Release stretegy for service PO

Hi gurus,
please help in one isssue, client is having release stretegy for service PO which is applicable for for only P.Gr 1 and 2, this is having three stage release stretegy. He want other pur. groups to be included in release stretegy and it should be two stage release strategy. please help how I can do it
regards
vikrant

Hi Vikrant,
follow the path
IMG>Material Management>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>Set Up Procedure with Classification-->Release Strategies
Here define the new release strategy,
Give the required Release codes, i.e 2 levels of approvals
Goto "Release Pre-requisits",
Define "release statuses",
Then SAVE it,
then go to "classifications", and give all the parameters same as tye other release strategy but that of EKGRP (Purchasing Grp) give the new purchase grp.
But make sure that your CLASS contains the Purchase Grp as one of the Characterstics.
and hence forth when ever you will make a PO with with any of these Pur Grp then the new release strategy can trigger.
Hope It will Help you further.
Regards,
Yawar Khan

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Release startegy for service PO

Hi,
Can you people help me out with release startegy for Service PO and service entry sheet?
Regards,
Satyendra

Hi,
Please refer below mention format.
SPRO -> Material Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders.
Three steps involved in release process of purchase order.
1) Edit Characteristic: -
Create characteristic for release purchase order. If you want to release purchase order on purchasing group base. So you can create characteristic for purchasing group. Take reference of CEKKO structure and BKGRP field for purchasing group in additional data of characteristic. E.g :- Purchasing group - BKGRP
2) Edit Class: -
After creation of characteristic, create class for release purchase order. In which you can take reference of
Class Type: - 032,
Status: - Release,
Class group: - Release strategy class,
And put reference of your characteristic, which are created by you in first step.
E.g: - Class u2013 REL_PO
3)Define Release Procedure of purchase order: -
In this step four processes involved.
1) Release Groups
2) Release Codes
3) Release indicator
4) Release Strategies
1) Release Group: - In which you can define release strategy group
For Exa.: - Release group : - 01,Release object: - 01, Class: - REL_PO.
2) Release code: - In which you can define release code. Enter value as
Release group: - 01,release code: -01 u2013 Purchase Head,
Release group: -01, release code: - 02 u2013 Auditor.
3) Release indicator: - In this step you have to define release indicator.
Like X u2013 Blocked, I u2013 Under process, S u2013 Release.
4) Release Strategy: - This is the final step for release strategy.
Assign release code 01, 02.
Click on release prerequisites, select 02 u2013 check box and click on continue.
Click on release status button, enter release indicator X, I, S and click continue
Click on classification button, Enter values of purchasing group for which you want to created release strategy.
Note: - Create characteristics for service order document type in CT04.
Regards,
Mahesh Wagh

No release strategy for service PO

Purchasing document xxxxxxx cannot be released
Message no. MEPO823
I created release strategy for service entry sheet through following process.
1. Created three characterstics(service_val, serv_plant & ZSER_DOC TYPE) and assigned it to class 032 (gave it name service entry sheet) Communication structure CESSR and fields WERKS etc...
2. Than maintained all the config setting for service entry sheet through External service management..Maintained release groups, release codes, release strategy and r and maintained all the values .
3.I made a service PO with doc type FO
Now i dont get a tab of release on the service PO tab and get the above error.
Just let me know step by step how to config release strategy for service entry sheet.Do we need to maintain all above entries...?
For PO we have release strategy maintained for all document types and i am able to release the PO.
Regards,
Shailendra

Keep the release strategy at Plant level only....All the purchasing docs will get blocked

MM - ML81N, Release Procedure for service entry sheet

Hi Gurus,
I would like to active the realease strategy for service.
in order to customize I set:
-Relase Groups
-Release Codes
-Release indicator
-Release startegues
Then I run ML81N TRX and I called a sheet to try. This sheet had to has done to one of the release strategy set...
on the menu (of this trx ML81N)Entry Sheet->Set Status->Release (is still turn off)
Where is the problem?, anybody could help me?
Tks in advance,
Nacho

Hi,
please read the FAQ note 672719, question 5:
Setting up a release procedure is explained in the following short
example: All service entry sheets with material group 007 are supposed
to be subject to a release strategy. This release strategy requires that
the service entry sheets must be released with release code A1. Only the
cost center manager has the authorization for release code A1.
A) Create a characteristic for the material group:
o Call Transaction CT04. (Path in the SAP menu in R/3 Enterprise:
       Cross-Application Components -> Classification System -> Master
       Data -> Characteristics)
o Specify a name for the characteristic, for example CESSR_MATKL,
       and choose the 'Create' pushbutton.
o On the 'Basic data' tab page, enter a description and keep the
       'Released' status.
o On the 'Addnl data' tab page, enter table name CESSR and field
       name MATKL (Material group).
o Enter class type 032 (Release strategy) on the 'Restrictions' tab
       page and then save the characteristic.
Note: The release strategy must be based on a field of structure CESSR.
Using Transaction SE11, you can display which other fields are available
in addition to the material group (field MATKL).
B) Create a class to which you assign the characteristic:
o Call Transaction CL02. (Path in the SAP menu in R/3 Enterprise:
       Cross-Application Components -> Classification System -> Master
       Data -> Classes)
o Enter a class name, for example FRG_ESSR, and class type 032 (for
       release strategy) and then choose the 'Create' pushbutton.
o On the 'Basic data' tab page, enter any name. (Keep the
       'Released' status.)
o Enter characteristic CESSR_MATKL on the 'Char.' tab page and then
       save the class.
C) Now carry out the required Customizing settings. Follow IMG path
(Transaction SPRO) 'Materials Management -> External Services Management
Seite 4
-> Define Release Procedures for Service Entry Sheet'
o At first, you must create a release group (for example 03). For
       that, choose 'Release Groups', then choose 'New Entries', enter
       'Rel. Group' = 03 and 'Class' = FRG_ESSR. Save the entry. The
       system automatically determines value 3 (for entry of services
       performed) for the release object.
o Now create release code A1 for release group 03. Choose 'New
       Entries' and specify the following values: Grp = 03, Code = A1,
       and description, for example cost center manager.
o Create two release indicators, for example A and B. Select the
       'Released' field for release indicator B and save the entries.
       (Note: A release strategy must at least contain two release
       indicators. The first indicator (here A) must be defined as
       locked, the last indicator as released. Furthermore, the general
       changeability of the service entry sheet and the behavior for
       value changes are defined via the release indicators.)
o Finally create the release strategy. Choose 'New Entries' and
       specify the following values: Release group = 03, release
       strategy, for example RS, release codes = A1. Assign the two
       release indicators A and B via 'Release statuses'. Assign
       material group 007 via 'Classification'. Save the release
       strategy.
D) Assign the authorization for release code A1 and release group 03 to
the cost center manager. In role maintenance (Transaction PFCG), you can
for example use the default values for Transaction ML85 for that.
Regards,
Edit

Contract and release order for service: connection and field selection

Hi Experts,
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A -I want ot know if there is any standar way to oblige the creation of a release order to a contract. I mean i had some users that create a release order w/o reference to the contract and it works fine anyway. The document is a copy of the NB. I cant find the way to reference the 2 purchase document clearly.
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Release Procedure for Service Entry Sheet Wr to the Purchasing document

Hi,
I have configured the Service entry sheet release procedure on the basis of Purchase order document type by creating Characteristic With table -field (CESSR - BSART) and also class is maintained where the defined characteristic has been assigned.Release group is assigned to the class and all necessary customizing activities carried over. I assigned release group n Strategy thru Cl20n and also checked in Cl30n for the document type where system is exactly proposing only one value for the document type. But when i create Service entry sheet thru ML81N after saving the document i checked for release strategy through Goto-> Service entry sheet -> Release Strategy which is grey mode.
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Release strategy for PO and Service Entry Sheet

Hi
I maintain characteristics- Plant, Doc Type , Order Value & Purchasing Group for PO release strategy.
should I maintain the same characteristics for service entry sheet ?
the approval will be the same for both

Hi,
The Po reselase strategy can be set up separately from the entry sheet release strategy, so you can use even different characteristics for your entry sheet release strategy. These are not connected!
Please read note 672719 question 5 - How can I set up a release procedure for service entry sheets?
Note: The release strategy must be based on the structure CESSR.
The PO release strategy is based on the structure CEKKO.
For the SEs release strategy you must create a different class.
Regards,
Edit

No release for service PO

I have craeted Service PO for Doc type FO, but there is no release strategy for that PO. FO has been maintained in configuaration...
Error "Purchasing document 4500000046 cannot be released
Message no. MEPO823
I created release strategy for service entry sheet..has it overwritten that of PO? I dont think this could be the reason...Regards

Hi
Most of the time the cause of this error message is customer user exits
which are implemented and activated on your system. Please deactivate
an user exit used in these transactions and retest the issue.
If the issue still happens, please open a ticket for SAP, it would be necessary to check in your system.
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Release startegy of Service Entry Sheet

I configured release strategy for Service entry sheet with Release code 08.
When i actually go to ML81N to release the same, i get same code in the drop down but when i select the same (08), it gives me "error Release with code 08 not possible", instead it allows only to release the same with Release code R1 which is the code for Purchase Requisition.
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Hi,
I have just configured two release strategies for entry sheet's and they work correctly in our development sandpit. when I moved these to the test client, the config is showing correctly but the internal tables have not updated properly.
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Best Practices for Service Entry Sheet Approval

Hi All
Just like to get some opinion on best practices for external service management - particularly approval process for Service Entry Sheet.
We have a 2 step approval process using workflow:
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2. Workflow to requisition creator to verify/unblock the Entry Sheet
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Hi,
You can have purchasing group (OME4) as department and link cost center to department (KS02). Use user exit for service entry sheet release and can have two characteristics for service entry sheet release, one is for value (CESSR- LWERT) and another one for department (CESSR-USRC1) .Have one release class for service entry sheet release & then add value characteristics (CESSR- LWERT) and department characteristics (CESSR-USRC1). Now you can design release strategies for service entry sheet based on department & value, so that SES will created and then will be released by users with release code based on department & value assigned to him/her.
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Want to change my existing Release strategy for - PR, PO & Service Entry

Hallow Experts ,
Here i have a requirement to change the existing Release strategy for Purchase Requisitions, Purchase Order and Service Entry sheet. Already There are unreleased Purchase Requisitions and Purchase Orders in Production system with the existing Release strategy.
1. My Query is Before making change in Existing release strategy, should I need to release all PR and PO with unreleased status.
2. In PO scenario is like this, we have 4 purchacing groups and 4 document types(ZLOC,ZIMP,ZSER,NB) in release strategy, we need to add one more purchasing group that is to be aplicable to my service PO(ZSER) only . so should I need to creat another stretegy for the same, or I can add in the same strategy
thanks in advance.
regards
vb

Dear Vikrant,
1. My Query is Before making change in Existing release strategy, should I need to release all PR and PO with unreleased status.
Sol: Not Required but , doing it is recomandaed
2. In PO scenario is like this, we have 4 purchacing groups and 4 document types(ZLOC,ZIMP,ZSER,NB) in release strategy, we need to add one more purchasing group that is to be aplicable to my service PO(ZSER) only . so should I need to creat another stretegy for the same, or I can add in the same strategy
thanks in advance.
Sol: No Only thing you have to do is that go to your class 32 and chek what is the charaterstic define for the purchasing group copy it
2 Now go to Tr.code: CT04, give that charaterstic and go to change mode and give the additional Purchasing group there, and save it
3 Now go to Release strategy where you want to add that Purchasing group, go to classification tab and tik that new purchase group , that group will now in fact of release Strategy

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Hi !,
Can anyone help me out by provide input as i want to have a workflow to be generated based on a Text feild (Sap Login ID) which user will be entering in a Text feild in Service Entry Sheet. What it should do is :
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Release stretegy for service PO

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