the acceptance but when we enter the purchase order and the service entry sheet number it goes into the display mode and the display- change button is greyed out, when we try to go into the set status all the buttons are greyed out.
we have all authorization for our ID.
Can any one of you give a clue.
Regards
Godwin

Hi All,
Thank you for the contribution, i have got the reply from SAP please read below
" hello,
a revoke of the service acceptance created by the shipment cost trans-
fer to FI/CO is not allowed. The only way to cancel this service entry
is cancelling the shipment cost transfer.
To cancel a shipment cost document (SCD) there a two ways:
(1) Start VI02, enter the SCD number and ENTER
(2) Select the transferred item, for which you want to cancel the
transfer
(3) Scoll to the end of data line in the overview screen
(4) Set the flag in column 'Cancel' and press ENTER
(5) Update the cancellation date, if the period (= transfer period) is
closed already
(6) Save the SCD
=> The Transfer of the SCD to FI/CO is canceled now
(1) Start VI02, enter the SCD number and ENTER
(2) Double click on the transferred item, you want to cancel
(3) Select tab strip 'Settlement'
(4) Set the flag in field 'Cancellation' and press ENTER
(5) Update the 'Date canc.', if the period (= transfer period) is
closed already
(6) Save the SCD
=> The Transfer of the SCD to FI/CO is canceled now
In both cases the used Service Entry Sheet (SES) will be deleted, but
the Service Purchase Order will remain, even if the PO was created
automatically by the settlement process of the SCD.
I hope my explanations help you to clarify this issue.
If so, would you be so kind and close/confirm this message? "
Regards
Godwin

Service entry sheet - Service PO Problem

gurus
I have a service PO which has "N" number of SES entries in PO history as well as same number of GR and also N number of IR entries..
Can somebody tell me how to consolidate against which SES (GR) which IR is posted?
Any table for PO history or any standard T-code to find the IR against a SES (GR),
thanks
SACHIN

Hi Sachin,
You have to follow below 3 Process for your requirement.
1) In Service Order -
> Item Details ---> Invoice Tab -
> Just Check the SERVICE BASED IV ( If you have checked in the Vendor Master, it will automatically Flow)
2) You post the Vendor Invoice in MIRO by choosing the referance Document as SERVICE ENTRY SHEET
3) While posting the invoice in the above process, you enter the Service Entry Sheet number in the referance Field along with the Vendor Inv. No.
If you follow the above process, then easily you can get the datas from EKBE table.
With Regards
Srinivasan Baskaran

Service no in service entry sheet

Hi all,
we are creating a unplanned service po and creating the service entry sheet against it .We have a requirement that after the creation of service entry sheet with the service line items with description alone ,can we able to chnage the service entry sheet to the service no in these same line items before the approval process. We are not able to incorporate these changes in the same service line item.
we were able to add it in the different service line item.
Regards,
velu

Hi,
Service entry sheet number we cannot able to change because using T-code ML81N and give PO no and doing service process, first the service entry sheet number generated and then we have given actual service qty.
So, we are not able to change service entry sheet no.
Better, deleted service entry sheet and make new service entry sheet for the particular PO.
Hope, it is clear for you.
Regards,
K.Rajendran.

Deletion of service entry sheet

dear Gurus,
I want to delete a service entry sheet which has been made already..how do i delete it? Thank you

Dear,
Enter t-code ML81N.
Enter your service entry sheet number.
Than click on change button of header level.
Than click on Revoke acceptance.
and click on save button.
After click on save button. Second time click on change button.
So system display you deletion flag indicator like dust bin.
Than set it(click on deletion flag button) and click on save button.
Regards,
Mahesh Wagh

Service entry sheet creation from PO without selecting line item of PO?

Dear SAPIENTS,
While creating service entry sheet for one frame work order (PO) i do not want to select line item of PO. I want all the service of PO line item should come automatically in single service entry sheet number.
At present whenm i enter the PO number its taking line item 10 as default because of this service of that line item is coming and for every line item i have to create different service entry sheet.
Regards,
Kaushal Rai

Hi,
in ML81N please enter the entry sheet header data, then go to full screen services, push the button for
"service selection" and after that a popup appeares for the service selection (SAPLMLSP
0500). On the bottom of this popup you have the button "complete" = adopt all = F9. If you hit this
button all of your services within the service specification will be copied into the entry sheet
at the same time.
Regards,
Edit

Purchase Order: Queries related to Service Entry Sheet (ML81N)

Requirement:
A user exit to be trigger during the changing (update) of service entry sheet, This user exit should have a code which will go and check the credit memo in RSEG- SHKZG where the value is “H” and will check RSEG- LFBNR number with ESSR-LBLNI and compares RSEG- SHKZG with ESSR- NETWR value of the service entry sheet. if the value is less then or more then ESSR- NETWR (service entry sheet) value it should throw an error “"Amount must equal Service Entry”.
If the RSEG- SHKZG value and ESSR- NETWR value are equal it should allow to revoke the service entry sheet.
Scenario: When user clicks on Change button in ML81N for changing the Service Entry Sheet(existing one), an exit should trigger the error message and should not allow to change.
Please suggest how to achieve it, which Exit to use where I should code?

Hi Amol
Why you created Framework Order ?.. You can not change account assignment category in service entry sheet..e.g. K-Cost Center.. F- Order
But depending upon settings, you can change account assignment values such order 1 to order 2
If there are requirement that SES can created for Account assignment F or K. I recommend you to use following approach
1. Create a Contract - ME31K with AAC as U- Unknown (If business already have rates negoiated with vendor for services)
2. Create release order with reference to contract and system will prompt you to enter AAC- it can be K or F
3. Perform SES w.r.t to Release Order.
Other Approach can but not strong one.. create two line items in the PO. one with K and Other with F.. then choose the line item at time of SES creation that business want to book the cost on CC or Order.
Thanks,
Jagdeep

Standard SAP reports for detailed Service Entry Sheet data

Hi All,
I am searching for standard SAP reports to extract the detailed Service Entry Sheet data out of SAP. For example, I need the deailed information like Service Entry Sheet Number, Purchase Order Number, PO line item number, short text, Posting Date, External Number, Service number, Quantity, Gross Price, Cost Object (Order or Network or WBS), Personal Number (if applicable), workday. I couldn't find any standard report. So if anyone know it, please help me.
Thanks,
Ting

Hi,
In ME2S also you can get good report by execution and by clicking SO/ PO number.( where cost object can be viewed)
If you are very much specific, go for development
Regards,
Biju K

Service entry sheet report

I would like to know, if there is any transaction that give and output on a list of
-Service entry sheet number
-Purchase Order Number
-Condition of Service entry sheet (status: blocked, ereased)
-last person who modified Service entry data sheet
-person that creates service entry data sheet
-amount payable on service entry data sheet
-quantity
or maybe be very close to give information requested.
Regards

hi,
I hope this table should totally solve your problem..
check the table ESSR...
and fields:
LBLNI : for Entry sheet
LBLNEL Its external number
ERNAM : created by
AEDAT : changed on
AENAM : changed by
LWERT : Gross value
EBELN : Purchasing doc
LOEKZ : Deletion indicator
FRGZU : Release status
FRGKL : Rel. indicator
NETWR : Net value
BANFN : PR
You can also get a report made from this given table...
Hope it helps..
Regards
Priyanka.P

How To delete Service Entry Sheet

Dear Experts
How to Delete the Service Entry Sheet , or cancellation ,there is no Material Document generated for that entry.
Actually we have making the Service Entry through ML81n but system does't make Document Nos, directly Entry sheet nos is there.
Rgds
Pankaj Agarwal

Hi Pankaj,
Enter t-code ML81N.
Enter your service entry sheet number.
Than click on change button of header level.
Than click on Revoke acceptance.
and click on save button.
After click on save button. Second time click on change button.
So system display you deletion flag indicator like dust bin.
Than set it(click on deletion flag button) and click on save button.
Regards,
Nani.

Procedure to delete Service entry sheet

Hello
How to Delete the Service Entry Sheet , or cancellation ,there is no Material Document generated for that entry.
Thanks

Hi Nilesh,
Deleting the Service Entry Sheet.
Enter t-code ML81N.
Enter your service entry sheet number.
Than click on change button of header level.
Than click on Revoke acceptance.
and click on save button.
After click on save button. Second time click on change button.
So system display you deletion flag indicator like dust bin.
Than set it(click on deletion flag button) and click on save button.
Cancel the Service Entry Sheet.
1)Go to transaction code ML81N.
2) Go to Entry Sheet
3) Go to Set Status
4) Go to Cancel release
Regards,
Nani.

Payment Status against Service Entry Sheet

Dear Experts,
I need to know all Service Entry Sheet number against that payment still not made. I checked with table ESSR but it gives information related to acceptance and deletion status of Service Entry Sheet. Please tell me the tables from that I could get required result.
Please guide me regarding this.
Thanks in Advance.

Hi Rajdeep,
Try tables VFKK and VFKP.
Regards
Hareesh Menon

Service PO and Service Entry Sheets Question

Hi Guru,
I need some advice on the following questions in service PO and service entry sheets.
1) How can i change the default unit of measure in service PO? where is this in customizing?
2) How can i turn off the message "No message record could
be found for output of message.Save anyway?" when i try to accept a service entry sheet entry?
3)Can someone share with me the business process for service PO?
Is it a must to do MIRO against the service entry sheet? How does the the person who is performing the MIRO transaction knows the service entry sheet number?
Thanks.
Zhulk

HI,
Following are answers to some of your questions -
1) What do you mean by default unit measure? If this is the unit of Service, then you may change this in Service Master (T Code AC03). If the unit is at line item, then it should be AU, because you may order multiple services under one line each having different units of measure.
2) The message "No message record could be found for output of message. Save anyway?" is displayed because, you have not maintained output message for service entry sheet. Either define the output or remove the warning message at Attributes of system messages.
3) The process of service PO is same as material PO. The difference is that the item category for service PO is 'D' & then you maitain services for the line item either with or without service master. After completion of service, you create service entry sheet at transaction code ML81N & after accepting the service entry sheet, service entry sheet based GRN is prepared. The person who is posting MIRO is not required to know Service Entry Sheet number to post MIRO. The system automatically checks the service entry sheets accepted. Anyway, the service entry sheet number can be displayed at Purchase Order History tab of the conccerned PO at PO display option (T Code ME23N).
Hope your query is fulfilled.
Reward points if the answer is helpful.
Regards,
Prashant Kolhatkar

Regarding update of Service Entry Sheet Number

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