Requiring a Digiti Signature

How do you require someone to digitally sign a form before hitting submit by e-mail.

If you simply make a signature field required (General tab of the Field Properties dialog for an acroform), the submit will not take place unless it is signed.

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Requiring a digital signature prior to hitting "Submit By E-mail"

How do I make it a requirement to digitally sign a form when selecting the "Submit By E-Mail"?

If you simply make a signature field required (General tab of the Field Properties dialog for an acroform), the submit will not take place unless it is signed.

Reference material/link is required on Digital signature

Hi
Can anyone provide me any link/ reference material related to digital signature.
I want to explore it for following tasks
1. How digital signature works.
2. How a pdf can be signed using workbench
3. How to sign entire pdf
4. How to sign/block only few fields in the pdf
Regards
Sunil Gupta

Sunil
Here is some information...
How digital signature works
http://www.adobe.com/devnet/acrobat/
Also, see attached socs.
How a pdf can be signed using workbench
Workbench is the development tool for creating LiveCycle ES2 processes. To sign a PDF on the server side (in an automated fashion) you need to have LiveCycle Digital Signatures ES2
For more info...
http://www.adobe.com/products/livecycle/
http://www.adobe.com/products/livecycle/digitalsignatures/
How to sign entire pdf
When a digital signature is applied to a PDF, the entire PDF is "signed". You cannot sign specific pages or sections.
How to sign/block only few fields in the pdf
You can specify "field collections" when creating a PDF with Adobe Designer. You then associate the field collection with a particular signature field. When the signature field is signed, the associated field can\will be locked.
Hope this helps
Steve

Multiple digital signatures in one file

I have a client who wants me to combine 4 different forms into one--then--require a digital signature by the same person after each independent form. So that would be 4 digital signatures total. And all identical. I'm using a different name per each field so there's no conflict.
It appears to work fine until I have it submit dynamically with a PHP script via email inbox.
When I open the PDF (having crunched the info back in from an FDF) the data is there EXCEPT the digital signatures.
Can someone point me to a tutorial?
Best regards,
Mare

Hi Mare,
You cannot merge files and expect that the digital signatures will be preserved. When you sign a file you are signing all of the bytes in that file, and only that file. Once you combine files you are creating a new unsigned file. If someone were to sign the new file they are signing all of the bytes in the new file, not just some of the bytes. There is no "page level" signing in PDF files, only whole file signing.
You can however put the signed files into a Portfolio file. A Portfolio keeps the files separate. Think of a Portfolio like a file cabinet in the physical world. Just because you put different files into the file cabinet drawer, they don't merge.
Steve

Digital signatures with different versions of Reader

I have created a form which requires a digital signature for approval. Typically, an employee will complete the form in Reader and forward it to a supervisor for approval. The supervisor needs to sign it digitally and forward it to me.
The issue we are having is with those employees who are completing the form in Reader and the supervisor (or someone thereafter) has a more updated version of Reader and cannot sign the document. What can we do to stop this from happening? There is no practical way to keep everyone on the same version of Reader. We will have many more forms which require a signature, and we need this issue resolved. (I am using Adobe Acrobat 9 Pro to create the forms.)
Also, is there a way to verify the digital signature without using a third-party source? At this point, we know anyone can create a digital signature using someone's hand-written signature they found on another paper and we would like to prevent this from happening. We need to validate the person who used the digital signature is really that person.
Any help is appreciated! Thank you!

If you are creating your forms in Acrobat 9 Pro. and then Reader-enabling them for digital signatures, then recipients of the form will need to use at least version 8 of the Adobe Reader. Also, you'll need to do a few things during the authoring stage of your form, if your form changes by role (i.e., additional data is entered, annotations, or multiple signatures). Mainly you'll need to use a certification sig. for the first signature and set permitted changes after certifying.
You can find a lot more detail on best practices on developing forms for multiple signatures in the Digital Signature User Guide at:
http://www.adobe.com/devnet/acrobat/pdfs/acrobat_digsig_userguide_90.pdf
The guide also explains how to validate documents (authenticity validation and document integrity validation).

Digital Signatures - preserving throughout the process

I have a form with 4 parts, each part requiring a digital signature.
I just read the article on preserving digital signatures (http://www.adobe.com/devnet/livecycle/workflow/articles/lc_wf_preserve_digisig_tip.pdf), but I am still a little confused. Does this only work if I am sending the form as an email attachment (is that what the routes and attachments mean)?
We want to do everything on-line (using pdf's)? We want part 1 user to fill out the form on-line, digital sign it, then it submit the form where it gets routed to part 2 user. So, is it possible for user 1 to type in the last name to look up user 2 and then selects user 2 - user gets an email with a URL to fill put part 2 on-line, but the digital signature from user 1 needs to be preserved. Then user 2 will digital sign the form and route to user 3.
So, the basic question was, can we do all this on-line (using PDFs) or do we have to involve email attachments? I wouldn't think so, but I wanted to clarify.
Thank you,
Jennifer

<[email protected]> ha scritto nel messaggio news:[email protected].. >I have a form with 4 parts, each part requiring a digital signature. > > I just read the article on preserving digital signatures > (http://www.adobe.com/devnet/livecycle/workflow/articles/lc_wf_preserve_digisig_tip.pdf), > but I am still a little confused. Does this only work if I am sending the > form as an email attachment (is that what the routes and attachments > mean)? > > We want to do everything on-line (using pdf's)? We want part 1 user to > fill out the form on-line, digital sign it, then it submit the form where > it gets routed to part 2 user. So, is it possible for user 1 to type in > the last name to look up user 2 and then selects user 2 - user gets an > email with a URL to fill put part 2 on-line, but the digital signature > from user 1 needs to be preserved. Then user 2 will digital sign the form > and route to user 3. > > So, the basic question was, can we do all this on-line (using PDFs) or do > we have to involve email attachments? I wouldn't think so, but I wanted to > clarify. > I think that in your specific case, also the process via email would not preserse digital signatures, because every step that required a new digsign would change the hash value. Bye, Alessio

Digital signature help

I have a created a PDF in Acrobat 8.0 that requires multiple digital signatures. I am emailing the file to the people and asking for their digital signature. When I try to save the file with Person1's signature to a file with Person's2 digital signature, it deletes Person's1 signature and inserts Person2's signature. How can I save the file so both signatures are retained?
I need help ASAP. It is driving me crazy.

Hi,
You can't merge signed files because it modifies the PDF layer which would break the signature. One of the limitations of digital signatures is they are serial operations, that is one signature follows the previous signature. You cannot do this in parallel and merger the contents into one file. You could put the multiple files into a single Package (later renamed to Portfolio in Acrobat 9) file, but each signed copy would still be a stand alone file attachment within the Package.
The bottom line is, if you really need all of the different digital signatures in the same PDF file you need to send it to the first recipient, have them sign it, and then forward the file to the next recipient (or back to you).
Steve

Digital Signature Authentication

We have developed a form that requires multiple digital signatures. With each signature, it is forwarded on to the next manager via a submit button and the form attaches to a new email. Last week I updated the form and added a new person's email address to the drop-down menu along with their email address. I extended the rights for users and it seemed to be working beautifully. However, as of late yesterday users were getting a message stating they could not sign and some previous signatures had the ? mark as those signatures could not be authenticated. HELP! I don't know if its a problem with the digital signature or I did or didn't do something??

Hi Sandi,
First up, I highly doubt that this is related to the validity of the Reader Extension credential, nor is that something you even need to worry about.
If one of the signatures is in an unknown state (the question mark icon) then there is a prompt to warn the next signer that they are signing a file with signature problems, but it doesn't prevent signing from occurring. Let's get some background information to help figure this out.
First up, do you know what application is being used (e.g. Acrobat or Adobe Reader)? Next, what is the version of the application? Finally, this message that users are getting, can you tell me what it says verbatim?
Thanks,
Steve

Pdf fillable form - multiple digital signatures

I have a fillable pdf form that requires multiple digital signatures. Is there a way to send the form to multiple parties and merge it back to one form upon receipt of the signature from each party? Does that be accomplished with a javascript or do I need to use a different software? Thank you.

That's not how digital signatures work, so the answer is "no". When multiple people need to sign a document, they need to sign the same document in sequence.

Digital Signatures for mutliple company code

Hi,
Our client have multiple company codes & they want to use digital signature for all the company code and there be individual authorised digital signatory for each comp code.
Now the question is , whether we have procure different digital signature for individual company codes & if so how system will identifies which authorised ditigatl signature should be assigned to respective company code...?
=> We are not able to download Adobe Form local & aslo is it mandatory to have digital signature to download Form 16 on a local system.
System details : ECC 6
SP Level : 38
Thanks & Regrads,

Digital Signature is person specific
You have to take the Digital signature ( A number assigned for each signatory with the tool),from an authorized services provided by NSDL
In a single company code if you have 2/3 signatories , first you need to make groups based on the signing authorities, in combination of PA/PSA/EG/ESG/BA etc
The form 16 is to be generated on the above criteria applicable.
3 file of form16 will be generated and send accross to 3 signing authorities
The signing authority can open the form using the tool ,digitial signatory software install and can authenticate the form16.
As per NSDL form16 is now not an statuory doucment. Its just an Tax Information of an Employee.
which is not required to be attached with your ITR's also
So why do you require the Digital signature to be printed on the form16 . Pls check this up with your finance team
Thansk & Regards
Hemant V. Mahale

Digital Signature sign off for PM work order operations

Hello Experts ,
We are have a requirement for digital signature sign off for operation. I've done all the setting mentioned in SAP Help
http://help.sap.com/erp2005_ehp_03/helpdata/EN/da/49d9c433ff4985b2484b7b911123cf/frameset.htm and SAP Note
700495 - Digital Signature implementation by using signature tool.
But still the Digital signature functionality is not working. Note 700495 give a sample program DSIG_BOOKING_EX, do we need to have a similar program for operations as well or once the setting is done for operation sign off w.r.t order type and plant the digital signature will automatically work.
Have any one worked on the same required. pls help.
Thanks in adavance.

Would you like to share the answer with us??
PeteA

Restrict printing of a form with digital signatures

I hope this isn't a duplicate question... Please forgive me if it is; I did search the forums first.
I have a form that requires a digital signature from several people as it gets emailed from one person to the next. Unfortunately, some of the people can't grasp the concept of digitally signing the form, therefore they print the form, sign it with a pen, scan it, and email it. (Very frustrating...)
Is there a way to prevent them from printing the form while still allowing me to print it once I receive it. I'm the last person in the signing chain and need the ability to print a hard copy listing all the digital signatures.
Thank you so much for the advice! I really appreciate it!
Heath

Hi Heath,
Yes it can be done, and it's not that hard to do, but I am going to get a bit techno-geeky here. In the Acrobat world you can sign an encrypted form, but you cannot encrypt (or change the encryption of) a signed form. You can solve the problem by encrypting the form (most likely you'd use password security because it's the simplest).
First a word about PDF file encryption. Using file encryption gives you two things, control over who can open the file and the ability to restrict what they can do with the file once they get it opened (such as print). You are going to want to encrypt the form before anyone signs allowing all but printing to occur. Then when the users open the form they can fill out form fields and sign the file (at it's heart digitally signing a PDF file is just a special type of form fill-in), but they will not be able to print the file.
Here's is where things get a bit geeky. The key is when you encrypt the file (assuming you are using Password Security) you need to apply both a Document Open Password and a Permissions Password. Would it be simpler if there was no Document Open Password, yes it would, but then you wouldn't be able to print the form either. By using a Document Open Password when anyone (including yourself at the end of the signing work-flow) tries to open the file they will see this dialog:
You will supply all of the end-users that you want to sign the file the Document Open Password. Once the file is opened the Print functionality will be disabled so all they will be able to do is fill it out and send it back via e-mail (or a Submit button is you added one to the file). Eventually the file will get back to you, but when you open the file (and get the dialog above) you'll type in the Permissions Password. That tells Acrobat that you are the "document owner" and it raises the permission set to "allow all", and thus you will be able to print out the file. As long as you only share the Document Open Password and keep the Permissions Password to yourself no one else will be able to print but you.
Could this work with Certificate Security or Rights Management Security, yes it could, The steps would be different, but the outcome the same. Since I'm guessing that you'll use Password Security here's what you'll want to do:
Open the unsigned file
Select the File > Properties menu item
Select the Security tab on the Document Properties dialog
Select Password Security from the Security Method drop-down list
Select the Compatibility and Encryption options at the bottom of the dialog (I suggesting that you do this first because if you change them you may need to reenter the passwords again)
Select the Require a password to open the document checkbox
Enter the Document Open Password
Select the Restrict editing and printing of the document checkbox
In Printing Allowed drop-down leave it set to None
In Changes Allowed drop-down select Filling in form fields and sign existing signature fields
Select the Copy checkbox at your discretion
Enter the Change Permissions Password (it must be different then the Document Open Password)
Click the OK button
Confirm both Passwords
Click the OK button on the Document Properties dialog
Save the file to apply security
Now, when you reopen the file, if you use the Document Open Password printing will be disabled, but if you use the Permissions Password printing will be enabled.
You can also simplify this if you use the Tools > Protection panel, but I don't want to dump too much on you at once.
Good luck,
Steve

IQS9 Completes Quality Notifications without digital signature

Hi all,
When we complete quality notifications, the system requires the user to enter digital signature (username and password) in qm02. However when you select a list of notifications in IQS9, and then click on Edit from there, it brings the notificaion up in transaction IQS22 and you can complete a nitification there without digital signature which is bad.
We can't take everyone away from using IQS22 because it provides a much better selection and drill down capabilities for all types of notifications (service and quality). Is there a way to have IQS22 require a digital signature for quality notifications just like qm02 does?
Thank you very much,
Sergiy

E-signatures in Quality Notifications WAS (!!) not a part of the standard features in SAP. But as of ECC 6 (extension pack 4 - I think) e.signature in notifications are avalable in tasks and actions. I have never test this function. But:
If this not solves your problem you can implement SAP e-signature Tool with alow you to add digital signatures "everywhere" in the system. This is a pre defined "ABAP-tool" to cal up at any system action by a exit/mod.
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/e0fbaa71-cd8d-2910-5982-e30626035400
I hope this will awnser you question and that anyone that has test te e-signatures in notifications can add info.

Digital Signature in From 16 In ESS

Dear all,
When i am opening Form 16 from portal the Digital signature is not appearing. When i am opening it from R/3 side its displaying the
Digital Signature from HINCF160 . Please let me know the configurations to be made at portal side.
Waiting for early response.
Thanks,
Sreedhar

Hi piyush,
Thanks for your reply,
Is there any Portal or Functional side settings required for digital signature?. only basis settings are enough?.
Please elaborate.
Thanks,
Sreedhar.

Digital signature in QM

Hi all,
I have some douts pls help me to solve it
1)The digital signature ensures that certain tasks are only performed by specially authorized users and documented in a signed document together with the name of the undersigned person, and the date and time.
But this can also be met by using basis tools providing authorisation to restricted usere only for UD and Result recording
then what is the use of Digital signature?
2)If i am using digital signature it is not reflecting any where.
i can olny see logs for that under Tcode DSAL
ASD

I pasted below the help file info from SPRO on digitial signatures. This gives you a good overview. You can find more info on this by searching help for information on SSF Settings for the System Signature. SSF = Secure Store and Forward and you will help files on this as well. These areas are set up by BASIS folks, not QM. You may want to inquire in a BASIS forum for more specific info on setting this up.
Craig
The basis application component Secure Store and Forward (SSF) is used to realize digital signatures in the SAP System. This section tells you how to make the following settings:
SSF settings for the digital signature
Which settings you make here depends on the signature method you use (see Specify Signature Method for Approval Using Simple Signature and Define Signature Strategies)
The complete names of the users that are supposed to execute the signatures as well as their personal time zones
When a signature is executed, the system copies the signatory name together with the local time according to the signatory's personal time zone to the signed document.
Caution
All users can maintain their address data and defaults by choosing System -> User profile -> Own data. The general user settings along with the SSF settings for the user are part of this data. Therefore if you use digital signatures, do not assign the authorization to maintain own data to all users.
Requirements
If you use the user signature as your signature method, you need an external security product that islinked to your SAP System by way of SSF.
Note that you should not store the users' Personal Security Environment (PSE) in a file system but rather, for example, on a smart card. The PSE software does not comply with legal requirements for digital signatures.
Standard settings
The SSF settings for the system signature are contained in the standard system.
Activities
SSF Settings for the User Signature
1. Go to Customizing for Basis Components, choose System Administration -> Digital Signature and carry out activity Application-Dependent Parameters for SSF Functions.
2. Enter the SSF information for the users that are supposed to execute digital signatures. If you want, you can also make the general user settings now (see below).
a) Go to user maintenance.
b) Enter the user ID of the user whose data you want to maintain and choose Change.
c) Go to the Address tab page.
d) Choose Other communication and double-click SSF (Secure Store & Forw.).
e) Enter the user's SSF information.
How the entries must be structured depends on the security product you use.
f) Choose Continue and save your entries.
SSF Settings for the System Signature
Check and, if required, maintain the standard settings. To do so, go to Customizing for Basis Components, choose System Administration -> Digital Signature and carry out the following activities:
Application-Dependent Parameters for SSF Functions
SAPSECULIB Maintenance Information
General User Settings
1. Go to user maintenance.
2. Enter the user ID of the user whose data you want to maintain and choose Change.
3. Go to the Address tab page and enter the user's first and last names.
4. Go to the Defaults tab page and enter the user's personal time zone.
5. Save your entries.

Requiring a Digiti Signature

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