Rejection Correspondence in E-Recruiting.

Hi all,
Our requirement is to create an activity, which needs to perform the action of sending mail to the candidate indicating the rejection automatically.
As, the standard rejection option won't have the mandatory option of sending the mail.(Please correct me if i'm wrong). So this new activity needs to be take care of rejection of candidacy with mandatory correspondence to the applicant automatically.
Therefore please kindly let me know is there any standard scenario available for this.
Also kindly explain about the "1060" activity for this requirement.
Then in case of new activity creation, what are all the changes needs to be performed in workflow (WS51900009).
Thanks a ton.
Regards,
Nathan.S

Hello Nathan,
your requirement is a standard scenario for a customer workflow development. You just create a workflow which is bound to the activitycreated event of BOR object type ERC_ACTIV and create and send the correspondence activity there. Details for realization depend on your business scenario for handling candidacies and applications.
Overall you should neither use the sap example activities nor the example workflows. Both are just examples but in my opinion not usable for a production rollout. The customizing has to be done completly according to the customers business scenarios. The workflows are developed from the scratch as the sap ones are huge monoliths which grow to a size when enhanced to the needs of a standard rollout which is no longer maintainable.
Kind Regards
Roman

Similar Messages

Correspondence in e-Recruiting with EhP4

Hi,
We are running ERECRUIT 604 SP3.
I try to create any letter using standard SAP setup, e.g. returning forgotten password HRRCF_CS_EXA_NEW_PASSWORD (one of the simplest one), but the system always returns the same form - HRRCF_CS_IT_APPLICANT (or HRRCF_CS_APPLICANT - I cannot figure it out) - without regard to the setup in the table V77RCF_ACT2FORM.
Up to EhP3 the table V77RCF_ACT2FORM was the place where it was possible to assign a required smartform, also the customized one, to the selected activity. Now I cannot find out where the assignment of form to the activities is done.
Another issue in the new EhP4 is where and how to get an overview of the outstanding correspondence and mass-process it?
Please, anyone has an answer?
Best regards
Beata

Hello Beata,
short version:
use HRRCF_CS_IT_EXA_NEW_PASSWORD
long version:
the reason for you correspondence effect is just a wrong correspondence smartform customized for the activity. So V77RCF_ACT2FORM is the right place to look at.
E-Recruiting started with a correspondence change solution using the BTF editor. Later with 600 there came another solution using include texts. Up to E-Recruiting 600 EhP3 you can choose for simple correspondence and invitation which one you want to use. Therefore you have to set T77S0 RECFA INDCO switch and assign the correct document category to the activity category.
With EhP4 this changes. Only the include text solution is now supported. But now it uses not only a plain text edit but an editor which allows formating of the include texts when changing them.
As it is still the include text solution, the smartforms you use need the interface of the reference smartforms for this solution. These are HRRCF_CS_IT_APPLICANT for simple correspondence and HRRCF_CS_IT_APPL_INVITATION for invitations. If you use a smartform with a wrong interface the system sends the reference smartform instead (no idea why there is not an error message, probably a bad joke :o). So using HRRCF_CS_EXA_NEW_PASSWORD results in sending HRRCF_CS_IT_APPLICANT as it has the wrong interface, HRRCF_CS_IT_EXA_NEW_PASSWORD will work.
for the other question:
When everything was rebuild in WebDynpro SAP accidently "lost" some of the functionality from EhP3 and lower. Due to the huge demand of customers sap will bring the missing stuff with EHP4 SP4 as downgrade from EhP5. Part of it is the recruiter's work center, a dashboard for recruiters. According to the EhP5 documentation for the HCM_ERC_CI_3 business function, this dashboard will include My Planned Activities and My Planned Correspondence Activities. So far I had no possibility to check if SP4 really has this (as this SP is not existing yet officially) but I could verify that a EhP4 SP4 system includes the business function HCM_ERC_CI_3 so it is highly probable that it is there.
Best Regards
Roman

Rejected Status for Candidate in E-Recruiting

We are implementing e-Recruiting 3.0 and the client does not like term "Rejected" which was candidate will see after they are rejected(not selected) by recruiter. I tried changing activity 5010 text to "Not Selected" but it is still not working. Someone asked this before, but there was no answer. Any idea if this can be done?
Thanks,
Alex

Alex,
We are facing the same issue. Did you make this change? Can I ask how much work was involved?
Thanks!
Laura

Standard Text Correspondence emailed

Hi,
I hope this is the correct forum for this question.
I've created some standard texts (via SO10) for correspondence in the recruitment module (PA-RC), when I send this to a candidate it produces an email with a PDF document which has the correspondence but the body of the email is empty (other than the attachment). Does anyone know how, or have any suggestions on how to either input the content of the PDF into the body of the email, or how to generate some text in the body?
I've had a look through the forums and can only see this question asked by others, but with no resoultion.
Thanks
Tom

Hi,
Standard text is "<b>client depedent</b>". ( so is SAPScript )
You can transport it with two different ways.
[1]. Program <b>RSTXTCPY</b>
[2]. Create a manual transport of standard text. For this follow these steps.
- Go to transaction SE10. Create a transport request ( workbench ) and task under it.
- Select task and hit button "Disply object list (Shift + F11)".
- On the next screen, switch to change mode.
- Hit button "New entries".
- Now create entry with these values
PgmID = R3TR
Obj = TEXT
Object Name = TEXT,MY_TEXT_NAME,ST,E
here, MY_TEXT_NAME is your standard text created in SO10 and 'E' is language. ( i assume the text is in english ).
Let me know if you have any question.
Regards,
RS

Subject line to increase in correspondence

Hi Experts,
We are facing a .concern that whenever we send a correspondence through E Recruiting then we can't change the subject line.
We need to increase the text length of subject beyond 50 characters & we want to pick interview date dynamically based on input in activity.
Please help in resolution or guidance to proceed.
Regards
Puneet Handa

Hi Punith
The correspondence subject is description of the smartfomrs / adobe . If we want to change the description than we need to change the description of the forms.
interview date is picked automatically once we execute interview process activity .
Regards
Sanjay.KN

Status Change activity to Rejected in E-Recruiting

Hi,
The letter is generated whenever we do the activity: Decline Candidate (status - Rejected) in E-Recruiting.
Decline Candidate is a status change activity, there is no email configured to go out when it is selected.
The Smartform going out is 'HRRCF_CS_APPLICANT', any help on this will be greate.
Thanks.

Hi,
the situation you describe indicates a customer workflow, if you are in a release 600 EhP3 or lower. So you should check for workflows linked to the ActivityCreated Event of BOR object type ERC_ACTIV.
With EhP4 there is the posibility to create the correspondence activity together with the status change but this should be visible in the frontend.
The HRRCF_CS_APPLICANT smartform is the reference for simple correspondence for the classical letter chage scenario using the web editor. If this is send it s usually caused be a correspondence smartform with a wrong interface. In this case e-recruiting sends this reference smartform.
Kind Regards
Roman

E-recruiting: Change of the sender in reject e-mail for candidate

Hello!!
In e-recruiting 6.0 we needed modify the direction of the sender in reject e-mail for candidate (activity u201Cnotification rejectu201D).
At the moment, when a notification reject is sent, it appears the personal electronic direction of the recruiter who executes the activity (notification reject). The personal electronic direction (of recruiter) is registered in infotipo 105 subtype 0010.
It is required that the sender direction is a generic direction (for example: work_with_us@example).
¿How I can realise this change?
Thanks,
Alicia

Hi,
in addition to the two solutions already mentioned I'd like to throw in the following two options:
Instead of linking a workflow to every activity creation you could build an easy background job which runs once in a while sending the planned simple correspondences and invitations. The result would be the same as the workflow solution the sender is the user under which the job s planned.
More flexible as not hard build in and development free would be a solution using the open correspondences function. You create a dummy user with the work_with_us@example e-mail using report RCF_CREATE_USER. This user is used to send all open correspondences and invitations manually. Of course this is more processing steps for the recruiters but if you need flexibility this is the price to pay.
Kind Regards
Roman

Applicant correspondence in Recruitment issue

Dear Friends,
Greetings !!
In Applicant Correspondence,
I have set the feature WPROC to RTF (rich text format) and trying to create standard texts for applicant correspondence, I am getting the error as -
"Internal error in SAP OLE document container control.
Message no.SOFFICEINTEGRATION019"
What is the main problem? what should I need to do to overcome this error?
Can anyone please suggest me the procedure, how to create the standard texts for applicant correspondence in Recruitment module in ECC 6.0 ........
I will be grateful to you.
Thanks,
Sai Narayana

gr8...on applying the notes...im able to create the word documents
....now how am i supposed to map the fields in the word document
<<zstructure-field1>> is it like this?? its very urgent help me..
thanks
g3

E-recruiting (correspondence) - BSP Questionnaire - logon (OSS)

Hi all,
Does anyone have experience with setting up correspondence in the E-recruiting module?
We are using the SAP Portal with single sign on to ECC. In ECC the endusers have an ECC SAPuserID with inactive password. When sending a questionnaire to an (internal) user (employee), this user receives and email with a link to the questionnaire. Because the questionnaire is opened through the link, a back end user and password is asked for. However, the users do not have a back end user/password because they use single sign on via the portal password.
Example of link:
http://<hostname>:8000/sap(xxxxxxxxxx)/bc/bsp/sap/hrrcf_qa_imail/application.do?PARAM=xxxxxxxx
The problem thus lies in the fact a BSP application is referenced over port 8000 in the link. This triggers the logon screen for the back-end system while the users don't have an active Abap password.
Is there any way to use the portal single sign on to open the link? Or is it possible to open the link in the email without having to fill out a back-end password?
Please contact me if you can provide any information or walk me through the settings!
Thank you very much,
Djoeke Dijkstra

Hi Divya,
Thanks for the timely reply and specific solution. We will start working on your suggestion. I provided points already for your help.
Since we like your solution could you elaborate a bit more on your suggested procedure?
Specifically, since I have not so much knowledge of Smartforms, where can we find the mentioned "global code of the activity generate new password smartform"? Does this code need editing?
Also, do we need to write new logical/code to accomplish the method below?
"If the user id had a p00* user id for those people i generated the password and sent the questionnaire on their email id with the password."
Finally, is updating the table usr02 for the users accomplished by standard SAP code or did you have to write a custom method for this? Any indication how much time the whole customizing took for the whole process?
Thanks,
Your help is greatly appreciated!!
Regards,
Djoeke
ps: Helpful answers will of course be rewarded again!

E-Recruiting correspondence

Hello,
Iam working on customizing E-rec standard correspondence templates. I need the database tables and field names for the below fields. Ironically the fields are not explicitly available in any of the E-rec infotypes.
Can someone provide info on this. Thanks in advance.
Applicant name
Recruiter name / people manager
Contact No. of recruiter
Job Title / vacancy requisition title
Regards
G Raj

Hi,
the applicant name is handed withing the CANDIDATE parameter of the correspondence smartform interface. technically the names of all candidates are stored in the busines partner and are accessable via class cl_hrrcf_candidate_bupa_bl. Table would be BUT000.
Where you find the recruiter name depends of your signature strategy as it depends on who you logically assign as recruiter to the correspondence. In the more common cases you will find your recruiter name in RECRUITER or SENDER parameter of the smartform.
For the contact information of the candidate in recruiter role you will have to develop your own solution anyways as the e-recruiting datamodel does not cover such information. All information according to communication is always designed to contain the applicant information.
Job title can be found in the Posting parameter of the smartform. For Application groups the requisition haeder can be taken from REQUISITION parameter.
Best Regards
Roman Weise

E-Recruiting - Change the subject of the correspondence letter

Hi Gurus,
Till now the E-Rec correspondence letter has for email subject the activity name (eg: "Correspondence: Rejection"). We would like to replace it by the Posting ID and title.
I tried to found any things like this which could helps me in img but doesn't seem there is something like in standard. Does anyone of you could let me know how we could change this subject ?
Thank you
Hadrien

CL_HRRCF_CS_DOC_CAT_SF_SUPER-set_subject

Error in Generating letter for correspondence in Recruitment

dear Experts,
I am working on Recruitment module in SAP HCM. Have 1 problem when I tried to generate the letter from the recruitment activity e.g. receipt of application
When I tried to generate it, the system will call up Microsoft Word, but then it displayed a small screen, asking in which file format I would convert the file e.g. plain text, encoded text, RTF, HTML, etc.
When I selected RTF, it would give me error message "unknown error". When I selected "plain text" or "encoded text", it would generate error message "Internal error in SAP OLE document container control"
Did anyone face problem like that? would really appreciate if you could share the remedy
kindest rgds
salomon
settings:
the feature for WPROC is set to RTF
I am using standard texts in recruitment e.g. WW.
Microsoft word version : MS Word 2002

hi Sameer,
I have tried to update the installation of MS Word 2002, it didn't work. Then I installed the MS Office 2003 which include MS Word 2002, still it gave me the same error.
There is something about the office integration with the SAP, which I suspect the problem is on installation, although I am not sure which part.
anyway, thanks for the effort.
Would keep trying to find the answer to this
cheers
salomon

LOGO on correspondence Letters of E-Recruiting

Hi Guys,
We are facing a problem with LOGO display on smartforms sent through E-Recruiting Activities. We are currently using HTML editor to edit letters.
LOGO is displayed when we are editing the letters but disappears in the Recepient's E-mail.
I have tried changing the E-mail output option in SPRO to HTML as well as PDF but nothing works in displaying the LOGO.
Your help is appreciated in this.
Regards
Suresh

Hi,
You could probably also try changing the file format to SSF_ASC format.
Best Regards
G Raj

Rejection letters in Recruitment

Dear collegues,
can you help me with problem.
I need to send rejection letters to candidates and I use transaction pb60 but i have a problem with field &PTXT1-PLSTX& (name of position) because it gives me an error on that field in word.
To solve this error do I have every time to go in PB60 to activiry and to fill a vacancy in PC3AC-OBJID. Is there a way that SAP can read the position by default?
The second question is is it possible to write mass letters with word or do I have to use SAPScript?
Thank you for your answers.
Romano

Hello,
If you are still on versions 4.6b or 4.6c then you might need to look at SAP Note 427615 and its pre-requisite 402195. Implement these notes and check.
You could also check Notes 528216 and 1244863 if you are on higher versions or the above did not solve the problem.
Regards,

Candidate Rejection -- E-Recruiting / EhP4

If a candidate is rejected in a requisition, can the candidate be re-assigned to the same requisition. Is this possible

Hi
I depends on how the company reacts or decides on rejection.
how ever it doesnt makes sense if once it is rejected..
this is my opinion.
regards

Rejection Correspondence in E-Recruiting.

Similar Messages

Maybe you are looking for