Req approval process with Purchasing groups

Hi Gurus,
Can anybody please help me with this. I need to setup the req approval process with purchaisng groups. how do i do that? The scenario is this: 1) A computer is requested and it is worth 1200 USD and the requestor puts the pur grp in the PR. since this is level 1 the email should only go to one person. ( The levels are 1000 -4999 - level1, 5000 - 9999 level2, 10000 and above level3). Can anybody please help me with this. Quick response is greatly appreciated
thanks
Anusa
Edited by: anusha vemulapati on Mar 10, 2009 9:44 PM

Hi,
The steps are as follows:
Create Characteristics & link to comm. structre (CEBAN for PR)
Create Class & link to characteristic
Create Release Groups & link to class
Create Release Codes
Release Indicator
Set up strategies
- Strategies & Codes
- Prerequeirements
- Status
- Assign values for strategies
Set overall / item for doc type (PR only)
Create and allocate autorisation profiles
You can see the same in SAP123.com with screen shots.
REgards
Ram

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Req approval process

Hi Gurus,
can anyboidy please tell me the steps in the req approval process. Thiis is the way it has to be setup
As we discussed, I need to add the following approval matrix in SAP for approval of It related items in SAP. Please let me know if you have any questions.
Department            Level 1 approval (1,000 to 5,000)         Level 2 approval (5,000 and higher)
ARX u2013 Hardware               abcd                                                                           xxxxx              ARX u2013 Software                xxxx                                                                       xxxxxx
ARX u2013 SAP                         xxxxx                                                                    xxxxx
Thanks
Anusha

Hi Anusha,
refer to the link below,
http://www.sap-basis-abap.com/sapmo017.htm
If additional info is required revert.
Regards,
Vivek

Determine Org id with purchasing group

Hello,
Is there any FM to get the org id with purchasing group.
Regards,
Neelima

You didn't mention what you have as input in order to get the org id. But in any case, try FM BBP_OM_STRUC_GET_ORG_FROM_ORG. It gives you the parent org unit ID of an org unit.

Setting up Approval Process for Purchase Requsition and PO in SAP

We are using SAP R/3 V 3.6, Doesn't have the work flow for PR or PO approval. PR is being done in SAP to process PO and approval request is being done seperatly though email system (outlook), which doesn't seem an efficient process rather it's a double work for people.....
Can anybody advise if I want to set up the approval work flow for PR & PO what needs to be done, I know this can be done as I saw it in my other work places.......but not sure what it requires to set this up, any additional module or just configaration??
Need a bit detail, how to proceed.........??
Please advise..
Thanks
Maruf

Create Classification for Workflow (Class Type 032):
Class:           FRG_EBAN    Header release for P.req
Characteristics:      WERKS     Plant
GFWRT                          Total value of requisition for
ESTKZ                           Creation indicator (purchase req)
Class:          CEKKO2   Release Class for Outline Agreements
Characteristics:     CEKKO-GNETW Total net order value
          CEKKO-BSART   Order type
Class:          FRG_EBAN2
Characteristics:     GFWRT     Total value of requisition for
ESTKZ                          Creation indicator (purchase req)
Class:          CEKKO   Release Purchasing Document
Characteristics:     CEKKO-WERKS Plant
CEKKO-GNETW                  Total net order value
CEKKO-BSART                   Order type
Class:          CESSR   Release strategy for services
Characteristics:     CESSR-LWERT Value of services
CT01 u2013 Create Characteristic
CL01 u2013 Create Class
Once Classification and Characteristics have been set up need to do the following configuration:
OMGQ - Release Strategy
Grp     Strat     Description
S1        R1       Release Level 1
S1        R2       Release Level 2
S1        R3       Release Level 3
S1        R4       Release Level 4
Double-click into each one
example: R1
Fill out Values of Class FRG_EBAN2 - Object S1 R1
Characteristics Description / Value
    Total Value of requisition / 0.01 - 2500.00 USD
    Creation Indicator (pur req) / work order
Save and Transport u2026
To actually Turn Workflow on involves sending an email to your Basis team with something like:
Subject: Please Activate Workflow in Q40-101
Please Activate Workflow in Q40-101
Transaction SWU3, use password for RFC connection maintenance.
Let me know how it goes.
Nodes              SWU3                Automatic Workflow Customizing
Preceding node                         Utilities
Preceding node                         SAP Business Workflow
Preceding node                         Development
Preceding node                         ABAP Workbench
Preceding node                         Tools
Nodes              SWU2                Workflow RFC monitor
Preceding node                         Utilities
Preceding node                         SAP Business Workflow
Preceding node                         Development
Preceding node                         ABAP Workbench
Preceding node                         Tools
I hope this helps.......

None approval process for Purchasing Info Record

Hi,
Are there some approval process in SAP for Purchasing Info Record?
Now, we use ME11 to creat Purchasing Info Record. And use ME12 to modify Purchasing Info Record. I feel it is very dangerous. Becase if someone make a mistake. Nobody know.
If the price is lower than actual price, vendor must ask us modify it. If the price is higher than actual price, I am not very sure what will happen.
So, we are seeking for an approval process in SAP system.
Dan Yang

>
DanYang!@# wrote:
> Hi,
>
> Are there some approval process in SAP for Purchasing Info Record?
> Now, we use ME11 to creat Purchasing Info Record.
And use ME12 to modify Purchasing Info Record. I feel it is very dangerous.
Becase if someone make a mistake. Nobody know.
>
> If the price is lower than actual price, vendor must ask us modify it.
If the price is higher than actual price, I am not very sure what will happen.
>
> So, we are seeking for an approval process in SAP system.
>
> Dan Yang
There is no approval process in standard,Since it serves as master.
Better provide authorization for ME11 & ME12 to restrict it.
Raise quotation to maintain vendor prices.

Approval Process for Purchasing in 2007 A does not work

I setup an approval process so all Purchase Orders would require approval. When a PO is entered, the Approval Process does not kick in, and the PO is instantly available without approval. I have built approval processes before, it's active and looks fine. Any suggestions?
Thanks!
Mike White
Level Eight Systems

Ok, I am an idiot. I found the problem. I hadent turned on Approval Proceudres in the General Settings, Business Partner Tab! Doooooh

Approval Process with BB

Hi gurus,
My client needs approval crm activity with BlackBerry.
I have thought to create a custom web dynpro abap with 2 buttons approve & reject, when user select one or other button automatically approve or reject activity.
According to you is there any limit or warning about the solution?
I have to install something on BB?
How Can user enter with user and password?, Where Does the system checks the authentical data?
I'd like to know if the way is correct or there is another simply way ..and above all is there something I have no consider...
Thank you in advance
Vanessa..

Hi,
Yes, it should work. However this kind of application won't work in offline mode so you should ask the end users if this is a satisfactory solution.
You should also implement some kind of push so the user wont' have to check for new requests but will be notified when a new request awaits his/her approval. You can check RIM website for more information : http://us.blackberry.com/developers/platform/pushapi.jsp
Regards,
Pierre

Purchasing Groups deleted: Errors when processing related documents

Hi Gurus,
We are on SRM 7 and we are currently facing an issue when processing documents which Purchasing Groups have been deleted after thee procurement documents were created
In our case, when a PGroups is deleted and unassigned, an interfase from HR is raised and i the SRM PPOMA the Pgroup is not valid anymore and unassigned from the Purchasing Organization.
Once this happens, we face a blocking issue for all the documents created with Purchasing Groups that has been deleted.
These documents cannot be processed anymore and and error saying that Purchasing group is not assigned to purchasing organization... is raised.
Currently we are manually mantaining the validity of the Purchasing Group via PPOMA and transaction PP01. We put the validity to unlimited and the documents can be processed again.
Anyway we would like to avoid this manual update and to have a false information in te system where the PGroup will be shown as valid while it has been deleted in the past.
Could you please advise on the best solution on it?
Many Thanks in advance.
Best Regards,
Valentino

Thank you both for your responses and my apologies on my delayed response.
I have this POA set to run the indexing continuously, so it's generating large logs.
From the log entries, it looks as if the indexing process repeats itself anywhere from 30 minutes to an hour.
I base this on when I see the log repeating the userxxx.db file names.
When I look at the information for my single post office, it shows 559 users, 126 resources and a total mailbox count of 565.
I'm not sure how that all works out.
To answer your questions, Laura:
The logs show the error in relation to 527 out of 559 userxxx.db files.
There are 181 userxxx.db and 24 files with names like pu3a0101.db that do not return an 8210 error. All of those files consistently show a zero count after the index process, e.g., Updating QuickFinder index: userxxx.db (0).
The error or lack of error is consistent. It occurs on the same 527 files and does not occur on the same 181 files every time.
The one clue I've found to the puxx0101.db files was a forum post from back in 2006, where Dave Parkes identifies them as being associated with shared folders.
To answer your question, Howard:
I have a fair number of users with large attachments and high item counts, but nowhere near what I'm am seeing the 8210 errors on.

Document type wise PO with display & optional purchasing group.

Dear All,
we have six document type from NB1 to NB6 every document type has separate no ranges, & having three field selection as Me21n, fof, NBF,
in Spro MM Define screen layout at document level, in that we assign document type NB5 & attach field selection FOF in that purcahsing group is optional.
same other dovcument types we assign field selection Me21n & we assign purchasing group is Display option.
our requirement is that when i select documenyt type NB5, purchasing group will optional not in display.
But system shows display & we cant do PO.
Please guide me or any other config.
Thanks
Shital

Hi,
System is giving first preference to Field Selection Key ME21N, so you have to reverse the condition.
Maintain ME21N as optional and assign document type NB5 to it and
For other dovcument types Create another Field Selection Key with purchasing group as Display option and
assign that field selection key for purchasing group is Display option.
Regards

MM Approval Process and email notifications

Hello All,
I am looking for a concrete answer to the following MM/ workflow questions?
1. My Client wants approval process flow: purchaser to Line manager to Head of department to Finance to Material owner.
Is this a 'z' table and development is required to acheive this. Can we do the above process thought the classification system? Please give me more details.
2. How can the client get approval process notifications in email? Again, is this a development? Please give me details.

Hi,
1. My Client wants approval process flow: purchaser to Line manager to Head of department to Finance to Material owner.
Is this a 'z' table and development is required to acheive this. Can we do the above process thought the classification system? Please give me more details.
This requirement will be fillfilled by PO Release procedure provided by SAP..
This is pure configuration.
2. How can the client get approval process notifications in email? Again, is this a development? Please give me details.
For this you have to setup Workflow...Consult with your Workflow Consultant.
Utsav

Purchasing Groups values not populated in PR default settings - ME51N ??

Hi,
We have SAP R/3 MM ECC 6.0.
I want to set Purchasing Group as one of the default parameters in ME51N (Purchasing Requisition) screen.
The problem is I have selected 'Purchasing Group' as a default parameter in 'Default Values'/ 'Personal Settings' but,
the Drop-down help does not show up any values for Purchasing Group to be selected as default.
However, I can set-up 'Account assignment' & 'Item Category' as defaults and, I can choose their default values.
Therefore, in result, I do not have any Purchasing Group set as default for my PRs.
Is there a configuration setting required to populate the drop-down box of Default Settings (for purchasing group)
with Purchasing Group values? Please advise.
Could this be a bug?
Thanks,
Ruchika

Hi Karthik,
I have already done these steps.
The problem is - Purch. Group field is there in Default settings but, it doesn't show me any values to select from and
set a Default value.
None of the purchasing groups available in system are appearing here. The selection list is Blank.
Is there anything I need to do to bring the P.Group values in the drop-down selection list of Personal settings?
Thanks,
Ruchika

Purchase group security in the create PO role

Hi, What are other larger companies with multiple purchase groups across multiple plants, doing with purchase group in their create purchase order role? Are you following the same practice for all the purchase order roles that include purchase group?
Does anyone control the purchaser's access by purchase org, plant and purchase group or let them have all(*) for purchase group and follow business unit best practices.. We would potentially have 30 plus PO child roles per PO parent role for each plant if created by single purchase group access.
tanks,
Dawn Domina

Hi,
Follow the steps
1. Go to "Personal Setting" Tab in PO
2. Select "Default Values" menu
3. In the PO Header section Select the Default Purchasing Group e.g. 000 initial
Remember if the Purchasing group field is blank here then the Purchasing Group field will not appear in me21n transaction instead it will appear after you put relevant details like Material number and Plant. The purchasing group field is defaulted from Purchase Info record in such case. But you can always change it
Regards,
Niranjan

Purchasing group

hi gurus,
can u tell me please
While creating PO we are entering purchasing group,this purchasing group controls any thing,can we take a report a purchasing group wise,can we see the purchasing group wise purchase
also we are maintaining purchasing group at purchasing view of material master record ,whether we can see purchasing group wise material list
regards
jalu

dear,
kindly go in transaction "se16" ..and put table name "ekpo" this will give you details how many PO have been created with purchase group...or you can put your own data in purchase group data and can see how mamy purchases hace been made...
for the material master you can only come to no which purchase grup has been assigned to the material ..this is important because tracking of materials at inventory level is done...
go to se16 put marc...you will come to know how many materials have been maintained...
you can also create a z report ...we have a report ..."zmb5l' in which we check the inventory according to purchase group...this is taken all from material master...
if you want can give you logic also....
regards,
rewa

Purchasing Group in equipment BOM ( Item level)

At the time of creating equipment BOM , purchasing group in equipment BOM (item level ) will be in sync with material master purchasing data.
When we change purchasing data (Purchasing group) in material master at that time system will not change purchasing group in old equipment BOM's at item level. Is there any standard method to maintain purchasing group in old equipment BOM in sync with purchasing group in material master data (System ECC 6.0 ehp5)
Thanks and Regards,
Pankaj

Thanks for reply Peter ,
Because of this issue wrong information is flowing to PR (when component selected from equipment BOM in work order).
Is there any negative impact if I will remove purchasing group at BOM item level ?
I did analysis for this and found no negative impact on PR , still looking for expert advice as client is not looking for any core modification.
Thanks and Regards,
Pankaj

No Purchasing Group is assigned to Org plan attributes

Hi,
When the user is creating a SC he is getting the following error "No Purchasing Group is assigned to Org plan attributes".I have checked the users Org structure in PPOMA_BBP,But everything looks fine.
Any inputs will be appreaciated!!
Thanks
Rakesh.

Hi
product category are directly related to purchase group. depends upon the settings in the organisation structure , the system determines which purchase group is responsible for procuring this product category.
so back track your product category and purchase group link and this purchase group is made a link with purchase organisation. since product category responsiblity is a mandatory in srm.
Can you update here . where your user was positioned in org structure?
hope that you made a link between purch organ with purchase group?
po1
--> pg1
and moreover check following settings. are you try to procure via describe (spl request)?
Purchase group - responsibilty tab what are the product category you mentioned?
have you maintain Organisation responsibility under the responsibility tab?.
still you find difficulty ?
regards
muthu

Req approval process with Purchasing groups

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