Resetting Record Selection Formula on report on Crystal Reports XI Server

We have Crystal reports with recurring schedules running on Crystal Reports XI Server. If I change the Record Selection criteria in Crystal Reports Designer and do a "Save As" to overwrite the previous version of the report on the server, it does not reset the Filter -> Record Selection on each scheduled instance of the report. This means that the new criteria I've added to the base report is effectively ignored.
I understand why this would be the default behaviour but given that we have a condition that must be added to a large number of reports which are scheduled many times, I need a way to be able to force a reset of the Record Selection to that of the Crystal Report.
Any ideas how to do this?
Thanks

Hello Alan,
There's no way to alter parameters for an already-created report schedule, as you've noted.
As implied in your message, this is so that no updates on a report would affect, and potentially break, already existing scheduled report instances.
It's recommended to make changes and reschedule. As you indicate, this may be effort intensive if there are many such scheduled.
If such changes have to be done regularly, then report redesign to parameterize the filter would be recommended - but I'm assuming this is not your situation.
Sincerely,
Ted Ueda

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Database DLL error on editing the record selection formula?

Post Author: Aravind
CA Forum: Older Products
Hi All,I recently edited the record selection formula of an old report and since then the report is issuing me an "Error detected by database DLL" error.The report was running fine earlier and still continues to run fine if I undo the changes. Earlier, the records were selected based on a 'date' field and I edited the formula to select records based on another date field, but the report doesn't work.The report runs fine on my local PC using Crystal Reports, but web based reporting fails with the error message. The data is selected from a view and the date parameters I talked about are the fields in the same view.This view has around five date parameters and the report runs fine for all of them, except one date field.Any pointers are appreciated.Crystal reports version is 8.5. Regards,Aravind.

Post Author: DPowell
CA Forum: Older Products
Ah, yes, the good old generic date error.
The problem is likely an invalid date value in one (or all) of your records with that field. You don't say what database engine you are connected to or which driver you are using for the report, but I'll give you some "pointers".
Basically, the SQL fetch has encountered an error in your date field and the driver you are using in the report can't handle it.
A null date could cause that problem. Also a date-time field with an invalid value or truncated time value. A robust ODBC driver, like one of the Microsoft drivers might be able to overcome it. Likewise, vendors frequently release updated drivers to improve error handling just like this.
1. Analyze your data, specifically the contents of the "new" date field you are using for some kind of invalid date.
2. Experiment with different ODBC drivers by creating alternate ODBC connections to the same database using different ODBC drivers.
3. Browse and experiment with options in Crystal Reports Properties that allow you to specify data conversions for NULLs and Dates.
Good luck !

Record Selection happening on Database or Crystal Server?

I am learning about the benefits of SQL commands, in terms of efficiency.
My database is a SQL databse. Crystal 10 runs off of a connected server. My reports connect to the database using Microsoft OLE DB Provider for SQL Server.
I do not use explicitly defined SQL commands in my report. Rather, I have specificed my record selection criteria in the record selection formula. However, The Complete Reference to Crystal Reports XI indicates that if your record selection formula is coded within the underlying SQL Query in the WHERE statement, that record selection occurs on the database server (as opposed to the Crystal server).
When I go to Database | Show SQL Query, I DO have a WHERE statement that corresponds to my Record Selection formula. Does this mean that my record selection is occuring on the database server? If so, why is this the case? Would I get the same level of performance by putting this code into a SQL Command explicitly?

I'm pretty sure that Crystal can not always push the record selection to the database. I think you really have to check each report query. (I know it can't if the report is based off of a stored procedure, for example...) If record selection is done by Crystal (and not the DBMS), you could be pumping huge volumes of data over the network.
Also, another huge performance gainer with SQL Commands is if you can do aggregation (sum, max, etc.) in them and only return summary data. I'm not sure how good Crystal is at pushing this kind of logic to the DBMS (if it can do it at all).
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We've currently upgraded from Crystal Reports 9 to Crystal Reports 2008 (SP3). In our legacy reports, we use the "record selection formula editor" to filter the results of our report. This is an example of one of our formulas:
{DOVREP_TIME_AND_EXPENSE.ITEM_DATE} >= {?FROMDATE} and {DOVREP_TIME_AND_EXPENSE.ITEM_DATE} <= {?TODATE}
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David,
First off, the way I determined it was the beta dlls was that I installed CR 2008 SP3 runtimes fresh and ran my report. I didn't experience any issues. I then took the beta dlls and replaced the originals, rebooted and ran my report again. The report failed to execute as I described above. I then took my backup of the SP3 dlls and replaced the beta dlls, rebooted and tested again. I worked fine with the original dlls.
The formula that I was passing into that report was a bit more complex than I first described. I had a few other conditions in the formula that checked for a project ID. I tested it with just the dates and there wasn't any issues (as in your example), as soon as I added additional parameters that's when the "NOT"'s were included. Could you try your test again with a few additional parameters? Here is an example of what I was passing into the report:
((({DOVREP_TIME_AND_EXPENSE.ITEM_DATE} >= {?FROMDATE} ) AND ( {DOVREP_TIME_AND_EXPENSE.ITEM_DATE} <= {?TODATE}))) AND (({%PROJECT_ID}=99 OR {%PROJECT_ID}=113 OR {%PROJECT_ID}=112 OR {%PROJECT_ID}=103 OR {%PROJECT_ID}=107 OR {%PROJECT_ID}=111)))
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thanks for your respond . Actually, it's work.
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KK
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Resetting Record Selection Formula on report on Crystal Reports XI Server

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