Removing some chapters and cross-reference formats in the conversion

Hi everyone!
I am using Frame and RH to single source creating PDFs and online help. I create the PDFs from FrameMaker, and Webhelp from RH. I use the RH linking functionality.
Is there any way to exclude some FM chapters from being converted, without using the Exclude option in FM, and instead using an option available in RH?
Also, is there a way to exclude certain cross-reference formats from being converted at all? I don't want to convert them to Paratext, I just want them to not appear in online help output at all (things like "procedure 1-1").
Thanks.
Sue

I think the only ways to exclude stuff would be to use the Exclude option in FM (as you mention - I've never tried it with RH) or to create a different book that only has the chapters you want to bring over to RH. I do something like that when I do my printed PDFs - I create a "Print-Only" book in which I go through and set the page numbering and conditional text expressions.
To exclude the cross-ref format, I've seen a hint that says to just put a space overtop of the style in the Conversion Settings. It still comes over, but just as a blank space.

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Suppressing variables and cross-reference formats

Hi all,
I'm hoping someone can help me with the following two questions:
I am using TCS 3 (FM 10 and RH 9) and have my FrameMaker content linked in Robohelp.l
1) Is there any way of suppressing a variable from being included in Robohelp (example, the Table Continuation variable), without having to conditionalize each instance of this variable? If conditionalizing is the only way to do this, is there a fast way to conditionalize all instances of the Table Continuation variable? (faster than doing it manually by searching and replacing).
2) Is there a way to suppress a cross-reference format from being converted to the Robohelp procedure.
Thanks.
Sue

#1 - not sure about
#2 - definitely yes - in the Conversion Settings screen in RH, when you select the FM xref, you see in the field for RH and a little sample of what it will look like - the trick is that you can type over the text to specify what you want to show - I use "<$paratext>" to change one of my "print" xrefs (xxx on page yyy)

Changing cross-reference formats - what do my options mean?

Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana

adrianaharper wrote:
Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana
Internal means only within the current document. All open, and all, are self-explanatory.
Your question shows that you're not sure what will happen when all instances of the cross-references that use the format are changed, either because you can't remember what you created in your own book, or because you're working on a book created by someone else, or that you collaborate on with others.
Don't let "no undo" scare you off. You can undo the result by saving all the files, before you do the changes. From within the book window, hold Shift while clicking the File menu - Save changes to Save All Files in Book. Or, from within any open file, hold Shift while clicking the File menu - Save changes to Save All Open Files. After you save the files, performing any non-undoable operation like changing the cross-reference format only makes the changes, but doesn't save the affected files. These actions are undoable by holding Shift while clicking the File menu again; from within a book window, Close becomes Close All Files in Book, and from with an open file, Close becomes Close all open files. When prompted to save, click Don't Save. Alternatively, from within each open and changed file, File > Revert prompts for confirmation, and if you choose to continue, the last-saved version of the file reopens.
If you want yet another safety layer, copy the whole file structure that will be affected to a safe location. If the set of assets is sprinkled all around the system, Bruce Foster's inexpensive FM plug-in "archive" will copy the whole collection into one place: http://home.comcast.net/~bruce.foster/products.htm.
HTH
Regards,
Peter Gold
KnowHow ProServices

Colour confusion in cross-reference format -- help!?

(FrameMaker version 8.0p277)
We recently applied revised templates to our documents and I am not having problems with my cross-reference formats.
When setting an xref to a heading/table/figure on another page, I want it to say (for example) "Figure 2-3 on page 17", where "Figure 2-1" is blue, and "on page 17" is the default text colour (for these docs, that would be black).
When I insert an xref and choose a display format as described above, the text appears properly (blue, then black).
However, when I update the book, many of the xrefs (but not all) change to all blue text. (For example, Figure 2-1, 2-2, 2-5 are okay, but 2-3 and 2-4 appear all in blue.)
Here is the xref format definition for figures:
<bluetext>Figure\ <$paranumonly><Default ¶ Font> on page\ <$pagenum>
where <bluetext> is a character format (all 'as-is', except Color is set to Blue).
So far, I am the only one who has had this problem (three other writers using Frame 8 as well), but I'm the only one working on this particular set of documents.
Anybody have any hints as to how to resolve this? I have found limited success with copying/pasting the encompassing content (for example, if xrefing to a heading in a cell of a given table row, copy and paste the entire row, then delete the original row fixes the problem. *Sometimes*. Same for table xref (replace entire table), figure xref (replace figure and caption and some surrounding body text), heading (replace heading plus some surrounding body text).
I'm at a loss.
Thanks

And... I think I have it (sorry to have dragged you all along for the ride :-)
With the Character Designer displayed, moved cursor through text. Found that the Character Tag field changed to <Blue> after the last character of the offending x-refs. <Blue> was an old tag used in the previous template. It does *not* appear in the character font catalog (and does not appear in the drop-down character tag list either).
Solution (it seems):Select the text section and apply the DefaultFont format (everything goes black). Then update the book. Most of the xrefs display correctly. Some, however, remain all black. Double-click the xref and then click Replace, and it now has the proper format.
Will go through doc and do updates -- if more problems arise, will let you know!
(As an aside... if somebody can explain what is actually happening in a clear way, that would be great :-)
Thanks again.

MIF and cross references

Hi,
I created a simple MIF file:
<TextFlow
    <Para
        <PgfTag `Body'>
        <Pgf <PgfFont <FSize 9.0 pt> >>
        <ParaLine
            <String `Please see the '>
            <XRef
                <XRefName `FunctionReference'>
                <XRefSrcText `Table: foo'>
                <XRefSrcFile `'>
            >
            <XRefEnd>
            <String `for details.'>
        >
    >
>
When I insert this into an existing document, there is a newline exactly where the reference should be. I could not manage to remove it. How can I get avoid of the ugly newline? Even after updating the references I get
Please see the
Function foo
for details.
instead of
Please see the Function foo for details.
Furthermore I defined the cross reference format as "<X-ref><$elemtext>" but the link does not work in Acrobat (although it is blue and underlined). What could be the problem?
And finally, when I use the MIF file as an inset, the XRefFormats do not update :-( They seem once to be imported and never updated. This means when I change the format of the reference in the MIF file, the changes are not reflected in the document which includes the MIF file - not even after removing and re-inserting. The one thing that helps is to manually delete the format. Is there a way to avoid this?
Regards
Niki

Hi Jang,
Check my FrameScript tutorial on cross-references at http://www.frameexpert.com/tutorials/cross-references.htm. The code is in FrameScript, but the concepts will be the same with ExtendScript. You can insert and manipulate cross-references directly with FrameScript or ExtendScript without having to use MIF snippets.
Rick Quatro

Looking for a script to connect bodytext to footnote and cross-references

Hi,
Need to do the following:
I was provided with separate (tagged-text) files: bodytext, (foot)notes and cross-references. Now I am looking for a solution (script?) that can do the following:
to restore the connection between the body-text, the footnotes and te cross-references after placing these in a document in Indesign.
The cross-references should appear (in anchored text-frames) in the margin and the notes in a separate frame at the bottom of the page. If possible in the same way as footnotes in Indesign appear, but in a separate frame to be able to do some more formatting than native footnotes would accept.
I have tested the plugin: Side Heads from InTools, and tis works well with Indesign files tthat contain footnotes. But this doesn't work with separately placed footnotes from a tagged-text-file, as they re not knotted together.
I can't do any scripting myself.
I would appreciate any help, and I am looking forward to your response...
Regards,
kkingg

The first thing to do is:
regexp "match regexp = ([0-9]+)" $_cli_result match count
if $count eq 0
exit 0
end
The second is a bit more challenging. I think this will work:
cli command "show call active voice br"
foreach line $_cli_result "\n"
regexp "^([0-9a-zA-Z]+) : " $line match callid
if $_regexp_result eq 1
continue
end
regexp "^dur 1d" $line
if $_regexp_result eq 1
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syslog msg "$_cli_result"
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Creating a list of cross-reference formats

Is it possible to create a list of used/unused cross-reference formats?
I've been able to create a list of paragraph tags used in a book file, which was very helpful in my current project. I was hoping there would be something similar for the user-defined cross-reference formats. I've also created a list of the cross-references, but I'm looking for a list of the actual formats.
Using FM10, unstructured

PamelaAnnG wrote:
Is it possible to create a list of used/unused cross-reference formats?
I've been able to create a list of paragraph tags used in a book file, which was very helpful in my current project. I was hoping there would be something similar for the user-defined cross-reference formats. I've also created a list of the cross-references, but I'm looking for a list of the actual formats.
Using FM10, unstructured
Hi, Pamela:
Search Google for "squidds AND FrameMaker" with quotes and capital AND to find their commercial Toolbox tool that seems to claim it can do this. It's not cheap, however.
The free way is to:
* Save a FrameMaker file with FIle > Save As > MIF.
* Search Google for terms like "FrameMaker MIF manual online pdf" without quotes, and search within it for "cross-reference formats" without quotes to see how the formats are encoded.
* Search Google for "mifbrowse.zip" to find a tool that can help you find the term in a FrameMaker file you save as MIF. Open mifbrowse and use File > Open to locate the MIF file, or drag the MIF file from a Windows Explorer window into mifbrowse's left pane. Click Search and type in the term you've found in the MIF manual, that identifies the beginning of the collected formats.
* Copy and paste the format definitions. You may need to translate some of the notations in the formats. I can't remember where to look for them, but if you have trouble, start a new thread with some of the puzzling notations and ask where to find translations.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

TCS2 - FrameMaker Cross-reference formats completely ignored...

In RoboHelp I have changed all my cross-reference formats to <paratext>. However, this mapping seems to be completely ignored. What file drives these styles? I can run a template in FrameMaker to strip out the page numbers and autonumbers, but this setup should work in RoboHelp.
Anyone having the same problem?
Thanks,
[email protected]

I think you need to use <$paratext> in the FM to RH mapping (via the edit button)

Report Generation Toolkit (Word) : How to use correctly bookmark and cross-reference without "Error! Reference source not found"

Hi,
I try to generate a report using a template. In my template I use some cross-reference to refer to one bookmark. For exemple in the first page I created a bookmark for my name and in the header I created a cross-reference refer to my name. The problems is when I run my VI the bookmark actualise perfectly but the cross-reference refer to the bookmark can't actualise with the same value and generates an error : "Error! Reference source not found".
Can somebody help me please!
Nki
Solved!
Go to Solution.
Attachments:
01.jpg ‏72 KB

Hi,
When i create the word template, the bookmaks and the cross-reference referred to the bookmark update correctely. The problem is when I try to change the bookmark using "report generation from template vi" the bookmark change but not the cross-reference and the error generated is "Error! Reference source not found".
I make coople reasherch and i think they have no solution for this because : "if the text in a heading referred to in a cross-reference is revised, the cross-reference to the heading may no longer work" (http://office.microsoft.com/en-us/word-help/troubleshoot-cross-references-HP005189368.aspx).
To "resolved" this problem I create an other bookmark in the template who have the same value white the principle bookmark.
I use Labview 2011 and Micosoft office 2010.

TOC and Cross reference bookmarks

Hi. I recently finished work on a book that had front matter containing a brief TOC and a detailed TOC. The book also contained individual TOCs at the beginning of each chapter.
I updated all numbering across the book files before generating the TOCs in the front matter, then generated the brief and detailed TOCs using my TOC Styles. However, I assigned cross references for the individual chapter TOCs. May not have been the best choice.
Because there was special styling for some of the front matter TOC entries that wasn't easily specified using just the TOC Styles, I cut and pasted groups of entries from the generated TOC on the pasteboard into a new frame on the page. I checked in Story Editor to ensure that the invisible markers for the TOC entries had been copied into the new frame.
When I exported the files to PDF, the TOC entries no longer pointed to the correct pages. They simply pointed to the first page of the PDF when clicked. Furthermore, no bookmarks showed up the TOC entries in the Bookmarks panel, even though I had "Create PDF Bookmarks" checked in my TOC Styles.
I have three questions, then:
--Is there any way to reclaim the behavior of the TOC bookmarks, and their display in the Bookmarks list of the PDF, if the entries are copied and pasted into a new frame in InDesign, without doing this manually in Acrobat Pro?
--Is there any way to get cross references to display as bookmarks in a PDF, assuming that I needed to make individual PDFs of each chapter, without doing this manually in Acrobat Pro?
--I'm betting that all files should be exported from InDesign as a single PDF in order for all TOC and cross reference links to work properly, without manual intervention in Acrobat Pro? If so, and manual intervention is required, is this accomplished by cataloging/indexing in Acrobat Pro?
I need to be able to pass this information along to a publisher who is now requiring all of their compositors to submit bookmarked PDFs with their printer files. I'm pretty sure I know the answer to this one, but I would like verification from the pros here. Thanks!

Hi. I recently finished work on a book that had front matter containing a brief TOC and a detailed TOC. The book also contained individual TOCs at the beginning of each chapter.
I updated all numbering across the book files before generating the TOCs in the front matter, then generated the brief and detailed TOCs using my TOC Styles. However, I assigned cross references for the individual chapter TOCs. May not have been the best choice.
Because there was special styling for some of the front matter TOC entries that wasn't easily specified using just the TOC Styles, I cut and pasted groups of entries from the generated TOC on the pasteboard into a new frame on the page. I checked in Story Editor to ensure that the invisible markers for the TOC entries had been copied into the new frame.
When I exported the files to PDF, the TOC entries no longer pointed to the correct pages. They simply pointed to the first page of the PDF when clicked. Furthermore, no bookmarks showed up the TOC entries in the Bookmarks panel, even though I had "Create PDF Bookmarks" checked in my TOC Styles.
I have three questions, then:
--Is there any way to reclaim the behavior of the TOC bookmarks, and their display in the Bookmarks list of the PDF, if the entries are copied and pasted into a new frame in InDesign, without doing this manually in Acrobat Pro?
--Is there any way to get cross references to display as bookmarks in a PDF, assuming that I needed to make individual PDFs of each chapter, without doing this manually in Acrobat Pro?
--I'm betting that all files should be exported from InDesign as a single PDF in order for all TOC and cross reference links to work properly, without manual intervention in Acrobat Pro? If so, and manual intervention is required, is this accomplished by cataloging/indexing in Acrobat Pro?
I need to be able to pass this information along to a publisher who is now requiring all of their compositors to submit bookmarked PDFs with their printer files. I'm pretty sure I know the answer to this one, but I would like verification from the pros here. Thanks!

FrameMaker 11 trial version crashing on save and cross-reference insertion

Hi everyone,
I've recently started a new position. My prior background was heavily DITA, and I'd describe my FrameMaker experience as late beginner or early intermediate. The new position uses FM exclusively though, so I've been on a steep learning curve lately.
I'm using the trial version of FrameMaker 11, downloaded about two weeks ago, until the PO for my full FM 11 license is processed. I'm working in book and document files that have been upgraded, I believe, from FM 9 to FM 10 and then from FM 10 to FM 11. All of my colleagues are still using FM 10, with a mind to upgrade to FM 11 in the spring as our new budget comes through (I am, so to speak, the FM 11 guinea pig for the group).
My workstation is a brand new HP Elitebook laptop running Windows 7 64-bit (I believe our IT department downgraded it from Windows 8). Windows is fully up-to-date. My trial version of FM 11 is 11.0.1.382 and also up-to-date as of this message.
My issue: FM 11 randomly crashes several times a week, sometimes once a day or so, sometimes when I try any of the following:
Saving all files in a book (using Shift + the File menu command)
Saving individual document files (generally using the Save icon in the tool bar)
Attempting to insert a cross-reference (placing the insertion point within the document, then opening the Cross-Reference tool in the right-hand side bar)
The crash takes the appearance of FM freezing for several seconds, then the dreaded message window opening with the words "FrameMaker has detected a serious error and must quit", with columns of error codes below.
I've googled and binged and not found anything for this issue in FM 11, so I thought I'd post here. I have tried the following, based on somewhat similar discussions I've seen for crashes in earlier versions of FM)
Mif-washing the files
Working in the Structured FrameMaker interface instead of the Unstructured
Neither of these has worked. FM 11 trial continues to crash. It doesn't happen often; I'd say that I'm able to successfully able to perform the above tasks 20 times or so, with the crash on the 21st. But on a busy day, that's a few crashes a day.
To mitigate damage, I have autosave set to every two minutes and gotten in the habit of only having one or two documents open, instead of all in a book, to minimize the number of recovery files I need to process.
After one of the initial crashes, I did as Adobe asked and forwarded the crash report to them for troubleshooting.
My colleagues are watching all this very closely, and my troubles might influence our decision to upgrade from FM 10 to FM 11. So any insight into this issue would be appreciated!
Cheers,
Eric

Eric,
The multitude of unesolved x-refs may due to the font issues when updating the book. During an update, if the files aren't open, FM tries to open them in the background but if it encounters an error like a missing font, it skips the file and then any x-refs to that file are unresolved. This can cascade to make things look really worse than they are.
What is your default printer when you start FM? It should be the Adobe PDF prnter instance. If not, then you might want to insatll the Sundorne SetPrint utility (http://www.sundorne.com/FrameMaker/Freeware/setPrint.htm) thta will automatically set this for your FM sessions only.
One other place where fonts can hide is in table definitions. The catalog stores the font information (and not just the explicit paratag) of the cells in the header and first row. As Jeff mentions, you need to check the MIF file in detail. An excellent tool for quickly browsing your MIF is Graham Wideman's Mifbrowse (http://www.wideman-one.com/gw/tech/framemaker/mifbrowse.htm).

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Removing some chapters and cross-reference formats in the conversion

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