Resetting a clearing document from a previous financial year - Vendor Payment

Finance team needs to reset a cleared item from a previous financial year. The cheque was
never presented. They are unable to create a new invoice to pay the vendor without this cheque going
through and being processed.
However, when using transaction code FBRA they receive an error message
"clearing document from alternative fiscal year-. Message no F5A258".

There are two option
1. You Open the Close Period, or change the reversal code, which can allow alternative posting in the current period.
2. Go to the IMG - Controling - General Controlling - Change Message control. Give the message application area and then the number and turn it off. (Tcode : OBA5)
With regards,
Uttam Maity

Similar Messages

What does it mean,resetting of clearing document and reversing of clearing?

Hi SAPians,
Suppose my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?and the accounting impact will be like debit items will become credit and viceversa.but my doubt is if i only reset the clearing doc.no by FBRA then what will happen and what will be the accounting impact ? and what will happen if i reset with reverse the clearing doc. and what will be the accounting impact?
Regards,
Sumeya offrin

Dear Sumeya,
You have written "my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?"
You cannot reverse a cleared document in fb08.
Now let me answer you other questions.
Say for example you have posted a document no. 100005. Then using FB08, you Reverse it and a new CLEARING document no. is generated, say doc. no. 100006. So out here whatever entry posted in doc. no. 100005 gets reversed in document no. 100006. (ie. debit becomes credit & vice versa). This document no. 100006 is your clearing document. Now, both documents, ie. 100005 & 100006 contains no open items. Both documents are cleared against each other.
Now when you only reset the cleared document no. 100006, it becomes an open line item document. There are no financial impacts. But, when you reset and reverse the cleared document no. 100006, a new document number is generated, say for example, document no. 100007 which is a reverse entry of document number 100006. Most importantly, document nos 100006 and 100007 gets cleared against each other. Both, document number 100006 & 100007 are cleared documents. There is a financial impact out here and the original document no. 100005 becomes an open line item document.
It will be a little confusing if you read it once, but put this example on a paper & then analyse, am sure your doubts will be cleared.
Hope this helps.
Regards,
Amit Maniar.

Only reseting the cleared documents with exchange rate differences in FBRA

Hello,
we want only reset the cleared documents . We dont want to reverse the cleard documents. But When we try to do it we get a message Exchage difference are posted do you want to reverse it. Want we want to reset are in Doc.. currency. postings for August.
As i know when we have exchange rate difference we dont get an option only resettng but we get reseting and reversing.
May i know how to slove this situation.
Thank you
Chaithra

HiI
f you set this selection field then the settings in the ERD Setting column for this currency type are no longer relevant. The system calculates and posts exchange rate differences between order-related goods receipts and invoices not just for materials with standard price, but also for:
Materials with moving average price
Account-assigned transactions
Planned delivery costs
The valuation of the inventories or consumption is effectively done at the exchange rate for the goods receipt, and not at the exchange rate of the invoice. When you post the good receipts, the fixed exchange rate from the purchase order is not used, but the translation of the purchase order values to local currency is always done at the posting date of the goods receipt.
If you are using the material ledger with actual costing, the system does not include the posted exchange rate differences at period-end closing in the actual prices of the materials.
Regards
Antony

Resetting Archived Clearing Documents

Hi,
We would like to reset Clearing Document using transaction FBRA. The clearing document is archived (the corresponding financial document is not archived). Is there any way manually or programmatically to reset the clearing document which are archived.
Thanks.

As a rule, documents that are still required are not to be archived. If this does not work, you have to reload the FI documents as an alternative.

Can reset the clearing doc when invoice is paid to Vendor via F110.

Hello Experts,
I know the usage of FBRA.I want to know can we reset a clearing document where the value is already paid to the Vendor.
Please Clarify.
Thanks,
B

I know the usage of FBRA.I want to know can we reset a clearing document where the value is already paid to the Vendor.
There is no issue at all if you have paid a vendor and the vendor liability is alreary cleared. I am not sure what dependencies do you have for this reset. I can think of 2 examples:
1. When you pay your vendor you Dr. your vendor and credit your Bank. Now the question is where the check is (if the payment mode is check). If you have already mailed the check to your vendor then there is a possiblity that your vendor can encash it. There is no connection of SAP reset and bank encashment of your check. If you use this process you also need to send an information to your bank so that they can not honor this check which you have already reset and reversed the check payment.
2. Suppose you have Electronic bank statement in scope then you will never hit your bank account straight when you do your vendor payment. You generally hit bank celaring account. In this case you need to check where the check is. If the check is still in your possession you can reset your transaction along with check voiding. If you have already mailed the check to your vendor then there is a possibility that he might encash this check. In this case SAP reset is of no use unless and until you send a notification to your bank not to honor this check. if you do not notify your bank then there is a possibility that this clearing transaction appear in your bank statement and will always open as system won't be able to clear this positng because of the fact that you have already reset your books.
Hope these scenarios cover your issue.
Edited by: Anuponline on Dec 12, 2009 4:01 AM

EAM: Reinstatement of assets retired in previous Financial Year

Guys,
I have 19 assets all of them got retired in the month of Dec-2011 (Financial Year period 1-Jan-2011 to 31-Dec-2011). Now customer as on 1-Jun-2012 (Financial Year period 1-Jan-2012 to 31-Dec-2012 ) wants me to reinstate all of them back to Oracle. If I am not wrong, Oracle does not allow to reinstate assets in current financial year if they are retired in the previous financial year. Can you please enlighten me on it?
Thanks
Sunil

Hi Rohit,
I had a similar requirement for Fixed Assets. The response from SAP was that this cannot be done for Assets Acquired in Current Fiscal Year and needs to be done manually. Version I was using was 2004A.
Have you been able to get a solution since?
Regards

Selecting Invoice (OINV) records from the current financial year

Hi Everyone,
I would like to select Invoices (OINV) from the current Financial Year. I am located in Australia and our financial year is measured from the 1st of July to the 30th of June.
Here is a pseudo - code sample -
SELECT T1.DocEntry, T1.DocNum, T1.DocDate
FROM AU.dbo.OINV T1
WHERE "CURRENT FINANCIAL YEAR"
Notice above that I would like to replace "CURRENT FINANCIAL YEAR" with an SQL code snippet that selects all dates from the beginning of the financial year (1/07/xx) to the current date.
Any help here will be greatly appreciated.
Kind Regards,
David

Hi Everyone,
Here is a code snippet that permits returning only values from the current financial year -
DECLARE @day nvarchar(2) = DAY(GETDATE())
DECLARE @currentMonthAndDay INT = CAST(CAST(MONTH(GETDATE()) as nvarchar(2)) + (REPLICATE('0', 2 - LEN(@day)) + @day) as int)
DECLARE @StartOfFinancialYear DATETIME
SET @StartOfFinancialYear = CAST(YEAR(GETDATE()) - CASE WHEN @currentMonthAndDay<701 then 1 else 0 end as nvarchar(max)) + '0701'
SELECT *
FROM AU.dbo.OINV T0
WHERE T0.DocDate >= @StartOfFinancialYear
AND T0.DocDate < DATEADD(yy, 1, @StartOfFinancialYear)
Many thanks to Faheem for providing the answer to returning only results from the current financial year, in this thread: http://social.msdn.microsoft.com/Forums/sqlserver/en-US/2edbe630-faca-4f94-a014-04f5a832f81d/returning-results-that-fall-within-the-current-financial-year?forum=transactsql
Kind Regards,
David

User is unable to appoint an employee from the previous tax year

Hi Experts,
Can anyone resolve this issue please...
User is unable to appoint an employee from the previous tax year ( 01/12/2010), Appointment date 01/12/2010 for an employee Please asist...
Regards
Sav

OK .... last user insalled software that was not owned by company. Software removed bug solved.

Reset Manually Cleared Documents

Hi,
I have the following scenario:
I posted two document in first document i posted following transaction:
EOBI EXP Dr 10,000
Exp Payable EOBI    Cr 10,000
(Document Number 1000010, Type SA)
The second transaction Was:
Exp EOBI Dr. 10,000
Bank                          Cr     10,000
(Document Number 2000010, Type KZ)
then i manually selected these two documents and cleared them and a document 5000010 was generated by system. now for some reason i need to change the status from cleared documents to open again. for this when i go to FBRA and give any of the three document (1000010,2000010 or 5000010) for reset the system gives me an error that document XYZ is not a clearing document. what i understood here was that i was suppose to provide document number 2000010 in FBRA so that documents can be open again because this is the clearing document.
this has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
What am i missing here?
Regards,

Hello,
This has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
There is nothing to worry about the concept. The concept is when you posted the expenses the document 1000010 was generated and when you posted the payment to bank for this expense the document 2000010 got posted. When you cleared both the documents manually the clearing document is 5000010 posted.
Now you want to set the status open for the cleared item as suggested above use FBRA with documnet num 5000010.
But now the question is had you already cleared the bank account also. if not then this will not be a problem for you. If yes then you had to reset the doc num generated while bank clearing then you can reset the doc num 5000010..
Hope this may help.
Thanks,
Chetan Ahuja

InDesign CS6 opens all documents from the previous day on startup

First of all I am on a Mac using a Mobile Account. I have no admin control over this setup. Every 2 hours or the local environment syncs with the server and saves my 'computer'.
The problem is when opening InDesign in the morning to start the day hundreds of documents begin to open. They appear to be every document opened from the previous day (or more).
InDesign does not crash. They do not appear to be recovering, just opening.
I tried to clear the recovery cache, but that had no effect.
Is there something I can clear to prevent this from happening?

I was hoping to find an answer as they are not sure either.
I think Larry's answer is right, restart (without the option key) and uncheck reopen windows. It will stay unchecked unless you check it on a later restart.

Error while resetting a cleared document

Hi everyone,
I am getting an error while resetting a cleared invoicing document 'Document xxxxxxxxxxx with origin R4 can not be reversed'. Please guide me how can we reset the clearing of this document.
Thanks and Regards

Hi,
You need to reset all clearing for the corresponding FICA document for the print document.
Reset the clearing for the document no. mentioned in the output for EA13 execution.
You need to reset all the clearing for the document, before reversing the same.
To get all the clearing document, go to DFKKOP table, enter the FICA document no. (for the print document on FPL9). Get all AUGBL documents,
Alternatively, you can go on to FPL9 screen, double click on the consumption document, in the basic data you will see the clearing date (if it is cleared), expand the view their (click on + sign), you will se the clearing document no,
Pass the above clearing document no, to FP07, and once all the clearing is reset for the invoice, you can reverse the corresponding invoice through EA13.
Regards,
Rajesh Popat

Reset of clearing documents with open items managed accounts

Hi,
I posted OI clearing document in Nov 2013 and had to reset it in March 2014. This rest impact my 2013 balances. Does anyone know why this document has been reset with old period? thank you

Hi Sevinj,
if document got cleared with some fx difference yes there will be impact if it's cleared without any fx diff there will not any impact in books.
T-code FBRA.
Regards,
Raman

How to trap Cleared document from the Flat file

Hi All,
In the BDC In flat file, I am getting boths Document No ( Cleared & Non Cleared).
While Uploading I need to check the Document No , which is clered is filtered & Only Those Document No which is not cleared is posted in the Transaction - F-53.
I need to captured those Cleared Document No and should appeared as in the list.
Pls suggest me the logic . there is no FI consultant
Thanks in Advance

Hi Uri Dimant,
I tried to load data from text file to SQL table but i am getting belows errors.
Also format of data is
col1,col2,col3,col4
AB,2,3,4
CD,3,45,
C,3
Errors -
[OLE DB Destination [31]] Error: SSIS Error Code DTS_E_OLEDBERROR. An OLE DB error has occurred. Error code: 0x80004005.
An OLE DB record is available. Source: "Microsoft SQL Server Native Client 11.0"
Hresult: 0x80004005 Description: "Invalid character value for cast specification".
OLE DB Destination [31]] Error: There was an error with OLE DB
Destination.Inputs[OLE DB Destination Input]
.Columns[net_revenue]onOLEDBDestination.Inputs[OLE
DB Destination Input].
Thecolumnstatusreturnedwas:"The
value could not be converted because of a potential loss of data.".
[OLE DB Destination [31]] Error: SSIS Error Code DTS_E_INDUCEDTRANSFORMFAILUREONERROR.
The "OLE DB Destination.Inputs[OLE DB Destination Input]" failed because error code 0xC0209077 occurred,
and the error row disposition on "OLE
DBDestination.Inputs[OLE
DB Destination Input]" specifies failure on error.
An error occurred on the specified object of the specified component. There may be error messages posted before this with more information about the failure.
[SSIS.Pipeline] Error: SSIS Error Code DTS_E_PROCESSINPUTFAILED.
The ProcessInput method on component "OLE
DBDestination"
(31) failed with error code 0xC0209029 while processing input "OLEDBDestinationInput"
(44).
The identified component returned an error from the ProcessInput method.
The error is specific to the component, but the error is fatal and will cause the Data Flow task to stop running.
There may be error messages posted before this with more information about the failure.
Amit
Please mark as answer if helpful
http://fascinatingsql.wordpress.com/

Mass Reset of Clearing Docuements...

Hi,
FBRA gives the facility to reverse single doucment at a time. I want to reset in mass some clearing documents.
How can i mass reset cleared documents. Please advise.
Thanks in Advance,
Safi

Hi,
There is no scope for doing mass reset in SAP through any transaction code. The best possible way is to ask ABAPer to make changes to the program of FBRA in Z.
Regards
Jyostna

Document numbering for new financial year

Hi
i cant update assign first starting number 1 for new financial year. when i make any document its starting from last number of last year. like last year last number is 125. but i want this FY (2011-2012) staring number 1 for any document. but its starting from 126
How can i do this???
Regards,
Mizan

how can i close No. series??
"Also please be sure that you have closed the previous no. series with last no. and lock it."
your note
please see below link and open attachment. what i have done you can understand.
http://www.sendspace.com/file/diojs5
regards,
Mizan
Edited by: mizan700 on Aug 2, 2011 11:26 AM

Resetting a clearing document from a previous financial year - Vendor Payment

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