Residual items configuration

In partial clearing (F-32) we have an original invoice, a part payment and a residual clearing. How can I set the system up, to copy text line (sgtxt) from original item to residual item and document date (bldat) to its header?
regards,
Piot

Hi
Pl check the configuration as below.
Set configuration to create separate document for residual items. Config "Residual posting in invoice currency", table V_T041AR. (Path Spro->FA->AR/AP->BT->Open item clrg->clearing diff->Residual item posting in invoice currency). Maintain document type for residual posting here for company code.
Once you maintain this config, separate document will be created for residual items. These separate residual document takes document date from original document and posting date from current document (payment document or clrg document).
Residual can be posted in F-28 or F-32 or F-30, separate document is created for each residual invoice.
Regards
Aditya

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Payment block by default un Residual items documents

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I was wondering why SAP is setting a payment block by default when creating a "Residual item" document. Does anybody knows where is configured this behavior?
thanks a lot
Rafa

Hi
While you are creating Residual item document there is no setting for payment block.
Please verify in Vendor Master data for the same.
Srini

Residual Item in AR

HI,
In AR there is a setting 'Residual item for Invoice currency' (SPRO-IAR-Business transaction-ncoming paymnets- Under manual Incoming paymnet-clearing Diff)
I have configured different doc type and ticked the residual item transfer.
as I want to use a different doc type for the residual item created in incoming paymnet difference ( residual Item).
Though I have configured in the above setting it does not work?It generates only DZ doc type for the residual item also ?
1.How do I get residual payment with Diffrerent Doc type other than DZ?
2. The above config is for F-30 / F-28 or for both?
Thanks, Chitras.

Resolved

Lockbox -Residual item - Reason code - FLB2

Hi Gurus,
I would appreciate if you could help me on the following.
1. During lockbox processing (FLB2), will SAP create residual item for invoices with partial payments?
2. If yes, will SAP populate reason code as well?
3. Is there any configuration that need to be maintained for lockbox to create residual item and populate reason code?
Thank you,

Hi,
1. During lock processing, whether lock box post residual or partial payments is controlled in configuration. In transaction code OBAY, defaul is residual, or you can choose partial payment.
2. Lockbox will not populate reason code by default. In the BAI2 format, there is a field for reason code. Either you can work with the bank to populate that field. In our company we have a custom pre processing program that populate the field with a default reason code for all residual payments. During post processing, users change that to appropriate different reason codes depending on whether they going to write it off or keep it as a residual open itme on customer.
3. You can control the population of reason code using substitution rules. For example any payment difference that is less than $50, you can write a substitution rule populate a certain reason code during posting. There is no standard configuration to do this.
Hope this helps.

F-28 - Incoming payments with residual items - Vat code

Dear all,
I need to define a process in which the user can create a residual item for a downpayment on an incoming payment from a customer, and the system automatically creates a new document with the residual posting.
I have done the customizing for the "Residual Item Posting in Invoice Currency" and defined a Type of document for the residual item. The problem is that the standard procedure puts the vat code also in the payment document and in the residual item document on the customer position... and this is not correct.
Someone can help me?
Thank you
Regards
Marco.

Yes, this is due to settings on GL Account for reconciliation account. Please fo t o FS00 provide reconciliation account nr (if down payment) from Sp. GL an d not from Vendor / Customer master and change settings on second tab > there is mantioned that posting without tax are not allowed. (input tax / only output tax only).
Due to GL master data he post always with the VAT. Addtionally if You will have a discount system will correct the VAT line with discount during clearing all of that becasue of GL master data.
Regards
Tadeusz

Default a terms of payment for residual item

Hi experts,
When customer making partial payments, we will create a residual item for the remaining balance. The terms of payment for the residual item is different from the original document / customer master and is always the same for all customers.
Q: How to default a terms of payment for the document with the residual item?
Thanks in advance.

HI Yuki,
Pls follow the folowing path for deafulting a payment term for a residual payment.
Financial Accounting (New)>Accounts Receivable and Accounts Payable>Business Transactions>-Incoming Invoices/Credit Memos->Open Item Clearing>Clearing Differences-->Define Tolerances for Customers/Vendors
or tcode OBA3
here double click on the tolerance group for ur company code.
Under >>specifications for posting residual items from payment difference>>> in Fixed payment term enter the payment term that u wish to assgin for a residual payment (Terms of payment key which is to be transferred to the line item when posting residual items)
Regards,
Kiran

Payment with residual items in invoices with defer $1 in transaction F-32

Dear all,
We receive the following message when we want to clear an item which has a deferred tax code.
Payment with residual items in invoices with defer $1
Is there a way to clear these items? I've found on the forum:
" Please note that the residual item option is not supported by the
deferred tax solution. Please use the partial payment option instead.
The report does not support residual items payment. The reason
is clear. The second and subsequent residual item payments have no
reference to original invoice. The report blocks such postings.
If you use deferred tax solution in your system (RFUMSV25 or RFUMSV50)
it is forbidden to use residual item method "
However in the next lines the person said that for F-32 it works:
"But it allows me to do residual item in F-32 (customer clearing)".
Can this problem be solved or is it just impossible?
Regards.
Leen
Edited by: Leen Debrabanter on Dec 8, 2010 1:23 PM

Hi Leen,
I'm facing the same error in F-28. has this been answered? If so, kindly provide the solution.
Thanks

Profit center and AR Residual Item

Hi,
The Open Items ( Invoices are entered Dr Customer Cr Sale Revenue ) obtain the Profit center from Revenue Line item (the off setting entry ).
During month end in Profit center 1KEK transfers the OI balances to the respective Profit center .
In Clearing the Open Item using F-28 if there is a shor pay then we prefer to create residual item .
What will be the profit center for the residual item as there is no reveunu ( Dr Customer Cr bank receipt)
How do I copy the Profit center of original Invoice to the residual OI?
Is there any way I can enter Profit center on the screen manually ?
Regards,
Chitra.

Hello,
I am facing the similar issue. Residual items are flowing to "DUMMY" profit center during 1KEK. This is because in the document of residual item all the line items are Vendor/Customer line items. System is not able to find a Profit center from the offsetting entry and hence determines Dummy profit center.
Also, I face the similar issue for transfer between Vendor/Customer.
Please help with how you overcame this issue.
Thank you in advance

Posting date as Baseline Date in Residual item

Hello,
While clearing a document with Residual Clearing method through F-28 system is automatically proposing end of the month as Baseline Date for the residual item (newly created item for the balance amount), whereas we want it to be the posting/document date but not the monthend as proposed by the system. Eventhough we have selected the option for default baseline date as posting date/document date in Payment Terms, system is proposing monthend date as baseline date for the residual item. I have set payment terms in customer master record as 0001 (immediate payment).
Because of the settings made for default baseline date in payment terms (SPRO/AR-AP) system is proposing document date as baseline date for new documents being posted, but we are facing problem only in case of residual items (new item created for the balance amount while doing residual clearing).
Please let me know the procedure to change the settings, so that posting/document date will become default baseline date for the newly created open item while doing residual clearing.
Thanks in Advance

Hi,
Try to take a look the setting of the following transaction,
IMG> FA> AR & AP> Business Transactions> Incoming Payments> Manual Incoming Payments> Define Tolerances
See what has been set for payment term for Residual Items.
Regards,

RFBIBL00 - Residual Item (FB05 - Post with Clearing)

Hi all,
Apparently, I am developing a bespoke program to post open item (FB05) using RFBIBL00. However, I am puzzled when cater for Residual Item, e.g.
There is a incoming payment in a form of cheque, where several customers make the payment using the same bank.
Cheque total amount: USD1000
<b>Item to clear:</b>
Document Number A - USD500
Document Number B - USD500 (Actual amount to be cleared is USD600, thus, USD100 will be input as Residual Item)
From the above, notice that Doc No A is a full payment (cleared item), and Doc No B is a partial payment (opened item still) since there is an outstanding USD100 to be paid by customer.
Do you guys have any experience in handling Residual Item using RFBIBL00? How to input structure BBKPF, BBSEG, BSELK, and BSELP?
Thanks and regards,
Patrick
(Reward Points Guaranteed)

Hello Patrick,
I have the same problem. I need to post residual items during post clearing?
Can you share the solution or workaround you implemented?
Thanks in advance
Regards,
Thyaga

Residual item tab in F-32

Dear All:
I have a query its regarding changing behavior of F-32 transaction. I want the residual tab to be displayed by default as soon as some user execute clean open items buttons. Is this possible? I have tried through SHD0, in it i successfully made other tabs like standard disappear and only residual item tab was left but the problem through this way is that invoice reference gets disappear. Please guide if there is a way to do so.
Regards

Hi Atif,
I don't think it's possible by standard funcionalities. Under my concern you only get it by developing Z transaction.
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Residual item - data copied from invoice

Hi All -
When a residual item is posted in the system, per invoice - say using F-28, the new residual open item will have the Assignment number and reference number copied over from the invoice it is posted against.
I am trying to get other fields such as reference key 1/ ref key 2/ ref key 33 also to copy over to the residual new open item.
Is this achievable? If so, how... any suggestions really appreciated..
Thanks.
Edited by: kanth on Jan 27, 2010 9:22 AM

I found solution myself writing z* prog..

Residual items are created with the current exchange rate

Hello,
When a residual item is created due to a short payment for an invoice, the residual item is created with the exchange rate that is in effect on that day. Is it possible to assign the exchange rate equal to the rate that existed on the original invoice.
Thanks in advance for you ideas.
Karla

Hi,
You can use transaction FB05 for doing the clearing there you would be able to input the exchange rate you need for clearing the AP/AR/GL items.
But the exchange rate at the time of making/receiving the payment or at the time of clearing is what should be applied.
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K.R

Residual item column in post processing F-28 or F-32

Hi
When i go to F-28 or F-32 in the post processing screen in the Residual items Tab i could not see residual items column after net amount column, instead i am seing payment item Column.
How can i fix this? In residual item Tab i typically used to see residual items column.
Can some one please advice on how to get this?
Thanks.

Hi,
After click on process open items button in F-28, Click on EDITING OPTION Button.Here you can deselect the check box ENTER PAYMENT AMOUNTS FOR RESIDUAL ITEMS. I hope your problem solved.
Regards
Maruthi.

Payment Advice and Residual Item Clearing

We are trying to clear an residual item with a payment advice.
We receive the original invoice number in the document number field BELNR of the payment advice and have created a selection rule such that BELNR is equal to ZUONR, since the residual item has the original invoice number in the assignment field.
However when we try and check whether there is an open item (residual item) for the original invoice the system states that the original invoice has been cleared and does not identify the residual item. Even if we do a FB05, we get the same message.
Any advise is appreciated.

Dear,
Please check whether the AB with debit balance exists as an open item exist for the customer you are trying to clear residual item. Check BSID in SE11 view.
Regards

Residual items configuration

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