Reporting options for Appropriation Request

Hi Folkes,
Can you please let me know about how we can have a summary of approvals that are in the Appropriation Request ot any view of approvals.
Or do we have any Reporting option to view the summary of approvals in the Appropriation Request.
Thanks,
Jeevan.
Edited by: Jeevan Dondapati on Mar 5, 2008 11:02 AM

Hi Srinivas,
I have some Questions regarding the above issue...
1. Transaction IMR4 appears to show only the current status of an appropriation request. Is it possible to see the sign off history of the appropriation request within that (or the other IMR) transaction?
2. Whether the 3 tables that you have specified can be queried for the sign off details?
IMAK (Appr. Request)
JEST (IQ* - Status)
TJ02T (Text for Status)
3. How do the IMR* transactions relate to the information contained in the IMA11 and IMA12 transactions?
Please provide me the answers.
Thanks,
Jeevan.

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Workflow for appropriation requests

Hi friends,
This is regarding the approval process for appropriation requests.
The necessary Event linkage activation, partner determination procedure, appropriation request types, defining of approval levels for AR and other necessary configurations. When I am clicking the "for approval" button, the workflow gets started. But the corresponding person is not getting the mail in his inbox for approval.
Please give a solution asap.
regards
Pratap.V

Hi Sreenivas,
I already did this. Still the problem exists.
Frankly speaking, I know I am making a silly mistake somewhere because I have done all the major settings required. And I am finding it difficult to trace this small mistake. It will ne good if you can send some screen shots of all the configuration required for this.
regards
Pratap

TestStand override report options for one sub-sequence

I have a TestStand sequence that calls 17 sub-sequences. I have the Report Options "Result Filtering Expression" set to "Exclude Passed/Done/Skipped". I am using TXT reports.
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Hi
I have changed the attached sequencefile for the following in the ReportOptions
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One tip,
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Message Edited by Ray Farmer on 10-12-2006 09:24 PM
Regards
Ray Farmer
Attachments:
Affirm Clock Distribution Tests.seq ‏70 KB

Three level release for appropriation request (IMA11)

Hi
we are using IM for budget control and within IM, appropriation request for budget approval.
we have done the necessary configuration available in IM for budget release but still system not trigering work flow once appropriation request save. we want to sent the approval request is SAP inbox.
experts are requested to revert with steps and T Code to get approval reqest in SAP mail box.
Thanks & Regards

Hello,
Once you are sure that the configuration has been done perfectly, please check whether the system is publishing the event by going through the event log(SWEL). Before checking the event log, make sure that the event trace is on in the system by using the transaction SWELS. Once the event trace is on, save the request again and check for the event in the event log by using the tcode SWEL.
Once an event is publised in the system, use the same as the triggering event for the workflow template and then use the Sendmail step to send a mail to the SAP inbox.
Hope this will help.
Thanks,
Samson

Populating Persons involved for Appropriation Request

Hi All,
I am working on appropriation request workflow. When the user enters the planned value for AR, depending on the value and dept to which he belongs i need to pick up the concerned persons who will be involved in the approval process.
I am implementing BADI definition - APPREQUEST_UPDATE to identify the persons. But i am unable to fill the "Persons Involved Tab" as the badi has only import parameters and not export parameters.
As per my understanding if i fill the "Persons involved Tab" with the persons details SAP will send the workitems to all those involved.
Any inputs in this regard are highly appreciated
Thanks in advance,
Regards,
Lakshmi Narayana

Hi,
As per my understanding, Why dont you write your own custom method that populates the list of agents based on your own business logic(I mean on the initiator's dept) into the internal table ApprovalAgents and sent it back to workflow,
then everything should be taken care.
Add this step after of 'Determine approval givers involved' step of the standard template(WS00300022).
Hope this helps.
Regards,
Raja Sekhar

Centrally control all report links for all requests

hi, is it possible to set once then all requests are applied to this setting.
for example, all requests have same report links.
Refresh - Print - Download
if possible, I dont need to set all charts.
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thanks ,I have modified dashboardtemplates.xml and it works
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Options for leave request work items in ECC6

We are upgrading our backend system from R/3 4.7 to ECC6. I am not very impressed with the leave request authorisation process and wondered if there are any other options open to us.
In 4.7, leave requests were workflowed to the requester's manager with a subject like this:
Process leave request from <fromdate> to <todate> submitted by <person>
When the manager selected it, they only see that request.
In ECC6 (using task 12300111 and the Webdynpro 'Leave Request: Approval') the subject in the inbox is;
<person>'s Leave Request
When the manager opens the item they see all leave request from all staff, despite this, they can only process one item at a time. Once completed, they are given an option to Approve Another Absence - but the link does not work. I can remove that link using ctrl-right-click, but was wondering;
1 Has anyone got the "Approve Another Absence" link working when the iView is launched from the UWL?
2 Has anyone managed to put the details of the request into the subject?
3 Has anyone managed to setup bulk authorisation of multiple requests in one step?
4 Has anyone managed to restrict the workitem to only display a single request?

Bharghava.K,
I've implemented a work around for this - I've added the following UWL configuration file as a high priority:
<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE UWLConfiguration PUBLIC '-//SAP//UWL1.0//EN' 'uwl_configuration.dtd'>
<UWLConfiguration version="1.0">
<ItemTypes>
 <ItemType name="uwl.task.webflow.TS12300097" connector="WebFlowConnector" defaultView="DefaultView" defaultAction="launchIView" executionMode="default">
 <ItemTypeCriteria externalType="TS12300097" connector="WebFlowConnector"/>
 <Actions>
 <Action name="launchIView" groupAction="" handler="IViewLauncher" returnToDetailViewAllowed="yes" launchInNewWindow="yes" launchNewWindowFeatures="resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no">
 <Properties>
 <Property name="iview" value="pcd:portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_folder/com.sap.pct.erp.ess.iviews/com.sap.pct.erp.ess.working_time/com.sap.pct.erp.ess.leaverequestapprover"/>
 </Properties>
 <Descriptions default="launchIView"/>
 </Action>
 </Actions>
 </ItemType>
</ItemTypes>
</UWLConfiguration>
Check the "Leave Request: Apporval" iView's ID if you try this - I don't know if ours is in the 'standard' place within the PCD.

F-47 park and post option OR F110 block option for payment requests

HI experts,
current business scenario:
F-47 payment request by AP users
F110 payment run (including payment requests) by manager
so between F-47 & F110 system doesnt trigger for payment approvals
Business requirement:
After F-47 system should trigger workflow to concerned manager for approval
OR
At F110 (payment run) system should proceed after approvals if payment requests includes in the run
Limitation:
Business doesnt use F-48 ( post down payment) because check is processed by Bank
Pls suggest workflow after F-47 or at F110 which wil intimate the concerned manager
and stops &/ block the concerned payment till approval.
regards
Edited by: melgibson on Jan 16, 2012 8:30 AM

Hi,
Now i got your point. your requirement can be achived using a ABAP development.
1) Create a Z table to store down payment requests (with all fields, those you use in F-47) and this table needs to be maintained via a Ztcode. (ZF-47). As soon as the user enter the DP request data in Ztcode, system should trigger the WORKFLOW and will send these requests to the manager's SAP Inbox. So once the manager approves few of them, those requests only will be processed by a Zprogram, which will create SAP standard DP requests using F-47 in background.
Note: Please make sure that, your Ztable should have one special field called STATUS, which will be depending on manager's approval. If the manager rejects it, then status should be automatically updated to the Ztable.
2) anyhow bank will automatically creates DP for all F-47 requests, which were pre approved above.
This logic should work and fits to your requirement.
Cheers,
Srinu

Archive appropriation request

Hi Gurus
I wanted to archive appropriation request. I don't know how to proceed can anybody guide me on the following points
How to find out all closed appropriation request - any standard report
Should I post the statuss deletion for all appropriation request - if so how to go about
How to archive these status updated appropriation request.
Can I refer or open the archived appropriation request at a later stage
Pls help
Regards
vidhyadharan

Hi Paulo,
As per your advice, I executed IMR6(Master data list for Appropriation request) , the system status was either rejected or approved. Then I executed IM_LKZS to set deletion indication for selected AR's. it is ending up with error as "Deletion flag not yet set". How do I set the deletion flag for the selected AR moreover if I executed IMA4N, the AR is deleted from the DB
Please advice how to proceed.
Regards
Vidhyadharan

Appropriation Request: Status 'In process' after all approvals (IMA11)

Hello,
We are using IMA11 and associated workflow tasks to create and approve a appropriation request. Occasionally, the status of the appropriation request wouldn't change to 'Approved' even after all the approvals. When we look at the corresponding workflow, the status of the task "New status for appropriation requests" would be 'In process'. There would be no error messages shown in the workflow log and there won't be any short dumps.
The same appropriation request, when restarted for the second or third time, would complete without any issues and the status of the appropriation request would change to 'Approved'.
Can someone let me know what could be the reason for occasional failure of the appropriation request workflow?
Thanks,
Surya

Here is another issue for the same workflow approval process.
There are 4 approval levels. Identifying the agent and the approval happens in a loop.
Occasionally, the workitem fails with the message 'Work item XXXXXXXX locked by user XXXXXXX (enqueue error)' The workitem is getting locked by the previous approver. Is there any specific reason for this lock or do I need to add a wait step for each loop?
The approver, approves the workitem from his Business Workplace. I checked other threads, but I am not able to figure out a reason. These are all synchronous processes.
Thanks,
Surya

DMS Object Linking with Appropriation Request (Ecc6.0)

Dear All,
ECC 6.0(ERP 2005)
Steps:- (Error in Object Link for Appropriation Request)
I am opening DIR in change mode
going to object links TAB
attaching object link for appropriation request
saving the DIR
Re-opening the same DIR with Appropriation Req. Object link
going to object link TAB
double clicking the attached object for Appropriation Req.
Error****this does take me to maintained TCODE IMA11 for Appropriation Req. "but it does not display specific attached object"
I mean it is not displaying attached object (Appropriation req.,Variant) it just take me to initial screen of IMA11....
IF any one knows possible solution pls. reply
Regards,
Tushar Dave

Hi Dave,
please change the transaction from IMA11to IMA3 and see if the request is now
displayed. In transaction SPRO under
Cross-Application Components
-> Document Management
 -> Control Data
 -> Maintain Key Fields
the entry for object IMAV should look like this:
IMAV IMA3 POSNR1
I hope this information will help you.
Best regards,
Christoph

How to fill Functional Area on Appropriation request

Hi guys!
We faced a problem to fill standart field IMAK-FKBER (functional area) on Appropriation request. Despite the fact it exists in standart table, there are no standart ways to fill that field through IMA1N or IMA11.
However we assigned FA NG000001 to a Cost center 10000001 and defined that cost center in AR, but still after saving chnages no value changed in IMAK-FKBER?
Does anyone know which organisational units (company code, business area, functional location) effect on the value of functional area in IMAK table? Or is there other way to define FA for appropriation request?
Any help appreciated.

Hi Kir Zu,
I suspect this is an obsolete field, since it makes little sense to be derived from anything at all, while at the same time it is not on the screen.
SAP has a number of obsolete fields even in Customizing activities that allow an entry, but ignored by standard programs.
The best way to confirm it would be to look through ABAP code for AR data save. You can try to populate it with a user exit, but it also makes little sense since the field is not visible.
Also look at the function that creates WBS-element/Order from IMA11, it is passing the master data values to respective WBS/Order and your ABAPer can see if Functional Area is passed or not.
Functional Area makes sense only for Account Assignment Objects used in Financial Accounting, while AR is not an account assignment object.
Regards,
Paulo

Assigning of Appropriation request to Work flow.

Hi Guys,
I am checking work flow for appropriation request, i am getting error WF is not assigned to AR, could you plz guide me where to assign AR to WF in IMG.
Regards,
Bhanu

Hi,
SPRO> Investment Management> AR>Approval>Activate Event-Linkage for Workflow Tasks
Refer:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f294493111d182b70000e829fbfe/frameset.htm
Regards,
Amit

Re: Approving two plan variants in an appropriation request

Hi All
I have created a variant 01 for appropriation request and approved it. I want to supplement the same appropriation request with a new budget. So , I created a new variant , and assigned it to a new plan version...But the problem here is I was unable to approve the new variant...The approval button is grayed out...Can anyone help me out please...Why the system is not letting me to approve the new plan variant.

Hi ,
as I said variants are like quotations, so you have to maintain it...........
in case of rolling up plan values you have to select respective status profile before rolling up respective variant version or variant version range....... (IM34)
1. approved status profile...
2. created status profile..
3. released status profile...... like that
- give both CRTD & APPRD versions in IM34... select status profile for approved & roll up
then check in IM36 ...
Regards,
Venkatesh

Batch appropriation request?

hi experts,
if i can use shdb or others to create a batch program for appropriation request,i have tried shdb,but strangly after i click the 'create buttom',the processing is finished
best regards
zlf

use bapi
call function 'BAPI_APPREQUEST_CREATE'
        exporting
           appropriationrequest_in = APPREQ-APPROPRIATIONREQUEST_IN
           apprequest_type = APPREQ-APPREQUEST_TYPE
           controlling_area = APPREQ-CONTROLLING_AREA
           MASTER_DATA = MASTER_DATA
           VARIANT = VARIANT
           plan_total = plan_total
        tables
            partner = PARTNER
            plan_year = plan_year
            ASSIGNMENT_TO_POS = BAPIAPPREQEXPPROGASSGN
            RETURN = return.
    if return[] is INITIAL.
     commit WORK.
     WAIT UP TO 30 SECONDS.
      call FUNCTION 'BAPI_TRANSACTION_COMMIT '.
      message '????' type 'S'.
    else.
      message '????????????,' type 'E'.
    endif.
Edited by: lf z on Oct 26, 2009 8:32 AM

Reporting options for Appropriation Request

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