Rejecting a Pending document Versus Rejecting an Approved document

I have Enterprise Wiki site collection which contains a document library.I have set the following settings for the document library:-
Require content approval for submitted items? >>> Set to Yes
Who should see draft items in this document library? >>> Only users who can approve items (and the author of the item)
Now I find that SP will implement these two misleading scenarios:-
If user with "Approve" permission reject an Approved version, then users with Read permission will get this message when they try to read the document:-
Sorry, this site hasn't been shared with you.
While If user with "Approve" permission reject Pending version , then users with Read permission will be able to see the latest approved version of the document.
So I have these two questions:-
Why SP is implementing these two different scenarios?
Is there a way to force my document library to always display the latest approved version of the document , when rejecting Approved or Pending versions?
Thanks

Content approval is for approve/reject minor version. If you always need to show last major version then turn off content approval, then viewer (read only) user will see last major version.
I will suggest you to use publishing infrastructure rather than content approval.
refer - Enable publishing features
please "Propose as answer" if it help you, also Vote This As Helpful if like this post.
no i can define Content Approval for major version, here is the screen for version settings inside my document library:-
if i turn content approval off, then there will not be Pending documents , and if a user edit a document , then the document status is always be Approved ... However i want to have Pending status, and if a user Reject a document (either Approved or Pending)
then to force the document library to always display the latest approved version.... currently if the user reject an Approved version users will receive the following message when they try to read the document "Sorry, this site hasn't been shared with
you." ,,

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Procedure
You can either reject the whole sales document or individual items.
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Hi,
I am working on a MSS (Special Payment), initiator starts the request and hit Check and Send button, this will trigger Do-Operation method in the badi. The request can be submitted in next page if no error occurred.
During Approver stage -
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Hi Kevin,
Not a problem. Thanks for all the replies.
I knew that method (IF_HRASR00GEN_SERVICE~GET_SPECIAL_FIELDS) will be called when the REJECT button is hit.
But this method is originally empty with no code, I am wondering whether I can add some code over here like below:
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            no_auth_check    = no_auth_check
            message_handler = message_handler
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            SERVICE_DATASETS = relevant_service_datasets.
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I am still figuring out what values to be passed into the DO_OPERATION method. When the code runs into that method, I wish that I can use "If formscenario_stage = Approve" and "processing_status = reject" then_ do the comment field validation in the method.
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Justin

UWL status shows as pending thoguh the form is approved .

UWL status shows as pending thoguh the form is approved .
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Hi Raj,
Well from my past experience I would say it was just a coincidence when approval and release happened in close vicinity of time. Check the time of the event occurrence in the log and also the time of approval. If they are very close then it might be the case that as soon as the approval happened someone released the PO directly from the transaction. Who did ? check the log for that. Event creator.
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Hope this helps!
regards,
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How to reject Requisition Approval notifications as a super user?

How can I reject Requisitions which have been sent for approval, as the approver doesn't have access to Oracle apps instance?
Where do I access the notification from?

Solution 1
If the highest approver is going on planned leave, please create a vacation rule with delete option. This ensures that the notifications are sent to the new user instead of the highest approver.
Solution 2
a. If the highest approver goes on unplanned leave and as notification, navigate to Management > Forward documents and sent the notification to some one with equal approval limit.
b. Please run the concurrent program " Work flow back ground process" as forwarded documents are always stuck as Deferred and the program has to be run to approve it.
Solution 3
a. If no one has the approval limit as the approver, the navigate to status monitor as Sys admin and find the notification.
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Hi Kevin,
Not a problem. Thanks for all the replies.
I knew that method (IF_HRASR00GEN_SERVICE~GET_SPECIAL_FIELDS) will be called when the REJECT button is hit.
But this method is originally empty with no code, I am wondering whether I can add some code over here like below:
CALL METHOD me->IF_HRASR00GEN_SERVICE~DO_OPERATIONS
          EXPORTING
            special_fields   = special_fields
            SERVICE_OPERATIONS = SERVICE_OPERATIONS
            no_auth_check    = no_auth_check
            message_handler = message_handler
          CHANGING
            help_datasets    = relevant_help_datasets
            SERVICE_DATASETS = relevant_service_datasets.
I am not sure how to use the "Call method me->",
I am still figuring out what values to be passed into the DO_OPERATION method. When the code runs into that method, I wish that I can use "If formscenario_stage = Approve" and "processing_status = reject" then_ do the comment field validation in the method.
Thanks
Regards,
Justin

PO change rejection by approver

Hi Gurus,
We're currently in SRM 5.0 and I have 2 requirements:
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I tested and found out that the above are not part of standard process and flow (normal is when approver rejects, the workitem immediately completes with 'rejected' status). Is there a configuration to achieve this? Or there's really a need to change copy standard workflow template and modify it?
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Ray

Hi,
You have to set up Authorizational level of the user in transaction SUO1 'personalization' tab.
BBP_WFL_SECURITY double click and set Authorization level for authorization
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MEDIUM ' Workflow restarted conditionllly when changes are made'
LOW      ' Workflow always restarted when changes are made'
NONE   ' changes to the object are not allowed '
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I configured process controlled workflow in SRM 7. My approval process is working fine but i need to send a notification e-mail when the approver rejects the SC approval. The requisitioner will receive this email saying that the SC was rejected.
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Hello Mario,
See IMG path below:
SAP Implementation Guide -> SAP Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Business Workflow -> Process-Controlled Workflow -> Business Process Configuration -> Define Recipient of Notifications
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We a facing an issue while Shopping Cart Approval process.
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Scenario:02:
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Hello Markus,
what you describe does not correspond to condition standard determination to know if decision has to be checked or not.
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Laurent.

Purcahse document cannot be released after PO reject using ME29N

Hi gurus/experts,
is it SAP standard behaviour that once PO was rejected using ME9N, the PO document cannot be release anymore ?
if that is tha case, how can an approval reject the approval so that the release status can go back to previous release code ?
TQ

Hi,
It is possible to go back into ME29N and cancel the rejection, then the purchase order is available for approval again. The reject icon will change to a reverse rejection button after the rejection is done..
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Hi,
We have implemented DUET with two scenario (LEMA & WOMA) in our organization. When try Approve , Reject or Reassign the Duet work flow Item Duet has encountered an error . The scenario was working fine earlier. Suddenly the error has start coming. The error is coming in a pop up window. I am attaching the error details from event log.
Event Type:     Error
Event Source:     Duet Diagnostics
Event Category:     None
Event ID:     0
Date:          1/04/2010
Time:          10:49:37 AM
User:          N/A
Computer:     xxxxxxxxxxx001
Description:
Error in Approve/Reject from Approver Mail.
Exception message: Attempted to read or write protected memory. This is often an indication that other memory is corrupt.
Method: Close
StackTrace:   at Microsoft.Office.Interop.Outlook._MailItem.Close(OlInspectorClose SaveMode)
   at SAP.Office.Apps.Leave.Outlook.LeaveApproverMailInspectorCodeBehind.AfterOnSelectControl(String name, String param)
     =====Additional Information=====
oba://oba.microsoft.com/outlook?boundItemId=
Bound Item ID:
Bound Item Type:
Correlation ID:
Process Name: C:\PROGRA1\MICROS3\Office12\OUTLOOK.EXE
User Name: xx\99901
For more information, see Help and Support Center at http://go.microsoft.com/fwlink/events.asp.
Thanks in advance,
Monirul Islam

HI Monirul,
You can get better advice and help in another forum dedicated to Duet only.
Regards,
Sangvir

PO change version Approval/Rejection notification to requester

Dear SRM Gurus,
We are in stand alone scenarion of SRM 7.0 using process controlled WF.
We have received an request to send out notification on approval / rejection of and PO change version.
The PO's are created automaticaly from approved SC's and only the PO change triggers the approval WF.
I've already checked the IMG: SRM server > cross application > Event and event schema for alert management.
1. Define events: BUS2201 Purchase order is present with APPROVAL_PROCESS_DOC_APPROVED and APPROVAL_PROCESS_DOC_REJECTED
2. Define event schema for obj. type BUS2201 event schema PO the APPROVAL_PROCESS_DOC_APPROVED and APPROVAL_PROCESS_DOC_REJECTED with subcategory event APPROVAL_RESULT_NOTIFIC_NEW are set to event category NOTIFIC Message.
3. Define Recipient of notifications: PM Approve change version of purchase order - User Role CR contact person the options rejection and approval of application object are selected.
The users I'am using to test are the same as those who receive notifications for SC rejection/approval so I guess it's not connected to SU01 or PPOMA settings.
Still I don't see notification sent via SOST.
Any ides what I could check next please?
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Michal

Hello Michal,
did you give the event schema created to corresponding transaction type ?
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For PO, you can also check OSS note [1572957 - PO change version reject notification not sent|https://websmp101.sap-ag.de/~form/handler?_APP=01100107900000000342&_EVENT=REDIR&_NNUM=1572957&_NLANG=E]
Regards.
Laurent.

UWL - Reject & Approve Button

Hi All,
I have requirement where in I have to show Reject and Approve check-box column and Submit Decision button in the UWL iview itslef,I have followed the "Configure UWL" doc but im not getting it in my screen for the task.
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Vinoth.M

Hi Vinoth,
We are also having the same problem yaar...
can you knidly help us...
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Click to configure item types and customize views using a wizard
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Vijay
Message was edited by:
Vijay

Workflow - split approved and rejected items for next step

Hi! I have just started building a simple approval workflow for any price variation of the catalog items. I have a question in regards to the handling of rejection and approval of items. Say I run the workflow which does the validation and it spits out 4 items with huge price variation which requires approval by the manager (using the Approve stencil). The manager logs in, review the items and mark 3 items for approval and reject one. It seems that using this Approve function, I can only proceed to the next step if ALL of the items are approved. Is there a way to be able to release the approved items leaving the rejected one behind? This is so that we can release the approved item first (which also means to check in the items) and leave the rejected item in check-out mode.
Appreciate your comments on the above.
Thanks!
SF

Hi SF,
Yes there is a workaround for dealing with the Approved and Disapproved Records by using the Process step instead of the Approve step.
Kindly follow the Elearning session below which will explain you how to go about this:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/90efe90c-b03f-2b10-65bf-e572fef651cb
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/60f28084-b90e-2b10-3eb6-d6565367048a
You can also refer the other related links that discusses such common problems:
Re: SRM MDM catalog
Hope It Helped
Thanks & Regards
Simona Pinto

Rejecting a Pending document Versus Rejecting an Approved document

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