Register updation in SAP

Hello Experts,
My client has implemented SAP in 2007 and from there they have not yet updated any register in the system,now they want to update RG23A, RG23C and RG1 so which are things I need to take care of.
I know how to update the registers, how to extract.My query is which are the things i need to take care before updation to match opening and closing balances.
Awaiting your valuable reply.
Thanks in advance,
Pankaj

Hi,
Before going live of any project normally you will be uploading initial balances by using FI transactions in SAP system. By the time client go-live there might be some opening balance in RG23A Part II and PLA registers.
            Using this activity, you can update the receipts of into RG23A Part II and PLA Registers by select the respective register button option.
This transaction involves Direct Table Entries so, please be careful when you are doing this transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there should not be any entries in J_2IACCBAL table. If they are exists you can delete them and make the following transaction and then Extract (J2I5) again.
Please do note that this is purely manual transaction system does not have any control or validations in this i.e. system will cross check with any other entry.
1. After making table entries save the entries by choosing Save icon or Ctrl + S.
Please do remember that this is only a direct table entry of opening balance, system does not check the actual FI entries. You need to make an appropriate FI entry to suitable to above transaction. An example is give below for your reference:
You can use F-02 transaction code to pass the following FI entry:
RG23A Part II Account     DR
To Initial balances clearing a/c
Or
PLA BED Account     DR
To Initial balances clearing a/c
You can choose any appropriate accounting entry which is suitable to client.
After making table entry if you want to see you can extract register by using J2I5 transaction code . But you need to remember the extraction date should be 01.06.2014 to 30.06.2014 as you have given closing balance as on 31.05.2014.
Extraction is possible only if there are some transactions (actual incoming excise invoices). That is to say you can extract register only after your first actual CIN transaction in system (other than opening balance).

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Excise register updation

hi
at the time of register updation system is giving one message (lower the darte range performance will get effected.)
all entries entered in register is correct it is warning message.

hi,
it is showing red sign because of n no of reasons
it might be due to PART1 entry is not having enough qty.
might be ur selection wrong .
try to check the LOG given by SAP
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sujit

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Dear All,
Please advise how register updation takes place in subcontracting?
Is it statutory that RG23A Part 1 needs to be reduced while sending raw materials to subcontractor? For this should I assign 541 to RG23 A?
If I assign 541 to RG23A, will the register update with IWD classification?
Regards,
Deepu Pillai

Hi,
This is breifly about Sub contracting process.
A) Following is the cycle of sub-contracting without payment of excise duty in SAP -
1) You maintain BOM of the material which you are ordering on the sub-contractor. The materials which you will be supplying to the vendor will be maintained in the BOM. This BOM will be for production use & will have to be released before ordering.
2) If the material you are supplying to the sub-contractor for processing is excisable, then you will have to maintain the details in J1ID with tick at Sub-Contracting. Similarly, if the material you receive from the subcontractor is also excisable then you have to maintain the details in J1ID table. If vendor is excisable then his details are also to be maintained.
3) In the material master of the ordered material, you maintain procurement as F (external procurement) & special procurement as 30 (Sub-Contracting) in MRP views.
4) You raise sub-contracting PO on the sub-contractor with item category as L (Sub-Contracting).
5) You do transfer posting of the child material in transaction MB1B with movement type 541 with reference to the PO you have raised on the sub-contractor.
6) If the material transferred to the subcontractor is excisable, then create subcontracting challan in transaction J1IF01 with reference to the transfer posting document, against which you have transferred the material to the sub-contractor. At this time there is no entry in the excise registers, because the cycle is Sub-contracting without payment of excise duty.
7) The sub-contractor processes the material & sends the processed material back to you.
8) You post the GRN with reference to the sub-contracting PO for the processed material & in the excise tab select option 'Refer the Sub-contracting Challan'. Then at 'More data' button, you refer the sub-contracting excise challan against which the material was transferred to the sub-contractor. During the GRN Posting, system books the consumption of the child componenets you supplied to the subcontractor. The accounting entries at the time of GRN posting are as below -
Debit Inventory of Semifinished goods = X+Y
Debit processing charges = Y
Credit GR/IR Clearing = Y
Credit semifinished inventory at sub-contractor = X+Y
Debit raw material inventory at sub-contractor = X
Credit raw material inventory at your plant = X
9) You then reconcile the material document with the sub-contracting challan at J1IFQ, by giving the material document number. This is because, you already have referred the challan at the time of posting GRN. If this reference was not done at GRN, then enter the challan number also at J1IFQ.
10) After reconcilation, you complete the challan at J1IF13. The process of posting challan to completing the same is to be done within 180 days because this is legal requirement. Otherwise you have to pay the excise duty on the raw material you supplied to the vendor, if the processed material is not received within 180 days.
then
11) You then post the invoice of the sub-contractor, which is nothing but for the processing charges for processing the child components.
B) Following is the cycle of Sub-Contracting with payment of excise duty -
1) You maintain master data of BOM & J1ID as mentioned above.
2) You raise sub-contracting PO as mentioned above.
3) You make transfer posting of child components to the sub-contractor as mentioned above.
4) You create Outgoing Excise invoice in transaction J1IS for the child components you suplied to the subcontractor. This actually makes entries in your excise register by reducing the available modvat credit by the amount of excise duty on the child components.
5) The subcontractor processes the material & sends you the processed material alongwith the excise invoice for the processed material.
6) You capture & post the excise invoice in transactionJ1IEX.
7) You post the GRN of the processed material by referring the subcontracting PO. The consumption of the child components is booked at the time of GRN. The accounting entries are same as mentioned above. You refer the exicse invoice at Excise tab be entering the Excise Invoice Number & date (of Sub-Contractor) in the respective fields.
8) You post invoice of the subcontractor, which now includes the processing charges & the excise duty on the processed material.
Regards

Excisie duty updation problem during RG1 register update

Dear All,
During updation od RG1 register, excise duty has not been updated in Rg1 register. Transactional entry updated but Exice duty/ ecs/ CEss is showing zero value.
It happened with two materials only. all excise master data has been maintained for that material.
What will be reason ?
Your valuable reply is appreciated. Thanks
Regards
Mangesh

Hi Mangesh,
I hope you are using the std transaction J1I5 for RG1 Register update.
Normally we update the RG1 Register using the material documents.
So check whether for the material documents which you updated whether an excise invoice has been created or not ? because std - J1I5 transaction doesnt check the same.
If you have updated the RG1 register after creating the excise invoice for the above materials doc's then excise value will be updated in the same.
IF its not happening then check if any SAP notes are available.
Hope its clear.
Regards,

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HI GURU,
As per the central excise act, Every customer excise invoice should update PLA register. In SAP PLA register update, when will we pass the TR6 challan on J2IH. There is no relaton between Excise Invoice & PLA register. Because Excise Invoice is going on J1IIN & Print in VF01. Accounting Entry like:
Customer A/c Dr.
Sales Revnue Cr.
Cenvat Suspenses Cr.
Then Pass the FB50 for Cenvat Utilization
PLA on Hold A/c Dr.
Bank Cr.
TR6 Challan Update: J2IH
PLA A/c Dr
PLA on Hold A/c Cr
Same Accounting Entry is updating in PLA register J2I6
But Issue is how to update the PLA register no. in Customer excise invoice PLA no Column?
Can any one guide to me, where is the configuration.
Regards
Deba

Hi Deba,
As per the system point of, there is no other configuration for direct heat the sales invoice amount in PLA register.
Because at the time of sales billing, you can create only the
Customer A/c Dr
Revenue A/c Cr
Cenvat Collected Cr.(Income)
J1iin
Cenvat Suspense A/c Dr (Expen)
To cenvat Payble (liabili)
FB50
PLA on Hold A/c dr
To PLA
J2IUN:
Dr Basic excise duty Payable
Dr Education Cess Payable.
Dr Higher education Cess payable
Cr.PLA BED a/c
Cr.PLA ECESS a/c
Cr.PLA SHEC
                                 Cr. CENVAT   Recoverable Input Basic BED
                                 Cr. CENVAT   Recoverable Input E cess
                                 Cr. CENVAT   Recoverable Input SHEC
                                 Cr. CENVAT   Recoverable Capital Basic BED
                                 Cr. CENVAT   Recoverable Capital E cess
                                 Cr. CENVAT   Recoverable Capital   SHEC
Cr. Service Tax (Availed) u2013Basic
Cr. Service Tax (Availed) u2013 Ecess
Cr   Service Tax (Availed) u2013 SHE cess
I thoght ur problem has to be solved
Regards
Sachin

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Hi!
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c)     The idocs will fail if there are article locks simultaneously. (However, this can be handled by updating products only at night time (using batch jobs) and using batch job to handle failed idocs)
Edited by: Øystein Emhjellen on Jan 4, 2010 2:15 PM

Alternative B:
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ii)     Do you see any additional challenges related to alternative A?
iii)     Will alternative B be adviceable, concerning the program changes/enhancements involved?
iv)     Are there standard implementations of SAP ECC, that includes the use of RFC - /POSDW/SALES_QUERY_RFC. I.e. standard programs in SAP ECC that uses the information from this RFC call?
Thanks for any advice !
Best regards,
Oeystein Emhjellen

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Dear All,
Please advise how register updation takes place in subcontracting?
Is it statutory that RG23A Part 1 needs to be reduced while sending raw materials to subcontractor? For this should I assign 541 to RG23 A?
If I assign 541 to RG23A, will the register update with IWD classification?
Regards,
Deepu Pillai

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Thank you, Maximilian

Hello again,
sorry, now I got it.
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EN
DE
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Register updation in SAP

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