Residence Time in EC_PCA_ITM

Hi,
I am looking for residence time option some where on the archiving of profit center data. I don't see this anywhere. Can you please let me know where can I find this residence time option so I can schedule a background job.
Thanks

Hi Venkat,
There is no feature to customize residence time for EC_PCA_ITM. you need to limit the residence time using the archive variant during the write job. For this, go to SARA, enter the archive object as EC_PCA_ITM -> click on Write-> maintain variant. Here you can limit by fiscal year and period. exact date range is not possible.
Thanks,
Naveen

Similar Messages

Residence Times for Archiving Object

Hi SAP Archiving Experts,
I am working on an analysis Project.I have finalised the List of Archiving Objects and need the residence times fro each archiving object.
Can any one let me know the source from which i can get the Standard SAP Recommended / the BEST PRACTICE for taking the Residence Time for the Archiving Objects...
Mainly : FI, CO , HR Transaction Area Archiving Objects....
Thanks.Kumar

Hello Kumar,
Residence times for archive objects usually differ from company to company as it depends on the needs of the business (and what they will agree to). Some companies will use a standard residence time across all archive objects to make it easy for everyone to remember. For example, some companies will use Current Year plus 2 as a base for all of the transactional data. The technical archive objects (such as idoc's, application logs, etc.), will have a shorter residence time.
Some of the HR objects will have a 2 year residence time hardcoded into the archive programs which you cannot change.
The book Archiving Your SAP Data from SAP Press gives some examples of common residence times. The second edition of this book is now available but I have not seen that yet and do not know if this version provides additional information.
Hope this helps.
Regards,
Karin Tillotson

Re: Retention Period, Residence time and Archiving Cycle

Hello Experts,
1.Could someone help me where we maintain the retention period, residence time and archiving cycle for an archiving object.
2.How to schedule a background job for archiving???
Regards
RR

Hello RR,
Residence period: Most of the archiving object residence period is maintained in customizing > Application specific customizing in Archive development tool access through transaction SARA.
Note: There are some archiving object for which you can't maintain residence period however these archiving object residence period should be manually controlled in write variant.
Retention Period: This retention period is mentioned in archive server.
Total retention time = Online Residence period + Offline Retention period.
2. You can schedule archiving jobs by SARA transaction. This transaction will help in scheduling the job background. Or By using Background user id, one can schedule the archiving jobs by background.
-Thanks,
Ajay

Changing Residence time in Order type SPRO

Hi All
I have to change the Residence time in the order type customization . This is required to archive the production orders just after deletion
When I Save the changes in the test system I get a message
"Compare the number range group of the target and source system" (CS 067)
I checked the number range in CO82 for the Order type Where changes are to be made
In both the Test & Production system the Number range For FROM Number & TO Number is the same
Hope I can transport the changes to Production . Just wanted to make sure If I need to check anything else befire transporting the same
Thanks in advance

Sathibabu,
Please check the number range group assigned to the Order type, this should be same. Number range group is then assigned with number range. You can check the number range group in OPJH and number range/group in CO82.
Regards,
Prasobh

Old production order archinving (residence time 1 not exceeded)

Hello,
I began to archive old production order (year 2001). I could'nt set the deletion indicator on the old production order. I had the following message
(residence time 1 not exceeded) but the residence time 1 field is blank in the customising.
any ideas ?
Best regards
Bruno

Hello Bruno,
have you set deletion flag first?
Regards,

Residence and restention time for archiving object

Folks
I am starting archiving in our company and have question on residence time and retention time of the document.
In which activity or t code we use to specify these timing once we determine that timing after discussing with business.
So we have to specify these timing by module like SD ,MM or individually for each archiving object eg
SD_VBKA
Can some one specify the IMG activity in where to specify these timings or direction in this area
thanks

HI,
Please check the below link :
http://help.sap.com/saphelp_45b/helpdata/en/ed/df10ecd81411d1a9620000e8a6f09e/content.htm
http://www.saptips.com/wpSelectDoc.asp?cmbCategory=Data%20Archiving
Regards
Sreedhar Reddy

Residence and restention time for archiving SD document

Folks
I am starting archiving in our company and have question on residence time and retention time of the document.
In which activity or t code we use to specify these timing once we determine that timing after discussing with business.
Can some one specify the IMG activity in where to specify these timings.
thanks

Hi,
Where to define Residence Time and Retention Time?
Residence Time :
Goto SARA ---> Give the object name and press ENTER ( Eg:- SD_VBAK)
Goto Application-Specific Customizing ---> and double click on Archiving Control for Sales Doc
Here you could specify the residence time.
Retention Time :
This is defined while you configure the Content Repository or the Thrid party storage system. The transaction code which could help on this is <OAC0>
Regards
Asish

Object Archiving Time

Hi ,
Can anyone tell me the time to Archive the below document.
FI_DOCUMENT 170,425,692(KB)
EC_PCA_ITM 153,978,794(KB)
Regards,
L Srikanthan.

Hello,
Archiving residence time (length of time before the data is archived) depends on your business requirements. For FI_DOCUMNT, a lot of companies keep 2 years plus current year before archiving. For EC_PCA_ITM, a lot of companies keep at least 1 year plus current year before archiving for reporting purposes.
Regards,
Karin Tillotson

Regarding Residenct Time for Z archiving Object

Hello experts,
For standard archiving objects we have application specific customizing , where we define residence time..but in our case we are using Z archiving objects, we don't have "application specific customizing".could someone tell me where exactlly we have to define the residence time..
Regards
RR

Hi RR,
Not all standard archiving objects have the feature of application specific customizing to define residence time. For some objects (co_ml_idx, fi_sl_data, rl_ta to quote a few examples), we have to limit/control the residence time using the archive variants (variant for write job).
In case of Z objects also you could follow the same, control the residence time using the selection variant for write job. An essential selection variable for doing this will be a date field (in form of date / year / period etc) in the archive selection variant.
Hope this answers your question.
Thanks,
Naveen

How to set 15 min default time to add in end time based on start time.

Hi,
When we are creating activity in crmd_order transaction system is automatically adding 10 min to start time. if start time is 08:00 then end time to 08:10 min here my requirement is to to add only 15 min to start time then i need to show 08:15 min. for this i checked in spro->crm->transaction>basic settings>define transaction i defined z transaction then i went to Define residence time here i selected my z transaction type and assigned 15 min but it's not reflecting in crmd_order --->activity as appointment. is there any way to set default add only 15 min to this transaction type.
rose.

Create new date rule and assign it to end date type.
the code for the rule is...
<?xml version="1.0"?>
<TimeRule>
   <TimeRuleSource>
      <ruleline>
         <AssignTimeExp displaytype="AssignTime">
            <VarTimeExp displayType="VarTime"
                               name="RESULT"
                               position='B'>
            </VarTimeExp>
              <MoveTimeExp displaytype="MoveTime" direction="+">
                 <VarTimeExp displayType="VarTime"
                                    name="START_DATE"
                                    position="B">
                 </VarTimeExp>
                 <ConstDuraExp displaytype="ConstDura"
                                  duration="15" timeunit="MINUTE">
                    <VarObjectExp displaytype="VarObject"
                                  name="SYSTEM"/>
                 </ConstDuraExp>
              </MoveTimeExp>
         </AssignTimeExp>
      </ruleline>
   </TimeRuleSource>
</TimeRule>

Complete Status of Purchase Order

HI SRM Gurus,
For SRM 7.0 system, for purchase Order what is the signifance of "Transaction Completed" status ?
I have completed one purchase Order which has open item.
At header level it sets "Transaction Completed" status in SRM PO. but neither it set delete indicator nor delivery complete indicator of open PO items . Hence i wonder what is the signifiance of complete functionality of PO in SRM.
Can you please through light on this topic ?
Regards,
Kalandi

Checks (SRM-SUS)
Before SAP SRM SUS documents are archived, they are processed by a check program to determine if they qualify for archiving. This validation procedure prevents documents that still require processing, erroneous documents, and current documents from being archived and subsequently deleted from the database.
The residence time is a general criterion used to determine when SUS documents are archived. Each document must remain in the system for a certain period of time (the retention period) after it was last changed before it can be archived.
For more information about setting retention periods, see the Supplier Relationship Management Implementation Guide (IMG): Supplier Relationship Management Supplier Self-Services Cross-Application Basic Settings Archiving of Documents Define Residence Times for Documents .
Note
Only SUS documents from completed business processes are considered for archiving. Before you can archive documents, you need to complete the business process to which they belong.
End of the note.
During the check process, the system also checks the relevant follow-on documents. If these documents have been created and completed, the relevant business transactions are assumed to have been completed. In particular, if a SUS purchase order can be archived, then so can the relevant follow-on documents.
*The status Transaction Completed is only applicable to SUS purchase orders and indicates that the document flow has been completed.* This means that all necessary documents in the document flow have been created and that, in the SUS EBP scenario, the confirmations and invoices pertaining to the purchase order have also been approved.
As well as the follow-on documents, the ordered quantity (or the quantity confirmed by the supplier if a purchase order response was requested) and the quantity specified in the follow-on documents must be considered. A purchase order can have one or more follow-on documents for each document type. If the total amount of item values of the follow-on documents does not match the total order value, the process step is not complete. In this case the system does not apply the status Transaction Completed to the original SUS purchase order.
An exception to this process is when a final delivery indicator has been set for an advanced shipping notification or for the invoice. Only the purchaser can set this indicator, which is used to show that no further delivery or invoice is expected and that this particular process step is completed. This information is only available on the purchaser's side in the purchasing system.
Example
A SUS purchase order has one or more advanced shipping notifications (ASN). If the total quantity specified in the ASNs does not match the quantity specified in the purchase order, it implies that some of the goods ordered have not yet been delivered. The delivery process step is therefore not yet completed even though invoices have been created for the existing ASNs.
http://help.sap.com/saphelp_srm70/helpdata/EN/d8/757af9204942aa86735dfefc62e9cd/frameset.htm

Mass deletion of open PR & PO

hai all MM gurus,
How to delete the open or pending PR's & PO's which are created on duration of any periods like 1.1.2008 to 31.3.2008?.

Hi,
Deletion of PR & PO will be done by archiving process.
Archiving of Purchase Requisition (PR) with Archiving object MM_EBAN
Purchase Order MM_EKKO.
Archiving process is done in transaction SARA
Pre-requisites for archiving of PR & PO are
1. PR or PO should be completed.
2. It should be marked for deletion
Solution to achive the pre-requisites
1. If there are open item then manually flag it for deletion.
2. Marking for deletion: Residence period Time one should be defined and during the preprocessing of PO and Write job processing of PR will set the corresponding document for deletion indicator.
Archiving Process:
Customizing:
1. Basic customizing of Archiving development tool should be configured. Example File system customizing, Archiving object specific configuration should be done.
2. Residence period should be configured. This is an important step in setting the deletion indicator. Consider Residence Time 1 as 1 day for testing your archiving process.
Archiving:
1. Preprocessing Process: Preprocessing process will be there for PO after 4.7version. This will help in setting the deletion indicator for the purchase orders.
2. Write Job: Variant should be created by selecting all the required PO or PR for archiving. Consider one step procedure
3. Schedule the job and execute it.
4. Deletion Job: Deletion job should be scheduled and executed based on the archive session no of Archive Write job.
This process will help in deleting PR & PO.
Reward if it benifits.
-Thanks,
Ajay

PO archiving

My settings in config are Residence time 1 is 730 and residence time 2 is 365
This means if there is no change in PO for 730 days then deletion indicator will be set.
Then after 365 days , the PO will be deleted from the data base.
1. I guess for residence time 2 period, we will not be able to do any changes in PO, is this correct?
If yes, then why residence time2 is there?
2. I manually deleted a PO line item. In next archival run (runs every month) this PO is marked as eligible for archival.Means I am not able to do any changes in this PO.
Where I can find the settings for this?
Please advice.

a deletion indicator set manually or via the preproc program in archiving does not restrict the user from doing any changes.
Please read OSS Note 948493 - Residence time in new reports RM06EV47, RM06BV47
here SAP explains how the preproc and the write program interact with the residence time.

MM_EKKO Archiving - PO deactivated

Hello all,
In R/3 4.6C i made a test run for MM_EKKO archiving object, the spool result differenciate between PO archived and deactivated. Could you please explain me the difference?
One more question, the test run shouldn't se the indicator for deletion, is it correct? it seems that in my test run the system modified all PO insered into archiving selection.
Thank you for collaboration.
Fuffo

Deactivated means that you have executed a 2-step archiving.
You have different residence times. SAP set the deletion flag if residence time one is met, but residence time 2 not yet.
If both times are met, the PO gets archived.
for examples see OSS note 948493 - Residence time in new reports RM06EV47, RM06BV47
You probably have customized the test variant for MM_EKKO as production variant, other wise SAP would not have updated your database.

How to get rid of "Delivery costs have not been cleared" status = MM_EKKO

Hi dear experts,
During pretreatment of MM_EKKO archiving object (TA: SARA), I get an amazing huge amount of PO position which can not be archived due to "*Delivery costs have not been cleared*".
I tried several ways to find out how to solve this issue but without any success.
Point is that we do not clear delivery cost regarding those PO positions, but delivery cost are transfered directly to a global account.
It means that those PO's won't never be cleared.
Any ideas about how I can fix this issue?
Best regards,
Daniel

Yep,
no idea why, but when I uncheck the "Final Invoice" box save and went back into the same PO and check again the same "Final Invoice" box, then, as a miracle, SARA=>MM_EKKO=> Pretreatment knows that this document is cleared and can be archived.
It is just that for now, really old PO's are located in the present residence time
I hope this slyness will help someone else one day.
Regards,
Daniel
Edited by: Daniel Putzschler on Jul 28, 2009 2:02 PM

Residence Time in EC_PCA_ITM

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