Release Strategy/Workflow for MB21 Reservation

Hello Gurus,
I know as per Standard SAP it is not possible to have a release strategy/workflow for MB21, but if any of you have come across this requirement where material reservation should be approved by related dept heads before the material is issued for those reservations, please reply back with the possible options to configure release strategy or work flow for MB21 even thru development or any other work around.
Your expertise advises will be very helpful for me to work around this requiremnt.
Thanks in advance, looking forward for your reply

Hi Anoop,
Reservations in SAP is just a logical value, which does not have any impact on any stock type. It would be interesting to know why the business needs approval process for reservations.
Anyways even if you need approval process, what you have to do is develop a custom object, where in when ever the business creates a MB21 reservation, assign a unique number to each reservation number.
As a dept head, the business will run the ZMB21, checks the reservation to which he needs to approve. In the back groud call up the unqiue id assigned and place approve button where in dept head can approve the same.
The authorization to this custom tcode should be given as per your requirement.
Hope this helps
Ilyas

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Hello Experts,
We have situation in Release Strategy for Purchase Requsitions in which we need to display all approvers names under the Release strategy tab for a Purchase Requisition.
Senerio work as follows.
Based on the Release strategy customization settings,Purchase Requisition subjected to release strategy selects the approver names from a custom table.
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The PR WS00000038 standard Workflow is very simple, you don't have to create a new one, it works, the think is that you need to make some configs in the SPRO
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PR Release Strategy Workflow

Hi All,
I am working on PR release strategy workflow.
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Is the Method working when you are Testing the Method from SWO1 with the data you have used in the Workflow instance.
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Hi Gurus,
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Edited by: ragul1602 on Jan 9, 2012 2:21 PM

Hello,
Attaching a file isn't a problem; finding it is. Maybe you would get a better/quicker answer at another SDN forum (SRM?).
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hanabi technology

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I have done all the configurations related to PO release strategy workflow but when transferred to Quality certain configuartion done in PFTC workflow builder are not getting transferred.
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Hi,
In QA
1) Go to SWU3 check Workflow Configuration Done or not
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Hi Gurus,
I am setting up PO release strategy workflow. We have purchasing at plant level. Fg. plant 1234's PO should be sent to the plant 1234's purchasing dept. Plant 5678's PO should be sent to the plant 5678's purchasing dept. In PR release strategy workflow config. screen, there is a plant field. However, plant field is not showing in the PO release strategy workflow screen. they are both in the table T16FW, and plant field is define in the table. Pls help and explain how we can get plant field in the PO release strategy workflow config. Or if this is what SAP design, then is there any other way to accomplish what we want? Thanks a lot!

We have one requirement where PO Release should trigger if amout of PO is greator then PR value. Let me know how this can be achived as I understand that both have different communication structure like CEKKO & CEBAN.
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Hello Experts,
I have copied the standard workflow WS20000075 for PO approval on Release step.
the copied workflow works fine in sandbox system, but in the test system I get an error saying 'import container contains errors (are any obligatory elements missing?)' I guess 'ReleaseCode' is not getting passed to the Workflow from the PO creation T-code.
I went thru few SCN post, did check all the Linkages as said, everything seems to be ok. but still cannot trigger the workflow.
need guidance as to where I may be going wrong.
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Hi Jibran
If the WF is working in sandbox, it means that your definition, linkages etc are correct.
Please check if the following note is relevant for you or not:
1770720 - PO workflows run into error SFW_RUN594 - Import container contains errors
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http://scn.sap.com/message/14682486#14682486
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Purchase order release strategy Workflow not working

Hi All,
I am working on PO Approval release strategy and it is not working fine . The release strategy set up is configured by my functional consultant . I just copied the standard workflow template WS20000075 and making changes to my custom workflow template . When ever po is created an event "RELEASESTEPCREATED" get triggered and the first approver receives an workitem and when he approves it goes to Second Approver and it is working fine . But when rejected then a notification email goes to initiator . Now when an initiator login into ME22N and made any changes ( even material text change ) in it then again "RELEASESTEPCREATED" event getting triggered . But I need to trigger my workflow only when there is change in PO Net value .
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Thanks and regards
Dilip

Hi Vikram,
There is already an existing entry for BUS2012 with event CHANGED against the change doc EINKBELEG .
Acutlly when login as initiator and try to change PO through ME22N here are my observations :
case 1: When Buyer click on " Cancel Reject " button and do any changes ( even text change ) then RELEASESTEPCREATED and CHANGED events are triggering . But since the event linkaged is set to RELEASESTEPCREATED workflow get restarted again.
Even the CHANGE event does'nt have 'RELEASECODE' as parameter to restart workflow .
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Thanks and regards,.
Dilip Kumar

Purchase Order Release Strategy Workflow

Dear SDNers,
I created a custom workflow to trigger workflow when PO created. This workflow send mails to portal for approval to approve the release stratagies of purchase order.
From portal side its working fine. Once the approval approves, user decision step going to next level. every thing is fine from portal side.
But if they go for R3 side to release PO at ME29N, here facing probelm
Suppose, Workitem is waiting at level1. Approver1 recieves used decission step at portal. But by logging into R3 system and release PO, the workitem which is at approver1's inbox has to vanish from his inbox. Its not happening now.
What I hav to do. Kindly let me knwo.
Thanks in advance,
Regards,
Venkat

Hi Venkat,
Two things you should change here:
1. The Event that triggers your workflow should be BUS2012(RELEASESTEPCREATED). This event occurs when a release strategy is activated for a PO due to various reasons.
2. You workflow should have a 1 : 2 fork . One path (fork path) should follow the User Decision path using a portal and the other should be a asynchronous workitem with the following 3 as terminating events:
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The workitem can be with or without agent.
This should help you.
Regards
Gautam
Edited by: gautam maini on Jun 28, 2011 5:13 PM
Edited by: gautam maini on Jun 28, 2011 5:14 PM

About PO Release Strategy Workflow : WS20000075

Hi,
I want a workflow for PO release strategy. I believe that there is a standard workflow WS20000075 for the same.
But I am unable to use it.
I am not a functional guy and there is no one else to assist.
Can somebody tell me how I should go about?
Thanks.

Hi,
WS20000075 this std. Workflow for the PO this has multiple levels of approvals, Depends on the no. of approvals it will flow.
The approver can be picked using the User Exit M06E0005 (EXIT_SAPLEBNF_001 - User Exit ZXM06U51), here you have to write logic to pick the Approver.
The approval workitem comes to SAP Inbox, once the approver click the workitem it will open the Transaction, there the user can approve.
To see the status of the Workflow, Go to ME23N, in the top left a button, Service Object, click on that, a drop down appear in Workflow > Workflow Overview, you can see the status here.
Regards,
Surjith

Release strategy & EBAN for project systems, purchasing

Hi
We have 2 different scenarios for which we use same account assignment category "Z".
1) Purchase Requisitions for capital expenses (Account assignment category "Z") - this is part of project systems requisition attached to WBS elements
2) Purchase Requisitions for expensed items (Account assignment category "Z")
I have configured release strategy with classification with following characteristics
1) plant
2) cost centers
3) total amount in PR
4) account assignment category
all 4 characteristics are same in both areas (capital and expensed)of purchase requisitions, account assignment category Z decides whether it is capital purchase or expense related purchases. Z uses order number that is internally tied to WBS element.
my question is - if some one has similar scenario then what is the best solution to handle invocation of release strategy.
how release strategy can be determine, do I need to use user exit and if yes what best user exit is available.
EBAN fields, I have researched and I cant use fields like "requisitioner" for determining release strategy.
I would like to invoke different release strategy for capital projects and different release strategy for expensed items in PR. there is a workflow attached to this later.
Please reply
Thanks and regards
Umesh

Umesh,
Well, there needs to be some way to differentiate the 2 types of purchase requisitions for you to use 2 different release strategies.
I am not sure if you have the option of using a different document type to differentiate the 2 requisitions. I would definitely look at this possibility and include the document type (CEBAN-BSART) as a characteristic in the release strategy.
Other options would be to look at using the purchasing group (CEBAN-EKGRP) or the requirements tracking number (CEBAN-BEDNR) as characteristics in your release strategy.
Hope this helps.
H Narayan

Trigger workflow for material reservation via IW32 (PM order)

Hi,
How can I implement workflow process for material reservation using tcode IW32
- PM order.
Thanks,
Amos

Hello,
when there is no material in the store if the order is showing the availablity,then check the Availability Check for Material, PRTs, and Capacities node in IMG.
In order there are two material availability check,one is over all material availability check,which will shows shortage only before release or during release once the order is relased it always shows that the material is available.
other material availability check is individual line item check,when you check with this it will take to the ATP quantities of the material where it will shows the availability same as the MMBE,including the Reservation,PR & PO quantity.
So better check this.
Regards,
Raj.

PO Release strategy Workflow issue

Hi All Workflow Experts,
I need a help in one of the workflows in our project.The workflow is for PO Release Strategy.The problem is in the Production environment and is as mentioned below:
''Users are complaining of irrelevant mails with subject "PRD: PO auto release code" delivered to their lotus notes inbox from SAP workflow. Mail does not carry any further details like whats the PO number etc. In some cases this mail should not be delivered to the recipients as they have nothing to do with PO release strategy approval process.''
As I am not very old in Workflows I want to know where should I start from? I mean what all are the possible
areas where I should look into? Also this issue cannot be replicated in QA environment? So is there any environment specific thing I should do?
Please advice.
Thanks,
Saket.

Hi Saket,
Check who are set as the Recipient types of the workflow mail "PRD: PO auto release code". Also check the condition when the mail is getting send. Check at occurance of what event is the mail getting send to the users. Debug the workflow to fidn out these details and check where the issue really is.
Do post your comments if you find any confusion about the same.
For assistance on workflows, the following links would help you:
http://****************/Tutorials/Workflow/Workflow.htm
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/workflow%252bscenario
/people/sapna.modi/blog/2007/02/19/workflows-for-dummies--introductionpart-i
Hope this helps!
Regards,
Saumya

Wrong release strategy assigned for a PM work order

Hi
Would like to seek your inputs on this.
I have created a work order that has a settlement rule for a WBS element. I then created a material, RELEASE the work order then SAVE.
I found out when going back inside the work order that the PR number generated was having a different release strategy, which is not appropriate for the approval.
The only time when you can fix the issue is when you do a change on the work order or you have to create the order, save, then open again the work order then release it, and save.
Have you had this same scenario? Can you please share any suggestion to address this issue?

Hi Nazarene
You may need to give us a background of how your organization have set up the release strategies. Some organization uses User Exits or Work Centers to set up release strategies. Either your work order is not picking the correct work Centre or if the work center is new you have to change the work order (IW32) and save it to pick the correct release strategy.
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Regards
Gibson

Release Strategy/Workflow for MB21 Reservation

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