Resetting and reversing a cleared document

Hello
I want to reset and reverse a customer clearing document. The clearing document which is 54203512 was posted and matched against the customer invoice in the previous period. When reversing and resetting the document in transaction code FBRA, a pop up screen u201CReversal Datau201D appears. The reversal reason is specified as 01 (Reversal for incorrect posting), posting date is todayu2019s date however the original clearing document 54203512 was posted in 05.09.2008 and in previous period. Click on continue.
The document is not reset and reversed and I am getting the error message u201CReversal reason 01 only permits posting date 05.09.2008u201D. Not sure why the document is looking at the posting date of original document even though I specified the reversal date as 08.10.2008. Can a document be reset and reversed in different periods?? Or does this cause any issues or problems? Or is this a bug??
Thanks in advance
Evelyn

Hi,
There are only 2 controls allowed for Reversal reasons:
1. Negative posting
2. Alternative date for posting
The symptom you have mentioned would be of a control from somewhere else, i.e. either a user exit or a validation. An order reason can only restrict it to current date or allow any other date. At least that is what I have experienced.
Cheers...

Similar Messages

What does it mean,resetting of clearing document and reversing of clearing?

Hi SAPians,
Suppose my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?and the accounting impact will be like debit items will become credit and viceversa.but my doubt is if i only reset the clearing doc.no by FBRA then what will happen and what will be the accounting impact ? and what will happen if i reset with reverse the clearing doc. and what will be the accounting impact?
Regards,
Sumeya offrin

Dear Sumeya,
You have written "my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?"
You cannot reverse a cleared document in fb08.
Now let me answer you other questions.
Say for example you have posted a document no. 100005. Then using FB08, you Reverse it and a new CLEARING document no. is generated, say doc. no. 100006. So out here whatever entry posted in doc. no. 100005 gets reversed in document no. 100006. (ie. debit becomes credit & vice versa). This document no. 100006 is your clearing document. Now, both documents, ie. 100005 & 100006 contains no open items. Both documents are cleared against each other.
Now when you only reset the cleared document no. 100006, it becomes an open line item document. There are no financial impacts. But, when you reset and reverse the cleared document no. 100006, a new document number is generated, say for example, document no. 100007 which is a reverse entry of document number 100006. Most importantly, document nos 100006 and 100007 gets cleared against each other. Both, document number 100006 & 100007 are cleared documents. There is a financial impact out here and the original document no. 100005 becomes an open line item document.
It will be a little confusing if you read it once, but put this example on a paper & then analyse, am sure your doubts will be cleared.
Hope this helps.
Regards,
Amit Maniar.

Reset and Reverse the partial payment/receipts

Dear Friends
kindly advise me how to reset and reverse the partial payemnt/receipts
Thanks
Regards
Madhu

Hi
use the FBRA transaction code for reset and reverse the payment document. give the payment document number in FBRA transaction after execution system will give the message "reset" or reset and reverse" select as per your requirement.
hope this will solve your problem.
Regards
Ram

System Lock Error while reset & reversing the cleared document - FBRA

Hi Experts,
Currently using t-code FBRA, when user trying to reset & reverse the cleared document , they are facing "System Lock Error". We have analyzed on this issue and found SAP note no. u201C487347 u2013FBRA: Overflow of the lock table in production systemu201D . After implementation of this note, SAP has created one new transaction code, FBRA_LOAC.
However, when we tried to reset & reverse the cleared document using t-code FBRA_LOAC, we face the same error.
Can you help me to resolve this issue ?
Thanks in advance.
Regards,
Manish

Hi:
We once faced these issue and got it resolved by extending parameter after extending the profile-parameter "enque/table_size", as per note note 13907. Do not forget the restart the server after extension.
Regards

Posting type 9 reset and reverse clear

Dear Expert,
In case of bank statement has information that the transaction is cancelled, how can we handle this kind of transaction?
I see in posting rule, there is posting type '9' reset and reverse clear. However when I setup and run it foreground, system will calll tcode FBRA in which we have to fill in FI document number. This FI document can't be identified in the bank statement anyway. The business case may be check bounced, for example.
So how can we setup the posting rule with posting type '9' to cancel the FI document originally posted from the previous transaction?
Please kindly suggest.
Rgds,

Try to find out the mathcing field from Document Header data to identify it.
Thanks

Identifying the orginal Doc for reset and reverse documents

hi,
When there is a cheque return from the customer, what is the practice is to reset and reverse the original receipt posted in the system. but the issue is once the original document is reset and reverse there is no way of identifying the invoice details of the receipt created (f-28). Please some one help to find out those details.
Thanks and Regards
Gayani

HI,
Up to that point ok, say If i reverse the receipt and from the reversal document number I can see the "reversed with number" but the issue is I want to know the payment usage (original documents) of the "revered with number".
Say There is receipt document number 1800000000
and the bank return this cheque, so I want to reverse the receipt number 18000000, so I use the transaction FBRA to reset and reverse the document. but the customer want to know the original documents (invoice) of the receipt number 180000000?
I can not get those information from the system
Gayani

Reversal of cleared document

Hi All,
Two KR documents "A" and "B" are cleared by the clearing document "C"
Now, user realized there is wrong posting for document "A". So they want to reverse the document "A"
They reset the cleared documnet, and reversed the document "A". But the document "B" and cleared dcument "C" are also appering as open items in the correspoding GL account report (FBL3N)
How can we resolve this issue?
Thanks,
Vidya

Hello Vidya,
Kindly check this links.
It may help you.
Reversal of Clearing document-AR
Reversal of Clearing document (Mass)
clearing document mass reversal
Thanks

Problems reversing a Clearing document

Dear Frieds,
User has cleared few documents with Transaction Code F-32 during monthend process and now he wants to reverse the clearing document.
Trying to reverse through FBRA Tcode but it's giving error message as u201C Balance of the line items is not Zerou201D.
Could you please help me with this to rectify this error.
Thanks a lot for all your help.
Regards,
Hari.

Hi Hari,
Note 400530 - FBRA - F5136: Balance of line items not zero
Summary
Symptom
A payment using a payment card fails, in other words, the payment is reversed using Transaction FBRC where the customer or vendor item is reopened.It is not possible to reset a payment document posted again for the open customer or vendor item by using Transaction FBRA, "Reset Cleared Items" and it responds with the error message "Balance of the line items is not zero".
Other terms
Error message F5136, FBRA, FBRC, payment cards
Solution
A solution is available in the Support Package for Release 4.0B and 4.6C. An advance correction is possible. The solution consists of a repair report, so that the current payment document can be reset by means of 'Reset Cleared Items', and of a correction.
1. Repair-report ZREPAIR_BSEGC_FBRA:Create it temporarily as a test report using Transaction SE38. First the current payment/clearing document must be cleaned up of payment card data by means of the repair-report. Afterwards you can reset the payment document by means of 'Reset Cleared Items'. The report takes the current payment document as a parameter. In this case only changes are made to the database if the option "DO_UPD" is set.
2. Advance correction:Supplement the interface for function module CREDIT_CARD_POST_REFUSAL with table parameter T_BSEG with reference type BSEG. The following describes the procedure in more detail.
a) Transaction SE37: Enter function module CREDIT_CARD_POST_REFUSAL and choose "Change".
b) On the "Tables" tab page, create parameter T_BSEG with reference to structure BSEG.
c) Save and activate the function module.
3. After you implemented the correction or the R/3 Support Packages valid for this note, read Note 450081 to avoid the unwanted deletion of payment card data.
Regards
udayakumar.k

FBRA-While reset and reversal I am facing problem

While reset and reversal using FBRA I am getting the following error.
Document includes already cleared items - reversal not possible
Message no. F5 308
Diagnosis
A reverse posting clears all line items that are managed as open items. This is not possible if one of the items in question has already been cleared by another method.
System Response
Error message.
Procedure
If you really want to reverse the document with the number you specified, display the cleared items and reset all those items for which you can find clearing document numbers. Then repeat the reverse transaction.
*I am trying to do the following steps for reset and reversal,*
step 01- Posted Customer Invoice on 01-Jan-2011with RV doc with Rs-1200: Doc 111111
Step 02- Posted Customer downpayment on 01-Jan-2011 with DZ doc with Rs-1200: Doc No 2222222
Step 03- Clear Customer line items on 10-Jan-2011 with AB doc with Doc no- 3333333
Trying to reverse Cleared Item (i.e. Doc No 3333333) with T-Code FBRA. While doing Reset and reversal we are getting the above problem.
Please let me know if you need any information.

Hi Nagaraj,
You receive message F5 308 'Document includes already cleared items - reversal not possible'. This may be due to an error in the FM update.
Please Check OSS NOte:827577
https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=827577
Regards,
Viswa

Reset and reverse

hi,
i have question on FBRA and FB08.
1) only reset - i know it is from cleared to open item. i need to use FB08 to reverse.
Q: if after reset i have 3 entries become open item, how to reverse these 3 entries via FB08?
2) reset and reverse - this is reset from cleared to open item and followed by reverse the open items.
Q : does it mean if i have 3 open items after reset, these 3 items entries will be reversed? means debit to credit and credit to debit?
thanks

Hi,
Please understand that using FB08,you are reversing the payment document,but not the open items.
Q: if after reset i have 3 entries become open item, how to reverse these 3 entries via FB08.
A:It is not required.You need to reset the payment document but not all the 3 invoices which u refer above.
If u still want to reverse these Invoices,use FB08 individually for each invoice.
Q:does it mean if i have 3 open items after reset, these 3 items entries will be reversed? means debit to credit and credit to debit?
A:Again I reiterate the point that you are reversing the payment document but not open items.
Hope you understand the same.
Thanks
Aravind

Reset and reverse for various vendor groups.

Hello,
We have two distinct vendor groups. For Group A there is no tax implications. For Group B withholding tax is mandatory.
When we are trying to run TCode FBRA for the Group A vendors, we find that it's giving me the option of 'Reset' and 'Reset & Reverse'.
Whereas when we are trying to run TCode FBRA for Group B, it is doing a 'reset and reverse' directly even without giving us an option. In other words, the screen which comes after we run FBRA, which gives us the three options to selct from, simply does ot show. Instead it generates a new reversal documents on its own for Group B.
We would like to check where this configuration is maintained. Can someone please advise.
Regards,
Suvarghya Dutta

Hello,
Some more information that I could gather. I found that the system now prompts the message: Payment was posted with withholding tax. Clearing document will be reversed. Do you want to continue. However this message appears ONLY when I am mentioning something under the Withholding Tax tab at the time of FB60.
If I don't mention anything under that tab then the system is prompting the two usual issues, ie. 'Only Resetting' and 'Reset & Reverse'. How come the FBRA screen is governed by the 'withholding tax' tab in FB60?
Regards,
Suvarghya

Reverse the Clearing Document Number

ab01     1     50     1010810     UNVERFID DEP RECIPT 25,062.00-
ab01     2     40     1012149     D A 10512634040103-S       686.00
ab01     3     40     1012149     D A 10512634040103-S    2,500.00
ab01     4     40     1012149     D A 10512634040103-S    2,556.00
ab01     5     40     1012149     D A 10512634040103-S   16,000.00      1100016984
ab01     6     40     1012149     D A 10512634040103-S    2,700.00
ab01     7     40     1012149     D A 10512634040103-S      620.00
Hi guys the when i post the Document in the company Code Ab01 when i am try to Reverse the Document i got the messageclearing Document number is there
when i Try to reverse the Clearing Document Number in 2009 same number is avilable in the 2008 fiscal year. its not possible.we are not closed the fisacal year 2008
please Solve this problem

Dear Rao,
It is not possible to reverse any clear documents with using of FB08. First we need to reset with FBRA and reverse the same transaction with FB08. or you can also do wih uing FBRA also to reverse the same.
Best Rgds
Mani

Reversing the cleared document

Hi experts,
My client posted a wrong transaction in PRD system considering the Cheque Deposit Account instead of Cheque Payment Account while making a payment. After this the transaction became cleared item, now when he is trying to reverse the document system throwing up an error saying "Document is cleared, not possible to reverse". Please could you suggest the way to reverse the cleared document.
Nanda

HI
For reversal of cleared document we have to follow the below step
1.Reset the cleared fi doucument in Transaction Code FBRA
Enter the Cleared document No ,Company code & Fiscal year then hit the clearing icon on the top press the reset the cleared document then the document will be reset
2. Check the status of the document in FBL1N it should be uncleared
3.Reverse the document in Transaction Code FB08
Enter the UnCleared document No ,Company code & Fiscal year then reversal reason ,posting date & Posting period then hit the document icon on the top press Post then the document will be reversed
Hope this will be usefull

Reversal of Clearing document (Mass)

Dear Experts,
I have given a payment run through F110 (Authomatic Payment Run).
Around 700 payment documents has been generated.
For some technical reason with HDFC Bank we have to reverse all the payment documents and again payment run has to be process.
Clearing document reversal T. code is FBRA. But here we have to reverse one by one, which is difficult for us.
Do there are any option for mass reversal of clearing document or can reverse the whole payment run given by F110.
Please help.
Regards
Uttam.
Edited by: Uttam Agarwala on Jul 8, 2010 3:36 PM

We are using the payment order method; but, when we try to use the F110>Environment>Payment Orders>Delete menu path, we get the message "No payment orders exist for the specified selection criteria".
We can see the payment order on the vendor mastser using transaction S_P99_41000099.
Any thoughts?

Reversal of Clearing document-AR

Hi Experts,
I have following questions :-
1) Upon reversal of clearing document, does the original clearing document becomes void/null??
2) Does the clearing report fetch the original clearing document that was reversed?
3) Can somebody provide any SAP source for getting the documentation on the above issues?
Appreciate an early reply.
Thanks,
Sundar

Hi,
In SAP we can Reverse any document in 2 ways, Normal Reversal and Negative Reversal.
Normal Reversal means, rectification entry will be passed on the opposite side.
Negative Reversal means, rectification entry will be passed on the same side with - (minus) symbol.
Pre-requisite is Reversal Reasons will be created.
Any document you can reverse using T Code: FB08
Cleared documents can be reversed using T Code: FBRA
Automatic Payments Documents can be reversed using T Code: FCH8
Default Reversal Documents Document Type is AB.
If you created your own Document Type for reversal documents you can get a report as you required.
Thanks
Chandra

Resetting and reversing a cleared document

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