Relation between records and SAP Licenses.??

Hi Experts
The Scenario of the issue is as below.
SAP Licenses held by the company is -- numbers.
And the employee records including PD(appraisal),PA & OM exceeds the allowed records numbers.
Qn1 Whats the realtion between SAP license and records ?
Qn2 How to go about in this scenario?
Qn3. Should i prioritise the existance of records in appraisals and delete the least priority after consulting the client?anyway OM & PA records should not be deleted.
Please throw some light on the issue.

Hi Abhilash,
As rightly said by Suresh Licence has nothing to do with Records/Employees. Licences are meant for the users who maintain these records in SAP.
You can have 1000 employees with those many records but can have 1 licence for the user who maintains it.
Regards
Uday

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