Resetting of partial cleared accounting document

Dear Experts:
I have two invoices from customer. Invoice A is of amount 100 and invoice B is of amount 75. I wanted to clear amount 50 from invoice A. But mistakenly i cleared invoice B. How can i reset the wrong document without reversing it? I am not able to rest, because no clearing document has been generated as it was cleared partially.
Looking forward for early response.
Regards,
Farahnaz

Hi,
If you want to reset the document without reverse the document. you just go to transaction code FBRA. and you choose the menu for reset only.
Hope this will help you.
Regards,
Lenny

Similar Messages

Unable to cancel Billing due to cleared accounting document for Free Goods

Hi,
I have a case as described below:
I.                    SALES ORDER CREATION
Transaction VA01 à Sales order is created for the following details:
1.       Material Normal (TAN) : 100 CAR
2.       Free Goods (TANN) : 10 CAR
II.                  Subsequent processing of sales order
a.       Delivery(1) and Billing (1) creation for the SO with the following details :
Material Normal (TAN) : 100 CAR
Free Goods (TANN) : 5 CAR
Status of accounting document after releasing billing document to Accounting: Not cleared
                Accounting Journal:
                A/R                                                                     xxxx
                Sales discount                                                     xxxx
                                General Domestic Sales                                        xxxx
                                VAT u2013 Out(TAX)                                                    xxxx
b.      Delivery (2) and Billing (2) is then being made for the leftover item of the Sales Order:
Free Goods (TANN) = 5 CAR
Status of Accounting document after releasing billing document to Accounting: CLEARED
Accounting Journal
Dr. Sales Discount                                        xxxx
                        Cr. General Domestic Sales                  xxxx
III.                Reversal of Billing (2) needs to be done
Activities conducted:
a.       Go to VF11 and enter Billing (2) document number
b.      Execute!
System response:
Error Log:
1)      Data inconsistency during processing of document xxxxxxx
2)      The Billing Document xxxxxxx is already cleared
From the error found, we tried to reverse the cleared accounting document by using t-code FBRA:
System response:
Document xxxxxx IS NOT a clearing document
Question:
We have to reverse the clearing document first in order to cancel the related billing document but we keep finding this error, do Anyone have any advice to solve this issue?
We have simulated similar transaction in IDES and no problem is found, is there any specific setting in customizing that can allow cancellation of billing document regardless of its accounting document status (Cleared or Not Cleared) ?
Thanks in Advance,
Indro

Thanks a lot for the reply,
It answers my question, I found the copying requirement using routine 029 was defined in the cancellation document section of the Billing type to be cancelled
After removing, the billing document can be cancelled
Thanks,
Indro

Need to clarify why some clearing accounting documents without no line item

Hi All,
there are few clearing accounting documents created. In that for very few documents are generated without line item.
could you anyone tell me what might me the reason?
waiting for your reply,
Regards

Hi Chintan,
Thanks for your reply. there are some other clearing documents where i can execute it through FB03. but there are only 3 documents which are not appering in fb03. it says list contains no data. can you please tel me what might me the reason.
Regards

How to clear accounting document for returns

Hi Experts,
We processed a sales return and now we need to clear the accounting document generated by the Credit memo, how can I do that?
Also, how can I close the Returns document?

Hi
For accounting document its better to ask your FI guy but in my opinion I guess it is cleared with original invoice or with any other AR amount in F-32 but as I am not FI guy so I am not so sure about it and for return document you didn't have PGR that document. Just open that in VL02N and click on Post Goods Receipt. If this is not a delivery document then share what document is it.
Thank$

How to Clear Account Documents (Open Items)

Hi all ,
Can you tell me a BAPI to clear open itmes in FI , Normally i posted the documents useing BAPI_ACC_DOCUMENT_POST . But now i want to clear open itmes by using a BAPI or a BDC.
Chaminda

WELCOME TO SDN
Check this FM.
POSTING_INTERFACE_CLEARING
Read the documentation in Se37.

Accounting document not generating in billing

Hi,
When try to clearing accounting document through VF02 it showing *"check value field assignment for condition FREE"
when I am double click this log it showing message
Check value field assignment for condition FREE
Message no. KE/AD243
Diagnosis
When condition "FREE" (application "V") was transferred to the value field "VVDIC" in operating concern "CPLG" in Profitability Analysis, the following became apparent:
u2022     The condition can take both positive and negative values
u2022     The flag "Transfer values with +/- signs" has not be set in Customizing for value field assignment.
Inconsistencies in the data could occur as a consequence.
System response
It is not possible to post the document in Profitability Analysis.
Procedure
Set the flag "Transfer values with +/- signs" for the condition "FREE".
You should set the flag "Transfer values with +/- signs" selectively for individual conditions if:
1. The conditions can take both negative and positive values (for example, in the case of conditions that describe a transfer price surcharge or a loss deduction).
2. The conditions appear several times in a billing document and thus cause a debit posting as well as a credit posting (this is the case, for example, when creating or cancelling reserves).
By activating the flag "Transfer values with +/- signs", you balance the positive and negative values in a condition. You can thereby guarantee that the sum of the negative and positive condition values is displayed as the correct total value in the value field assigned to the condition.
Caution when in the production system!
If you have already used condition "FREE" to post data in the production system, then the sign in Profitability Analysis may differ from the previous sign as a result of the flag "Transfer values with +/- signs" having been activated. See the F1 Help documentation on the field "Transfer values with +/- signs" or the OSS note 52849. If deviating signs occur, it makes sense to move condition "FREE" to a new value field! Contact your system adviser or SAP.
The +/- signs are handled as follows for the flag "Transfer values with +/- signs":
Billing document(normal) "trans.with signs" "trans.w/o signs"
Debit posting                   negative        positive
(such as sales deductions)
Credit posting                     positive        positive
(such as revenues)
Credit memos/returns    "trans.with signs" "trans.w/o signs"
Debit posting                   negative        negative
(such as revenues)
Credit posting                     positive        negative
(such as sales deductions)
Maintain Condition Assignment to Value Fields - SD Condition

Hello,
The error message KE/AD243 generally appears due to incorrect customizing in the tcode KE4I.
Since you mention that this issue cannot be reproduced in your testing environment could you please check if there is a difference in customizing in this tcode between your testing and PRD environment for assignment of value field VVCDI to condition type FREE ? The +/- transfer flag could be the problem.
As of Release 4.6, the system checks the value field assignment during the transfer of billing documents to the Profitabilty Analysis.
To prevent an inconsistent update of data in CO-PA (see notes 33178 and 52849), the system checks whether the flag 'Transfer with the appropriate plus/minus sign' is set in the Customizing ( 'KE4I' ) for condition types of which there are several on a billing document with different plus/minus signs. So if the flag is not set, error message KE/AD243 is issued.
You can bypass this logic by using note 626529. Also check if this is present in your testing environment. You may only use this modification if the +/- sign handling of the affected conditions occurs in a CO-PA user exit. If you have not implemented an own +/- sign handling in an exit the modification results in a data inconsistency in CO-PA .
I hope that the information are helpful.
Regards
Claudia
If you are satisfied with the answer, please give Reward Points.

No accounting document created u201CError in Accounting interfaceu201D

Short Text
no accounting document was created for invoice
Long Text
Dear all,
In our production environment for a billing document u201C201461113u201D no
accounting document was created and left with Posting status u201CError in
Accounting interfaceu201D and the same is appearing in VFX3.
Currently user cancelled* the same and also cleared accounting document
of cancellation document. So we are unable to release u201C201461113u201D to
accounting with error u201CDocument was already reversedu201D
Could you please suggest, why billing document u201C201461113u201D posting
status set to u201CError in Accounting interfaceu201D and how we can change the
accounting posting status from u201CError in Accounting interfaceu201D to any
other.
Regards, Ramesh Babu.

Hi Suresh,
Thanks for your quick responce.
alredy G.L accounts determined for all conditions. normally if any G.L. account is missing then we will get billing xxxxx created (no accounting doc posted). but in this case we have posting status at billing header is "Error in accounting interface"
Idont know why and when we will get this status.
NOw since user created subsequeant cancellation document and cleard it in accounting, so system not allowing us to relase original document to accounting. "error : document was already reversed"
I am unable to recreate the same scenario in Quality. Is there any way to change the psting status to any other "except, error in accounting interface"
Regards,
Ramesh Babu.

Twice Accounting Document genrated for single Invoice

Hi,
I have the simple scenario SO-Billing - Accounting
In 1 sales cycle process system genarated 2 accounting document for single invoice.
Test Case
Business partner     20131607             RUDRA DISTRIBUTORS
Document                                                        Date          Overall processing status
E VOUCHER ORDER 9289367                       07.02.09     Being processed
E VCHR Comm.Inv. 901539710                     07.02.09     Completed
Accounting document 3801044102              07.02.09     Cleared
Accounting document 3801044132              07.02.09     Cleared
Can any body explain how it happen or what is causes for the same?
Best will be rewared with points
Thanx

Hello,
Please let us know which SAP system version you are currently working on. This is purely a system error. Please cancel the accounting document generated as well as the billing document. Then try to recreate the billing document once again. Hope this would resolve your issue.
Regards,
Sarthak

Payment clearing of a partially cleared document.

Hello,
I have a question on how the payment clearing works for the below scenario:
When we post a credit memo for Vendor through MIR7, the below accounts will hit:
Dr Vendor
Cr GR/IR
Dr Costs (Expense a/c)
Cr Tax
Cr Cash Discount Clearing a/c.
As part of month-end they are posting the below document as,
Dr Cash Discount Clearing a/c
Cr Costs (Expense a/c)
And they are clearing the Cash Discount Clearing a/c as it has both Debit and Credit entries.
Now, they are trying to clear the Credit memo posted as above through F110. It is not clearing the Credit memo since it has the Cash discount entry which was cleared already. We are getting the error "Update Terminated error F1 805 Clearing: Line item 005 in document & already cleared".
Please suggest what has to be done in the above scenario.
Thank You.

I believe F110 is trying to clear the cash discount clearing account and post to the expense account. My suggestion would be to reset the clearing documents that cleared the month-end adjustment against the invoices. Then reverse the month-end adjustment in the new month. Once the clearing of the invoices has been reset, F110 can clear the cash discount clearing posting from the invoice to the expense account. And because the month-end adjustment was reversed in the next month, the net effect of the reversal and the F110 postings should be zero for the month.
Going forward the month-end adjustment should not be cleared against the invoices, but instead it should be reversed in the next month.
Regards,
Shannon

FI-FM: Partial clearing on account assignment (tcode fmfg_aapay)-No open items found

Hello!
We have activated business function PSM_USFED_PPAP3, then :
- Federal Government Functionality - activated ;
- settings in Financial Accounting (new)---> Basic Settings --> Ledgers --> Partial clearing on account assignment:
               - Activate partial clearing by acc.assignment:   Check
               - Maintain relevant ledger for Split view : no entries maintained (there is only one ledger "FM", which is the leading ledger, no special purpose ledgers)
               - Set supported document types: KR
               - Set payment block: B
Other settings:
     - FM activated, update profile 000101, document splitting (method 00...012), splitting characteristics: vobelnr, knbelnr, fipos, geber, gsber, fkber;
document type KR : business transaction 0300 (vendor invoice).
When we use tcode FMFG_AAPAY no open items are found (message FMFG_AAPAY009), even though there is a vendor invoice posted (tcode FB60, document type KR). The invoice is displayed in FBL1N as an open item and it is split according to the splitting characteristics (e.g. table fagl_splinfo is showing the split vendor items).
Can you, please, explain why there are no open items found in FMFG_AAPAY?
Thank you!

Dear all,
I am closing this issue since I got the solution apart from the mentioned above.
There is no need to change the Document Type since that will only change the Document type for e.g. from KZ to ZR, nothing will happen in the accounting entry.
Solution was there in the "Posting rule" which i defined for making Cheque Payment.
There are options of "Posting Type" - 1 which is for "Post to G/L Account" - In this case, system will Post the following entry Dr. Outgoing Bank Account & Cr. Main Bank Account without looking for any "Open Item".
Posting Type" - 4 is for "Clear Debit G/L Account", menans that if you are having "Open Items" and you want to clear those then only use this posting key.
While testing I had not posted any payment to vendor in Bank Outgoing Account hence no question of having "Open Items" in Bank Outgoing Account. And I had made the selection of "Posting Type" - 4, which require "Open Items" for direct clearing, hence was getting the subject error.
This is for everybodies information.
Thanks & Regards,
Shridhar Sawant
FICO

Accounting document not clearing even after payment posting.

In document flow of may cash sale process showing the accounting document 123-- Not cleared.
After payment receipts in FBCJ and posted & saved, eventhough the accounting data not clearing, but in FBL5N the report is updating, what can be the step i am missing to update the document flow TOP to BOTTOM cleared.
Waiting for your replies
Thanking you,
Veera

Dear,
Kindly use the transaction F-32 (Clear Customer). Select both Uncleared items or document numbers.
Regards
Ramesh

Rerturns (RE) order Accounting document not cleared

When you do a cash sale (BV) the accounting document that is generated by the billing document is cleared automatically, but when you do a return on the same item, the accounting doculent is not cleared automatically. What do i have to do, and how will i do it, to clear the accounting document that is generated by the billing document for a return (RE) order.

Hi,
you can clear this document against original invoice by FB05,then it will show status as clear
Kapil

Accounting Document not Cleared using BAPI_ACC_DOCUMENT_POST

Dear Experts,
I am Using BAPI_ACC_DOCUMENT_POST to post the GL'S , Accounting document is getting created successfully . My Doubt is whether this bapi will clear the Accounting document automatically or we have to use any other function module to clear the Document?
Please let me know how to clear the document.
Thanks & Regards,
Hemant Gulati(A1)

Documents are not cleared; their line items are.
Rob

FI Partially cleared document which table get saved

Hi,
I want to know in which table partially cleared documents regarding G/L , vendor and customer is saved?
Thanks
Parag

Hi,
Initially the original document posted will be in the table BSIS ( eg for 12000). When a partial payment made against the original document , eg here (7000) also will be posted in BSIS, since it is only partially cleared. Now when we pay the balance ( here 5000) , for the same document , all the 3 documents wiill be moved to the table BSAS eg, the 12000, 7000, 5000, since it is fully cleared.
Regards,
Smart

GR/IR clearing account not having cleared document

Hi Friends,
In FBL3N, Against GR/IR (160224) clearing account, is it mandatory to have clearing document against each line items.
MIGO and MIRO done.
client is asking for some line items it's showing cleared doc, for some line items's it's not updated clearing document.
Regards,
suresh

If an item is "Open", it implies that some attention or some action from business is pending. If you are not clearing any items then how can you analyse the GR/IR account ?
Over a period of time line items for Gr/IR gets accumulated and business cannot go and review all items which may run into thousands. If you are doing clearing regularly, User can review only open items and take appropriate action.

Resetting of partial cleared accounting document

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