Restore a document's version

Hi all gurus,
a simple question; dealing with SRM 7.0, is it possible at a given moment to restore a previous version of a document (contract or purchase order) ?
Consider, as example, the following scenario:
a contract has been distributed correctly. The active version is then closed with the correct (distributed) status.
Next step: a custom report made some modifications on the document, thus a change version is created.
After these mods, the document has been distributed, but distribution went wrong.
On this scenario, we should observe that the active, closed version has a wrong distribution status, while the previous, correctly distributed version has been archieved (historical version).
We can correctly see these versions (and the change one, too) under the Tracking tab.
Our question is: is it possible to RESTORE the correctly distributed version by making a new change version over the active ones? We have some documents that have been severely compromised by a custom activity and we'd like to revert back to the last, correctly distributed version. Is there any standard way to obtain this?
Thanks in advace.

Hi,
You can try the following. Go to BBP_PD, open the PO and then for the current active version document, set the 'VERSION TYPE' indicator in table BBP_PDHGP to 'H' and for the previous version which you wish to activate, set the 'VERSION TYPE' indicator in table BBP_PDHGP to ' ' (blank)
Test this is Dev first.
Regards,
Nikhil

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Error logs
07/05/31 15:45:07 content: [oracle.ifs.ecm.util.FolderUtilities] [24] 99117 publicuser1 INFO: resolveLegacyPath targetPath =
07/05/31 15:46:29 content: [oracle.ifs.protocols.dav.ecm.EcmDavServlet] [23] 99117 publicuser1 WARNING: no mapping found for ORACLE.FDK.ItemNotCheckedOut
07/05/31 15:46:29 content: [oracle.ifs.protocols.dav.ecm.EcmDavServlet] [23] 99117 publicuser1 WARNING: unmapped exception: oracle.ifs.fdk.FdkException:
ErrorCode = ORACLE.FDK.AggregateError; DetailedErrorCode = ORACLE.FDK.AggregateError; Cause = IFS-90244: Cannot update all of the specified
items; ServerStackTraceId = ; Info = null; Entries = 1
Main Exception Stack Trace:
ORACLE.FDK.AggregateError:ORACLE.FDK.AggregateError
at oracle.ifs.fdk.FdkException.getInstance(FdkException.java:181)
at oracle.ifs.fdk.FdkException.getInstance(FdkException.java:74)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocuments(FileManagerImpl.java:1661)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocument(FileManagerImpl.java:1511)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.doPut(EcmDavServlet.java:1688)
at oracle.ifs.protocols.dav.DavServlet.doPut(DavServlet.java:1929)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2622)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.processRequest(EcmDavServlet.java:3616)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2396)
at oracle.ifs.protocols.dav.DavServlet.service(DavServlet.java:2361)
at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
at com.evermind.server.http.ResourceFilterChain.doFilter(ResourceFilterChain.java:65)
at oracle.security.jazn.oc4j.JAZNFilter.doFilter(Unknown Source)
at com.evermind.server.http.EvermindFilterChain.doFilter(EvermindFilterChain.java:16)
at oracle.ifs.fdk.http.HttpServerManager.doFilter(HttpServerManager.java:103)
at com.evermind.server.http.ServletRequestDispatcher.invoke(ServletRequestDispatcher.java:659)
at com.evermind.server.http.ServletRequestDispatcher.forwardInternal(ServletRequestDispatcher.java:330)
at com.evermind.server.http.HttpRequestHandler.processRequest(HttpRequestHandler.java:830)
at com.evermind.server.http.AJPRequestHandler.run(AJPRequestHandler.java:224)
at com.evermind.server.http.AJPRequestHandler.run(AJPRequestHandler.java:133)
at com.evermind.util.ReleasableResourcePooledExecutor$MyWorker.run(ReleasableResourcePooledExecutor.java:192)
at java.lang.Thread.run(Thread.java:534)
Caused by: oracle.ifs.common.IfsException: IFS-90244: Cannot update all of the specified items
at oracle.ifs.ecm.util.BulkUtilities.ecmUpdate(BulkUtilities.java:369)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocuments(FileManagerImpl.java:1653)
... 19 more
FdkException Details: oracle.ifs.fdk.FdkException: ErrorCode = ORACLE.FDK.AggregateError; DetailedErrorCode = ORACLE.FDK.AggregateError;
Cause = IFS-90244: Cannot update all of the specified items; ServerStackTraceId = ; Info = null; Entries = 1
Entry[0] = oracle.ifs.fdk.FdkExceptionEntry: ErrorCode = ORACLE.FDK.OperationError; DetailedErrorCode = ORACLE.FDK.ItemNotCheckedOut;
ItemID = 99150; Cause = IFS-90301: Cannot update a Document under version control that is not checked out; Info = null
Cause Exception Stack Trace:
oracle.ifs.common.IfsException: IFS-90301: Cannot update a Document under version control that is not checked out
at oracle.ifs.ecm.beans.EcmDocument.lowLevelUpdate(EcmDocument.java:938)
at oracle.ifs.ecm.beans.EcmDocument.ecmUpdate(EcmDocument.java:618)
at oracle.ifs.ecm.util.BulkUtilities.ecmUpdate(BulkUtilities.java:345)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocuments(FileManagerImpl.java:1653)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocument(FileManagerImpl.java:1511)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.doPut(EcmDavServlet.java:1688)
at oracle.ifs.protocols.dav.DavServlet.doPut(DavServlet.java:1929)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2622)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.processRequest(EcmDavServlet.java:3616)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2396)
at oracle.ifs.protocols.dav.DavServlet.service(DavServlet.java:2361)
at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
at com.evermind.server.http.ResourceFilterChain.doFilter(ResourceFilterChain.java:65)
at oracle.security.jazn.oc4j.JAZNFilter.doFilter(Unknown Source)
at com.evermind.server.http.EvermindFilterChain.doFilter(EvermindFilterChain.java:16)
at oracle.ifs.fdk.http.HttpServerManager.doFilter(HttpServerManager.java:103)
at com.evermind.server.http.ServletRequestDispatcher.invoke(ServletRequestDispatcher.java:659)
at com.evermind.server.http.ServletRequestDispatcher.forwardInternal(ServletRequestDispatcher.java:330)
at com.evermind.server.http.HttpRequestHandler.processRequest(HttpRequestHandler.java:830)
at com.evermind.server.http.AJPRequestHandler.run(AJPRequestHandler.java:224)
at com.evermind.server.http.AJPRequestHandler.run(AJPRequestHandler.java:133)
at com.evermind.util.ReleasableResourcePooledExecutor$MyWorker.run(ReleasableResourcePooledExecutor.java:192)
at java.lang.Thread.run(Thread.java:534)
Entry[0] = oracle.ifs.fdk.FdkExceptionEntry: ErrorCode = ORACLE.FDK.OperationError; DetailedErrorCode = ORACLE.FDK.ItemNotCheckedOut;
ItemID = 99150; Cause = IFS-90301: Cannot update a Document under version control that is not checked out; Info = null
Cause Exception Stack Trace:
oracle.ifs.common.IfsException: IFS-90301: Cannot update a Document under version control that is not checked out
at oracle.ifs.ecm.beans.EcmDocument.lowLevelUpdate(EcmDocument.java:938)
at oracle.ifs.ecm.beans.EcmDocument.ecmUpdate(EcmDocument.java:618)
at oracle.ifs.ecm.util.BulkUtilities.ecmUpdate(BulkUtilities.java:345)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocuments(FileManagerImpl.java:1653)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocument(FileManagerImpl.java:1511)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.doPut(EcmDavServlet.java:1688)
at oracle.ifs.protocols.dav.DavServlet.doPut(DavServlet.java:1929)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2622)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.processRequest(EcmDavServlet.java:3616)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2396)
at oracle.ifs.protocols.dav.DavServlet.service(DavServlet.java:2361)
at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
at com.evermind.server.http.ResourceFilterChain.doFilter(ResourceFilterChain.java:65)
at oracle.security.jazn.oc4j.JAZNFilter.doFilter(Unknown Source)
at com.evermind.server.http.EvermindFilterChain.doFilter(EvermindFilterChain.java:16)
at oracle.ifs.fdk.http.HttpServerManager.doFilter(HttpServerManager.java:103)
at com.evermind.server.http.ServletRequestDispatcher.invoke(ServletRequestDispatcher.java:659)
at com.evermind.server.http.ServletRequestDispatcher.forwardInternal(ServletRequestDispatcher.java:330)
at com.evermind.server.http.HttpRequestHandler.processRequest(HttpRequestHandler.java:830)
at com.evermind.server.http.AJPRequestHandler.run(AJPRequestHandler.java:224)
at com.evermind.server.http.AJPRequestHandler.run(AJPRequestHandler.java:133)
at com.evermind.util.ReleasableResourcePooledExecutor$MyWorker.run(ReleasableResourcePooledExecutor.java:192)
at java.lang.Thread.run(Thread.java:534)
07/05/31 15:46:29 content: Servlet error
ORACLE.FDK.AggregateError:ORACLE.FDK.AggregateError
at oracle.ifs.fdk.FdkException.getInstance(FdkException.java:181)
at oracle.ifs.fdk.FdkException.getInstance(FdkException.java:74)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocuments(FileManagerImpl.java:1661)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocument(FileManagerImpl.java:1511)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.doPut(EcmDavServlet.java:1688)
at oracle.ifs.protocols.dav.DavServlet.doPut(DavServlet.java:1929)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2622)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.processRequest(EcmDavServlet.java:3616)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2396)
at oracle.ifs.protocols.dav.DavServlet.service(DavServlet.java:2361)
at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.ResourceFilterChain.doFilter(ResourceFilterChain.java:65)
at oracle.security.jazn.oc4j.JAZNFilter.doFilter(Unknown Source)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.EvermindFilterChain.doFilter(EvermindFilterChain.java:16)
at oracle.ifs.fdk.http.HttpServerManager.doFilter(HttpServerManager.java:103)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.ServletRequestDispatcher.invoke(ServletRequestDispatcher.java:659)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.ServletRequestDispatcher.forwardInternal(ServletRequestDispatcher.java:330)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.HttpRequestHandler.processRequest(HttpRequestHandler.java:830)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.AJPRequestHandler.run(AJPRequestHandler.java:224)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.AJPRequestHandler.run(AJPRequestHandler.java:133)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].util.ReleasableResourcePooledExecutor$MyWorker.run(ReleasableResourcePooledExecutor.java:192)
at java.lang.Thread.run(Thread.java:534)
Caused by: oracle.ifs.common.IfsException: IFS-90244: Cannot update all of the specified items
at oracle.ifs.ecm.util.BulkUtilities.ecmUpdate(BulkUtilities.java:369)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocuments(FileManagerImpl.java:1653)
... 19 more
FdkException Details: oracle.ifs.fdk.FdkException: ErrorCode = ORACLE.FDK.AggregateError; DetailedErrorCode = ORACLE.FDK.AggregateError;
Cause = IFS-90244: Cannot update all of the specified items; ServerStackTraceId = ; Info = null; Entries = 1
Entry[0] = oracle.ifs.fdk.FdkExceptionEntry: ErrorCode = ORACLE.FDK.OperationError; DetailedErrorCode = ORACLE.FDK.ItemNotCheckedOut;
ItemID = 99150; Cause = IFS-90301: Cannot update a Document under version control that is not checked out; Info = null
Cause Exception Stack Trace:
oracle.ifs.common.IfsException: IFS-90301: Cannot update a Document under version control that is not checked out
at oracle.ifs.ecm.beans.EcmDocument.lowLevelUpdate(EcmDocument.java:938)
at oracle.ifs.ecm.beans.EcmDocument.ecmUpdate(EcmDocument.java:618)
at oracle.ifs.ecm.util.BulkUtilities.ecmUpdate(BulkUtilities.java:345)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocuments(FileManagerImpl.java:1653)
at oracle.ifs.fdk.impl.FileManagerImpl.updateDocument(FileManagerImpl.java:1511)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.doPut(EcmDavServlet.java:1688)
at oracle.ifs.protocols.dav.DavServlet.doPut(DavServlet.java:1929)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2622)
at oracle.ifs.protocols.dav.ecm.EcmDavServlet.processRequest(EcmDavServlet.java:3616)
at oracle.ifs.protocols.dav.DavServlet.processRequest(DavServlet.java:2396)
at oracle.ifs.protocols.dav.DavServlet.service(DavServlet.java:2361)
at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.ResourceFilterChain.doFilter(ResourceFilterChain.java:65)
at oracle.security.jazn.oc4j.JAZNFilter.doFilter(Unknown Source)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.EvermindFilterChain.doFilter(EvermindFilterChain.java:16)
at oracle.ifs.fdk.http.HttpServerManager.doFilter(HttpServerManager.java:103)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.ServletRequestDispatcher.invoke(ServletRequestDispatcher.java:659)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.ServletRequestDispatcher.forwardInternal(ServletRequestDispatcher.java:330)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.HttpRequestHandler.processRequest(HttpRequestHandler.java:830)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.AJPRequestHandler.run(AJPRequestHandler.java:224)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].server.http.AJPRequestHandler.run(AJPRequestHandler.java:133)
at com.evermind[Oracle Application Server Containers for J2EE 10g (10.1.2.0.2)].util.ReleasableResourcePooledExecutor$MyWorker.run(ReleasableResourcePooledExecutor.java:192)
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Hi Matt,
Thank you for your very useful reply.
I have non blocking serial approval workflow.
In my workflow I have attachment as PDF document to be signed. URI of that document is from Odrive. Foe example O:\sjrwmd\DMSFAContainer\DMSFALibrary\36397\P041282\978599\Invoice_with_2_blank_sig_OD_2.pdf
When task has been assign to any user, from task detail page of the worklist application user click / open that pdf file and sign the document. When user save this document Odrive should save that to Contentdb.
Just wanted to know that why it is not ODrive bug?
I was able to do following test It works only in Acrobat 6.0.
Steps I did,
1) Upload pdf file to folder with manual versioning enable.
2) Manually checked out file from web ui.
3) Login to ODrive using same user
4) Created html file with link (Please replace href portion to your url of the file)
<HTML>
<BODY>
Testing Link <BR>
<a class="blue" href="O:/sjrwmd/DMSFAContainer/DMSFALibrary/36397/P041282/978599/Invoice_102_wit
h_blank_sig_OD.pdf" target="_blank">Invoice_101CD.pdf</a> <BR>
<a class="blue" href="O:/sjrwmd/DMSFAContainer/DMSFALibrary/16966/P040577/246361/ST_Memo.doc"
target="_blank">ST_Memo.doc</a>
</BODY>
</HTML>
5) Open html in browser
6) Click on document link
7) Will open pdf files in browser
8) Sign the document
9) Click on save a copy button.
10) In the save a copy dialog , file name place paste your file url of o drive for example in my
case
O:/sjrwmd/DMSFAContainer/DMSFALibrary/36397/P041282/978599/Invoice_102_with_blank_sig_OD.pdf
click save
11) This should save updated file
12) Checked in document
I will look into programmatically way to achive this.
Regards,
Jigar

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Issue related to "Document Set Version History" option for Video uploaded in Asset library

Hi,
When user clicks on ‘Document Set Version History’ option from context menu (ellipsis) of a particular video, ‘Sorry, something went wrong’ message is shown. The error message also says,
versions are currently disabled for this document library.
When we enabled version history for the video library, the functionality started working as expected.
Ideally the context menu of video should not show ‘Document Set Version History’ option. But we are not sure why it is showing that option.
Can anybody please explain, is it bug in sharepoint ? or any other approach we have to use.

Hi Sanket,
We need to configure the send to connections for the corresponding web application in Central Administration and then the locations will be available when clicking the Send To Other Location.
Please go to Central Administration > General Application Settings > Configure send to connections.
After configuring the send to connections for the web application where you need to use the Send To Other Location, the location will be available.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

SharePoint Document Set Version Extension

Before reading further, please note this is not a simple 'how do I enable versioning' and, as far as I can tell, nothing similar has been asked before...
Instead I am looking for any solutions (3rd party or OOTB) or novel suggestions for an extension to document set versions so that users are presented with a friendlier user interface than the default version history dialogue that we all know and love.
This is a very specific request from a senior stakeholder at my company who requires the highlighting/comparison of document set versions in which we are already displaying a custom ASPX page of properties and lookups against other data in the site. The
user has previously used (and most likely prefers) the Atlassian Confluence offering (https://www.atlassian.com/software/confluence) which provides such functionality.
So far I have explored the following no code solutions:
Allowing users to track their own changes through Word and then uploading the document to the correct document set. This is not an option due to the number of clicks users have to navigate through and the loss of centralised tracking etc. through the doc
set properties
Providing users with the ability to mark their changes in the document set with rich text highlighting (has to be enabled through SPD for document sets) which was initially promising but places the reliance on users to remember to highlight changes correctly.
I have also noticed a frustrating feature with version control which, in the history dialogue box, properties with a large number of characters (we have extended most fields to be greater than 250 - I know this is probably not recommended but needed to be
done) are clipped so that the entire field is not visible. Through PowerShell I can see that the values are fully stored in the Snapshot Collection for each document set.
Currently, I am working on the assumption that this is the only way to access version history and a custom server side solution (CSOM doesn't seem to expose these properties) will be the only option going forward. Ideally a no-code option (especially not
server side) would be preferable so reaching out to you wonderful experts for some insights.
Really appreciate any responses...

Hi,
Based on your description, my understanding is that you want to make the Document Set Version history with a friendlier user interface than the default version history dialogue.
SharePoint seems to only expose the Document Set's metadata version in the "Version" column. I call this the metadata version because this will only increase if you make changes to the document set's properties, and not if you update the documents
inside. This is what I mean by metadata version.
In the Document Set Version history, the first column displayed is No. This is not the regular version column of the library, but a totally different one. When creating a document set version the version column of the library doesn’t change,
only the No value.
The version(s) of a document set are stored in the propertybag of the item itself.
Take a look at this article about how to retrieve document set version history:
http://www.itidea.nl/index.php/how-to-retrieve-document-set-version-history/
Best Regards,
Lisa Chen
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Lisa Chen
TechNet Community Support

Restore a document's version

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