Resource allocation for a part time employee

Dear All,
I am using MS Project 2013 Professional Edition.
For two tasks I have been given a student assistant that will be assigned to the project from August 1st. Because of his studies he will be available all days in august (100%) and 1 day a week from September to the end of the project (20% a week).
I have created him as a work resource and defined his availability in the resource property dialogue. That is 100% in August and 20% for the following months.
Image 1. "Assign Ressources" dialogue box
At the same time I have created the two task with a duration of 18 days each.
I have now allocated the student assistant to the tasks and defined the unit to be 50% for each one of the tasks. That has extended the duration of both tasks into 36 days... so far so good.
My "problem" is now that though I have defined his availability I see that
1) MS Project 2013 allocates him from before august 1st where he is not defined as available
2) If I define August 1st as the starting date for the tasks, MS Project 2013
will allocate him every day from that date (see image 2) without respecting that he is only available 1 day a week from September
1st. (20%).
Image 2. Ressource allocation for part time employee with 2 tasks.
In both situations I will get a warning saying that he is overbooked.
I would expect MS Project to handle the information given in "Assign Ressources"
and only allocate the ressource during the time range defined... 100% in August and 20% for the following months.
Any suggestions on how to solve this or what I am interpreting/doing wrong?
Thank you in advance,
Caldes

Hi Caldes,
MS Project will not automatically level the resource workload based on the availability you defined for this resource. it will just be used to calculate weither or not the resource is overallocated.
In your case, I would suggest to use the resource usage view displaying in the right part the work and choosing the monthly time periods for the timephased grid. Then you'll be able to manually enter the quantity of work in the appropriate cells, based on
the resource availability.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

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