Residual Payment identification

Hi,
How can we identify the payment document which was made through partial payment or residual payment F-53 in BSIK and BSAK tables.
We need to develop a report based on paid history for the vendor.
Some times we use residual payement method.
But the residual payment data was not availiable in BSIK and BSAK tables.
How can we track those payments also in report.
Please guide me
sateesh

Hi
Can you share the solution with me?
Thanks
Lakshmi

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Terms of Payment in case of Residual Payment

Dear All
I have made a Terms of Payment K1 for my Customer. After making a residual payment, the terms of payment for the residual amount is coming by default 0004. But I want it should come from Original Invoice payment terms...
Please guide me.
Kanwaljit

Hi,
Goto the TCODE : OBA3
in that check the payment terms given in the "Specifications for posting residula item for payment differences" category. Remove the payment term and select the "Payment term from invoice"
VVR

Limiting or control for Residual payment with reason codes

Hi FI Gurus,
When we are received or making payment to customer or vendor, sometimes we need to clear the invoice by receiving or making payments with small differences through residual payment. Is there any control for limiting residual payment.
Lets have an example
invoice posted for 1000
customer dr 1000
sales       cr 1000
Partial payment recd 500
cash/bank dr 500
customer cr   500
final payment received 350 and balanace amount adjusted with residual payment by defining reason code like rounding off difference. So in this case accounting entry will be
customer cr 350
rounding off diff 150
cash/bank 500
being final payment agaisnt invoice
My question:   Is there any way to restrict the residual payment like 10% or 20% of total invoice i.e. 100 or 200 and not more than 20% ? other wise sometime user may adjust any amount may be 100000 through this way by putting the same reason code, which is not fair.
I checked SPRO setting but i did not get anyt setting relating to above case.
If any body know, please let me know? Thanks in advance
Regards,
Prakash

Hi Lawerance,
Thanks for reply.
But I am looking for amount adjusted through residual with reason code. I dont think there is any limitation or control in the SPRO standard setting. Tolerance is preventing user to post document for more than a specific amount. But my question is something different.
I want to control the user for adjusting amount from residual tab with selecting reason code. In other words user should not adjust more than some limit with residual payment by selecting reason codes. Thanks.
Regards,
Prakash

Duplicate invoice, partial payment, residual payment

Hi every body
I am facing some problems in AP
1. I post a invoice in AP
I see that there are two document number 190000006
Please tell me why?
2. I pay a invoice with amount of 200000 in two times
firstly, I post a partial payment with amount 100000 (document number 1500000032)
secondly, I post a residual payment with remaining amount 100000 (document number 1500000033)
The invoice is paid completely and clear automatically but the are two documents (1500000032, 1500000033) is not cleared
Please tell me the payment process? how to clear payment document?
Thank in advance
Minh

Hi
Pls check SAP standard program RPBNUM00 for document numbers assigned more than once,
if your are using payment posting is using FB05 / F-53 transaction and in which Transfer Posting with clearing radio button is selected.
Let me know for any clarifications required
Regards,
suresh

In T code F-28, residual payment tab is hideout

Hi all,
In F-28 for making customer residual payment, tab option is not appearing, I checked in Accounting editing options(Fb00) there "process open items with commands" and " Enter payment amt for residual amounts" were already selected.
Eventhough the residual payment tab is hideout. Is there any thing we need to select for the tab.
Thanks & Regards,
Dharani

Hi Chintan,
Thanks for the reply. But there are no such validations.
Regards,
Dharani

Residual payment should not allow more than Vendor Invoice

Hi,
Eg: Vendor has booked invoice 5000 INR, when user make payment through F-53 or F-58 through "Residual" payment user can pay more than invoice 5002 INR and below accounting entry is posting.
Bank Cr 5002 INR
To Vendor Dr 5000 INR (Invoice amount)
To Vendor Dr 02 INR Excess than invoice
Business requirement is system should not allow pay more than invoice amount. How to control suggestion would be appreciated.
I have done below settings for your understanding here system configuration.
1. OBA3: Under "Permitted Payment difference" zero for Gain , Loss , Amount, Percent & Adjust Discount By However "Permitted Payment Differences for Automatic write-Off(Function code AD)" zero.
2. OBA4: Cash discount per line item: Zero and Under "Permitted Payment difference" Revenues, Expense, Percent & Cash discount put Zero.
Regards,
Babu.

Hi Prashant,
I have restricted many fields to use through screen variant now user can not pay more than Invoice amount except through Residual payment process.
Client side management strongly says that they want to use Partial and Residual payment process options but user should not allow pay more than invoice amount.
If any solution please guide me.
Regards,
Babu.

Invoice reference for residual payment

HI experts
I observed if I receive the payment from customer Rs 10000 for the invoice Rs15000 through residual payment then system creates new line item for Rs 5000 and this will be shown as open item and all others will be clered items.
Here my issue is for new line item system is not storing the original invoice details in invoice reference field. How to maintain source invoice details to residual new line item.
Pls advice me
Thanks in advance
Sneha

Hi,
Anil is correct. All the details you entered in your incoming payment document when you posting your residual payment, will be displayed in the new line item created after that. My practice last time is that I will maintain the original invoice number at Reference field as suggested by Anil and entered my PO or SO number at Document header text.
If you don't wish to lose all the original details, you can use partial payment tab instead of residual. Partial payment will post the incoming payment without clearing any item. Then you can clear it off all together when you are posting for the last incoming payment for that particular invoice.
Hope this help.

Residual Payment vs. Partial Payment: Design considerations

We need to decide between implementing residual payment vs. partial payment. We will be implementing payment processing.
I would like to understand why one would choose one method over another?
What is the benefit of clearing original invoice and creating a new line item for the balance (as in case of residual payments)? There is a setting that allows user to capture the original invoice date at the time of payment processing while using residual payment, which I believe makes the residual payments same as partial payments, so again, why would one choose one method over another?
I would like to understand the benefits & limitations of each method.
How does the decision to implement a method get impacted if reason codes are to be implemented, which method would offer a better solution considering reason codes requirement?
Appreciate your inputs.

Hi,
In manual processing of incoming payments, it is of course the user who can make the decision to either make residual item, or a partial payment.
In automatic processing of incoming payments:
For electronic bank statements, payments that the system cannot match with open items will end up in post-processing; there the user can again choose either residual item or partial payment.
For electronic payment advices, I know that there is configuration to match customer information for payment deductions in the payment advice, with you own reason codes, and that based on the information the system can create the residual items automatically. Of course, this is only relevant if your customers actually send you electronic payment advices with such information included.
Regarding reason codes, you will always use reason codes with residual items; to indicate the reason for deduction for follow up in your A/R dept, and possibly to make use of the automatic write off (you can configure reason codes to automatically write off the payment deduction to some G/L account of your choosing; you would use that e.g. if the payment deduction is too small to bother).
For partial payment, you could use reason codes I guess, if you want to in that way mark the item for some reporting or follow up purpose.
Regards,
Rob

Customer residual payment in F-28 urgent

Hi,
I am trying to create residual payment for customer in F-28. But when I post the payment of 50 $ against invoice of 300$ it is creating a invoice of 350$. So it is not reducing it & making it 250 for new residual invoice but creating a residual invoice for 350 $ . Tell me why its not creating a new residual invoice for
250.
please help..its urgent.
Thanks
Nik
Edited by: Nik Wallace on Jun 18, 2008 7:49 PM

generally what i do to post residual payment is goto F-28 enter the amount i want to post i.e in this case $50. fill all the fields like ref, bank acc#, customer acc# etc.
next click on process open items and then click on 'residual items' tab.
next double click on invoice you want to pay against so that it alone appears in blue and rest all other appears in black.
once you select the invoice you want to pay against, double click on the blank residual field. The field automatically gets filled with $50 you entered earlier and the difference postings become 0.
award pts if it is helpful
thanks
Edited by: prince light on Jun 18, 2008 9:17 PM

F-32 residual payment is affecting my ageing report.

When I am doing the residual payment using f-32 then we are getting two document generated out this, one for the incoming payment and the other for the balance amount as new invoice with new posting date, this is affecting my ageing report.
For Example: My old invoice is 01.01.2010 with 1000 USD, when I am applying the residual payment method on 08.03.2010 with 500 USD then two documents are generated out this, one for the incoming payment i.e. for 500 USD and the other for the balance amount as new invoice with new posting date i.e. 500 USD on 08.03.2010.
My original invoice ageing is under over 81 days, but when we applied the residual payment method then it got changed to less than 21 days, which is incorrect. When we analysis the issue and found that due the residual payment method we are getting this problem i.e. during this process new invoice which is generated ahs replaced my original invoice with the new invoice with new posting date, system is taking that as base and doing the ageing analysis. Which is incorrect?
We just want to have the original invoice date 01.01.2010 in the new document which is generated on 08.03.2010, so that this may not affect my ageing report.
Thanks a lot in advance.
Rajesh Kumar Mantri.

When you post a residual payment, SAP creates 1 document with 2 line items for the customer. One line item clears the original invoice and the other posts the difference (residual) as a new open item on the customer. With the settings in OBA3, you can transfer the baseline date and payment terms from the original invoice to the residual item. The baseline date is normally used for aging, so with the baseline date and payment terms transfer, the residual will have the same aging as the original invoice. Also, since the original invoice is cleared when a residual payment is created, it will not show on the aging.
If you want the original invoice to remain open, not cleared, after the payment, then you need to do a partial payment instead of a residual payment. With a partial payment, the original invoice and the payment will both be open items on the customer. The payment will reference the original invoice so that when the remaining payment is made, the two items will be cleared together.
Regards,
Shannon

Customer statement with partial/residual payment

Hi,
I need to write the fuctional specs for customer statement. As per the requirement, customer wants all the payments received on a particular line item displayed in front of the the invoice amount. How which is the field I can use to total up the payments received for a particular open item.
thanks
Rose

Hi
In the case of residual payments, you will be getting new document number. So, you have to use the same.
SAP always takes care of these partial payments with the help of document number. It gets stored in the filed called invoice reference.
Help from SAP:Number of the Invoice the Transaction Belongs to
For line items which are related to another line item, this field contains the number of the partner document.
Use
In the standard system the field is used for:
Credit memos which refer to a particular invoice item
Subsequent invoices for an invoice item
Partial payments for an invoice item
Partial clearings of down payments.
In the first two cases mentioned, the terms of payment are copied from the cross-referenced invoice item into the item currently being processed. This ensures that items due on the same date are paid together by automatic payment.
A special rule applies to credit memos which have a "V" in this field. The due date is determined in the same way as for an invoice. If the field is empty (containing neither a document number nor a "V") the due date is the baseline date for payment.

Partial and residual payments (Incoming) through F-28

Hi
I am trying to understand how partial and residual payments works.
1) I have an invoice of $100 for customer. I am getting a payment of $30 from customer.
When i am clearing this using partial payments tab in F-28, it is creating a new document of $30 open item for the customer and leaving $100 open item again (not clearing) for the same customer.
My question is it becomes $130 open for the same customers though he paid $30, why is that?
2) How does residual payments works for the same example above?
Can anyone explain clearly please?
Thanks in advance
Aleem

Hi Aleem,
Partial payment : A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
E.g. Invoice = $100
Partial payment =$ -(30)
Residual : . You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.
E.g : New invoice = $ 70
Regards
Nadini

While doing F-32 residual payment - Two documents generated AB and RV

Hi all,
While Clearing partial payment with respect to Invoice thorough F-32 ( As residual )- Two documents generated AB and RV in development system.
where as in Quality and Production system there is only one AB document generated.
Is it standard behavior to generate AB and RV?
Customer don't what that RV document to be generated.

Hi,
This is one of the option given by SAP to manage your open items in case of partial payments. In this process when you go for residual payment, your original open item against which partial payment is made gets cleared & system automatically creates a new open item with the balance amount.
e.g you have an open item of Rs 10,000/- since 01.03.2014 & today i.e on 01.04.2014 you are making an payment of Rs 6,000/- against the said item & you opt for residual payment. In this case the original open item i.e Rs 10,000/- gets cleared & a new open item of i.e Rs 4,000/- get created . Note that this new open item created by the system will have the new document date (01.04.2014) and new baseline date, i.e here aging of your receivable/payable does not reflects the true picture.
But this is not the case when you opt for partial clearing method. In partial clearing method , the original open item is not cleared, instead both the items are shown as open items.
If you take the case of above example, after making the partial payment of Rs 6,000/- against Rs 10,000/- you will have two open items. One the original one of Rs 10,000/- since 01.03.2014 and another for Rs 6,000/- on 01.04.2014.In this case the aging of your receivable/payable shows the true picture.
Yes its a business decision ,which method to adopt.
Thanks & regards
Deepak

About customer residual payment's balance display

Hello experts,
I met a question about residual payment.
When I using F-28 to do a residual payment and generate a document like this.
Business process:Receive cash 2000
Customer receiviable 5000
e.g.:DR:customer 3000 PK:06
DR:Cash 2000 PK:40
CR:customer 5000 PK:15
My question is about line item (PK:06) customer 3000.
Why does it display in total of the credit postings for the month inFD10N ?
I feel confused because it is a debit item ,isn't it?
I think it should come in the debit posting in the month field........
Another question is that all the credit amount in sap display as negtative number and the debit is the positive number ,isn't it?
Thanks a lot.

Hi,
You should ideally apply customer invoices against collections in F-32. Whats happening in your case is all dependent upon clearing procedure for customers as defined in FBKP. When you clear a partial payment against invoice,system genrates AB document with debit balances for remaining amount if customer underpaid and if customer overpaid it will generate credit AB. SAP recognizes debit and credit with respect to S and H indicator. If customer balance is debit it will multiply it with positive 1 and vice versa for contrary. Hope this will help you.
Regards

Regarding Residual Payment logic

While runing AG report I need original invoice number for Residual Payment invoice amount
For eg., Invoice amount Rs.10,000, customer paid Rs.2000 after 2 month he paid Rs.3000 then after 3 month he paid Rs. 4000. If i run AG report i need original Invoice number as reference.
I need to inform to my technical team what is the logic in Residual payment and how we can bring the original invoice number in reference field

Hi,
For that you can create and assign installment process for that payment.
Go to the transaction OBB8,OBB9
Create Installment payment term and assign it.
May be this information is useful to you
If you have any doubt feel free to ask
Regards
Surya

Residual Payment identification

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