Repair Purchase Order without Service Master

Good Day Guru's
I need your help please. A little history....
I have recently took a position at a company as their SAP Admin and quit the consulting world. We go live first of December....While looking at some config, requirements, etc. one of the things I ran into is that there was not a process in place for a delivery order being created for a repair order (Misc PO), STO or for a Sub Contract PO. I spoke with the Purchasing Manager in reference to this; and she said she was never told about a delivery order as an option....I suggested we should have an automated process in place for a repair PO. As the design sits now, the buyer will have to manually take the PO to the shipping department, there is not a delivery order, packing list, etc being created. The functional consultant with the company we have implementing our solution, set up a MISC PO without delivery and did not explain the functionality of a delivery order to them so the company could make a good sound judgement on a process. I then had a meeting with the Purchasing Manager, Functional Consultant, and also his superior. He was then asked to put a process in place and come back with a solution. Well, they did this yesterday (I was out sick). He stated that "since no service master" for the repair process and external operations that it is not possible to create delvery since these PO's are for service; so go with current design." Since the STO and the Sub Contract PO did not have delivery orders either that our company wanted to see a demo on the delicery order process before they say yes.
In my experience you can create a delivery order with the sub con process with an enhancement ...or at least I thought (been a while since I worked with purchasing). Has this changed? Why would I need to set up the Service Master for this (I know it is SAP best practice but all I wanted was a delivery order process), our requirement was not to track every step of the repair on the PO as an operation.....
My question comes down to this. Is the reason I can't use the repair order as a sub con process due to the fact they are using the sub con process for a true sub contract? Can this be set up as two different categories so both could be used? Is there another way to get a delivery order created for a repair po (in this case misc po)? Is there something I need to suggest differently in order to show it is a repair PO versus a true sub contract? I would appreciate some guidance on this that I can pass to the functional consultant....
I just find that not using the delivery order process not very efficient and not to mention placing a manual task for shipping material out to vendor for repair. Hopefully I made this clear.
Thanks in advance

Hi
You need to show purchase cost in some GL account. System recognises GL account through material master or material group with account assignment combination. Without these two you cannot identify to which account postings should happen. Assign a valuation class to a material group in OMWQ and assign a GL account to valuation class in GBB - VBR for automatic picking of GL account in purchase order. However you can overwrite this GL account as per the requirement.
Thanks

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Purchase order without material master

I wanna create purchase order for a material that does not have a material master record.
is it possible to create it without entering account assignment? because i wanna buy it for an storage location and an sloc does not have any G/L account

Hi
You need to show purchase cost in some GL account. System recognises GL account through material master or material group with account assignment combination. Without these two you cannot identify to which account postings should happen. Assign a valuation class to a material group in OMWQ and assign a GL account to valuation class in GBB - VBR for automatic picking of GL account in purchase order. However you can overwrite this GL account as per the requirement.
Thanks

Is it possible to use IQS1 for purchase orders without material master?

Hello,
We are currently trying to come up with a way to send a notification on purchase orders which have GR's posted against them so that the purchasing team/requestor know that products have been shipped. We have an office in Qatar where we would like to ship products to (which we are purchasing out of a catalog based in the US) and we need a way to track the shipment. We are currently using T-Code IQS1 for any items which have been created as material master and are in stock within Qatar however we would like to utilize this t-code for products which are pulled in from a supplier catalog, which are not part of the material master.
Is there a way to use IQS1 for non-material master products?
Thanks,
Katie

Worked with my development team to locate the resolution.

Creation of Purchase Order Without material master

Dear Experts,
Can we create PO with out material master.
1. If yes, what is the functional objective behind creating PO with out material master
2. Where do you do the setting for the same
I am trouble shooting on issue where once the user creates PO without Material master and with the account assignment caragory K and one GL account the FI document gets posted in MIGO and MIRO. But when I use more than 1 GL account with the same above setting the FI document does not get posted.
Any Input.
Regards
Paul

Hi Tao,
Thanks for your prompt response.
The issue here is little different which i missed to mention above.
with the account assignment catagory K when I put two different Cost center system does not go FI posting.
paul

GTS 7.2 - Error with account assigned purchase order without material

All,
I am creating an account assigned purchase order without any material master in the feeder system (ECC 5.0) and it a standard SAP functionality.
I am getting the following GTS related pop up message and documents are posted to technically incomplete documents in GTS 7.2.
"Legal Control: Custs Prod. Mast. Required
Material "
Any ideas on how get rid of this error message
Edited by: James Puzon on Oct 3, 2008 9:32 PM

James,
Even though material numbers are not mandatory on POs in the feeder system (ie in ECC) they ARE mandatory in SAP-GTS.
This means that every line item (PO, SO, delivery) that is sent to GTS for compliance screening or Customs processing MUST have a material number in the feeder system. You have a couple of options to resolve this:
1. Always use a material number on all transactions that you enter in your feeder system if they are exports or imports (ie relevant for GTS). You can create service materials or "dummy" materials in ECC for items such as user manuals, warranties or installation services that are part of a particular shipment.
2. You can add logic in the interface for GTS to always transfer a particular material number to GTS if the material number is blank on the line item of the feeder system document. Ideally you would want to link this custom logic to a custom maintenance table in ECC so that you can easily change the material number that is sent to GTS without having to change the code.
3. Override the error message by changing the message type to a warning or informational message (not recommended because this would require a small code modification because I don't think the message type is configurable for this error). Even if you did make this code change you would likely run into more issues in GTS because license determination and other GTS services need a material number to function properly.
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Sascha

Profit center for purchase order without account assignment

I've requirement to include profit centers in purchase orders without account assignment category.
The trouble is when there is no profit center maintained in material master.
Is there a way to determine profit center in purchase order for such cases?

Dear Abinash,
Define substitution in GGB1 at line item level as shown below:
Prerequisite : BSEG-WERKS = Maintain plant
Substitution : BSEG-PRCTR = maintain profit centre as constant value
After define it, assign to the co.code.
Regards,
Mukthar

FM / BAPI Inbound delivery creation for a Purchase Order without material

Dear All,
I have a requirement to create a Inbound Delivery for a Purchase order without material number. The Purchase Order has only Material text and no material number. Please let me know a BAPI or FM to create inbound delivery in this case where there is no material defined on PO. I require BAPI / FM since I have to make a web-service for the same.
Thanks in advance!
Abhishek

Hi I did a coding in one of the userexit. If ekpo-matnr is empty then fill
KOMDLGN-UMVKZ = 1
KOMDLGN-UMVKN = 1
KOMDLGN-MEINS = EKPO-MEINS
This parameters i.e. Qty conversion are necessary and since MATNR does not exists it has to be filled.

Repair purchase order

Dear All,
Can you please guide me abt REPAIR PURCHASE ORDER scenario,and what are the movement types it involves.
Like If I want to send a maintenance material for repairs,how should the reapir procedure work.
Is it possible to create a new movement type for this scenario?

Hi
This can be achieved by using either through MM or PM Refurbishment orders
Refurbishment Management:
Firstly, one piece of the spare part with a serial number will be purchased and activated as equipment, and then it will be installed at a functional location.
If it is defective in a technical system, it must be replaced by a functional repairable spare. For this reason, the defective repairable spare is dismantled from the functional location and returned to the warehouse. Meanwhile a functional repairable spare is withdrawn from the warehouse and installed in the functional location.
The maintenance planner will create a refurbishment order. This defective repairable spare will be withdrawn from the warehouse and refurbished.
Process Flow
The following functions are provided to support the Refurbishment scenarios:
1.Serial number management for spare parts
2.Maintenance order for equipment installation and dismantlement
3.Refurbishment order management
4.Stock management for spare parts with different valuation type
Another is MM process
1.Creation of service notification
2.Creation of service order for Maintenance of spare part and material is removed from the plant with returnable gate pass .
3.Delivery of spare part
4.Order completion and service entry sheet and acceptance of service subsequently order completion
5.Order settlement
6.Invoicing Posting
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Re: Creation of sales order without material master

Hi All,
Is it possible to create sales Order, without material master. In case if so please provide the details.

Hi,
It is possible to save order without any material.
But if you want to restrict it, go to VOV8 and select your Sales Document Type and see if any incompletion procedure is assigned.
Now go to SPRO - SD - BASIC FUNCTIONS - LOG OF INCOMPLETION ITEMS - SALES ORDER ITEM -
and for your incompletion procedure maintain VBAP under table and MATNR under field name. Also you can tick on warning message, if user now tries to save the order without any material.
So now you can restrict saving order without having any material.
I am sure this will help you, if it does, please dont forget to reward points for contribution.
Regards
Ravi

Creation of Purchase Order Without Requisition

Hi Experts iam new to this forum
Can u please explain with navigation that how to create a Purchase order without requisition ??

Navigate to purchasing responsibility.
use menu --> Purchase order --> Purchase order form.
This is a very detailed note on how to do that:
How to Create Purchase Orders (Doc ID 168237.1)
Regards,
Paarthy

Creation of Purchase order without Quantity

Dear experts,
Good Evening,
My client requirement is to create a purchase order without any quantity but with price ,is it possible by any chance.
Thanks
Vijay rebala

Sorry for not responding ,but business wants purchase order
That's probably what is wrong with your scenario. Business shouldn't "want a purchase order", Business should want a process that works, irrespective of the transaction.
It's up to the people that know how the ERP works, to tell the business how they should use it.
If they are in the negotiation phase, they shouldn't be using a Purchase Order to do it, they are basically exchanging quotations.
The Purchase Order should be used when you have already agreed to the terms. That's how SAP standard works,.

Purchase order for services

When creating a purchase order for services, I am entering services lines in the SERVICES TAB, I would like to structure the services in the service specification into a hierarchy of outline levels. How I can do this? How can I activate the Service Specification outline ?
Thanks

Hello,
You can use an outline only in t the 'Full Screen: service'. In the Services full screen, you can choose 'Outline On/Off' to show and hide the service overview. You ser the width of the service overview as desired and when entering the transaction, system displays the settings selected before leaving the transaction.
If you select an outline level, the data area of the services displays the relevant service lines. You can choose 'Services' to display at outline level whether service line exist at outline level.
Regards,

Transfer of tax indicator to purchase order for service items in shopping cart

Hi all.
I have a problem with the tax indicator in the shopping carts and in the backend purchase orders for service items. If I create a shopping cart with service items with different tax indicators, the backend purchase order have a unique item including all the services. So, all the PO items are under one tax indicator while in the shopping cart there is more than one indicator. I mean, the PO is not correctly replicated with the information of the SC.
Example: shopping cart in SRM with 3 items, tax codes: V1, V2, V1. The standard code transfers the information to the backend, and creates a purchase order with an unique item with the 3 services under tax code V1. So, the second service is not under the correct tax code, and will be wrongly invoiced.
We have debugged all the code of the process, and we think it is a standard bug. When you replicate a PO in the backend from a SC in SRM, have you experienced this behaviour, or the service items are grouped in different PO items each one with the correct tax indicator?
Thanks in advance.

Hi again...
I forgot to mention that we have found and applied the note 1822107 (Purchase order: wrong tax code for PO with 2 service items), that fits exactly to our problem. But after testing, it doesn't work.
Regards.

How create a purchase order without imputation using bapi: BAPI_PO_CREATE1

Hello Forum
I have an request for purchase order with imputation K (cost center, EBAN-KNTTP). During the liberation of the request for purchase order, and using the Bapi: BAPI_PO_CREATE1, I want to create a Purchase Order without imputation (imputation empty or charge empty).
The system displays the following error: The request for purchase order, item (position) 10, is attributed to another order...
I imagine that is because the request for purchase order has imputation (charged) K and the purchase order will have no type of imputation (imputation empty).
However, manually, Yes, I can create the purchase order. That is, I first release, the request for purchase order. Then I create the order of purchase using ME21 and with reference to request for purchase order, and when SAP returns the items of the request for purchase order, I manually remove the imputation K, and these items to become the purchase order.
Please support me want to know how to resolve this case, why can not I create a purchase order without imputation to from the request for purchase order with imputation K, using Bapi
Thank you.
Greetings,

Hi,
In the item overview of the purchase order creation screen (ME21N), you have a column Purchasing Doc and next it item no. You can give the existing purchase order number here with item no which will create a purchase order, and changes can be made wherever you require.
Hope this helps.
Thanks
Krishna.

List of purchase order without confirmation

Dear guru ,
I search a list of purchase order without confirmation of the vendor.
Does exist this list in standard sap ?
Thanks in advance.

No Std report exist to pull the informaiton where confiramtion control key is populated but confiramtion is not created.
please use table EKPO and EKES and write the Query
you will get what you need from this query

Repair Purchase Order without Service Master

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