Resource pool allocation problem - MS Project 2013

I have a new resource pool which I have created, im very new to MS Project so I may have set this up wrong im not too sure as I am learning from reading articles on google.
So my resource pool has 12 fabricators on it – working 8am – 4.30pm but I have put the max units at 75%, totalling to 900%, ive input all absences that I know of in the future by reducing the percentage of work, 2 people off I have reduced it to 750% for
that day. Im hoping this is the right way to do this?
Here’s where it gets messy . There is over allocation throughout January on the fabs so 6 of them have agreed to do overtime at 2 hours a day Mon-Fri and full day Saturday. As there is only 6 of them and not the full 12 do I change it in the resource information
under general or should I be splitting them and changing their working hours or is there no way round this. Sorry my brain has been fried this week trying to work out resource pools.
Any advice would be gratefully received thanks
J
Kath

Hi Kath
I doubt if I understood you completely!!!
I am mentioning some links please go through these links and just check if it helps you in any way possible.
Assignment Units
Modify working and nonworking times
Please write back to us in the forum for any other help. Someone may help if question is more accurate.
Thanks
Manish

Similar Messages

Shared Pool Allocation Problem

Hi everyone,
When I execute the following statement from my application, it returns the ORA-04031 29080216 byte can not allocate shared pool ("large pool","unknown object","hash-join subh","kllcqc:kllcqslt") error.
SELECT DISTINCT KULLANICIID, NOVELKULLANICIADI AS "KULLANICIADI" FROM KULLANICIROLLERI
LEFT OUTER JOIN KULLANICILAR ON KULLANICIROLLERI.KULLANICIID = KULLANICILAR.ID
WHERE
KULLANICIROLLERI.AKTIF = '1' AND
KULLANICILAR.AKTIF = '1' AND
KULLANICILAR.NOVELKULLANICIADI IS NOT NULL AND
GECERLIOLDUGUELEMENTTYPENO = 5 AND GECERLIOLDUGUELEMENTID = 1
But when I look the parameters their values are
shared_pool_size : 318767104
large_pool_size : 335544320
How can I solve that problem.. Actually the parameters seem to be ok..
Thanks in advance
OzerK

Hi,
Do you resolved problem with sharet pool allocation ?
I have a same, with ora-4031 error...
Best,
Adam
[email protected]

Project 2013 with Shared Resources(resource pool) stored in O365 SharePoint

I am trying to use both a resource pool and storing all projects files in Office 365 document library. I have 3 project files, one with resources only and 2 for project scheduling. If I store the files on the local machine, when I open both resource project
and the task project and use shared resources, it works as expected.
I then copied the project files to a SharePoint library and attempt to do the same thing, project does not seem to know that there are multiple project files open and the shared resource option is disabled.
How does project determine that multiple project files are open to enable the resource pool feature? I have tried faking it out my mapping a drive letter, etc to the SharePoint library. Does project/WebDAV have issues?

Yep I'm pretty sure that resource pools and linked master files don't work with SharePoint. Pools and linked masters should only ever be very carefully used on local drives (physically within same building) as the links use DDE (developed way before SharePoint
was even thought of) which are very fragile and prone to file corruptions.
Rod Gill
Author of the one and only Project VBA Book
www.project-systems.co.nz

Project Server Resources won't load in Project Pro

We have three Project Server 2010 instances. On two of them, we can download the entire resource dictionary (10K resources) without any problem to Project Professional. On the third one, we can only download about a thousand at a time.
We don't see any errors in Project Pro, we just get a blank resource sheet. When I review the event log on the computer running Project Pro, we see four error application events:
Error 9/5/2013 1:11:29 PM MSSOAP 16 Client
Soap error: Unspecified client error..
Error 9/5/2013 1:11:29 PM MSSOAP 16 Client
Soap error: Sending the Soap message failed or no recognizable response was receive
Error 9/5/2013 1:11:29 PM MSSOAP 16 Client
Soap error: An unanticipated error occurred during the processing of this request..
Error 9/5/2013 1:11:29 PM MSSOAP 16 Generic
Soap error: Connection time out..
Has anyone seen this behavior before?
Brian McCool

it help us:
We closed Project Pro, added a "Timeout" value (DWORD/32-bit) to HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\MS Project\Settings and set it to 600000 (decimal ... 600 seconds) and then re-opened Project Pro
But problem in slow connection to PWA. And we can't find the reason.

Project 2013- Trying a to move a task within the project and have it respect new predecessor rather than old one

Ok, I am working on a rather large project schedule.
Before having to upgrade to Project 2013, the file was used in Project 2007.
Basically I am having a problem with moving tasks only to have them still respect their old predecessor instead of just the new one.
Basically I have 4 tasks ( with start dates): Task A: 1st of month, Task B: 5th of month, Task C: 9th of month, Task D: 13th of month.
I would want to move say Task D infront of Task B and have it go A/1st, D/5th, B/9th, C/13th. But all that happens is that the tasks change order but all the dates remain with their original tasks. This wasn't a problem before Project 2013.
Is there any fix for this outside of having to unlink and relink every time I make change?

GarrettW23,
You're right, it doesn't work the same in Project 2010 & later as it did in Project 2007 and earlier. The feature you desire is controlled by the option setting to autolink inserted or moved tasks. As far as I can tell there is a bug that was likely
introduced when manual scheduling was added to Project 2010. Now, if the option is set, two links will be set up, the original link to the old predecessor and a new one to the new predecessor.
I'm surprised this bug hasn't been fixed but I guess it's not something a lot of users have an issue with. Meanwhile, edit your links after drag and drop as Rod suggests.
John

Shared Resource Pool creates multiple calendars in Projects (Project Profession 2013)

I have a small programme, a total of 18 individual plans including the Resource Pool, the resource pool seems to be creating individual calendars for each active resource these calendars (e.g. Resource Fred has a line ID of 9 in the Resource sheet and a
calendar MyCal9 is created) these Calendars are then copied into each of the Projects in which the resources are active.
I have not seen this before and it seems so inefficient (and makes the Project .mpp files huge) that I am concerned that some sort of corruption has crept in, is this the case or is this how Project 2013 works?
Nigel Parsons

Linking between files uses a very old windows technology called DDE. It is DDE that is flawed, so the same problems apply to two linked Excel workbooks, it's not a Project problem. Over-writing, renaming, moving files or storing on remote servers all incurs
a risk of file corruption from DDE flaws. Citrix should be ok provided the Citrix servers and teh server holding teh files are physically in the same building (not linked over a WAN).
Copying and unzipping etc I recommend NOT linking. To create a consolidated view insert all sub-projects into a new file with link option OFF. This consolidates all data (including resources) and provides a great reporting tool.
Record a macro to make creating new copies quick and easy.
Rod Gill
Author of the one and only Project VBA Book
www.project-systems.co.nz

Project Server 2013 - Remove user from resource pool via sync

Hello everyone,
has anyone managed to configure their Project Server 2013 box with a resource pool sync that will actually remove user from the resource pool (disable "User can be assigned as resource" or deactivate users) when the user is removed from the AD
group(s)?
Setup: Single box, SQL 2012 SP1, SharePoint/Project Server 2013 + PU March + CU April. 2 PWA instances, 1 in SharePoint and 1 in Project permission mode. Tried on 2 different machines (different setup, accounts, domains).
Proceedings:
Create AD user U, AD group G. Add U to G.
Go to PWA, setup resource pool sync with G, sync.
U is now in the resource pool, has no PWA permissions.
Remove U from G. Resync resoure pool.
U is still in resource pool, still a resource, still active, can still be assigned as resource.
Adding U back to G an repeating the whole spiel with a resource pool and a PWA group sync of G will result in U being added and removed from the user list (as expected), and U being added but not removed from the resource pool.
Having read
http://technet.microsoft.com/en-us/library/gg982985.aspx and
http://technet.microsoft.com/en-us/library/gg750243.aspx, there does not seem to be an omission on my part.
The first article states:
Note:
The corresponding Project Server User Account is not deactivated based on this synchronization. If the same Active Directory user is configured to synchronize with a Project Server security group, the Project Server user account will be inactivated when
that synchronization occurs. For more information, see
Best practices to configure Active Directory groups for Enterprise Resource Pool synchronization in Project Server 2013.
Unfortunately, this deactivation either does not seem to occur even with a PWA group sync or I misunderstood the article.
So, did anyone manage to setup their resource pool sync in a way, that new resource will be added, but also be removed from the resource pool?
Kind regards,
Adrian

Hi Adrian,
you tried to sync the same AD group that you used for the resource pool sync also with a Project Server permission group?
And on removal of the user of the AD group the project user/resource is not deactivated? Only removed from the group
Regards
Christoph
Hi Christoph,
even though I might have tried that before, I tried it again in several constellations. It didn't change anything. The the user will be properly added to and removed from the PWA group whenever I remove them from the AD group, the use will also stay active
(but cannot logon without permissions). However, the user will always remain in the resource pool, i.e. the "User can be assigned as resource." checkbox will remain unless it is cleared manually.
Having re-read the technet articles, none of the scenarios actually seem to descibe or address the process that I require, or maybe I'm just misunderstanding. Let me just try to outline the core issue:
Add user to AD group. Sync AD group with resource pool. User is now a PWA resource and PWA user.
Remove user from AD group, but do not deactivate/delete user from AD.
(Magic happens!)
User cannot be assigned as ressource in PWA.
So, is there anything to make this step 3 happen, or is it just not possible to sync users out of the resource pool anymore unless they are deleted/deactivated in AD?
Kind regards,
Adrian

Project Server 2013 AD Enterprise Resource Pool Synchronization Exception

Hello,
I am looking for assistance from the project server community.
When I click “Save and Synchronize” on the Active Directory Enterprise Resource Pool Synchronization page nothing happens and the status does not change.
This is a new instance of PWA and I am preforming this task using the farm admin account. The farm admin account can read AD.
Error 1:
w3wp.exe (0x1B98)
0x0B8C       Project Server
General      aeby7
Exception [bucketHash:F08803DE] Exception occured in method 'Admin.ResolveActiveDirectoryGroups' System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String searchRoot)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext()
at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClassf2.<AdminResolveActiveDirectoryGroups>b__f1()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName, IEnumerable`1 actions) StackTrace:
at Microsoft.Office.Project.Server.Native.dll: (sig=[sig]|2|microsoft.office.project.server.native.pdb, offset=3C1E) at Microsoft.Office.Project.Server.Native.dll: (offset=1254D)
d360539c-6d89-70e7-c077-92da686b0689
Error 2:
Error is: GeneralUnhandledException. Details: General Unhandled Exception in _Admin.ResolveActiveDirectoryGroups_ Attributes:
System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String searchRoot)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext()
at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClassf2.<AdminResolveActiveDirectoryGroups>b__f1()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName,
IEnumerable`1 actions) . Standard Information: PSI Entry Point:
Project User: i:0#.w|[DOMAIN\UserID] Correlation Id: f1f1a77f-6b45-e311-9407-00155d2abe21 PWA Site URL: [PWA URL] SA Name: Project Server Service Application PSError: GeneralUnhandledException (42), LogLevelManager Warning-ulsID:0x00101622 has no entities
explicitly specified.

Hi,
I also get the same error when I'm trying to do the synchronization between Enterprise Resource Pool and Active Directory.
I am in a single domain topology between Project Server 2013 and AD, and I'm doning the synchronization with the farm admin account, who has read/write access to AD.
Here are the last relevant messages I see:
w3wp.exe (0x2BE8) 0x1568 Project Server General aeby7 Exception
[bucketHash:F0FACBDF] Exception occured in method 'Admin.ResolveActiveDirectoryGroups' System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String domain, String searchPath, String searchFilter)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfoByClaim(String encodedClaim)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext()
at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClass10a.<AdminResolveActiveDirectoryGroups>b__109()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName, IEnumerable`1 actions) StackTrace:
2b3d83ee10e5|2|, microsoft.office.project.server.native.pdb, offset=3C1E)
at Microsoft.Office.Project.Server.Native.dll: (offset=1255D)
w3wp.exe (0x2BE8) 0x1568 Project Server Unified Logging Service c91s Monitorable
Watson bucket parameters: Microsoft Project Server 2013, ULSException14, 070f6ea0 "project server", 0f001181 "15.0.4481.0", 6962a0f6 "microsoft.office.project.server.administration", 0f0011ad "15.0.4525.0", 51ade0c4 "tue jun 04 14:42:44 2013", 0000020f
"0000020f", 0000003b "0000003b", 0560164b "keynotfoundexception", 00101621 "aeby7"
w3wp.exe (0x2BE8) 0x1568 Project Server General aeby8 Medium
Error is: GeneralUnhandledException. Details: General Unhandled Exception in _Admin.ResolveActiveDirectoryGroups_ Attributes: System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String domain, String searchPath, String searchFilter)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfoByClaim(String encodedClaim)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext()     at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClass10a.<AdminResolveActiveDirectoryGroups>b__109()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName, IEnumerable`1 actions) . Standard Information: PSI Entry Point: Project User: LUXAIRLG\SQLADMIN2012
Correlation Id: 6cef3814-b3a2-e311-93f9-005056921080 PWA Site URL: xxx SA Name: PS2013 - Project Server Service Application PSError: GeneralUnhandledException (42). LogLevelManager Warning-ulsID:0x00101622 has no entities explicitly specified.
w3wp.exe (0x2BE8) 0x1568 Project Server Project Web App af04k Medium
Void SaveButtonClick(System.Object.System.Web.UI.WebControls.CommandEventArgs) : GeneralUnhandledException
Any ideas?
Thanks in advance

Project Resource Weekend Allocation

I have built up a large number of independant projects that are currently active in my department. Each was completely individual until this week when I decided I needed a single resource pool, which would allow me to easily see how my resources are
divided up or over allocated. However, one problem I have is that a large number of tasks are listed as e's, as in eday, eweek, etc. So any recource assigned to those tasks is automatically highlighted as over allocated. If I were to switch
the hours of that resource to a 24 hour schedule, it messes up the timelines I have established.
Is there any way that I can have exceptions, or turn off the indicators for weekend use, and only show up for when a resource is overallocated? Or would I need to go back and fix each timeline? I can do this going forward, but I don't want to
lose a lot of work already done.

Hi,
Is there a particular reason for using elapsed duration? This is typically used for example after painting a wall for the task where the painting is drying. This drying task is independant of any calendar, weekends or exceptions. You should just use elapsed
for specific reasons.
That being said, adding exceptions won't change anything for tasks with elapsed duration, as I just mentionned. A workaround for removing the oervallocation warning (red guy) would be to change the leveling option (resource ribbon) to month by month.
By default, it is on a daily basis, meaning that the warning will appear as soon as Project detects at least 1 day with an overallocation. Encreasing the granularity to a monthly basis, you'd need to have overallocation at the month level to have the warning.
It might help (or not).
In case it doesn't, I suggest to use standard durations.
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

Project Server 2010 - Active Directory Enterprise Resource Pool Synchronization limitations

Greetings again.
I have a quick question about the limitations of Active Directory Enterprise Resource Pool Synchronization. Specifically, what has your experience
been with extremely large numbers of users (10k plus). Is anyone aware of a
practical limit of users in your AD group you would recommend when using the
Schedule Synchronization feature on a nightly or weekly basis?
There is a caveat to this question however. The client has decided (perhaps for some misinformed reasons) to allow access for every user, to every
project site, within their PWA environment. They’ve selected the View Project Site option within the
Categories for the Team Members PWA Group for which 90% of their intended users reside. So when we ran a couple test syncs in DEV with a smaller AD group of about 8,000 users, the sync understandably
lasted upwards of 18 hours. Obviously unacceptable for a PROD environment on a nightly basis and not necessarily ideal for a weekly sync either.
Experience in addition to documents like these, “Best
practices for managing a large number of resources in Project Server 2010” tell me that we are way over the practical limit of a scheduled resource pool synchronization...IF
the client really desires that all users access all their sites. But before I submit my recommendations, I wanted to check with the community just in case others may have found a way to synchronize large numbers of users (10k plus) on a nightly or weekly
basis, within a reasonable time frame AND allowed all users to access all sites within PWA.
What do you think?
As always, thanks for your help.
Chris Addis - MCTS

Hello Hrishi.
My delayed response has been due to a large amount of testing we have been performing on this particular topic. Here is an update, please feel free to provide feedback.
We went back to testing and spent more time reviewing the documents:
Best practices for managing a large number of resources in Project Server 2010 and
SharePoint Server 2010 capacity management: Software boundaries and limits. Our team interpreted those documents as saying, 1,000 security
scopes per site is a recommended limit. It does not say it’s a hard limit, just a recommended limit. “When the recommended unique security scope boundaries are exceeded, performance issue can occur.”
So we decided to perform some tests (31 in total) to try and get a gage of what we are seeing.
We needed to establish a baseline first. So we performed a series of 23 Active Directory Resource Pool Synchronizations with various settings in a clean, Out of the Box, environment in order to see some consistent numbers. Here is it’s summary:
Our AD group of 8,000 users took about 32 minutes, on average, every time to sync. The difference between the first sync and last sync differed only by 1-3 minutes.
Adding 40 project sites increased the average sync time from 32 to 120 minutes.
Adding 100 users to each of those 40 project sites, did not increase the sync times.
One setting (identified at this time) reduced the synchronization time. It was the
Project Site Permissions check box found within the Project Web App > Server Settings > Project Site Provisioning Settings area. By deselecting this check box we reduced or synchronization time back to the 32 minute
average.
The View Project Site check box within the Project Web App > Server Settings > Manage Groups > Team Members group had no apparent effect on the sync times besides what we had gleaned from the Microsoft documentation.
Naturally, this left us with a problem. As I’m sure you know, by deselecting the check box (Project Site Permissions), our project sites are now (figuratively speaking) orphans with no connection to the parent site. This generates
a new set of issues. For example:
Newly created project sites cannot be accessed by the owner and team members. They will require someone like the farm admin to come in behind them and add the intended users to the project site along with their required permissions.
All current and futures sites will no longer have users added via the standard method of building a team and publishing the project, but will have to be added manually.
You can use the Synchronize option found within Project Web App > Server Settings > Project Sites page, but that kinda defeats the purpose. It would require constant updating on a per site basis to keep up with
PM changes. Not very sensible, but it does work.
With this baseline information, we moved our tests into our DEV environment which somewhat mimics our PROD environment. This environment has 352 project sites and we performed 8 tests. This is where we had some large sync time numbers.
Here is the DEV test summary:
With the Project Site Permissions check box cleared, our AD group of 8,000 users took on average 30 minutes to sync. This was in line with our baseline times. With the exception of one test sync that took 99 minutes to complete.
That anomaly is acquiescent with what I’ve seen over the years. Sometimes syncs do some unusual things.
With the Project Site Permissions check box selected, our AD group of 8,000 users took on average 690 minutes (11.5 hours) to sync. Unacceptable of course.
So here’s what we’ve learned when dealing with extremely large numbers of active directory users in your Resource Pool sync:
We did not see a decrease in subsequent sync times after the initial Active Directory Resource Pool Synchronization as some might expect.
Our attempt to decrease sync time via the option of removing the View Project Sites was not successful. (Unless we interpreted Microsoft's document incorrectly.)
However, our interpretation of the recommended software boundaries and limits of SharePoint Server 2010 as it pertains to security scopes per site at 1,000, appears to be correct.
Using the option of clearing the Project Site Permissions does produce a reduction in AD sync time, but at a cost segregating your project sites and thus the creation of new processes of maintaining them.
I’ll remind others that these results are particular to our environments, there may still be exceptions yet to discover. Others may see numbers contrary to ours.
The biggest surprise to some members on our team (myself excluded) was that we did not see a reduced sync time after any of our initial syncs. Some are under the impression that after your initial sync, you should see reduced sync times. I haven’t
found that to be the absolute case in all situations, just in some situations. The reason for this still eludes me. Any thoughts would be appreciated.
I’ll let this sit a bit longer, but if no one disagrees with the results, I think we have our answer:
The number of project sites directly affects your Active Directory Resource Pool Synchronizations if you are using the
Project Site Permissions option. If you plan on synchronizing over 1,000 users
and you have a large number of project sites, proceed with the knowledge that you may have performance issues and long sync times.
As always, I’d love to hear from you or others just in case I’m missing something.
Chris Addis - MCTS

Master Projects, Subprojects, Resource Pool

I have reviewed the previous threads and have not found a good match with my issue. Here goes.
I have a project plan (Plan1) stored on OneDrive. I have a second plan that is my resource pool stored in the same location. I open both plans by clicking on them in OneDrive. When I go into Plan1, I go to Resource Pool -> Share Resources.
The pop-up box comes up with the 'Use Own Resources' selected. The other option of 'Use Resources (requires at least one open resource pool)' is greyed out. How do I get it such that I can select the second option and enter the name of my resource
pool.
The resource pool is a .mpp file that has no tasks and it has about 70 resources defined. Is there something I must toggle to show that it is a resource pool file?
I am using MS Project 2013 Professional. I am not using Project Server or PWA.
Thanks in advance for your thoughts and assistance!
Hillary
Clarification: I have both plans (which are both on OneDrive) opened at the same time - and the Plan1 file does not recognize the the other file (pool) as a potential candidate for a resource pool.
Clarification #2: When I copy the resource pool to my desktop, and then open it, Plan1 (on OneDrive) is able to see the resource pool and share it...

HRDavidson,
Convolved it is and you are also setting yourself up for corruption as I've indicated in my initial response. This is what I suggest. Since each element of the overall structure (i.e. resource pool, sharer files, master file, network, multi-user environment)
contributes to the probability of corruption, your best chance for minimizing corruption is to eliminate and/or control each element.
The ideal configuration is for all files to be resident on a local drive with one person in control but that probably isn't going to work in your scenario. However, there are some things you can do. First, I would not maintain a dynamic master file. You
can still see the whole plan with all 6 individual projects whenever you need by creating a static master (i.e. uncheck the "link to project" option in the lower right corner of the Insert Project window). That will produce a new single file that
is a snapshot in time of all the individual projects. The main advantage is that it does not create an additional link structure. Second, develop a set of groundrules on file maintenance and make sure all users are trained. The basic groundrules are: never
move, rename, replace, or save off any files in the structure. You may wish to add other rules concerning what users can and cannot change with regard to data.
Using the above approach you will still have a resource pool/sharer file linked structure on a network and it will still be prone to corruption but your chances for success will be increased. If you want to totally eliminate, (although nothing is really
"total"), the chance of corruption, combine the whole structure into a single file with either one person in charge or a defined set of access rules (e.g. time) for each user. Filtering, grouping or other techniques can facilitate easier maintenance
by each user.
The other option of course is to move to Project Server.
Those are my thoughts. Perhaps Dale and Rod will drop in with their comments.
John

Resource Management of Shared Resource Pool at the Project Level

I am having difficulty figuring out how to implement our resource management process. Currently we have one "Resource Pool" project that has all the shared resources. It is connected to both a "master portfolio" plan that has some task
detail in it and other individual project plans that have their own WBS (for larger projects).
The difficulty arises because we want to do resource allocation at a project level, but the resource usage view shows the WBS/task level detail. I've tried grouping the resources assignments by resource and then project, but since everything is
in the "Resource Pool" project, they all group under that project. I've tried adding the "Project" field and it does show as the source project, but it doesn't group on that field, but rather the "Resource Pool" project
only.
How can I see resource allocation/usage at just the project level so our managers can do planning, negotiation, and re-allocation on a periodic basis with one simple view?
My best current idea is to disconnect all the sub-tasks from the sharer, eliminate the WBS below the project level in the master plan and attach resources at that single line project in that master plan. Then, we would have to manually alter the "Max"
available time in the individual sub-plans as we altered allocations. That essentially disconnects individual plans from both the master plan and the shared resource pool.
Is there a better way?

Mark,
Yeah, I think there is a better way. Having a linked structure the contains both a pool file and a dynamic master is tenuous enough (i.e. prone to corruption), but if you start disconnecting from the pool and and messing with the master, you will most certainly
invite trouble.
But here is an approach that might work. I tested it on a sample pool file with two sharer files and I think it might give you what you want.
1. First, either manually copy or use VBA to copy the contents of the Project field to a custom text field in each sharer file
2. In the pool file display the Resource Usage view
3. Create a group that first groups on the Resource Name and then on the Text1 field, and select "group assignments, not resource"
4. Change the Text1 group field to be "assignment"
Does that give you what you want?
To help visualize, here is a screenshot of my test file. After grouping I applied a filter to Text1 with the option to also show summary tasks:
John

Change Default resources Assignment Owner in Project Professional, in the checked-out Enterprise Resource Pool?

Hi,
i'm not able to change the default Assignment Owner (massive) in the Checked-out Enterprise resource pool in Project Professional 2013.
I've also unlocked the "Windows account edit" in the Register Editor.
Do you know if is this possible or i have to change it for each resource one by one???
Thanks
Best regards
Daniele
Daniele

Hello Daniele,
I think what you are seeing is by design behavior. Per below article you can set the Default Assignment owner in Project Web Access and it appears in various places in Project client.
http://office.microsoft.com/en-in/project-help/default-assignment-owner-resource-field-HA010167482.aspx
If you want to set the same default assignment owner for multiple resources then you can try bulk edit option in resource center.
Hope this helps.
Thank you,
Kiran K.

Project 2013 No Server, No Sharepoint, Updating Tasks From Assigned Resources Through Email

Ok,
I have searched high and low for this type of information and Im surprised after all these years that no one has asked or requested this type of information?
I am a consultant, with my own version of Project 2013 to track how I run Projects. This is the tool I use. So this being the case it makes no sense for me to spend millions of dollars for Project Server. I am just one person useing this
as my tool of choice.
My issues are:
I create and assign a task to a resource with a name and an email address.
I litterally have thousands of tasks with hundreds of assigned resources (People) with an email address.
I need to update weekly all my task!!! The entire point of using Project 2013 as a tool!
However it appears Microsoft needs to make this very dificult to do. If I have to manually email all these people with task and manually ask them for an update, then manually update all these task then whats the point of even bothering using Micrsofts Project
2013? It is useless.
I need a way to automate these updates without having a Server.
The Question no one seems to be asking is this?
Is there a way to update task through email, (Outlook), Why cant I send emails with a table of tasks assinged, request update in the task table, then the assigned resource sends me back the email with thier updates and I can automatically update my Project
Task?
Am I the only one who has asked this or thought of this? Or are my expectations to high? I cant figure how Microsoft could ever expect a single user of Project even with only one project with 50 to 100 task listed to have to get on the phone or emal
every single person manually, and manually update every single task every single week? I have used other Project type apps and they all have a way of sending emails out to assigned people to get task updates automatically. Only Project doesnt!
Why?

Thanks Prasanna,
Really for the amount of money I have to pay for a Product that should have some way to update tasks.
Think about this for minute. I believe Project 2007 was able to do this ,,,, that made sense....
Really ponder this question: What is the purpose of Microsoft Project for a single user? Does anyone ask these questions prior to development?
The reason for Project to exist is to TRACK TASK! THATS IT! Why would anyone want to track any type of task, hundreds of task MANUALLY? It does me no good for me to be the only one tracking task. It does me no good for me to be the only
one looking at the task schedule. Great, so IM THE ONLY ONE WHO KNOWS WHATS GOING ON?
So I ask this question.
If this is the case then what is the point of tracking anything if it cant be shared or updated in some way or another? Microsoft Project is useless as a single use product!
Here is the kicker....
I can purchase Outlook for a lot less, I can track any and all task, assign task to anyone with an email, I can assign and schedule task through Outlook and place an alert, set it as an appointment through the Calendar, change and assign start and end dates,
and get updates through email on any task, calendar, anything.... Why then would I waste ANYTIME OR MONEY ON A USELESS TASK TRACKING PRODUCT LIKE PROJECT? It does not do anything? Outlook does a thousand times more than Microsoft Project!
Does that make any sense to anybody? All Microsoft Project really is... is a stripped down Calendar/Task from Outlook with no ability to email, or communicate in any way shape or form with other people who are assigned the work. What ends up happening
is Microsoft expects single users to purchase Project Server? Are you crazy? This is the single reason why Project does not sale! If Microsoft would go back to sales metrics of Project 2007 they would see a decline till now that will reflect
this problem. Its really a simple fix. Sales would triple. Until there is a solution it makes way more sense for me to use Outlook, schedule work task on others calendars and have them send me an update weekly through an automated spreadsheet
through Outlook. From there all the reports exist in Excel. Why do I need Project anymore? BTW I have been a MS Project user since its inception.... SO IM not new to it... what a terrible waste of time, resources, and lack of
vision for just a simple powerful addin that was removed after 2007. Single users like myself will never purchase Project Server just so we can send emails with assigned task for an update,,, silly?

Is there a limit of how many resources can be shared via a single Resource Pool in Project 2010 Professional standalone?

We have a single master project resource pool of over 150 resources that are shared across let's say 10-15 sub projects or sharer files.
We are using Microsoft Project Professional (standalone no project server)
Are you aware of any limitations outside of project server with resource pool and sharing, or should we be using Project server (as I have read a lot of articles about resource pool sharing working better in project server)
I'd like to get clarification on:
1. I read that the calendars for resources (of which there could be many shift patterns etc.) should always be created in the master project only, not in the sharer files. In my testing I see that a shared resource also brings the additional calendars from
the Master Project file - and can be chosen in the calendar column from Resource sheet.
2. Each sharer file can have it's own specific project calendar, but the resource calendar (used by the assigned resources from the pool) will drive the scheduling (as per normal), unless;
3. A specific task has a 'Task Calendar' applied to it AND "scheduling ignores resource calendars" is ticked.
I am trying to find an article that addresses, in detail, the limitations or 'look out fors' in this area. I have found plenty about how to create and share resources, but this is more troubleshooting.
Any advice or direction that can be given would be appreciated. Thanks.

No limit to resources, but linked master and resource pools are at high risk of file corruption if you rename, over-write or move a linked file without removing it from the master and pool first. Files will corrupt, its when not if.
Master files should never have any resources or tasks in them, only inserted projects.
I much prefer creating master files with the Link option deselected. This copies all data and consolidates resource info (so no pool needed). I record a macro to create new masters each week. This method has no corruption risk.
Your alternative now is to experiment with Project Server. By far the best way to prototype a system is to get Project Online through Microsoft, ProjectHosts or Bemo. It will give you access to a vanilla project server very quickly and cost for a few months
testing is trivial for a few users.
If you go ahead with a full implementation I strongly recommend getting a qualified Project Server partner to help you implement the full system.
Rod Gill
Author of the one and only Project VBA Book
www.project-systems.co.nz

Resource pool allocation problem - MS Project 2013

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