Rescue Numbers file

Hello,
Is there wa way to rescue a damaged Numbers file? Trying to open a spreadsheet from iCloud ges this message:
"The document could not be opened."
E-mailing the document to myself and trying to put it on the Desktop gets this:
"“File X” cannot be converted. Please install a newer version of iWork."
I do indeed have the latest version of iWork '09 and even tried opening this problem file from another Mac without success. I did happen to see that my file now has "-tef" (File X-tef) attached onto the end. Any clue what that is? I also tried to open the file in MS Office 11 for Mac without any luck.
For what it is worth, I was working on this spread sheet for a few days with Numbers opened up and my Mac on the entire time. The computer suddenly froze up due to other issues and there was no way to correct the problem without a forced restart. The first thing that I did was to check on this file after the restart and it was fine. After Numbers was closed and reopened again, the problem started.
Peace,
Dr. Z.

Update:
After a little more experimentation, it looks as though I have been bitten by the imfamous "index.xml file is missing" issue. None of the tricks found elsewhere help and there are no files in package contents other than jpg snapshot images. Unless someone can suggest a fix for the future, I am going to recreate the project. Luckily, the data was really meant to help sort things out in my head and copy/paste from notes will ease the reconstruction.
So, for the rest of you, there are those that have lost data and those that haven't lost data YET. Backup! I was on the road with this project, so I didn't have access to my TimeMachine volume. I just assumed that backups were being kept via iCloud as I progressed. Unfortunately, I also found that none of the save preferences in Numbers were checked. Live and learn...
More microchips than sense,
Dr. Z.

Similar Messages

How can I convert an old Numbers file to be compatible with the new Numbers version, without having access to the old?

I received a Numbers file created in iWorks version 8 or earlier, but only have the newest version of Numbers on my MacBook Air. I can't request the sender to reformat the file. Is there any way to convert the file so I can open it in the new Numbers version?

Are you sure you don't still have Numbers from iWork '09 on your MacBook Air. My Mid 2012 does. To be certain you can look in the Applications folder to see if there is an iWork 09 folder. You can also use Spotlight search to see if it will find that Numbers as well as the current one.
If you do find to 09 version: iWork '09 and iWork '08: File compatibility

I can no longer access a password protected Numbers file with the correct password. Error message only says the file "cannot be opened."

I'm using Numbers version 3.2.2.
Suddenly I cannot access my password protected Numbers file with the correct password. I have the correct password written down so I know I haven't made a mistake.
The response box that pops up says that the file cannot be opened. There are no other options for me to choose from.

Also, I tried to open it through an older version of Numbers but it sent this error message.

Sample Applescript: scraping values from numbers files into a master file

Hi, I have programming experience in c and other languages, but am new to applescript and so am learning a lot from this forum.
My goal is to make a timesheet system for my Dad (for a bday present) where every time he helps a client, he fills out a newly created numbers file - and after a week or so, he can run a script that scrapes certain values from each numbers file and places it into a master numbers file. Then saving and closing the file.
Vince, it sounds like you've written a script that does this feature of looping through all numbers files in a folder and putting select values from each numbers file into a master numbers file (after clearing the previous values of the master file).
Specifically, I'm looking for a sample script that opens up a numbers file, clears its table, then fills this table by scraping one value from a particular cell in every numbers file in a folder.
If anyone has a similar script they would be willing to post or email to me, for me to use as a foundation and to learn from, I would be very very very grateful. My email is forman.jq at gmail dot com.

I guess that this script may be a good starting point.
--[SCRIPT fromfolder_2spreadsheet1]
The target spreadsheet must be open at front and must contain the sheet sheet_destination which much contain the table table_destination.
Choose the folder supposed to store the source sopreadsheets.
Yvan KOENIG (VALLAURIS, France)
2010/08/18
--=====
(* Edit these height properties to fit your needs *)
property destination : "destinationDoc.numbers"
property sheet_destination : "destination"
property table_destination : "insert here"
property premierelignedestination : 2
property colonne_destination : 2
property ledossierhabituel : "Macintosh HD Maxtor:Users:yvan_koenig:Desktop:dossier habituel:"
property ligne_source : 2
property colonne_source : 2
--=====
on run
my activateGUIscripting()
Select the folder storing the spreadsheets from which we will extract values *)
set dossier_source to choose folder with prompt "Choose folder storing the Numbers documents…" default location (ledossierhabituel as alias)
Build a list of disk items available in the selected folder *)
tell application "System Events"
set les_elements to every disk item of folder (dossier_source as text) --whose (get type identifier) is in
set les_tableurs to {}
Extracts the list of the Numbers spreadsheets available in the selected folder *)
repeat with refsurelement in les_elements
if type identifier of refsurelement is in {"com.apple.iwork.numbers.numbers", "com.apple.iwork.numbers.sffnumbers"} then
copy path of refsurelement to end of les_tableurs
end if
end repeat
end tell -- System Events
if les_tableurs is {} then
No Numbers documents available so we stop the process. *)
set rapport to "The folder “" & dossier_source & "” doesn’t contain Numbers documents !"
else
set rapport to {}
end if
Check that the target Numbers document is open at front
and that it embed the defined sheet embedding the defined table. *)
tell application "Numbers"
activate
set existants to name of documents
if destination is not in existants then
copy "The document " & destination & " is not open !" to end of rapport
else
tell document destination
if sheet_destination is not in (name of sheets) then
copy "the sheet " & sheet_destination & " is unavailable in the document " & destination & " !" to end of rapport
else
tell sheet sheet_destination
if table_destination is not in (name of tables) then copy "The table " & table_destination & " is unavailable in the sheet " & sheet_destination & " of the document " & destination & " !" to end of rapport
end tell -- sheetSource
end if
end tell --document destination
end if
If target document is not at front or if it doesn't match the defined requirements,
we quit the process. *)
if rapport is not {} then error my recolle(rapport, return)
Clean the target table, minus row 1 supposed to be storing columns headers *)
tell document destination to tell sheet sheet_destination to tell table table_destination
set selection range to range ("A2 : " & name of last cell)
end tell --document destination
end tell -- Numbers
my selectMenu("Numbers", 4, 9) (* Suppress *)
set liste_valeurs to {}
tell application "Numbers"
repeat with un_tableur in les_tableurs
Open the spreadsheets and extract from each of them the wanted value *)
open un_tableur
tell document 1 to tell sheet 1 to tell table 1
set une_valeur to value of cell 2 of column 2
end tell
if une_valeur is 0.0 then
copy "empty" to end of liste_valeurs
else
copy une_valeur as text to end of liste_valeurs
end if
close document 1
end repeat
Now, it's time to insert the values in the target table *)
set ligne_destination to premierelignedestination
tell document destination to tell sheet sheet_destination to tell table table_destination
repeat with une_valeur in liste_valeurs
if not (exists row ligne_destination) then add row below last row
if une_valeur is not "empty" then
set value of cell ligne_destination of column colonne_destination to une_valeur
end if
set ligne_destination to ligne_destination + 1
end repeat
end tell -- document destination
save document destination
end tell -- Numbers
end run
--=====
on recolle(l, d)
local oTIDs, t
set oTIDs to AppleScript's text item delimiters
set AppleScript's text item delimiters to d
set t to l as text
set AppleScript's text item delimiters to oTIDs
return t
end recolle
--=====
on activateGUIscripting()
(* to be sure than GUI scripting will be active *)
tell application "System Events"
if not (UI elements enabled) then set (UI elements enabled) to true
end tell
end activateGUIscripting
--=====
my selectMenu("Pages",5, 12)
==== Uses GUIscripting ====
on selectMenu(theApp, mt, mi)
tell application theApp
activate
tell application "System Events" to tell process theApp to tell menu bar 1 to ¬
tell menu bar item mt to tell menu 1 to click menu item mi
end tell -- application theApp
end selectMenu
--=====
--[/SCRIPT]
I apologize, I'm too busy to write more explanations.
Yvan KOENIG (VALLAURIS, France) mercredi 18 août 2010 21:38:04

When I download a Numbers file from iCloud to my Mac, it isn't the latest version.

Today I worked on a Numbers file on my iPad 2 from 4:40 pm to 6:30 pm. A few hours later, when I tried to download the file from iCloud to my Mac, none of today's changes appeared. When I looked at it again on the iPad, on the main Numbers page where you choose the file you want, it showed a time of 4:43 pm associated with the file. However, when I opened it, the two hours of work was still there even though the time was off. I tried sending the file as an email and when I opened the email attachment on my Mac, all of today's changes were there. So the new changes are captured when emailing a file but not when downloading it.
It almost seems as if the file hasn't made it off the iPad and into iCloud, but I can't find any information on ways to force that or know if it's been done.

Two possible problems. 
1. BlackBoard never supports the latest version of Firefox, for a few reasons. Some schools don't run the latest version of BlackBoard Vista or Campus Edition. Also, BlackBoard upgrades seem to be tied to the "school year" cycle, the changes they make to improve and update their software seem to be rolled out for the fall term so that changes aren't being made during the normal "school year" and possibly causing problems for the schools. That also may be a function of their contract / payment cycles with the schools that use their programs.
http://www2.blackboard.com/tuneup/viewpage?name=tuneup_browser_tuneup_windows_firefox 
Select the link for the version of WebCT Vista or Campus Edition ''(version info is usually at the bottom of each page, in the footer)'' that your school is using, then see which version of Firefox is compatible.
Depending upon which version of WebCT your school is using, you will have to use Firefox 3.6.x, Firefox 3.5.x, or Firefox 3.0.x when accessing the Blackboard site.
My advice is to install the Firefox Portable version that you need for Blackboard on your computer, and use that installation only for Blackboard. Continue to use 4.0.1 for all other web browsing. 
http://portableapps.com/apps/internet/firefox_portable/localization#legacy
2. Firefox uses a Plugin ( you have Office Plugin for Netscape Navigator installed) to open files that aren't "internet files", like word processing documents. 
I can't help you directly with Office, as I use Open Office, but there should be a preference for that Plugin within your Office preferences or options under something like Internet, to have those files '''Display documents in browser'''. 
Or see this to make sure you have your "file type" set correctly. 
http://support.mozilla.com/en-US/kb/Managing+file+types

Can't open a numbers file

Dear Colleages
I have a big problem with a numbers file. I work with the numbers version and have saved a file couple days ago on a usb stick. It file with my password login usw. I have done and used that file for months and I have been using the new numbers version since the launch of the new version. Today when I wanted to open the file to adjust it I get the messge "pw.numbers file can't be opened". I have not used dropbox or cloud for that file.
What can I do.
Thanks for your help

Hello Paul,
Can I ask how you are opening the file? I am having similair issues, although I am preferring iWorks '09 apps still but have both installed, and working on files on a remote server (WebDav), I am getting the similiar errors, but if I copy the file to the local desktop and work with it there, then it's fine. Maybe your attempting to open from the USB stick!? Try locally on the desktop/documents folder?

How can I open a Numbers file to the last cell used on from the previous saving of that file?

In Excel, the .xls file would always open on the the cell location where the file was previously saved. Very nice to have feature when the file is long ,so one does not have to keep scrolling down the page to make the next entry every time the file is opened.
Can Numbers do this? I can't find an option for it.
After opening a file, I must always scroll down to the last entry or where I want to start inputting data. What a pain.
Is there a way to open a numbers file to where one was located when it was previously saved?
Anybody know? Please help.
Thanks

CF,
When I Save a Numbers document with a cell Selected and then close the document, the same cell is still selected when I reopen the document. Isn't that what you are asking for? Furthermore, if I have chosen 100% zoom scale, the selected cell is displayed in the same screen position as when it was last saved. What you may be seeing that you don't care for is that if the zoom is other than 100% the table's position in the display window may be different than at the last Save.
Jerry

Bug: Numbers File cannot be deleted because it is in use

Whenever I try to delete a Numbers 09 file, I get the error message that the file cannot be deleted because it is in use. I get this without the file being open at all, so it shouldn't be in use and I should be able to delete it.

It's actually a plain and simple file. It contains several sheets, each sheet 1 or 2 tables, but no links to external files nor links within the file from one table to another.
And indeed, I only have it with Numbers files even if I try to delete the file immediately after startup of my computers (iMac and Macbook, both running the same versions of OS X and Numbers). If I try a couple of times, sometimes the file is deleted, but I haven't found out what has changed so that the file can be deleted.

Numbers file wont open. please help asap!

I've been workin on a Numbers file for some days and have always safed it at the end of the day. Today i wanted to open it but i keep on getting this error that it can not be opened. Does anybody know a quick solution to it?

Not enough information to hazard a guess.
What is the error message that is displayed?
What version of the Mac OS is running on yout MBP? If you have updated to this version from an earlier version, how was that update done?
What version of Numbers '09 are you using?
All of these may be factors in solving the issue.
A quick solution would be to open your most recent backup copy of this file and rebuild from that. This solution, of course requires that you have a recent backup copy available, something that is, I suspect, not true for the majority of us on the first occasion that we need one.
Regards,
Barry

How can I convert a numbers' file from iPad to an excel file on macbook pro?

When I try to open a numbers file from my ipad mini in macbook pro, it appears unformated. How can I solve this situation? I don't have numbers on Macbook pro...is it necessary?

I havne't had this problem myself, so I can only guess, but my first suggestion, if you haven't already, is to try sending it to yourself via email from the ipad & when it asks you for the format, choose excel.

How many sheets can you save in a Numbers file?

Hi folks. I am desperate for help. I have a very important Numbers file that I am working with, where I need to add 289 "sheets" to a single file. Everythign was fine, until I am trying to add my 146th sheet. When I add that next sheet, It will no longer auto save or let me manually save!
I can't find any file size or number of sheet limits.
What can I do? I really must have each sheet on the same file.
Please advise.
Drew

Drew,
According to the following discussion, Yvan Koenig states that you can have 255 Tables per Sheet and 255 Sheets per Document:
https://discussions.apple.com/message/7813797#7813797
In my opinion, anything approaching this order of magnitude belongs in an Office or Office-clone app. Numbers is bound to choke sooner or later with this much data.
If you are certain that you haven't hit one of these limits, there may be other reasons you can't save that we can't guess with the information that you provided.
Jerry

How do i find a numbers file

in numbers I type Command-o
in the search field i type "numbers" without the quotes.
no numbers files are found in that directory.
.xls and .csv files are found, including .xls versions of previously created .numbers files
typing the full filename also fails to find any file with a .numbers extension
spotlight finds them. clicking them opens numbers as expected.
clearly something's broken, and i thought only on my system (since no one else has mentioned it),
but my son's macbook has the same behavior as mine.
any ideas?

[Note: I tried reinstalling iWork, which claimed "Success!", but trying to run it (numbers) failed, big time, since i already upgraded to SL and the old numbers isn't compatible. Apparently Software Update doesn't really know what you're running ... but that's a separate problem.]
Behavior described and explained several times.
When you buy iWork, you get the version 9.0.3.
Before running the apps in Snow Leopard, you must apply at least the update 9.0.4.
There is also an update 9.0.5.
And on my side, I'm running the version 9.1
Updates are delivered to be applied.
Yvan KOENIG (VALLAURIS, France) vendredi 30 septembre 2011 20:20:24
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community

Why do my numbers files not email properly?

Disclaimer: I'm fairly computer savvy and have a good amount of experience in using Numbers (mostly Numbers'09).
I've recently encountered a new problem when emailing numbers (.numbers) files.
They are not coming through correctly.
This may be a "new" issue with the recent upgrade from Numbers'09 but I'm not sure since I have not had the need to send a numbers doc from one person/computer to another since the update to the new version of Numbers.
Here's what happens:
The file sends with no problem. I'm able to receive the file with no problem.
I CANNOT OPEN the numbers document.
When i receive the document it is not coming in the full size. For example: A document that is actually 324K in size is only being received as 8K.
- I am unable to preview the document.
- It appears to have no data
In an attempt to self-solve the problem - I saved the file that I'm attempting to send as a "Numbers 09" version. I was able to send and open this successfully.
The computer that I'm on/sending to/opening in, is running the current version and the SAME version of numbers as the other computer (version 3.2).
I'm quite confused and have not been able to find a solution on my own.
If anyone has run into this, has an idea or has a solution it would be HUGELY appreciated!
Thanks in advance for ANY and ALL feedback and support.

Hi John,
I don't really want to switch my method of filing simply for sharing purposes.
Perhaps a solution for now could be to revert a document to Numbers '09 before emailing?
When Numbers 3.0 was released in November 2013, many people were stunned that a so-called upgrade had lost so many features. But slowly (through this forum working together) it became clear that Apple had provided several safety-nets.
- Numbers 3 did not replace Numbers '09 on any computer. Numbers '09 was moved to a folder named iWork '09 inside the Applications folder. It still works on OS X Mavericks just as it always did on previous versions of OS X.
Numbers 3 did not replace the icon on the Dock. That icon continues to point to Numbers '09.
Wayne Contello has written a User Tip for working with the old and new versions of iWork:
https://discussions.apple.com/docs/DOC-6991
- Documents and templates created in Numbers '09 will carry many of the "lost" features into Numbers 3.
- A document "stolen" by Numbers 3 can not be opened in Numbers '09. Numbers 3 has Menu > File > Export To > Numbers '09... to revert that document. However, reverting a document created in Numbers 3 will not magically install lost Numbers '09 features. They are gone (for now).
- Numbers '09 and Numbers 3 run happily together at the same time. Just be sure which version you use when opening a document. Use Menu > File > Open or Menu > File > Open Recent.
With each update (Numbers 3.0 to 3.01, 3.1 and now 3.2) many features have been restored. They may now live under a different menu, button, or Inspector (Format Panel).
This forum has helped me and other users to find out where our cheese is now:
Who Moved My Cheese?
http://www.spencerjohnson.com/Book-WhoMovedMyCheese.html
Regards,
Ian.

Can't open numbers files in latest version

I'm running the latest version of numbers in Mavericks and iOs7. I was able to open a file yesterday, but now get this message "You need a newer version of Numbers to open this spreadsheet." I've double checked and all the versions are the latest. - it's a numbers file now, so I can't open it in excel either.

Hi marion0,
A lot of people don't realize that after they download Numbers 3.0 the old Numbers 2.3 is still on their machine. Numbers 3.0 is in the Applications folder and Numbers 2.3 is in a subfolder within Applications called iWork '09 or similar. The icons are similar and it is very easy to get confused. Here the old version is on top, the new version on the bottom. (They can run at the same time.)
If you had an icon on your dock before downloading Numbers 3.0 then it's probably still pointing to the old version. So if you like clicking on the dock to open an application and then open documents from within the application you need to drag the icon for the new Numbers 3.0 to the dock. Otherwise, you can always right-click on a document in Finder as Badunit suggests and choose which Numbers version you want via Open With.
SG

Unable to open Numbers file in iCloud using Numbers 2.3 (iWorks 09)

Using my iMac (OS 10.8.5) and Numbers (2.3), I am unable to open a Numbers file built on my iPad2 (7.1.1) and stored on iCloud. I get an error message indicating that I need to upgrade Numbers on the iMac. The version available to download on the App Store is 3.2.2 and seems to require Maverick to run. i don't really want to spend the money on either, but will if I have to obviously. (DISLIKE). Are there other options? And will the upgrade also force me into iOS 8?
Thanks in advance.

Hi Reefkeeper,
You will need Mavericks to use Numbers 3. I don't use iCloud right now but it seems some users are experiencing difficulties at the moment with the iOS 8 upgrade. To Use Numbers in iCloud you will need iCloud Drive which requires iOS 8 and Yosemite on the Mac. Yosemite is not out yet.
I sync my Numbers files between my iPod and Mac using iTunes and file sharing. It is a little clunky but gets the job done. You can also email files.
It has been said on these forums that Numbers 3 is a free upgrade- I can't remember. I don't do a lot of printing or find and replace and Numbrs 3 has suited me very well. It is said to be more applescript friendly and of course that whole cloud thing. '09 will still be on your computer.
quinn

Rescue Numbers file

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